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Home My WebLink About04-15-14 Special + Regular Meeting Agenda Tuesday, April 15, 2014 4:00 PM SPECIAL MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx PUBLIC COMMENTS ON AGENDA ITEMS ONLY: You may address the Council on any item described in this agenda by completing a speaker slip and giving it to the City Clerk prior to the meeting. The Mayor will invite public comments before the Council takes action on each item. (Gov. Code Sec. 54954.3(a)) Your speaking time is limited to three (3) minutes. (CC&P Sec.1.3.7) BUSINESS ITEMS B1. EVALUATION OF JOINT POWERS INSURANCE AUTHORITY (JPA) OPTIONS AND RECOMMENDATION TO CONTINUE THE CITY’S MEMBERSHIP IN THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (CJPIA) (IRONS/ZOCHER – 45 MINUTES) Recommendation Continue membership in the CJPIA for Liability and Workers’ Compen sation self- insurance programs. B2. OPTIONS FOR PAYING DOWN PENSION LIABILITIES (PADILLA – 45 MINUTES) Recommendation Hold in abeyance financial analysis conducted for this report and defer action pending California Public Employees Retirement System (CalPERS) decisions that could significantly change pooled retirement plans which are being considered later in April, with financial impacts known in late summer. Adjourn to Regular Meeting of April 15, 2014 San Luis Obispo – Regular Meeting Agenda of April 15, 2014 Page 2 6:00 p.m. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx PLEDGE OF ALLEGIANCE: Council Member Smith PRESENTATIONS PROCLAMATION – HOLOCAUST DAYS OF REMEMBRANCE (MARX - 5 MINUTES) Presentation of a Proclamation proclaiming Sunday, April 27, 2014 through Sunday, May 4, 2014 as “Days of Remembrance” in honor of the victims of the Holocaust, the survivors, the rescuers, and the liberators. PROCLAMATION – SAFE DIGGING MONTH (MARX - 5 MINUTES) Presentation of a Proclamation proclaiming April 2014 as “Safe Digging Month.” PROCLAMATION – ARBOR DAY (MARX - 5 MINUTES) Presentation of a Proclamation proclaiming Saturday, April 19, 2014 as “Arbor Day.” PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. San Luis Obispo – Regular Meeting Agenda of April 15, 2014 Page 3 CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES (MEJIA) Recommendation Waive reading of all resolutions and ordinances as appropriate. C2. MINUTES OF MARCH 4, 2014, MARCH 10, 2014. (MEJIA) Recommendation Waive oral reading and approve the minutes of the City Council Meeting of March 10, 2014 and March 4, 2014, as presented. C3. REQUEST FOR PROPOSALS TO FURNISH JANITORIAL MAINTENANCE SERVICES (GRIGSBY/COLLINS) Recommendation 1. Approve the specifications for Janitorial Maintenance Services, Specification No. 91274. 2. Authorize staff to distribute the Request for Proposals for Janitorial Maintenance Services, Specification No. 91274. 3. Authorize the City Manager to execute an agreement if contract prices are within the available annual budget of $249,500 for janitorial services. San Luis Obispo – Regular Meeting Agenda of April 15, 2014 Page 4 C4. REVISION TO THE PROMOTIONAL COORDINATING COMMITTEE BYLAWS - RESOLUTION (CODRON/L. JOHNSON) Recommendation As recommended by the Promotional Coordinating Committee, adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, amending the Promotional Coordinating Committee Bylaw.” C5. JOHNSON AVENUE 16-INCH WATERLINE REPLACEMENT PHASE 1 - SPECIFICATION NO. 91192 (GRIGSBY/GUZMAN) Recommendation 1. Approve plans and specifications for the Johnson Avenue 16-inch Waterline Phase 1 Project, Specification No. 91192. 2. Approve the release of the Johnson Avenue 16-inch Waterline Phase 1 Project under the 2010 City Standard Specifications and Engineering Standards. 3. Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer’s Estimate of $900,000. C6. WATER RESOURCE RECOVERY FACILITY 4-WHEEL DRIVE TRACTOR- LOADER - SPECIFICATION NO. 91221 (GRIGSBY/HIX/SMITH/ELKE) Recommendation 1. Approve the use of Cooperative Purchasing Agreement with National Joint Powers Alliance (NJPA) five-year Contract #060311-NAF through Quinn Caterpillar, effective January 17, 2012, for the purchase of one Caterpillar Wheel Loader. 2. Authorize the Finance Director to execute a purchase order to Quinn Caterpillar of Santa Maria, California in the amount of $158,988 for a Caterpillar IT14G2 Wheel Loader and attachments from the 2013 -14 vehicle purchase account. 3. Authorize the surplus designation of the Wheel Loader, Fleet Asset No. 9406 by sale, auction, trade-in or other method in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Section 405-L and 480. San Luis Obispo – Regular Meeting Agenda of April 15, 2014 Page 5 C7. DESIGNATION OF SURPLUS FLEET EQUIPMENT (GRIGSBY/BOCHUM/ SMITH) Recommendation Authorize the surplus designation of approximately: 25 wheels; 70 used or outdated tires; and a Sun 450 vehicle diagnostics machine by sale, auction, trade-in or other method in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Section 405-L and 480. C8. LOS OSOS VALLEY ROAD INTERCHANGE AGREEMENTS WITH CALTRANS (GRIGSBY/MANDEVILLE) Recommendation Approve a Cooperative Agreement and a Freeway Maintenance Agreement with the State of California Department of Transportation (Caltrans) to allow for the construction and maintenance of the Los Osos Valley Road interchange project. C9. MODIFICATION OF 2014 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING ALLOCATIONS - RESOLUTION (JOHNSON/COREY) Recommendation Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the 2014 CDBG Program,” which modifies funding allocations for the 2014 Program Year based on the final funding allocation from the U.S. Department of Housing and Urban Development. San Luis Obispo – Regular Meeting Agenda of April 15, 2014 Page 6 BUSINESS ITEM B3. SANTA ROSA SKATE PARK PROJECT - RESOLUTION (GRIGSBY/ STANWYCK/FRASER/MUDGETT – 20 MINUTES) Recommendation 1. Deny Pickard & Butters Construction, Inc.’s appeal of the City Engineer’s determination that Pickard & Butters Construction, Inc. was not the lowest, responsible responsive bidder. 