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HomeMy WebLinkAboutc2minutesof012114,012814,&020414 MEETING DATE: March 4, 2014 ITEM: C2 MINUTES CITY OF SAN LUIS OBISPO SPECIAL AND REGULAR MEETING OF THE CITY COUNCIL Tuesday, January 21, 2014 Special Meeting – 4:00 P.M. Regular Meeting – 6:00 p.m. Council Chamber, 990 Palm Street San Luis Obispo, California CALL TO ORDER A Special Meeting of the San Luis Obispo City Council was called to order on Tuesday, January 21, 2014 at 4:00 p.m. in the City Council Chambers, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. ROLL CALL Council Members Present: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx Council Member Absent: None City Staff Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael Codron, Assistant City Manager, and Anthony Mejia, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. STUDY SESSION SS1. ECONOMIC DEVELOPMENT STRATEGIC PLAN IMPLEMENTATION: INFRASTRUCTURE FINANCING ANALYSIS: STUDY SESSION NO. 1 Assistant City Manager Codron, Economic Development Manager Johnson, and Walter Kaiser, Economic and Planning Systems, narrated a PowerPoint presentation entitled “Infrastructure Financing Analysis Study Session 1” and responded to Council inquires. C2 - 1 City Council Meeting Minutes – January 21, 2014 Page 2 Steve Barasch, San Luis Obispo, spoke about the relationship between entitlement related costs for planning and development impact fees; noted the importance of reviewing the calendar of when fees are paid and when entitlements are obtained. Ty Safreno, owner of Trust Automation, spoke on the importance of predictability in the entitlement process; stated that the manufacturing industry is in need of larger parcels to support their operations. Following discussion, Council received and filed the Economic Development Strategic Plan Implementation: Infrastructure Financing Analysis. ADJOURNMENT Council adjourned the Special Meeting at 5:30 p.m. CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, January 21, 2014 at 6:00 p.m. in the City Council Chambers, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. PLEDGE OF ALLEGIANCE Council Member Smith led the Pledge of Allegiance. PUBLIC COMMENT Karen Alder, representing Alta Vista Neighborhood Group, voiced opposition to the Cal Poly student housing project, citing impacts on neighborhood wellness. Jeff Eidelman, San Luis Obispo, spoke on the potential dangers at the Alta Vista neighborhood intersection; urged Council to support the Alta Vista neighborhood and oppose the Cal Poly student housing project. Garry Hixon, Morro Bay, commended the cities of Morro Bay and San Luis Obispo; spoke on the importance of community participation and voter registration. C2 - 2 City Council Meeting Minutes – January 21, 2014 Page 3 Joe Gibson, Morro Bay, urged Council to agendize consideration of supporting a resolution concerning postal service reform; stated that the postal service is in jeopardy of being reduced to a five-day service. Sharon Whitney, representing Alta Vista Neighborhood Group, suggested that the City’s comments to the Cal Poly student housing project be posted to the City’s website; noted that Alta Vista will be providing written comments following the release of the recirculated Environmental Impact Report (EIR). Linda White, San Luis Obispo, voiced opposition to the Cal Poly student housing project and urged Council to schedule a special meeting to gather community input on the project. Carol Winger, San Luis Obispo, expressed opposition to the student housing project, suggesting that Cal Poly should select an alternate location on campus; urged Council to support the neighborhood in opposition to the project. Harry Busselen, representing Neighborhoods North of Foothill, opined that residential neighborhood are negatively impacted by student housing; spoke on the importance of code enforcement in impacted neighborhoods. Sandra Rowley, representing Residents for Quality Neighborhoods (RQN), conveyed support for finding an alternate location for the student housing project, citing noise, traffic, and night sky impacts to the Alta Vista neighborhood. Rebecca Keisler, San Luis Obispo, related concerns that the student housing project will be constructed institutional style and will have significant impacts on the view shed. Evy Justensen, San Luis Obispo, asserted that the draft EIR does not adequately address traffic impacts on the most affected streets. John Keisler, San Luis Obispo, voiced concern that the student housing project will negatively impact view sheds and property values; urged Council to conduct a public hearing concerning the project. Michelle Tasseff, San Luis Obispo, conveyed support for the Cal Poly student housing project; noted that Cal Poly students are a source of volunteers which positively impacts regional communities. Donald Hedrick, San Luis Obispo, voiced concerns regarding the impacts from the Fukashima disaster in Japan; spoke on the importance of monitoring air and water quality. C2 - 3 City Council Meeting Minutes – January 21, 2014 Page 4 Claudia Anderson, San Luis Obispo, stressed the importance of preserving neighborhood wellness and urged Council to support the Alta Vista neighborhood in opposition to the student housing project. Charlene Rosales, representing the Chamber of Commerce, voiced support for the Cal Poly student housing project, noting that additional on campus housing is needed. Will Powers, San Luis Obispo, asserted that the City needs to improve its follow through on specific projects such as the Chevron project, newspaper racks and improving traffic circulation. Justin Wellner, representing Cal Poly, advised that on January 24th the Cal Poly student housing project EIR will be recirculated for an additional 45-day comment period. Cal Poly Student Housing Project Mayor Marx recused herself from deliberation on the Cal Poly student housing project because she owns property within 500’ of the subject project; left the Chambers. Council discussion ensued as to whether the Council should conduct a community forum concerning the Cal poly student housing project. In response