The URL can be used to link to this page

Home My WebLink About05-06-2014 C3 General Municipal ElectionCity of San Luis Obispo, Council Agenda Report, Meeting Date, Item Number FROM: Anthony Mejia, City Clerk SUBJECT: NOVEMBER 4, 2014 GENERAL MUNICIPAL ELECTION RECOMMENDATIONS 1. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, calling and giving notice of the holding of a General Municipal Election to be held on Tuesday, November 4, 2014, for the election of certain officers as required by the provisions of the City Charter and adopting regulations for Candidates’ Statements. 2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, requesting the San Luis Obispo Board of Supervisors to consolidate the General Municipal Election on Tuesday, November 4, 2014, with the Statewide General Election to be held on that date.” DISCUSSION The City Council is being requested to call a General Municipal Election to be held on November 4, 2014 for the election of two (2) members of Council and the Mayor. Pursuant to Section 302 of the City Charter, the City’s General Municipal Election to fill elective offices shall be held on the first Tuesday, after the first Monday, in November of even-numbered years. California Election Code establishes procedures and requirements for conducting a General Municipal Election. In addition, State Elections Code §13307 contain provisions related to the printing, distribution and estimated costs of candidates' statements in the ballot pamphlet. Two resolutions are necessary to facilitate the City’s November 4, 2014, General Municipal Election. 1. Calling the Election. The resolution calling the election includes provisions related to candidates' statements (Attachment 1, draft Election Resolution). In particular, Section 2 of the resolution allows for the filing of up to a 200 word candidate's statement and Section 3 of the resolution includes language requiring that candidates pay for the inclusion of his/her candidate's statement in the ballot pamphlet. The estimate for printing a candidate's statement in the ballot pamphlet is $360. 2. Requesting Consolidation. The resolution requesting consolidation allows the City to combine its election with the statewide election and avoid duplication of printing and mailing of sample ballots, computer tabulation, precinct workers and canvassing results (Attachment 2, draft Consolidation Resolution). Other requirements, including additional advertising by the City as called for in the City's Election Campaign Regulations, will be performed by the City Clerk. All filings, including Candidates' Statements of Qualifications, Statements of Economic Interests, and Campaign Disclosure Statements, will be processed through the City Clerk's Office. 05/06/2014 C3 C3 - 1 General Municipal Election – November 4, 2014 Page 2 FISCAL IMPACT The cost of the election will be influenced by the number of candidates filing for elected office. It is estimated that the election will cost approximately $48,700. There is sufficient money set aside in the City Clerk’s budget to pay those costs. ATTACHMENTS 1. Resolution Calling Election 2. Resolution Requesting Consolidation t:\council agenda reports\2014\2014-05-06\general municipal election (mejia)\2014 election - council agenda report.docx C3 - 2 ATTACHMENT 1 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 4 , 2014, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE CITY CHARTER AND ADOPTING REGULATIONS FOR CANDIDATES' STATEMENTS WHEREAS, under the provisions of the San Luis Obispo City Charter Section 302, a General Municipal Election shall be held on Tuesday, November 4, 2014, for the election of Municipal Officers. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San Luis Obispo as follows: SECTION 1. Pursuant to Section 302 of the City Charter, a General Municipal Election shall be held on Tuesday, November 4, 2014, for the purpose of electing a Mayor for the full term of two years and two Council Members for the full term of four years each. SECTION 2. Pursuant to Election Code Section 13307, each candidate may submit with the nomination papers a Statement of Qualifications of the candidate of no more than 200 words, which statement will be printed and mailed out with the sample ballot. SECTION 3. The candidate shall be required to pay for the cost of printing the candidate's statement in the voters' pamphlet. The City Clerk shall estimate the total cost of printing, handling, and mailing the candidates' statements filed pursuant to this section, and require each candidate filing a statement to pay in advance to the City his or her estimated pro rata share as a condition of his or her statement in the voters' pamphlet. Accordingly, the City Clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for any additional actual expense or refund any excess amount paid depending on the final actual cost. Said amount will include the cost for the translation and printing in the voters' pamphlet the statement in Spanish, if requested by the candidate. In the event of overpayment, the Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days following notification by the Registrar of Voters office of the exact cost. SECTION 4. That the ballots to be used at the election shall be in form and content as required by law. SECTION 5. That the polls shall be open at seven o'clock a.m. of the day of the election and shall remain open continuously from that time until eight o'clock p.m. of the same day when the polls shall be closed, except as provided in Section 14401 of the Elections Code of the State of California. C3 - 3 Resolution No. (2014 Series) Page 2 SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution. On motion of , seconded by , and on the following roll call vote: AYES: NOES: ABSENT: The foregoing resolution was adopted this day of 2014. Mayor Jan Marx ATTEST: Anthony J. Mejia, CMC City Clerk APPROVED AS TO FORM: J. Christine Dietrick City Attorney C3 - 4 ATTACHMENT 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, REQUESTING THE SAN LUIS OBISPO COUNTY BOARD OF SUPERVISORS TO CONSOLIDATE THE GENERAL MUNICIPAL ELECTION ON TUESDAY, NOVEMBER 4, 2014, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THAT DATE WHEREAS, the City Council of the City of San Luis Obispo has called a General Municipal Election to be held on November 4, 2014, for the purpose of the election of a Mayor and two Members of the City Council; and WHEREAS, Section 302 of the City Charter establishes November of even-numbered years as the date for conducting the City's General Municipal Election; and WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General Election to be held on the same date and that within the City the precincts, polling places and election officers of the two elections be the same, and that the County Election Department of the County of San Luis Obispo canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election. NOW, THEREFORE, BE IT RESOLVED that the Council of the City of San Luis Obispo does declare, determine and order as follows: SECTION 1. Pursuant to the requirements of the Section 10403 of the Elections Code, the Board of Supervisors of the County of San Luis Obispo is hereby requested to consent and agree to order the consolidation of the General Municipal Election with the Statewide General Election to be held on Tuesday, November 4, 2014 for the purpose of the election of a Mayor and two Members of the City Council. SECTION 2. The Board of Supervisors is requested to certify the results of the canvass of the returns of the General Municipal Election to the Council of the City of San Luis Obispo, which shall thereupon declare the results thereof. SECTION 3. The Board of Supervisors is hereby requested to issue instructions to the County Clerk and Registrar of Voters to take any and, all steps necessary for the holding of said General Municipal Election. The City will pay its pro rata share of extra costs incurred by the County in consolidating the elections pursuant to Section 51350 of the Government Code. SECTION 4. The City Clerk is hereby directed to file certified copies of this resolution with the Board of Supervisors, the County Clerk and the Registrar of Voters of the County of San Luis Obispo. C3 - 5 Resolution No. (2014 Series) Page 2 SECTION 5. That the City Clerk shall certify to the passage and adoption of this resolution. On motion of , seconded by , and on the following roll call vote: AYES: NOES: ABSENT: The foregoing resolution was adopted this day of 2014. Mayor Jan Marx ATTEST: Anthony J. Mejia, CMC City Clerk APPROVED AS TO FORM: J. Christine Dietrick City Attorney C3 - 6