HomeMy WebLinkAboutR-11373 amend the Advisory Body Handbook for revision of the Parks and Rec. Commission Bylaws and removal of the Jack House Committee BylawsR 11373
RESOLUTION NO. 11373 (2022 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, TO AMEND THE ADVISORY BODY
HANDBOOK FOR REVISION OF THE PARKS AND RECREATION
COMMISSION BYLAWS AND REMOVAL OF THE JACK HOUSE
COMMITTEE BYLAWS
WHEREAS, in accordance with the Charter of the City of San Luis Obispo, the San
Luis Obispo Municipal Code, and its own resolutions, the City Council of the City of San
Luis Obispo appoints individuals to serve on its advisory bodies; and
WHEREAS, those advisory bodies have proposed bylaws to aid them in
conducting their meetings fairly, smoothly, efficiently and in accordance with law; and
WHEREAS, there have been challenges in maintaining a quorum for the Jack
House Committee with the membership required by the 1975 Grant Deed conveying the
Jack House to the City; and
WHEREAS, on October 10, 2022, the individual Jack House Committee members
submitted a memorandum to the City’s Parks and Recreation Commission recommending
the transfer of oversight of the Jack House, and all responsibilities within the subject
matter of the Jack House Committee, to the Parks and Recreation Commission; and
WHEREAS, on October 12, 2022, the Parks and Recreation Commission reviewed
their bylaws and unanimously recommended to Council: 1) to transfer oversight of the
Jack House and move all responsibilities within the subject matter of the Jack House
Committee to the Parks and Recreation Commission ; 2) to consult with the Architectural
Review Commission and Cultural Heritage Committee as needed regarding issues
impacting the historic architecture and gardens; and, 3) to designate one Parks and
Recreation Commissioner to serve as a direct liaison to the existing volunteer Jack House
Docent Committee; and
WHEREAS, City staff have also reviewed said bylaws and have made suggestions
for their revision; and
WHEREAS, the City Attorney’s Office concurred that there are no legal barriers in
the recommendations to transfer oversight of the Jack House from the Jack House
Committee to the Parks and Recreation Commission; and
WHEREAS, pursuant to Charter Section 1204 the City of San Luis Obispo, each
body established by ordinance shall present in writing to the City Council for approval its
bylaws for procedure, including amendments thereto; and
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Resolution No. 11373 (2022 Series) Page 2
R 11373
WHEREAS, at its regular meeting of November 15, 2022, the City Council
reviewed proposed changes to advisory body bylaws, as recommended by the Parks and
Recreation Commission and staff.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:
SECTION 1. Parks & Recreation Commission Bylaws. The bylaws of the Parks
and Recreation Commission are hereby amended to read as set forth in Exhibit A,
attached hereto and incorporated herein by reference,
SECTION 2. Jack House Bylaws. The Jack House Bylaws are hereby removed
from the Advisory Body Handbook.
Upon motion of Council Member Pease, seconded by Vice Mayor Christianson,
and on the following roll call vote:
AYES: Council Member Marx, Pease, Shoresman, Vice Mayor
Christianson, and Mayor Stewart
NOES: None
ABSENT: None
The foregoing resolution was adopted this 15th day of November 2022.
___________________________
Mayor Erica A. Stewart
ATTEST:
__________________________
Teresa Purrington, City Clerk
APPROVED AS TO FORM:
___________________________
J. Christine Dietrick, City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the
City of San Luis Obispo, California, on ______________________.
___________________________
Teresa Purrington, City Clerk
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J.Parks & Recreation Commission Bylaws (A)
ARTICLE 1. PURPOSE
The Parks & Recreation Commission (PRC) is a body of citizens appointed to advise the City's
Parks & Recreation Department and the City Council on the development and operation of
recreation programs and parks, and on the implementation of the Parks and Recreation Element of
the City's General Plan. It also provides recommendations to the City Council and San Luis Obispo
Coastal Unified School District Board of Trustees regarding those facilities which have been
mutually designated as joint use facilities; and for the operation of recreational facilities, priority
for use of the facilities, and development of new recreation facilities at Sinsheimer Park.
Jack House: The PRC is charged with the responsibility to advise the City Council on matters
concerning facility use, fees and charges, capital improvements, and any other item affecting the
House and Grounds.