to Council inquiry, Community Development Director Johnson advised that staff is available to concerned residents to discuss technical issues on the EIR; explained that the City has a limited role and no direct land use authority over the project; noted that City Departments are coordinating efforts to provide written comments on the EIR and said comments will be posted to the City’s website. Council Members Carpenter and Smith voiced support for conducting a community forum to discuss the Cal Poly student housing project. Council Member Ashbaugh and Vice Mayor Christianson voiced opposition to the conduct of a community forum, citing that the City does not have authority or leverage over the University. Mayor Marx returned to the dais. CONSENT CALENDAR Ron Brown, representative of Digital West, voiced support for Item C2 and commended the City for its partnership with Digital West. C2 - 4 City Council Meeting Minutes – January 21, 2014 Page 5 Donald Hedrick, San Luis Obispo, voiced opposition to Item C3, citing concerns with the saturation of electromagnetic waves emitted by such devices. MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR CHRISTIANSON, 5-0, to approve Consent Calendar Items C1 thru C3. C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0, to waive reading of all resolutions and ordinances as appropriate. C2. DIGITAL WEST - FIBER SERVICES Following clarification, MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0, to: 1. Authorize staff to negotiate an amendment of the existing fiber conduit agreement with Digital West to allow Digital West access to additional City owned underground conduits in exchange for providing redundant fiber services to the City’s public safety facilities. 2. Authorize the City Manager to execute an amendment to the existing agreement consistent with Digital West’s proposal, subject to approval by the City Attorney. C3. APPROVAL OF JOINT POLE ATTACHMENT AGREEMENT WITH SOUTHERN CALIFORNIA GAS COMPANY MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0, to: 1. Authorize the City Manager to execute an agreement with Southern California Gas Company (Gas Company) to allow for the co-location of Advanced Meter Project Equipment on selected City Streetlight poles. 2. Authorize the City Manager to execute a separate service agreement (in a form approved by the City Attorney) with PGE to authorize PGE to charge the Gas Company directly for un-metered utilization of power from City streetlight service points. C2 - 5 City Council Meeting Minutes – January 21, 2014 Page 6 BUSINESS ITEMS B1. PROGRAM MANAGER CONTRACT AWARD FOR THE WATER RESOURCE RECOVERY FACILITY UPGRADE PROJECT Utilities Deputy Director Hix narrated a PowerPoint presentation entitled “The WRRF Upgrade” and responded to Council inquires. Donald Hedrick, San Luis Obispo, spoke on the impacts of drought and disinfection process for recycled water. Following discussion, MOTION BY COUNCIL MEMBER SMITH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0, to: 1. Award a contract to Water Systems Consulting, Inc. to provide Program Management services for the duration of the Water Resource Recovery Facility Upgrade Project (Specification No. 91219). 2. Authorize the City Manager to execute an agreement related to Task Orders for Phase 1 with Water Systems Consulting, Inc. not to exceed $2,225,383. 3. Approve a transfer of $2,225,383 from the sewer fund Capital Reserve for the Water Resource Recovery Facility Upgrade project to the project account. RECESS Council recessed at 7:40 p.m. and reconvened at 7:55 p.m., with all Council Members present. B2. UPDATE ON PROJECT TO EXPLORE ALTERNATIVES TO THE CITY’S MEMBERSHIP IN THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (CJPIA) Human Resources Director Irons, Human Resources Manager Zocher, and Tom Sinclair, of Municipal Resource Group, narrated a PowerPoint presentation entitled “Alternatives to City Membership in California Joint Powers Insurance Authority” and responded to Council inquires. Following discussion and by unanimous consent, Council directed staff to pursue Model 3, join a Risk Sharing Joint Powers Authority, as outlined in the Council Agenda Report. C2 - 6 City Council Meeting Minutes – January 21, 2014 Page 7 B3. CONTINUATION OF UNREPRESENTED MANAGEMENT AND CONFIDENTIAL EMPLOYEE COMPENSATION - RESOLUTIONS Human Resources Director Irons reviewed the contents of the Council Agenda Report and responded to Council inquires. MOTION BY COUNCIL MEMBER CARPENTER, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0, to: 1. Adopt Resolution No. 10488 (2014 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, regarding management compensation for appointed officials, department heads, and management employees and superseding previous resolutions in conflict,” as amended. 2. Adopt Resolution No. 10489 (2014 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, regarding compensation for the unrepresented confidential employees and superseding previous resolutions in conflict,” as amended. B4. DISCUSSION OF CONTINGENCY PLANNING PROCESS TO ADDRESS THE POSSIBLE LOSS OF THE HALF-CENT SALES TAX (MEASURE Y) REVENUE STREAM Finance and IT Director Padilla narrated a PowerPoint presentation entitled “Contingency Planning Process to Address the Possible Loss of the Half-Cent Sales Tax (Measure Y) Revenue Stream” and responded to Council inquires. Steve Barasch, San Luis Obispo, asserted that Measure Y funds were not utilized as intended for major improvement projects; opined that the City could maintain acceptable and reasonable service levels without the renewal of a sales tax. Gordon Mullin, San Luis Obispo, questioned the methodology of being capable of identifying Measure Y projects; suggested that if Measure Y is not renewed that its projects be eliminated. C2 - 7 City Council Meeting Minutes – January 21, 2014 Page 8 Following discussion, MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0, to: 1. Support a two-part contingency plan that provides for specific reduction to immediately address the 2014-15 shortfall. 