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HomeMy WebLinkAbout12-18-2012 c1 minutes of 12-03-12 and 12-04-12MEETING DATE : December 18, 201 2 ITEM :C l MINUTE S SPECIAL MEETING OF THE CITY COUNCI L CITY OF SAN LUIS OBISP O MONDAY, DECEMBER 3, 2012 -3 :00 P .M .COUNCIL CHAMBER, 990 PALM STREE T SAN LUIS OBISPO, CALIFORNI A ROLL CALL : Council Member sPresent:Council Members John Ashbaugh, Andrew Carter and Kathy Smith, Vic eMayor Dan Carpenter and Mayor Marx City Staff Present :Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michae lCodron, Assistant City Manager, and Maeve Kennedy Grimes, City Clerk ,were present at Roll Call . Other staff members presented reports o rresponded to questions as indicated in the minutes . --------------------------------------------------------------------------------------------------------------- PLEDGE OF ALLEGIANC E Vice Mayor Carpenter led the Pledge of Allegiance . •PUBLIC COMMENT — ITEMS NOT ON THE AGEND A Eric Meyer,San Luis Obispo, spoke about the SLO County Bicycle Coalition, an d Benchmark report on bicycling and walking in the United States . ---end of public comments--- ----------------------------------------------------------------------------------------------------------------CONSENT AGEND A Public Comments On Items On The Consent Calenda r No one spoke at this time . ---end of public comments--- ACTION :Motion by Council Member Council Member Carter / Council Membe rSmith to approve recommendations for item Cl . Roll Call Vote : 5 :0 Motion Carried . C1 .RESULTS OF THE NOVEMBER 6, 2012, GENERAL MUNICIPAL ELECTION . • (CODRON/KENNEDY GRIMES ) • C1-1 City Council Meeting Minutes Page 2 December 3, 201 2 RECOMMENDATION :Adopt Resolution No . 10410 (2012 Series)declaring th e results of the November 6, 2012, General Municipal Election . ACTION :Approved by Consent Calendar Vote . -------------------------------------------------------------------------------------------------------------- PRESENTATION S PRESENTATION TO VICE MAYOR DAN CARPENTER –(MARX – 10 MINUTES ) Mayor Marx thanked Vice Mayor Carpenter for his service as Vice Mayor durin g 2012 and presented him with a token of appreciation .Vice Mayor Carpente r expressed his appreciation for the opportunity to serve the City . APPOINTMEN T Al .OATHS OF OFFICE FOR MAYOR-ELECT AND COUNCIL MEMBERS-ELECT . (CODRON/KENNEDY GRIMES – 20 MINUTES ) The City Clerk administered the Oaths of Office for the Mayor Marx and Counci l Members Carpenter and Ashbaugh . A2 .VICE MAYOR APPOINTMENT FOR 2013 .(CODRON/KENNEDY GRIMES — 1 0 MINUTES ) ACTION :Motion by Vice Mavor Carpenter /Council Member Carter t o appoint Council Member Kathy Smith as Vice Mayor to serve a one-year ter m commencing upon appointment . Roll Call Vote : 5 :0 Motion Carried . ----------------------------------------------------------------------------------------------------------------- COUNCIL LIAISON REPORTS AND COMMUNICATION S No reports were received : ----------------------------------------------------------------------------------------------------------------- There being no further business to come before the City Council,Mayor Marx adjoume d the meeting at 3 :30 p .m . Maeve Kennedy Grime s City Cler k APPROVED BY COUNCIL : xx/xx/xx • • • MINUTE SREGULAR MEETING OF THE CITY COUNCI LCITY OF SAN LUIS OBISP O TUESDAY, DECEMBER 4, 2012 - 6 :00 P .M .COUNCIL CHAMBER, 990 PALM STREE T SAN LUIS OBISPO, CALIFORNI A ROLL CALL : Council Member sPresent:Council Members John Ashbaugh, Dan Carpenter, Andrew Carter, Vic e Mayor Kathy Smith, and Mayor Jan Mar x City StaffPresent:Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michae l Codron, Assistant City Manager, and Maeve Kennedy Grimes, City Clerk ,were present at Roll Call . Other staff members presented reports o rresponded to questions as indicated in the minutes . --------------------------------------------------------------------------------------------------------------- PLEDGE OF ALLEGIANC E •Council Member Carter led the Pledge of Allegiance . ---------------------------------------------------------------------------------------------------------------INTRODUCTION S NEW HIRES -MOLLY CANO, TOURISM MANAGER —(CODRON/CLARK — 1 0MINUTES) Assistant City Manager Michael Codron introduced Tourism Manage rMolly Cano as a New Hire . BOB HILL, NATURAL RESOURCE MANAGER —(CODRON — 1 0MINUTES) Assistant City