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Home My WebLink About02-01-2023 HRC Agenda Packet Human Relations Commission AGENDA Wednesday, February 1, 2023, 5:00 p.m. Council Chambers, 990 Palm Street, San Luis Obispo The City of San Luis Obispo has returned to in-person meetings. Zoom participation will not be supported. For those attending in-person, City facilities will be at limited capacity and masks are strongly recommended. INSTRUCTIONS FOR PUBLIC COMMENT: Public Comment prior to the meeting (must be received 3 hours in advance of the meeting): Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401. Email - Submit Public Comments via email to advisorybodies@slocity.org. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting. Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. Voicemails will not be played during the meeting. *All correspondence will be archived and distributed to members, however, submissions received after the deadline will not be processed until the following day. Public Comment during the meeting: Meetings have returned to an in-person format. To provide public comment during the meeting, you must be present at the meeting location. Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy, Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire to utilize electronic visual aids to supplement their oral presentation are encouraged to provide display-ready material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's Office at cityclerk@slocity.org or (805) 781-7114. Pages 1.CALL TO ORDER Chair Colyer-Worth will call the Regular Meeting of the Human Relations Commission to order. 2.PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA The public is encouraged to submit comments on any subject within the jurisdiction of the Human Relations Commission that does not appear on this agenda. Although the Commission will not take action on items presented during the Public Comment Period, the Chair may direct staff to place an item on a future agenda for discussion. 3.CONSENT Matters appearing on the Consent Calendar are expected to be non- controversial and will be acted upon at one time. A member of the public may request the Human Relations Commission to pull an item for discussion. The public may comment on any and all items on the Consent Agenda within the three-minute time limit. 3.a CONSIDERATION OF MINUTES - JANUARY 4, 2023 HUMAN RELATIONS COMMISSION MINUTES 5 Recommendation: To approve the Human Relations Commission Minutes of January 4, 2023. 4.BUSINESS ITEMS 4.a APPROVE THE DIVERSITY, EQUITY, AND INCLUSION BUSINESS GRANT WORKPLAN 11 Recommendation: Review and approve the final workplan proposal for the Diversity, Equity, & Inclusion Business Grant. 5.COMMENT AND DISCUSSION 5.a STAFF & COMMISSIONER UPDATES AND AGENDA FORECAST Receive a brief update from Diversity, Equity, and Inclusion Management Fellow Matthew Melendrez. 6.ADJOURNMENT The next Regular Meeting of the Human Relations Commission is scheduled for March 1, 2023 at 5:00 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo. LISTENING ASSISTIVE DEVICES are available -- see the Clerk The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7114 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. Agenda related writings or documents provided to the Human Relations Commission are available for public inspection on the City’s website, under the Public Meeting Agendas web page: https://www.slocity.org/government/mayor- and-city-council/agendas-and-minutes. Meeting audio recordings can be found on the City’s website: http://opengov.slocity.org/WebLink/Browse.aspx?id=60981&dbid=0&repo=CityCl erk Page 4 of 11 1 Human Relations Commission Minutes January 4, 2023, 5:00 p.m. Council Chambers, 990 Palm Street, San Luis Obispo Human Relations Commissioners Present: Commissioner Catuih Campos, Commissioner Stephanie Carlotti, Commissioner Jesse Grothaus, Commissioner Megan Souza, Vice Chair Angie Kasprzak, Chair Dusty Colyer-Worth Human Relations Commissioners Absent: Commissioner Taryn Warrecker City Staff Present: Diversity, Equity, and Inclusion Management Fellow Matthew Melendrez _____________________________________________________________________ 1. CALL TO ORDER A Regular Meeting of the San Luis Obispo Human Relations Commission was called to order on January 4, 2023 at 5:00 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo, by Chair Colyer-Worth. 2. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA Public Comment: None --End of Public Comment-- 3. CONSENT 3.a CONSIDERATION OF MINUTES - DECEMBER 7, 2022 HUMAN RELATIONS COMMISSION MINUTES Motion By Commissioner Grothaus Second By Commissioner Campos To approve the Human Relations Commission Minutes of December 7, 2022. Ayes (6): Commissioner Campos, Commissioner Carlotti, Commissioner Grothaus, Commissioner Souza, Vice Chair Kasprzak, and Chair Colyer-Worth Absent (1): Commissioner Warrecker CARRIED (6 to 0) Page 5 of 11 2 4. BUSINESS ITEMS 4.a STUDY SESSION ON THE PUBLIC ENGAGEMENT MANUAL PROJECT UPDATE Public Communication Manager Whitney Szentesi provided a presentation on updates to the Public Engagement Manual (PEN) Project and responded to Commission inquiries. Public Comments: None --End of Public Comment-- Action: By consensus, the Human Relations Commission received a presentation on updates to the Public Engagement Manual Project and provided the following feedback:  Translators/translation will be an important consideration because many who do not speak English do not feel they can participate in government.  Make sure it is noted in the PEN manual that it is not legal to ask for documented status; this keeps some community members from attending City meetings. 