2. Use of existing Functional Areas and the Service Categorization criteria in prioritizing services to consider service/budget reductions in slates for inclusion in the contingency plan. 3. Use of the Measure Y Community Forum as a venue to discuss the contingency plan and receive input from the public on reductions needed to produce a balanced budget if the revenue stream from Measure Y is not continued. LIAISON REPORTS Liaison reports were received from Council Members Smith, Vice Mayor Christianson and Mayor Marx. COUNCIL COMMUICATIONS By consensus, Council directed staff to agendize the U.S. Postal Service Resolution for future consideration. Council agreed to schedule a Special Meeting to be held on Tuesday, February 11, 2014, at 6:00 p.m., for consideration of the appeal of Mission School. ADJOURNMENT The City Council adjourned at 9:48 p.m., to a Special Meeting to be held on Tuesday, January 28, 2014 at 5:00 p.m. in the City Council Chambers, 990 Palm Street, San Luis Obispo, California. A Special Meeting will be held on Tuesday, February 4, 2014 at 5:00 p.m. The Regular meeting will commence at 6:00 p.m. in the City Council Chambers located at 990 Palm Street, San Luis Obispo, California. _____________________ Anthony J. Mejia City Clerk APPROVED BY COUNCIL: XX/XX/14 C2 - 8 MINUTES CITY OF SAN LUIS OBISPO SPECIAL MEETING OF THE CITY COUNCIL Tuesday, January 18, 2014 Closed Session - 4:00 P.M. Special Meeting - 5:00 P.M. Council Chamber, 990 Palm Street San Luis Obispo, California CALL TO ORDER A Special Meeting of the San Luis Obispo City Council was called to order on Tuesday, January 28, 2014 at 4:00 p.m. in the City Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. ROLL CALL Council Members Present: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx Council Member Absent: None City Staff Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael Codron, Assistant City Manager, and Anthony Mejia, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. CLOSED SESSION City Attorney Dietrick requested a Closed Session to discuss the item listed on the Closed Session agenda. A. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation, Pursuant to Government Code § 54956.9 (d)(2) and 54956.9(e)(5) The letter reflecting a statement threatening litigation is available for review at the Office of the City Clerk, 990 Palm Street, San Luis Obispo. PUBLIC COMMENT ON CLOSED SESSION ITEM City Attorney Dietrick called for public comment. There was no one present desiring to speak and the Council recessed to the Closed Session. C2 - 9 City Council Meeting Minutes – January 28, 2014 Page 2 CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, January 7, 2014 at 6:00 p.m. in the City Council Chamber, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. PLEDGE OF ALLEGIANCE Council Member Ashbaugh led the Pledge of Allegiance. REPORT FROM CLOSED SESSION City Attorney Dietrick advised that Council took no reportable action. PUBLIC HEARING ITEMS PH1. DRAFT CIRCULATION ELEMENT POLICY REVIEW (GPI/ER 15-12) Airport Area Land Use Chapter Community Development Director Johnson and Deputy Community Development Director Murry narrated a PowerPoint presentation entitled “Land Use Element Legislative Draft” focusing on the Airport Area Land Use Chapter. In response to Council inquiries, Nick Johnson, of Johnson Aviation, advised that the Airport Master Plan is the basis for the land use planning around the airport area; pointed out that plan would not constrain future development of the airport; explained that the plan uses a fact-based approach with consideration to the existing Airport Master Plan, best land use planning practices, and improved technologies, such as GIS mapping and noise projections. MOTION BY COUNCIL MEMBER SMITH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0, to adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, endorsing Chapter 7 (Airport) of the draft Land Use Element to be considered through the EIR Process (GPI 15-12)” as modified by Council. Circulation Element Community Development Director Johnson, Principal Transportation Planner Mandeville, Traffic Operations Manager Hudson, and Jim Damkowitch, of Kittelson and Associates, narrated a PowerPoint presentation entitled “Circulation Element Legislative Draft” and responded to Council inquires. C2 - 10 City Council Meeting Minutes – January 28, 2014 Page 3 Lea Brooks, San Luis Obispo, urge Council support for the LUCE Task Force and Planning Commission recommendation; opined that the Circulation Element will enhance pedestrian and bicycle circulation. Myron Amerine, San Luis Obispo, voiced support for the Circulation Element, noting the positive goal of 20% mode share for bicycles; urged Council to address excess vehicular speeds, suggesting speeds should not exceed 40 mph. Anne Wyatt, San Luis Obispo, voiced support for the LUCE Task Force and Planning Commission recommendations related to multi-modal road sharing. Ken Kienow, San Luis Obispo, commended the City for prioritizing non-motorized transportation; urged Council to prioritize funding for bicycle infrastructure improvements. Grace Morgan, San Luis Obispo, expressed gratitude to the LUCE Task Force, Planning Commission, and staff and urged Council support for the Circulation Element. Eric Meyer, San Luis Obispo, reported on the condition of Brian Lawler who was involved in an accident while bicycling on California Boulevard and Taft Street; representing the LUCE Task Force, cautioned Council from eliminating portions of the Circulation Element, noting that each section interplays with each other. Dan Rivoire, Executive Director of the San Luis Obispo County Bicycle Coalition, urged Council support for the LUCE Task Force and Planning Commission recommended Circulation Element. Eugene Jud, San Luis Obispo, stressed the importance of identifying assumptions utilized in the traffic models; recommended the use of traffic simulations to test various traffic scenarios; recommended that the Circulation Element include reference to the Urban Street Design Guide. Ermina Karim, representing the Chamber of Commerce, opined that the City is not adequately addressing workforce housing needs; urged