HomeMy WebLinkAbout12.07.2022 PRC AgendaCity of San Luis Obispo, Agenda, Planning Commission
Agenda
PARKS AND RECREATION COMMISSION
Parks and Recreation Commission
AGENDA
December 7, 2022
Council Chamber – 990 Palm Street
The City of San Luis Obispo has returned to in-person meetings. Zoom participation will not
be supported. For those attending in-person, City facilities will be at limited capacity and
masks are strongly recommended.
INSTRUCTIONS FOR PUBLIC COMMENT:
Public Comment prior to the meeting (must be received 3 hours in advance of the
meeting):
Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's
Office at 990 Palm Street, San Luis Obispo, California, 93401.
Email - Submit Public Comments via email to advisorybodies@slocity.org. In
the body of your email, please include the date of the meeting and the item number
(if applicable). Emails will not be read aloud during the meeting.
Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your
name, the agenda item number you are calling about, and leave your comment.
Verbal comments must be limited to 3 minutes. All voicemails will be forwarded to the
members and saved as Agenda Correspondence. Vo icemails will not be played
during the meeting.
*All correspondence will be archived and distributed to members, however, submissions
received after the deadline will not be processed until the following day.
Public Comment during the meeting:
Meetings have returned to an in-person format. To provide public comment during the
meeting, you must be present in the Council Hearing Room, 990 Palm Street. Zoom
participation will not be supported. The Parks and Recreation Department is currently
located at The Ludwick Community Center, 864 Santa Rosa Street, San Luis Obispo. If you
have questions, contact the City Clerk's Office at
cityclerk@slocity.org or (805) 781-7100.
Parks and Recreation Committee Agenda for December 7, 2022
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Wednesday, December 7, 2022
5:30 p.m. REGULAR MEETING Council Chamber
990 Palm Street
CALL TO ORDER: Chair Robert Spector
ROLL CALL : Vice Chair Kari Howell, Commissioners Rick Blair, Kari Duperron, Kris
Roudebush, Adam Stowe, and Andrew Webber
PUBLIC COMMENT: At this time, people may address the Committee about items not on the
agenda. Persons wishing to speak should come forward and state their name and address. Comments
are limited to three minutes per person. Items raised at this time are generally referred to staff and, if
action by the Committee is necessary, may be scheduled for a future meeting.
CONSIDERATION OF MINUTES
1. Minutes of the Parks and Recreation Committee of November 2, 2022
CONSENT ITEMS
NA
BUSINESS ITEMS
2. Update on Jack House Committee Transition to Parks and Recreation Commission
Oversight (Burger – 20 minutes)
Recommendation: Receive update regarding the recommendation and approval by City
Council of the roles and responsibilities of Jack House Committee being transferred to Parks
and Recreation Committee oversight. Discuss future timelines, roles, and responsibilities.
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3. Presentation on the Current City’s Capital Improvement Projects Supporting Parks and
Recreation Facilities (Avakian/Hyfield – 30 minutes)
Recommendation: Receive presentation on the currently approved and forecasted Public
Works Department Capital Improvement Projects (CIP) that support the improvements of the
Parks and Recreation Department managed parks and facilities. Review of CIP projects that
are not specific to the department or specific overview of the Parks and Recreation
Commission.
4. Receive Department-wide Program Updates (Staff – 30 minutes)
a. Ranger Service, Project Status Updates, General Department-wide Updates
b. Youth Services, Community Services, Public Art
c. Aquatics, Golf, Facilities
SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS
Subcommittee Liaison Reports (Chair– 15 minutes)
a. Adult and Senior Programming: Commissioner Blair
b. Active Transportation Committee: Commissioner Webber
c. Jack House Committee: Vacant
d. Youth Sports Association: Commissioner Stowe
Communication:
1. Commissioners Discuss Meeting Date for January 2023
ADJOURNMENT
To the Regular M eeting of the Parks and Recreation Committee as approved by the PRC to
Wednesday , January 4 , 2023, at 5:30 p.m. to be in-person at City Hall (990 Palm Street).