Manager Michael Codron introduced Natural Resourc eManager Bob Hill as a New Hire . --------------------------------------------------------------------------------------------------------------PUBLIC COMMENT — ITEMS NOT ON THE AGEND A Donald Hedrick,San Luis Obispo, spoke in regard to recycling and the balance o fpower within the City Council . Steve Barasch,San Luis Obispo, spoke in regard to restructuring the investmen t • oversight sub-committee and diversifying the membership and investments . C1-3 City Council Meeting Minutes Page 2 December 4, 201 2 Matt Kokkonen,San Luis Obispo, spoke in regard to investment policies, set-up of th e committee, how investments are decided, retirement contributions, and how employe e wages are compared . Stew Jenkins,San Luis Obispo, spoke in regard to restructuring the investmen t oversight sub-committee . Leslie Halls,San Luis Obispo, spoke in regard to restructuring the investment sub - committee by adding at least one City Council member and one financial expert . Will Powers,San Luis Obispo, spoke in regard to restructuring the investment sub - committee, employment selection process and road conditions . ---end of public comments--- ---------------------------------------------------------------------------------------------------------------- CONSENT AGEND A Public Comments On Items On The Consent Calenda r Jeffrey Straw,Executive Director of SLO Regional Transit Authority addresse d questions by Vice Mayor Smith in regard to item C2 . Donald Hedrick and Leslie Hall, SLO Co . Building Exchange,spoke in regard to item C4 . City Engineer, Barbara Lynch addressed questions raised . ---end of public comments--- ACTION : Motion by Council MemberCarter/Council Member Ashbaugh t o approve the Consent Calendar Items Cl thru C4 . Roll Call Vote : 5 - 0 . Motion Carried . Mayor Marx noted that she was not in attendance at the November 13, 201 2 meeting, and therefore, could not speak to their accuracy . Cl .MINUTES OF TUESDAY, NOVEMBER 13, 2012 ; AND NOVEMBER 20, 2012 . (CODRON/KENNEDY GRIMES ) RECOMMENDATION ,:Waive oral reading and approve as presented . ACTION :Approved by Consent Calendar Vote . • • • City Council Meeting Minutes Page 3December 4, 201 2 • C2 .RESOLUTION OF INTENTION AND SETTING A PUBLIC HEARING FO RJANUARY 22, 2013, REGARDING PROPOSED TRANSFER OF FRANCHIS EORDINANCES FOR TRANSPORTING OIL AND HYDROCARBON GASES B YCONOCOPHILLIPS PIPELINE COMPANY TO PHILLIPS 66 PIPELINE AN DPHILLIPS 66 COMPANY .(DIETRICK/VISVESHWARA ) RECOMMENDATION :1) Adopt Resolution No . 10411(2012 Series)declaring th eCity's intention to authorize the transfer of rights and obligations under Franchis eOrdinance 1564 from ConocoPhillips Pipeline Company to Phillips 66 Pipelin eand Phillips 66 Company and setting a public hearing date for January 22, 201 3pursuant to Section 1002 of the City Charter; and, 2) Adopt Resolution No .10412 (2012 Series)declaring the City's intention to authorize the transfer o frights and obligations under Franchise Ordinance 1569 from ConocoPhillip sPipeline Company to Phillips 66 and setting a public hearing date for January 22 ,2103 pursuant to Section 1002 of the City Charter . ACTION :Approved by Consent Calendar Vote . C3.REGIONAL TRANSIT AUTHORITY AMENDED JOINT POWERSAGREEMENT.(MATTINGLY/WEBSTER ) RECOMMENDATION :Adopt Resolution No . 10413 (2012 Series)to ratify th eproposed amendments to the Regional Transit Authority Joint Power s•Agreement . ACTION :Approved by Consent Calendar Vote . C4.ON-CALL SERVICES - REQUEST FOR QUALIFICATIONS — LANDSCAP EARCHITECTURAL DESIGN SERVICES, SPECIFICATION NO . 90703-2012B ;CONSTRUCTION MANAGEMENT SERVICES, SPECIFICATION NO . 90703 -2012C ; ENVIRONMENTAL SERVICES, SPECIFICATION NO . 90358-2012 ;AND SURVEYING SERVICES,SPECIFICATION NO .90900-2012 .(MATTINGLY/FRASERNANBEVEREN ) RECOMMENDATION :1) Approve the Request for Qualifications (RFQ) t oprovide on-call services for implementation of the Capital Improvement Program ,as follows . a) Landscape Architectural Design Services (Specification No .90703-2012B), b) Construction Management Services (Specification No . 90703 -2012C), c) Environmental Services (Specification No . 90358-2012), and ; d )Surveying Services (Specification No . 90900-2012); 2) Authorize the Cit yManager to execute agreements with the selected consulting firms . 