that the EIR address additional housing capacity and building height. Stacey White, representing the Chamber of Commerce LUCE Task Force, requested that the Council identify specific height and unit thresholds for key study areas; addressed the importance of achieving a jobs/housing balance. James Lopes, San Luis Obispo, summarized the recommendations which he outlined in his correspondence, dated January 21, 2014, which is on file with the City Clerk. C2 - 11 City Council Meeting Minutes – January 28, 2014 Page 4 Aaryn Abbott, San Luis Obispo, advised that the Economic Vitality Corporation will undertake a study on workforce housing; spoke on the importance of ensuring that the Land Use and Circulation Elements plan for enough housing supply to meet market demands. Mila Vujovich-La Barre, San Luis Obispo, conveyed support for prioritizing the construction of Class 1 bike paths; encouraged Council to require all pedestrians and bicyclist to be visible after dusk; urged for a comprehensive EIR for Prado Road between Madonna and Broad. RECESS Council recessed at 6:40 p.m. and reconvened at 7:00 p.m., with all Council Members present. Chapter 1 – Circulation Element In response to Council inquiries, staff explained the data collecting process for determining the modal split objectives, noting that the City last conducted its own transportation survey in 2008; advised that traffic models do not consider socio- economic demographics in determining traffic mode preferences. Council discussion ensued relative to: 1) whether the modal split objective for transit should be increased; and 2) whether demographic changes over the next 20 years would support a need for transit types of transportation. By Council majority, (with Council Member Carpenter and Vice Mayor Christianson opposed) it was agreed that modal split objectives be modified to reflect 12% for transit. Chapter 7 –Traffic Management In response to Council concern, staff explained that the proposed verbiage for transportation funding would not limit the City’s ability to accept state or regional funding nor impact the Council’s ability to prioritize funding as necessary. Following discussion it was agreed by Council that no verbiage changes are necessary. C2 - 12 City Council Meeting Minutes – January 28, 2014 Page 5 Chapter 16 – Circulation Element Implementation, Program Funding and Management By unanimous consent, Council: 1. Modified the term “fair share” to “proportionate share” throughout the Circulation Element. 2. Modified Policy 16.0.4 to read as follows: “Funding for street projects and parking structures shall not compromise the City’s ability to fund its alternative mode programs or projects.” 3. Added a new policy to read as follows: “The City shall encourage SLOCOG (San Luis Obispo Council of Governments) to consider initiating a county wide revenue measure devoted to local transportation funding on the basis of population, so that San Luis Obispo County becomes a ‘self help’ county.” Chapter 2 – Traffic Reduction By unanimous consent, Council accepted Chapter 2, Traffic Reduction, as presented. Chapter 3 – Transit Service By unanimous consent, Council: 1. Modified Program 3.1.2, Bulk Rate Transit Passes, to read as follows: “The City shall make available bulk rate transit passes to all groups.” 2. Modified the title of 3.1.7, Consolidated Regional Transit Center, and the program description to read as follows: “The City shall work with other agencies to develop a consolidated regional transit center downtown.” 3. Eliminate Program 3.1.8, Shuttle Service. 4. Directed staff to consolidate Program 3.1.3, Downtown Trolley, with 3.1.1. Transit Plans, and that the Downtown Trolley should be a private/public partnership. Council discussed including as a new program to Transit Services that would direct the City to consider a pilot program that welcomes riders with pets. It was agreed that such a program would be considered as part of short range transit plan. C2 - 13 City Council Meeting Minutes – January 28, 2014 Page 6 Chapter 4 – Bicycle Transportation By unanimous consent, Council modified: 1. Program 4.0.3, Continuous Network, to read as follows: “The City shall collaborate with SLO County to coordinate planning and development of County bikeways to support a regional bike network and identify and acquire additional rights of ways in the city as they become available.” 2. The title of 4.0.2 to read as follows: “Campus and School Site Bicycle Trips.” 3. Policy 4.0.7, Education and Safety, to read as follows: “The City shall support education and safety programs aimed at youth, adult, all cyclist and motorist. 4. The new program related to bicycle licensing to read as follows: “The City should consider expanding its bicycle licensing program to address bicycle safety, loss and theft problems.” Chapter 5 – Walking By unanimous consent, Council modified Program 5.1.2, Pedestrian Network, to read as follows: “For areas outside of the Downtown, the City shall implement its program for the installation of a continuous and connected pedestrian network prioritizing areas with the heaviest pedestrian traffic. Chapter 6 – Multi-Modal Circulation In response to Council inquiry, Community Development Deputy Director Murry explained that the EIR process will consider building height on a programmatic approach but will not provide project specific building height information. By unanimous consent, Council modified Policy 6.0.A, Complete Streets, to read as follows: “The City shall design and operate city streets to enable safe, comfortable, and convenient access and travel for all users of the transportation system including pedestrians, bicyclist, transit users, and motorist of all ages and abilities. Chapter 7 – Traffic Management By unanimous consent, Council accepted Chapter 7, Traffic Management, as presented. Council Member Ashbaugh noted for the record that reference to the City’s Pavement Management System should be included in the Traffic Management Chapter. C2 - 14 City Council Meeting Minutes – January 28, 2014 Page 7 Chapter 8 – Neighborhood Traffic Management Following discussion and by unanimous consent, Council: 1. Directed staff to develop a new policy to discourage regional cut-through traffic on residential arterial streets. 