ARTICLE 2. MEMBERSHIP
1.The Parks and Recreation Commission shall consist of seven members.
2.Members are appointed by the City Council for a term of four years. Members are eligible
for reappointment for an additional four-year term. Members are subject to a term limit of
eight years, or two consecutive four-year terms.
ARTICLE 3. MEETINGS
1.Regular meetings of the Parks & Recreation Commission shall be held on the first
Wednesday of each month at 5:30 p.m., except during the annual tour of the City's parks
and facilities.
2.Meetings will be held in the Council Chamber, City Hall, 990 Palm Street, San Luis
Obispo, California. In the event that the Parks & Recreation Commission chooses to hold
all or any portion of a regular meeting other than at City Hall, then the place of such
meeting shall be posted at least 72 hours in advance at the Parks & Recreation Department
office, 1341 Nipomo Street, San Luis Obispo, California and on the bulletin-board located
at the entrance to the City Hall prior to the established meeting time.
3.A standing item for the Jack House reporting shall be included on every agenda.
ARTICLE 4. ELECTION OF OFFICERS
1.In April of each year, the Parks & Recreation Commission shall select a Chair and Vice
Chair from among its members to serve a one-year term. Special elections for Chair or
Vice Chair shall be held at the first meeting following the unscheduled resignation of an
officer, or other reason for an officer position to become vacant.
Exhibit A
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2. Commissioners shall serve as Chair or Vice Chair at the discretion of the Commission.
3. The Chair shall preside at all meetings of the Parks & Recreation Commission. The Vice
Chair will act as the Chair in the absence of the Chair or in case of the inability of the Chair
to act.
4. In the event that the Chair and Vice Chair are unavailable to attend to their duties, the
assembled members shall determine a Chair Pro Tempore.
5. No person shall serve as Chair or Vice Chair for more than three consecutive terms.
ARTICLE 5. CONDUCT OF MEETINGS
All meetings will be conducted in accordance with City practices, customs, and policies. Robert's
Rules of Order, Newly Revised shall be utilized as a guide in the conduct of meetings.
ARTICLE 6. QUORUM
A quorum is the majority of the total number of established members of the commission..
ARTICLE 7. VOTING
1. Except as otherwise provided in the San Luis Obispo Municipal Code and state law, no
resolution, motion or other action shall be passed or become effective without receiving
the affirmative vote of at least a majority of the members present.
2. Failure to receive such an affirmative vote shall result in failure or denial, as appropriate,
of the motion, resolution or other action.
3. Except as allowed under the Political Reform Act of 1974, as amended, any member
abstaining due to a declared conflict of interest shall not participate in the discussion of the
items or otherwise influence or attempt to influence in any manner the decision on the item.
4. All members, when present, must vote except when abstaining due to a declared conflict
of interest.
5. Failure or refusal to vote when present—except for a declared conflict of interest—shall
be counted as an affirmative vote.
ARTICLE 8. PUBLIC RECORDS
Records of all public hearings shall be made available to the public in the offices of the Parks &
Recreation Department.
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ARTICLE 9. ATTENDANCE
Any member of the Parks & Recreation Commission who fails, for any reason, to attend three
consecutive regular meetings or a total of six regular meetings within any twelve month period
shall be automatically be considered for replacement by the City Council. The Chairperson of the
Parks & Recreation Commission shall inform the Council of such a situation, explaining any
special circumstances.
ARTICLE 10. COMMITTEES
1. A member of the Parks & Recreation Commission shall serve as a liaison to the Jack House,
attending all docent meetings and providing a report out of docent updates at each PRC
meeting.
2. Additional committee assignments shall be made as deemed necessary by the Chair.
3. Committee assignments will be made in April of each year.
ARTICLE 11. AMENDMENTS
1. These bylaws may be recommended for amendment by the majority vote of the
Commission members present at a regular meeting, provided that a quorum is present.
Members shall receive the proposed amendments at least seven days prior to the meeting
in which the amendment is proposed.
2. Prior to May 1 in each odd-numbered year, these bylaws shall be reviewed by the
Commission. Any proposed changes shall be submitted to the City Council for approval.
If no changes are proposed, a report of the review shall be submitted.
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