3) Authorizethe Finance Director to execute and amend Purchase Orders for individua lconsultant service contracts in an amount not-to-exceed the authorized projec tbudgets. • ACTION :Approved by Consent Calendar Vote . C1-5 City Council Meeting Minutes Page 4 December 4, 201 2 ----------------------------------------------------------------------------------------------------------------- PUBLIC HEARINGS AND BUSINESS ITEM S PHI .ADOPTION OF URGENCY ORDINANCE NO . 1585 AUTHORIZING A N AMENDMENT TOTHE CONTRACT BETWEEN THE CITYOF SAN LUI S OBISPO AND THE BOARD OF ADMINISTRATION OF THE CALIFORNI A PUBLIC EMPLOYEES' RETIREMENT SYSTEM TO PROVIDE SECTION 2047 5 (DIFFERENT LEVEL OF BENEFITS), SECTION 21362 (2% A 50 FUL L FORMULA) AND SECTION 20037 (THREE-YEAR FINAL COMPENSATION ) FOR LOCAL POLICE SAFETY MEMBERS AND TO PROVIDE SECTIO N 20475 (DIFFERENT LEVEL OF BENEFITS), SECTION 21353 (2%A60 FUL L FORMULA) AND SECTION 20037 (THREE-YEAR FINAL COMPENSATION ) FOR MISCELLANEOUS MEMBERS .(IRON/ZOCHER — 15 MINUTES ) Human Resources Director and Human Resources Manager Zocher presented th e report and responded to Council questions . Mayor Marx opened the public hearing . Matt Kokkonen,San Luis Obispo, spoke in disagreement to the issues with th e agreement . Mayor Marx closed the public hearing . Council Members Ashbaugh and Carter spoke i n ACTION :Motion by Council Member Carpenter /Council Member Ashbaug h to : Adopt Urgency Ordinance No . 1585 (2012 Series)authorizing an amendmen t to the contract between the City Council of the City of San Luis Obispo and th e Board of Administration of the California Public Employees' Retirement Syste m (CalPERS). Roll Call Vote 5-0 Motion Carried . PH2 .STREET LIGHT ENERGY EFFICIENCY PROJECT .(MATTINGLY/LYNCH — 3 0 MINUTES ) Interim Director of Public Works Mattingly and Deputy Director of Public Works Lync h presented the report and responded to Council questions . Mayor Marx opened the public hearing . Donald Hedrick spoke in support of the project . Mayor Marx closed the public hearing . • • • City Council Meeting Minutes Page 5 December 4, 201 2 •ACTION :Motion by Council Member Carter /Council Member Smith to : 1 )Adopt Resolution No . 10414 (2012 Series)for an application to receive aCalifornia Energy Commission one percent loan for conversion of street lightin g to energy efficient fixtures and authorize the City Manager to execute associate d documents . 2) Authorize the Mayor to Adopt Resolution No . 10415 (201 2Series)executing an amendment to the City's existing PG&E agreement t o provide turnkey services for the street light conversion upon approval of a California Energy Commission loan . Roll Call Vote : 5-0 Motion Carried . B1 .ADDITION OF PROPERTIES TO THE CITY'S LIST OF CONTRIBUTIN G HISTORIC RESOURCES AS PART OF AN UPDATE TO THE CITY'SHISTORIC RESOURCE INVENTORY .(JOHNSON/DUNSMORE — 3 0 MINUTES ) Community Development Director Johnson and Senior Planner Dunsmore presente dthe report and responded to Council questions . Public Comment s •Steve Delmartini,San Luis Obispo, represents 1159 and 1169 Leff Street . The houses are for sale and the owners would like to have these houses excluded from the list . Debra Zavala,San Luis Obispo, spoke in opposition to having 1159 and 1169 Leff Stree tincluded in the list .. Celine Hayden,is in escrow on 1159 Leff Street . She would like to not be added to the lis tat this time and take time to understand what the designation would mean and woul d consider adding the property to the list in the future . David Kuykenolall,owner of 1218 Pismo Street, spoke in favor of the process and th e commission . Paul Rys,owner of 1302 Marsh, is in support of preserving the older homes, and want san incentive for water rates for houses on the historic list for landscaping . ---end of public comments--- Council Member Carpenter asked if the property owner is contacted when a house i sbeing considered for addition to the list . Senior Planner Dunsmore responde daffirmatively. • C1-7 City Council Meeting Minutes Page 6 December 4, 201 2 Mayor Marx asked the effective date, if adopted tonight . Senior Planner Dunsmore indicated that it would be effective upon approval . Vice Mayor Smith spoke in regard to 1310 Marsh and would have a hard time adding a property to the list if the owner opposes being added to the historic preservatio n list .Council Member Ashbaugh spoke in regard to 1310 Marsh Street . He is concerne d about not including a house when no specific reasons have been stated by the owner, bu t is willing to allow 1159 to be withdrawn from list for the time being .Council Membe r Carter and Council Member Carpenter concurred . ACTION :Motion by Council Member Ashbauqh /Council Member Carter to : Adopt Resolution No . 