2. Modified Policy 8.0.7 to read as follows: “The City shall not approve development that impacts the quality of life and livability of residential neighborhoods by generating traffic conditions that significantly exceed the thresholds established in Figure #X, except as provided by CEQA. The City shall also not approve development which further significantly worsens already deficient residential neighborhood traffic conditions as established in Figure #X. New development shall incorporate traffic calming features to minimize speeding and cut-through traffic,” and directed staff to return to Council to define “thresholds of significance.” 3. Modified Program 8.1.3, Quality of Life, to read as follows: “The City shall analyze residential streets for their livability with regards to multi-modal traffic noise, volumes and speed. Traffic calming or other intervening measures may be necessary to maintain the resident’s quality of life.” RECESS Council recessed at 9:36 p.m. and reconvened at 9:50 p.m., with all Council Members present. Chapter 9 – Street Network Changes Following discussion and by unanimous consent, Council modified: 1. Program 9.1.2, Prado Road Improvements, to read as follows: “The sponsors of the development projects that contribute to the need for the Prado Road interchange or overpass (project C.1) will be required to prepare or fund the preparation of a Project Study Report for the interchange or overpass project. The Project Study Report shall meet the requirements of the California Department of Transportation.” 2. The title of Program 9.1.5, San Luis Ranch (formerly Dalidio) Dalidio/Madonna Road/McBride Development, and the program description to read as follows: “As part of any proposal to further develop the San Luis Ranch (former Dalidio) Dalidio-Madonna-McBride Area, the alignment and design of extensions of Froom Ranch Way and Calle Joaquin connecting with Prado Road (west of Route 101) shall be evaluated and established, if consistent with the Calle Joaquin Agriculture/Open Space Master Plan and approved specific plan.” C2 - 15 City Council Meeting Minutes – January 28, 2014 Page 8 3. Program 9.1.6(G) to read as follows: “Encourage and where possible, required undergrounding of overhead utility lines and structures.” Chapter 10 – Truck Transportation By unanimous consent, Council accepted Chapter 10, Truck Transportation, as presented. Chapter 11 – Air Transportation By unanimous consent, Council accepted Chapter 11, Air Transportation, as presented. Chapter 12 – Rail Transportation Council requested that staff determine whether the City can impose regulations on idling train engines. By unanimous consent, Council modified: 1. The introduction section to read as follows: “The Union Pacific owns and maintains a railroad tracks that primarily moves freight trains through the county. AMTRAK uses the Union Pacific line to provide passenger service to San Luis Obispo with connections to the San Francisco and Los Angeles metropolitan areas, and other coastal cities.” 2. Policy 12.0.1, Rail Service, to read as follows: “The City shall support the increased availability of passenger rail service for travel within the county, state and among states.” 3. The title of Policy 12.0.2, Regional, State and Federal Programs, and the policy description to read as follows: “The City shall support regional, state and federal programs for the expansion of passenger rail service to San Luis Obispo. 4. The title of Policy 12.0.3, Train Station and Transit Service Connections, and the policy description to read as follows: “The City will work with the train station management to upgrade the facility and visitor services and shall provide transit service to and from the train station in accordance to the short range transit plan.” 5. The title of Policy 12.0.4, Intra- and Inter-city Transportation Needs, and the policy description to read as follows: “The City supports using the railroad right-of-way to help meet multi-modal intra- and inter-city transportation needs.” C2 - 16 City Council Meeting Minutes – January 28, 2014 Page 9 6. Program 12.1.1, Daily Train Connections, to read as follows: “The City supports maintaining and increasing daily train service connecting San Luis Obispo with points north and south, with departure and arrivals in the morning, mid-afternoon, and evening.” Chapter 13 – Parking Management By unanimous consent, Council accepted Chapter 13, Parking Management, as presented. Chapter 14 – Neighborhood Parking Management Following discussion and by unanimous consent, Council modified new policy “Neighborhood Protections” to read as follows: “Neighborhoods shall be protected The City shall develop strategies to protect residential neighborhoods from spill-over parking from adjacent high density intensity uses.” It was noted that the Parking District Formation Guidelines should explore methods for reducing the impacts of spill-over parking caused by the creation of parking districts. Chapter 15 – Scenic Roadways Mayor Marx distributed to Council a memo entitled “Wheeling Water Outside Our City Limits: Circulation Issues.” A hard copy of the memo, dated January 28, 2014, is on file with the City Clerk. Council discussion ensued relative to whether providing water service (potable or recycled water) outside of the city limits would facilitate urban sprawl, encourage development outside of the Urban Reserve Line (URL), and/or have impacts on the circulation and traffic. Mayor Marx expressed disappointment that the Land Use Task Force and Planning Commission did not discuss the potential impacts of “water wheeling” in relation to the Land Use or Circulation Elements and that this issue was not given adequate analysis prior to inclusion into the subject documents. Community Development Director Johnson advised that the EIR will evaluate whether the policy change may facilitate subdivision or new development that would otherwise not be permitted in the areas outside the city limits. Endorsing