2. Determine that ProWest Constructors of Wildomar, California is the lowest responsible responsive bidder. 3. Award a contract to ProWest Constructors of Wildomar, California in the amount of $1,700,000.00 (Base Bid plus all additive alternates) for the Santa Rosa Skate Park Project, Specification No. 90752 and authorize the Mayor to execute the agreement. 4. Authorize the transfer of $100,000 from the project’s construction management phase to the construction phase. 5. Appropriate Public Art funds totaling $273,600 ($260,800 Public Art Fund balance and $12,800 Public Art completed projects) into the Santa Rosa Skate Park project budget, Specification No. 90752, for public art. 6. Award a public art contract with Jed Joyce and John Jones in the amount of $240,000 for the fabrication and installation of four steel tree canopies and other artistic reliefs throughout the Santa Rosa Skate Park facility, Specification No. 90752. 7. Authorize City Manager to amend the public art contract, in accordance with approved fiscal policies, for public art lighting. 8. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, awarding the contract for Santa Rosa Skate Park Project, Specification No. 90752.” San Luis Obispo – Regular Meeting Agenda of April 15, 2014 Page 7 PUBLIC HEARINGS PH4. REVIEW REVISED VESTING TENTATIVE MAP 2353 AND AMEND CONDITIONS RELATED TO PRADO ROAD (MOD/TR/ER 120-13; MANGANO HOMES) - RESOLUTION (JOHNSON/RICCI – 45 MINUTES) Planning Commission Recommendation As recommended by the Planning Commission, adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving a revised Vesting Tentative Map and modifications to conditions of approval for Vesting Tentative Tract Map 2353 (MOD/TR/ER 120-13; 408 Prado Road),” which approves revisions to the Vesting Tentative Map, project conditions, and Mitigated Negative Declaration of environmental impact, based on findings, and subject to mitigation measures and conditions. PH5. REVISED MARGARITA AREA IMPACT FEE CREDIT AGREEMENT FOR PRADO ROAD EXTENSION – RESOLUTION (JOHNSON/GRIGSBY/ JOHNSON/BOCHUM – 30 MINUTES) Recommendation 1. Approve a Revised Reimbursement and Impact Fee Credit Agreement with Rescal LLC for the purpose of reimbursing and crediting costs for the construction of Prado Road improvements consistent with the Margarita Area Specific Plan and Resolution No. 9776 and the corresponding conditions of Vesting Tentative Tract Map No. 2353. 2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the Finance and Information Technology Director to issue and interfund loan for the purposes of constructing a portion of Prado Road for Tract 2342 and 2353.” San Luis Obispo – Regular Meeting Agenda of April 15, 2014 Page 8 PH6. AMEND CONDITIONS OF APPROVAL FOR THE PREVIOUSLY APPROVED VESTING TENTATIVE MAP (TRACT 2428) AND REVIEW OF AN ADDENDUM TO THE PREVIOUSLY APPROVED MITIGATED NEG ATIVE DECLARATION (CITY FILE NOS. MOD/TR/ER 121-13) - RESOLUTION (JOHNSON/RICCI – 30 MINUTES) Planning Commission Recommendation As recommended by the Planning Commission, adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving modifications to conditions of approval for Vesting Tentative Tract Map 2353 (MOD/TR/ER 121-13; 3000 Calle Malva),” which approves the modifications to project conditions, based on findings, including a finding supporting the preparation of an Addendum to the previously approved Mitigated Negative Declaration, and subject to mitigation measures and conditions. BUSINESS ITEMS B7. COUNCIL COMPENSATION COMMITTEE RECOMMENDATIONS - RESOLUTION (MEJIA – 30 MINUTES) Council Compensation Committee Recommendation 1. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, setting new salaries for the Mayor and Council Members,” increasing compensation to $1,500 per month for Mayor and $1,200 per month for Council Members and providing for an option to opt out of medical, dental, and vision coverage so that the individual member will receive the opt out amount equal to City department heads, effective the first full payroll period in January 2015. 2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, increasing compensation for Architectural Review Commission and Planning Commission Members” from $50 to $60 per meeting, not to exceed $240 per month, effective July 1, 2014. San Luis Obispo – Regular Meeting Agenda of April 15, 2014 Page 9 COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit—3 minutes. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) ADJOURNMENT A Study Session will be held on Tuesday, May 6, 2014 at 4:00 p.m. and the Regular meeting will commence at 6:00 p.m. in the City Council Chambers located at 990 Palm Street, San Luis Obispo, California. LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781 -7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, during normal business hours, and on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100. Page intentionally left blank.