4.b HUMAN SERVICES GRANT SUBCOMMITTEE ASSIGNMENTS Diversity, Equity, and Inclusion Management Fellow Matthew Melendrez provided the staff report and responded to Commissioner inquiries. Public Comments: None --End of Public Comment-- Motion By Commissioner Grothaus Second By Commissioner Campos Assign Commissioner Carlotti, Souza, and Vice Chair Kasprzak to the 2023-2024 Human Services Grant Subcommittee to review applications and make funding recommendations to the HRC as a whole. Ayes (6): Commissioner Campos, Commissioner Carlotti, Commissioner Grothaus, Commissioner Souza, Vice Chair Kasprzak, and Ch air Colyer-Worth Absent (1): Commissioner Warrecker CARRIED (6 to 0) Page 6 of 11 3 4.c STUDY SESSION ON THE DEVELOPMENT OF A DIVERSITY, EQUITY, AND INCLUSION AND ECONOMIC DEVELOPMENT BUSINESS GRANT PROJECT PLAN Diversity, Equity, and Inclusion Management Fellow Matth ew Melendrez presented the staff report and responded to Commission inquiries. Public Comments: None --End of Public Comment-- Action: By consensus, the Human Relations Commission provided the following feedback for the development of a Diversity, Equity, and Inclusion and Economic Development Business Grant Project Plan:  Be very clear in what the Grant is for so that it is clear to the public.  Think of different business sectors and provide examples of how they can utilize this program.  Have translators on standby for the month of March or have a workshop with translators present. 4.d APPROVE COMMISSIONER LIAISON ASSIGNMENTS FOR RECIPIENTS OF GRANTS-IN-AID FUNDING Diversity, Equity, and Inclusion Management Fellow Matthew Melendrez presented the staff report and responded to Commission inquiries. Public Comments: None --End of Public Comment-- Motion By Commissioner Carlotti Second By Commissioner Grothaus Assign the following Human Relations Commissioners to serve as liaisons to all Grants-in-Aid Grant recipients: Commissioner GIA Recipient Carlotti 5Cities Homeless Coalition Carlotti Jack's Helping Hand, Inc Carlotti Meals That Connect Carlotti Senior Volunteer Services Carlotti Tolosa Children's Dental Center Carlotti United Way Page 7 of 11 4 Commissioner GIA Recipient Campos Cuesta College Foundation Campos Hospice of San Luis Obispo County Campos San Luis Obispo Children's Museum Campos The San Luis Obispo Wind Orchestra Colyer-Worth R.A.C.E. Matter SLO Colyer-Worth Community Action Partnership of San Luis Obispo County, Inc Colyer-Worth Community Action Partnership of San Luis Obispo County, Inc Colyer-Worth Lumina Alliance Grothaus Community Counseling Center (CCC) of San Luis Obispo Grothaus People's Self-Help Housing Corporation Grothaus Pregnancy and Parenting Support (Formerly ALPHA) Grothaus Shower the People Grothaus SLO Noor Foundation Kasprzak Access Support Network Kasprzak Access Support Network Kasprzak Big Brothers Big Sisters Of San Luis Obispo County Kasprzak Literacy for Life Organization Kasprzak San Luis Obispo Legal Assistance Foundation Souza City Farm SLO Souza Food Bank Coalition of San Luis Obispo County Souza One Cool Earth Souza Smart Share Housing Solutions, Inc Warrecker Court Appointed Special Advocates of San Luis Obispo County, Inc Warrecker Long Term Care Ombudsman Services of San Luis Obispo County Warrecker San Luis Obispo Committee for Education on Alcoholism, dba "MiddleHouse" Warrecker San Luis Obispo Committee for Education on Alcoholism, dba "MiddleHouse" Warrecker San Luis Obispo Committee for Education on Alcoholism, dba "MiddleHouse" Warrecker The San Luis Obispo Child Development Resource Center Ayes (6): Commissioner Campos, Commissioner Carlotti, Commissioner Grothaus, Commissioner Souza, Vice Chair Kasprzak, and Chair Colyer- Worth Absent (1): Commissioner Warrecker CARRIED (6 to 0) Page 8 of 11 5 5. COMMENT AND DISCUSSION 5.a STAFF & COMMISSIONER UPDATES AND AGENDA FORECAST Diversity, Equity, and Inclusion Management Fellow Matthew Melendrez provided the following update:  The City is in the final stages of hiring a new Diversity, Equity, and Inclusion Manager and anticipates they will begin January 19, 2023.  Applications for the Human Services Grant close on January 27, 2023 6. ADJOURNMENT The meeting was adjourned at 6:25 p.m. The next Regular Meeting of the Human Relations Commission is scheduled for February 1, 2023 at 5:00 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo. _________________________ APPROVED BY HUMAN RELATIONS COMMISSION: XX/XX/2023 Page 9 of 11 Page 10 of 11 Item 4a Human Relations Commission Agenda Report For Agenda of: 2/1/2023 Item Number: 4a. FROM: Matthew Melendrez, Diversity, Equity, and Inclusion Management Fellow Phone Number: (805) 781-7064 E-mail: mmelendrez@slocity.org SUBJECT: APPROVE THE DIVERSITY, EQUITY, AND INCLUSION BUSINESS GRANT WORKPLAN RECOMMENDATION Review and approve the final workplan proposal for the Diversity, Equity, & Inclusion Business Grant. BACKGROUND On January 4, 2023, Diversity, Equity, and Inclusion (DEI) and Economic Development (ED) staff presented a proposal for a one -time DEI Business Grant. Commissioners provided feedback on aspects to consider to make this grant more accessible and successful. Commissioners expressed the need for this grant to provide opportunities for businesses to engage with matters pertaining to diversity, equity, and inclusion. Additionally, Commissioners communicated the high impact this gra nt will have on becoming a more inclusive City. Commissioner input and other feedback will be reflected in an updated workplan proposal and distributed to the Commission in advance of the meeting. NEXT STEPS Approve the DEI Business Grant program in order for DEI and ED staff to finalize logistics so the grant application can open March 1, 2023. Page 11 of 11