Resolution It was noted that Council supports staff’s recommended revisions as outlined in the Council memorandum, dated January 28, 2014, unless otherwise modified. C2 - 17 City Council Meeting Minutes – January 28, 2014 Page 10 MOTION BY COUNCIL MEMBER SMITH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0, to adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, endorsing the draft Circulation Element to be considered through the Environmental Impact Report (EIR) process (GPI 15-12)” as amended. COUNCIL COMMUNICATIONS In response to Council inquiry, Community Development Director Johnson advised that staff will provide an update to Council as soon as Cal Poly releases its revised draft EIR on the student housing project. ADJOURNMENT The City Council adjourned at 10:50 p.m., to a Regular Meeting to be held on Tuesday, February 4, 2014 at 6:00 p.m. in the City Council Chambers, 990 Palm Street, San Luis Obispo, California. Anthony J. Mejia City Clerk APPROVED BY COUNCIL: xx/xx/14 C2 - 18 MINUTES CITY OF SAN LUIS OBISPO SPECIAL AND REGULAR MEETING OF THE CITY COUNCIL Tuesday, February 4, 2014 Special Meeting – 5:00 P.M. Regular Meeting – 6:00 p.m. Council Chamber, 990 Palm Street San Luis Obispo, California CALL TO ORDER A Special Meeting of the San Luis Obispo City Council was called to order on Tuesday, February 4, 2014 at 5:00 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. ROLL CALL Council Members Present: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx Council Member Absent: None City Staff Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael Codron, Assistant City Manager, and Anthony Mejia, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. CLOSED SESSION City Attorney Dietrick requested a Closed Session to discuss the item listed on the Closed Session agenda. A. CONFERENCE REGARDING PROPERTY NEGOTIATIONS - Pursuant to Government Code § 54956.8 PROPERTY: 736 Marsh Street NEGOTIATING PARTIES: City of San Luis Obispo: Katie Lichtig, Michael Codron, Lee Johnson, Derek Johnson, J. Christine Dietrick WestPac: Hamish Marshall, Carol Florence NEGOTIATIONS: Direction on price and terms of real property negotiation C2 - 19 City Council Meeting Minutes – February 4, 2014 Page 2 PUBLIC COMMENT ON CLOSED SESSION Pete Peterson, San Luis Obispo, voiced concern that the Council is considering approval of entitlements for the Garden Street Terraces and Osos Street projects while in Closed Session; opined that off-site parking should not be allowed for the proposed projects. Alice Davis, San Luis Obispo, opined that the Garden Street Terraces project does not meet the City’s parking and fire safety standards. City Attorney Dietrick explained that the Council is not considering entitlements for the Garden Street Terrace or any other projects at this Closed Session; noted that the Council will consider negotiations for the City-owned property at 736 Marsh Street. CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, February 4, 2014 at 6:00 p.m. in the City Council Chambers, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. PLEDGE OF ALLEGIANCE Council Member Carpenter led the Pledge of Allegiance. REPORT FROM CLOSED SESSION City Attorney Dietrick advised that Council provided direction to staff and took no reportable action. PRESENTATION LED Street Light Conversion Rebate Check from PG&E Pat Mullin, representing PG&E, made a presentation about LED Street Conversion and presented a check to Mayor Marx. PUBLIC COMMENT Brian Bullock, representing American Cancer Society, announced the Relay for Life events will be held in the cities of Morro Bay, Paso Robles, and San Luis Obispo on June 7-8, 2014 and that February 4, 2014 is World Cancer Awareness Day. C2 - 20 City Council Meeting Minutes – February 4, 2014 Page 3 Steve Hansen, representing County Medical Association and Tobacco Association, urged Council to consider agendizing regulations on the use of e- cigarettes; spoke on the negatives impacts of tobacco and nicotine use. By unanimous consent, Council directed staff to agendize consideration of regulating e-cigarettes for a future Council meeting. Dee Torres, San Luis Obispo, announced the 6th Annual Culinary Carnival in San Luis Obispo with proceeds to benefit the homeless. Donald Hedrick, San Luis Obispo, conveyed support for expanding the use of LED street lights citywide; spoke on the importance of transparency in elections. Peggy Koteen, San Luis Obispo, voiced concerns regarding the impacts of the drought and suggested that Council call for voluntary cutbacks on water usage. CONSENT CALENDAR MOTION BY COUNCIL MEMBER SMITH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0, to approve Consent Calendar Items C1 thru C6, except Items C3 and C4 for separate consideration. C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES MOTION BY COUNCIL MEMBER SMITH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0, to waive reading of all resolutions and ordinances as appropriate. C2. MINUTES OF TUESDAY, JANUARY 7, 2014 MOTION BY COUNCIL MEMBER SMITH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0, to waive oral reading and approve as presented. C3. AGREEMENT WITH MED-STOPS MEDICAL CLINIC, INC. FOR FIRE FIGHTERS MEDICAL EXAMS Please refer to Page 5 for discussion of this item. C4. REQUEST FOR PROPOSALS – RUGGED TABLETS AND LAPTOPS, MOBILE DATA COMPUTERS, IN-CAR VIDEO SYSTEMS, AND MOBILE COMMUNICATION GATEWAY FOR INSTALLATION IN POLICE AND FIRE VEHICLES Please refer to Page 5 for discussion of this item. C2 - 21 City Council Meeting Minutes – February 4, 2014 Page 4 C5. CONTRACT AWARD - SANTA ROSA SEWER LINE REPLACEMENT PROJECT MOTION BY COUNCIL MEMBER SMITH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0, to: 1. Award a construction contract to D-KAL Engineering, Inc., for the Santa Rosa Sewer Line Replacement Project, Specification No. 91180, in the amount of $521,089.96. 2. Approve a transfer of $42,689.96 from Sewer Fund Completed Projects to the project account. 3. Approve funding adjustments to the project accounts, as shown in the Fiscal Impact Section of the Council Agenda Report, to increase funding levels for Construction and Construction Management. 