10416 (2012 Series)(with correction of hearing date noted in the text of the Resolution to December 4, 2012) endorsing the Cultura l Heritage Committee's nomination of 53 properties to the City's list of Contributin g Historic Resources ; excluding 1159 Leff Street . Roll Call Vote : 4 — I Motion Carried (Vice Mayor Smith opposed). The Council recessed at 8 :00 pm and reconvened at 8 :10 pm . B2 .FINAL REPORT : WATER RATE STRUCTURE STUDY . (MATTINGLY/HORTON/MUNDS -45 MINUTES ) Utilities Director Mattingly and Conservation Manager Munds presented the report an d responded to Council questions . Shawn Koom, Associate Vice President of HD R Engineering, Inc . also made a presentation to the Council . Public Comments Steve Delmartini,San Luis Obispo, feels it is an equitable proposal . He reiterated a n earlier comment to Council regarding the 30 day reading period . Paul Rys,San Luis Obispo, asked for a history of water usage and water rates . He feel s the charts are deceptive for non-residential use . ---end of public comments--- Mayor Marx asked a question regarding subsidizing water rates .Council Membe r Ashbaugh asked a question regarding PG&E's discount program .Utilities Directo r Mattingly and Conservation Manager Munds spoke to the Council regarding the PG&E Care program which subsidizes low income households . Mayor Marx asked for a comparison of the recommendation and Alternative 2 in regard t o revenue stability and predictability of rates ; which is better for the Utilitie s Department .Conservation Manaqer Munds responded that he felt the recommendatio n was most appropriate . • • • City Council Meeting Minutes Page 7December 4, 201 2 •Council Member Carter stated he supports the recommended action . He feels it will b eequitable.Council Member Carpenter supports staff recommendation .Vice Mayor Smiththanked Conservation Manager Munds for his work in clarifying issues for her, and sh enow supports the staff recommendation .Council Member Ashbaugh can support a fixedcharge if it would include 1 unit of consumption . He joined Vice Mayor Smith and thanke dConservation Manager Munds for his work which has convinced her to support the staff recommendation . ACTION :Motion by Council Member Carpenter /Council Member Carter to :1) Approve the water rate structure which establishes a fixed charge plus a tw otier variable water rate structure for all water customers, effective July 1, 2013 ,with final adoption as part of the 2013-2015 Financial Plan ; and 2) Direct staff t ocontinue its public outreach efforts to inform water customers of the changes i n water rate structure and report back to the Council on community feedback prio rto final rate structure adoption . Roll Call Vote : 4 — 1 Motion Carried . (Council Member Ashbaugh opposed). ----------------------------------------------------------------------------------------------------------------- COUNCIL LIAISON REPORTS AND COMMUNICATION S The following reports were received :Vice Mavor Smith and Mayor Marx distributed their reports via Agenda Correspondence . •Council Member Ashbaugh listed his activities orally . Council Member Carpenter listed his activities orally . Council Member Carter stated he was reappointed to the League of California Citie sEmployee Relations Committee . Mayor Marx provided an update on facilitation of the January 12, 2013 workshop at 9 :3 0am. The City Clerk's webpage will house a library of background documents . The Cit yClerk will provide action minutes and attach staff notes with more detail . An audi orecording will be made of the workshop . Vice Mavor Smith will be out of the area for a similar period of time .Council Membe rAndrew Carter will be available to serve as Mayor if there is a need . -----------------------------------------------------------------------------------------------------------------There being no further business to come before the City Council,Mayor Marx adjourne dthe meeting at 9 :07 p .m . Maeve Kennedy Grime s City Cler k • APPROVED BY COUNCIL : xx/xx/xx C1-9 Page intentionally lef t blank .