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Home My WebLink About02-04-2014 special & regular agenda Tuesday, February 4, 2014 5:00 PM SPECIAL MEETING Council Hearing Room 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx PUBLIC COMMENT ON CLOSED SESSION ITEM CLOSED SESSION A. CONFERENCE REGARDING PROPERTY NEGOTIATIONS - Pursuant to Government Code § 54956.8 PROPERTY: 736 Marsh Street NEGOTIATING PARTIES: City of San Luis Obispo: Katie Lichtig, Michael Codron, Lee Johnson, Derek Johnson, J. Christine Dietrick WestPac: Hamish Marshall, Carol Florence NEGOTIATIONS: Direction on price and terms of real property negotiation Adjourn to Regular Meeting of February, 4, 2014 San Luis Obispo – Regular Meeting Agenda of February, 4 2014 Page 2 6:00 p.m. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx PLEDGE OF ALLEGIANCE: Council Member Carpenter CITY ATTORNEY REPORT ON CLOSED SESSION PRESENTATIONS LED STREET LIGHT CONVERSION REBATE CHECK FROM PG&E – (GRIGSBY/LYNCH – 10 MINUTES) PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exe rcising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. San Luis Obispo – Regular Meeting Agenda of February, 4 2014 Page 3 C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES (MEJIA) RECOMMENDATION: Waive reading of all resolutions and ordinances as appropriate. C2. MINUTES OF TUESDAY, JANUARY 7, 2014 (MEJIA) RECOMMENDATION: Waive oral reading and approve as presented. C3. AGREEMENT WITH MED-STOPS MEDICAL CLINIC, INC. FOR FIRE FIGHTERS MEDICAL EXAMS (OLSON/COX) RECOMMENDATION: Approve, and authorize the Mayor to execute, a five-year agreement with Med-Stops Medical Clinic, Inc., authorizing Med-Stop to provide Firefighter Medical Exams. C4. REQUEST FOR PROPOSALS – RUGGED TABLETS AND LAPTOPS, MOBILE DATA COMPUTERS, IN-CAR VIDEO SYSTEMS, AND MOBILE COMMUNICATION GATEWAY FOR INSTALLATION IN POLICE AND FIRE VEHICLES (GESELL/STORTON) RECOMMENDATION: 1) Approve the Request for Proposals for Rugged Tablets, Rugged Laptops, Mobile Data Computers, and In-Car Video System, Specification No. 91236; 2) Approve the Request for Proposals for Mobile Communication Gateways, Specification No. 91273; and 3) Authorize the City Manager to award the contracts if within the approved budget of $693,000. C5. CONTRACT AWARD - SANTA ROSA SEWER LINE REPLACEMENT PROJECT (MATTINGLY/ METZ) RECOMMENDATION: 1) Award a construction contract to D-KAL Engineering, Inc., for the Santa Rosa Sewer Line Replacement Project, Specification No. 91180, in the amount of $521,089.96; 2) Approve a transfer of $42,689.96 from Sewer Fund Completed Projects to the project account; 3) Approve funding adjustments to the project accounts, as shown in the Fiscal Impact Section of the Council Agenda Report, to increase funding levels for Construction and Construction Management; and 4) Approve a construction management services contract to Filippin Engineering, Inc., an on-call consultant. San Luis Obispo – Regular Meeting Agenda of February, 4 2014 Page 4 C6. TRANSIT VEHICLE PROCUREMENT AGREEMENT WITH CENTRAL CONTRA COSTA TRANSIT AUTHORITY (GRIGSBY/ANGUIANO) RECOMMENDATION: 1) Authorize the City Manager, or her designee, to execute an agreement with Central Contra Costa Transit Authority (CCCTA) to exercise piggyback purchase options for the procurement of as many as three (3) 40-foot low floor clean diesel transit coaches from Gillig Corporation; and 2) Authorize the Finance Director to award Purchase Orders for vehicle acquisition if costs are within the budgeted amounts. PUBLIC HEARINGS AND BUSINESS ITEMS PH1. REVIEW OF THE MONTEREY PLACE MIXED USE PROJECT (JOHNSON/ LEVEILLE – 60 MINUTES) RECOMMENDATION: Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, granting final project approval for the Monterey Place Mixed Use Project located at 667 and 679 Monterey Street (#U, ER 4311)”, based on the Planning Commission’s approval of the use permit and adopted Mitigated Negative Declaration. B2. AMENDMENTS TO THE CITY’S ELECTION CAMPAIGN REGULATIONS (MEJIA/DIETRICK – 40 MINUTES) RECOMMENDATION: As recommended by the Election Campaign Regulations Committee, direct staff to prepare an ordinance with the following components: 1) Amend Chapter 2.40 of the Municipal Code to eliminate the City Supplemental Campaign Statement; 2) Amend Sections 2.40.040(A) and (B) to increase contributions by persons to candidates and/or controlled committees and acceptance of said contributions to not exceed the sum of th ree hundred ($300) dollars; 3) Delete Sections 2.40.050(C) and (D) of the Municipal Code related to the closing of campaign accounts and disbursement of unexpended campaign funds; and 4) Clarify Section 2.40.060(D) of the Municipal Code to indicate that the City Clerk will cause publication of one display ad, informing the public how, when, and where to access campaign statements, at the time mail ballots are distributed for said election. PH3. CONSIDERATION OF 2014 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING RECOMMENDATIONS (JOHNSON/COREY) RECOMMENDATION: As recommended by the Human Relations Commission adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the 2014 CDBG Program”, for $460,000 of CDBG funds for the 2014 Program Year. San Luis Obispo – Regular Meeting Agenda of February, 4 2014 Page 5 PH4. LOCAL HAZARD MITIGATION PLAN (OLSON/COX – 30 MINUTES) RECOMMENDATION: 1) Receive a progress report on the Local Hazard Mitigation Plan Update and provide input to staff regarding the draft plan. COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit—3 minutes. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) ADJOURNMENT A Study Session will be held on Tuesday, February 1 8, 2014 at 4:00 p.m. to discuss Infrastructure Financing Alternatives. The Regular meeting will commence at 6:00 p.m. in the City Council Chambers located at 990 Palm Street, San Luis Obispo, California. LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781 -7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspec tion in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, during normal business hours, and on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the Ci ty Clerk’s Office at (805) 781-7100. Page intentionally left blank.