4. Approve a construction management services contract to Filippin Engineering, Inc., an on-call consultant. C6. TRANSIT VEHICLE PROCUREMENT AGREEMENT WITH CENTRAL CONTRA COSTA TRANSIT AUTHORITY MOTION BY COUNCIL MEMBER SMITH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0, to: 1. Authorize the City Manager, or her designee, to execute an agreement with Central Contra Costa Transit Authority (CCCTA) to exercise piggyback purchase options for the procurement of as many as three (3) 40-foot low floor clean diesel transit coaches from Gillig Corporation. 2. Authorize the Finance Director to award Purchase Orders for vehicle acquisition if costs are within the budgeted amounts. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR DISCUSSION C3. AGREEMENT WITH MED-STOPS MEDICAL CLINIC, INC. FOR FIRE FIGHTERS MEDICAL EXAMS Following clarification, MOTION BY VICE MAYOR CHRISTIANSON, SECOND BY COUNCIL MEMBER SMITH, CARRIED 4-1 (COUNCIL MEMBER ASHBAUGH VOTING NO), to approve, and authorize the Mayor to execute, a five-year agreement with Med-Stops Medical Clinic, Inc., authorizing Med-Stop to provide Firefighter Medical Exams. C2 - 22 City Council Meeting Minutes – February 4, 2014 Page 5 Council Member Ashbaugh noted for the record his concern and expectation that this type of service will go through the Request for Proposals process in the future. C4. REQUEST FOR PROPOSALS – RUGGED TABLETS AND LAPTOPS, MOBILE DATA COMPUTERS, IN-CAR VIDEO SYSTEMS, AND MOBILE COMMUNICATION GATEWAY FOR INSTALLATION IN POLICE AND FIRE VEHICLES Following clarification, MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0, to: 1. Approve the Request for Proposals for Rugged Tablets, Rugged Laptops, Mobile Data Computers, and In-Car Video System, Specification No. 91236. 2. Approve the Request for Proposals for Mobile Communication Gateways, Specification No. 91273. 3. Authorize the City Manager to award the contracts if within the approved budget of $693,000. PUBLIC HEARINGS AND BUSINESS ITEMS PH1. REVIEW OF THE MONTEREY PLACE MIXED USE PROJECT Council Members Smith, Vice Mayor Christianson, and Mayor Marx announced Ex Parte communications with representatives of the subject project. Community Development Director Johnson and Associate Planner Leveille narrated a PowerPoint presentation entitle “Monterey Place Mixed-Use Project” and responded to Council inquiries. Mayor Marx opened the Public Hearing. Thom Jess and John Belshure, project representatives, distributed letters of support for the proposed project; summarized the design and layout of the project, addressing the building elevations, setbacks, and massing; pointed out that the residential and commercial components of the project will have positive impacts on the creek walk. In response to Council inquiries, Mr. Belshure spoke on the landscape plan, noting that the City’s arborist was consulted on the tree selections; explained potential concepts for addressing the parking needs, which includes a mixture of on- and off-site parking. C2 - 23 City Council Meeting Minutes – February 4, 2014 Page 6 Dixie Cliff, San Luis Obispo, conveyed support for the renovation of the Licher House, voiced concern that the mixed-use project will detract from historic structures in the area. Allen Cooper, Chair of Savor Downtown, opined that the project will have a significant impact on land use and potential significant impact on hydrology. David Brodie, San Luis Obispo, voiced concerns regarding the project’s massing and height in relation to neighboring historic structures; stated that the project is inconsistent with the General Plan. Dave Hannings, San Luis Obispo, asserted that the project is inconsistent with neighborhood character and does not meet architectural design guidelines; urged Council to deny the project as proposed. Elizabeth Thyne, San Luis Obispo, spoke on the importance of enforcing City guidelines; urged Council to send the project back to the City’s advisory bodies for reconsideration. Chuck Crotser, San Luis Obispo, voiced support for the proposed project; noted that the project architect has addressed setback and massing; urged Council to adopt the resolution and support the findings. James Lopes, San Luis Obispo, voiced opposition to the project, opining that it does not meet design guidelines and impacts the neighborhood character; urged Council to require a reduction in building height. Linda Groover, San Luis Obispo, expressed concerns regarding building height, suggesting that the project will create a tunnel effect along the creek; conveyed support for the renovation of the Licher House. Chad Vantil, San Luis Obispo, conveyed support for the project, stating that it will be value and revitalization to the downtown. Dominic Tartaglia, representing the Downtown Association, expressed support for the subject project, noting that it meets four of the major goals/objectives of the association. Joseph Abrahams, San Luis Obispo, voiced apprehension with moving forward with this project as proposed. Sandra Lakeman, San Luis Obispo, spoke in opposition to the project, stating that the City’s advisory bodies have ignored design guidelines and regulations; urged Council to deny the project. C2 - 24 City Council Meeting Minutes – February 4, 2014 Page 7 Elisabeth Abrahams, San Luis Obispo, voiced concerns with the project, recommended that a scale model be created to demonstrate the project’s height in relation to neighboring structures. Michelle Tasseff, San Luis Obispo, spoke on the impacts of abandoned lots and structures on neighborhoods; urged Council to move forward with the proposed project. Donald Hedrick, San Luis Obispo, voiced opposition to the proposed project, noting that it needs additional parking resources and will impact the view shed. Marshall Ochylski, representing the Downtown Association, voiced support for the proposed project, pointing out that residential uses in the downtown will have positive impacts; noted that the City’s advisory bodies have reviewed the project. Ursula Bishop, San Luis Obispo, voiced concern that the project will