The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this
agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a dis ability
who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks
and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device
for the Deaf (805) 781-7107.
Meeting audio recordings can be found at the following web address:
http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx
City of San Luis Obispo, Agenda, Planning Commission
Minutes
PARKS AND RECREATION COMMISSION
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Parks and Recreation Commission
Minutes
November 2, 2022
Council Chamber – 990 Palm Street
The City of San Luis Obispo has returned to in-person meetings. Zoom participation will not
be supported. For those attending in-person, City facilities will be at limited capacity and
masks are strongly recommended.
INSTRUCTIONS FOR PUBLIC COMMENT:
Public Comment prior to the meeting (must be received 3 hours in advance of the
meeting):
Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's
Office at 990 Palm Street, San Luis Obispo, California, 93401.
Email - Submit Public Comments via email to advisorybodies@slocity.org. In
the body of your email, please include the date of the meeting and the item number
(if applicable). Emails will not be read aloud during the meeting.
Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your
name, the agenda item number you are calling about, and leave your comment.
Verbal comments must be limited to 3 minutes. All voicemails will be forwarded to the
members and saved as Agenda Correspondence. Vo icemails will not be played
during the meeting.
*All correspondence will be archived and distributed to members, however, submissions
received after the deadline will not be processed until the following day.
Public Comment during the meeting:
Meetings have returned to an in-person format. To provide public comment during the
meeting, you must be present in the Council Hearing Room, 990 Palm Street. Zoom
participation will not be supported. The Parks and Recreation Department is located at 1341
Nipomo Street, San Luis Obispo. If you have questions, contact the City Clerk's Office at
cityclerk@slocity.org or (805) 781-7100.
Parks and Recreation Committee Minutes for November 2, 2022
2 | P a g e
Wednesday, November 2, 2022
5:30 p.m. REGULAR MEETING Council Chamber
990 Palm Street
CALL TO ORDER: Chair Robert Spector
ROLL CALL : Vice Chair Kari Howell (absent), Commissioners Rick Blair (present), Kris
Roudebush (present) Adam Stowe (present), and Andrew Webber (absent)
1. Oath of Office – New Commissioner, Kari Duperron (City Clerk)
PUBLIC COMMENT: At this time, people may address the Committee about items not on the
agenda. Persons wishing to speak should come forward and state their name and address. Comments
are limited to three minutes per person. Items raised at this time are generally referred to staff and, if
action by the Committee is necessary, may be scheduled for a future meeting.
Cathy – praise for new Senior Center Coordinator Hadley Clegg. Welcome luncheon was great to see
a large group members together again. Thank you very much for the funding support for the day trip
and for the Cal Poly Arts program for our members.
CONSIDERATION OF MINUTES
2. Minutes of the Parks and Recreation Committee of October 12, 2022
Motion to approve the October Minutes made by Commissioner Roudebush, seconded by
Commissioner Stowe. Motion was passed.
CONSENT ITEMS
NA
BUSINESS ITEMS
3. Presentation on Childcare Initiatives and Health Vitality by First 5 of SLO County
(First 5 Staff – 30 minutes) Commissioner Roudebush recoused herself due to conflict of
interest.Wendy Wence, Rochelle Bollet and Shana Paulson, of the Child Care Planning
Council provided a presentation on San Luis Obispo chilcare challenges. Research, surveys,
Parks and Recreation Committee Minutes for November 2, 2022
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studies, resulting reports and statistics were presented along with discussion on the role of
local government support for child care needs.
Recommendation: Receive and provide feedback on presentation on childcare initiatives by
First 5 of SLO County representatives regarding community and partner agency efforts to
expand childcare options in the city of San Luis Obispo
Q: Commissioner Blair, would like to have clarification on state funding for programs.
Q: Commissioner Duperron, review of SLO parks/playgrounds for gauging Children’s
accability for all ages and abilities.
Hyfield: Opportunities as we do future designs to review
Avakian: Islay for example can accommodate multiple age groups.