negatively impact adjacent neighborhood parking; suggested that construction of affordable housing should be required in Phase 1 of the project. Russ Brown, San Luis Obispo, urged Council to reject the project as presented; asserted that project is not consistent with the general plan and design guidelines. Bill Walter, San Luis Obispo, spoke on the need for residential density and striking balances between the project and the community needs. There being no others desiring to speak on this item, the Public Hearing was closed. RECESS Council recessed at 8:05 p.m. and reconvened at 8:23 p.m., with all Council Members present. Council discussion ensued relative to the possibility of reducing building height, requiring construction of affordable housing during Phase 1, methods of addressing parking needs, elimination of the term “nightclub” from the resolution. C2 - 25 City Council Meeting Minutes – February 4, 2014 Page 8 MOTION BY COUNCIL MEMBER CARPENTER, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 4-1 (COUNCIL MEMBER SMITH VOTING NO), to adopt Resolution No. 10493 (2014 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, granting final project approval for the Monterey Place Mixed Use Project located at 667 and 679 Monterey Street (#U, ER 4311)”, based on the Planning Commission’s approval of the use permit and adopted Mitigated Negative Declaration, as modified to strike the term “Night Club” from the Planning Commission Use Permit Approval and requiring that affordable housing units be constructed as part of Phase I. Council Member Smith noted for the record that she feels the building height is excessive and should be reduced by one story. B2. AMENDMENTS TO THE CITY’S ELECTION CAMPAIGN REGULATIONS Election Campaign Regulation Committee Chair Ty Griffin summarized the recommendations of the committee. Donald Hedrick, San Luis Obispo, questioned whether municipal elections are nonpartisan; noted that the Democratic Club made large expenditures in a past election; voiced support for raising contribution limits. Robert Shanbrom, Election Campaign Committee Member, urged Council to include the term “transparency” in the regulation’s purpose statement; voiced opposition to the elimination of the City’s Supplemental Campaign Statement or to raising contribution limits. Kevin Rice, San Luis Obispo, expressed gratitude to the Committee for considering his recommendations; voiced support for eliminating the City Supplemental Campaign Statement and mandatory closure of campaign accounts; opined that contribution limits should be eliminated. Stewart Jenkins, San Luis Obispo, questioned the constitutionality of imposing contribution limit; recommended that Council allow the proposed regulations to expire and to consider a public campaign financing system. In response to public comments City Attorney Dietrick addressed the constitutionality of imposing contribution limits, noting that the U.S. Supreme Court has made recent decisions indicating that at some future point contribution limits may be eliminated. C2 - 26 City Council Meeting Minutes – February 4, 2014 Page 9 Following discussion, MOTION BY COUNCIL MEMBER SMITH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 4-1 (COUNCIL MEMBER CARPENTER VOTING NO), to: 1. Amend Chapter 2.40 of the Municipal Code to eliminate the City Supplemental Campaign Statement. 2. Amend Sections 2.40.040(A) and (B) to increase contributions by persons to candidates and/or controlled committees and acceptance of said contributions to not exceed the sum of three hundred ($300) dollars. 3. Delete Sections 2.40.050(C) and (D) of the Municipal Code related to the closing of campaign accounts and disbursement of unexpended campaign funds. 4. Clarify Section 2.40.060(D) of the Municipal Code to indicate that the City Clerk will cause publication of one display ad, informing the public how, when, and where to access campaign statements, at the time mail ballots are distributed for said election. 5. Amend Sections 2.40.050(A)(1) to read as follows: “to promote integrity, honesty, fairness and <transparency> in municipal election campaigns”. Mayor Marx noted for the record that she supports contribution limits to ensure that wealthy individual do not have undue influence on local elections. PH3. CONSIDERATION OF 2014 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING RECOMMENDATIONS Community Development Director Johnson and Housing Programs Manager Corey narrated a PowerPoint presentation entitle “Community Development Block Grant Funding Recommendations” and responded to Council inquires. Dee Torres, representing Community Action Partnership of San Luis Obispo, spoke on the need for resources to address the homelessness; thanked Council for its support of the Prado Day Center and homeless shelter. MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0, to adopt Resolution No. 10494 (2014 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the 2014 CDBG Program”, for $460,000 of CDBG funds for the 2014 Program Year. C2 - 27 City Council Meeting Minutes – February 4, 2014 Page 10 PH4. LOCAL HAZARD MITIGATION PLAN Fire Chief Olson and Administrative Analyst Cox narrated a PowerPoint presentation entitle “Local Hazard Mitigation Plan” and responded to Council inquires. Donald Hedrick, San Luis Obispo, spoke on the potential for creek flooding near the Damon-Garcia Sports Park; stressed the importance for flood hazard mitigation. Following discussion, Council received a progress report on the Local Hazard Mitigation Plan Update and provided input to staff regarding the draft plan. LIAISON REPORTS Council liaison reports were received from Council Member Ashbaugh, Vice Mayor Christianson, and Mayor Marx. COUNCIL COMMUICATIONS None. ADJOURNMENT The City Council adjourned at 10:46 p.m., to a Study Session to be held on Tuesday, February 18, 2014 at 4:00 p.m. to discuss Infrastructure Financing Alternatives. The Regular meeting will commence at 6:00 p.m. in the City Council Chambers located at 990 Palm Street, San Luis Obispo, California. _____________________ Anthony J. Mejia City Clerk APPROVED BY COUNCIL: XX/XX/14 C2 - 28