Q: Commissioner Spector, paradigm shift needed to embrace the importance of these needs.
Thank you for your presentation.
4. Presentation on the City’s Public Art Program (Burger – 30 minutes)
A year in review and overall program background review was provided. Public Art Policy
collaboration and installation. Private Development, Temporary Art, Permanent Art, CIP
Projects and Voluntary Art discussed. Many city staff are involved in Public Art
programming. Infrastructure, maintenance, renovations and rehabilitation reviewed. GIS
Mapping and Story Board being created in partnership with the City IT team, including audio
tours. Ongoing partnership with PCC and Toursim group to promote and fund multiple
projects. Projects in the works, new installations and Trail Mural Project presented.
Currently there is a two year partnership agreement with SLOMA.
Q: Commissioner Roudebush- SLOMA Partnership timeline?
Burger: We are now at the 15 month mark.
Q: Commissioner Spector – Vandalism consequences? Will plans for the future parks all
include public art?
Burger: We will refer to the Master plan, Blueprint and CIP committee. The Commission
does not “choose” the piece of art itself.
Q: Commissioner Stowe – Is there a standardized plan for artwork inclusion in parks?
Avakian: It currently exists and is already part of all of the park plans and is part of all master
plans.
Recommendation: Receive presentation on the City’s Public Art Program and summary of
the fiscal year 21-22.
5. Receive Department-wide Program Updates (Staff – 20 minutes)
a. Ranger Service, General Department-wide updates
Key winter activities reviewed and trail construction currently in progress.
Commissioner Roudebush – The winter access videos are great!
b. City Financial Process 2023-2025 – the roll of the PRC. Goal setting and the budget
process for the 2023-2025 Financial Plan. Key council dates beginning in fall 2022
through June 2023.
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Q: Commissioner Blair – Master plan (long term projects) what is the timelime to
prepare?
Director Avakian – CIP projects are 3 to 5 year plans. Usually a January/February
timeline. We will come back to present to the Commission and to get
recommendations on prioritization for programming and projects.
Commissioner Spector: Directional issues that were discussed during the year that the
Commission should review for moving forward. Upcoming CIP Projects 2021-2023.
PRC Agenda focus for December, January, and Spring Months reviewed.
c. Youth Services – Overview of Lights on Afterschool, Teacher Work Days, Minimum
Work Days. Four new staff onboarded and 35 childcare spots opened up.
d. Community Services - Senior Programming, Special Events Youth and Adult Sports,
Gardens), Public Art.
e. Aquatics - Lifeguarding shortages continue to create challenges which have forced
some shortened hours. Update on Winter/Spring swim lessons provided. Atascadero
High School pool is closed for 18-20 months and they are now using the SLO Swim
Center. Aquatics Coordinator attended the annual Aquatics Management School.
f. Golf - Operations review. Phase 2 has begun. Office building renovation is fully
underway. Now able to process credit cards. Budgeted for new golf carts and utility
vehicles are being purchased. Course maintenance update provided.
g. Facilities - Jack House closed for renovations. All field closures rotations underway .
Special Events updates.
SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS
Subcommittee Liaison Reports (Chair– 15 minutes)
a. Adult and Senior Programming: Commissioner Blair
i. Great support by the P&R Department which are making a positive impact.
b. Active Transportation Committee: Commissioner Webber
c. Jack House Committee: Vacant. Hope the position is filled soon.
d. Youth Sports Association: Commissioner Stowe
i. No updates.
Parks and Recreation Committee Minutes for November 2, 2022
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Communication:
ADJOURNMENT at 7:44 p.m.
To the Regular M eeting of the Parks and Recreation Committee as approved by the PRC to
Wednesday , December 7, 202 2, at 5:30 p.m. to be in-person at City Hall (990 Palm Street).
The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this
agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability
who requires a modification or accommodation in order to participa te in a meeting should direct such request to the Parks
and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device
for the Deaf (805) 781-7107.
Meeting audio recordings can be found at the fol lowing web address:
http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx