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FROM: Carrie Mattingly, Director of Utilities
Prepared By: Jennifer Metz, Utilities Project Manager
SUBJECT: SANTA ROSA SEWER LINE REPLACEMENT PROJECT AWARD,
SPECIFICATION NO. 91180
RECOMMENDATIONS
1. Award the construction contract to D-KAL Engineering, Inc. in the amount of $521,089.96
for the Santa Rosa Sewer Line Replacement Project, Specification No. 91180.
2. Approve a transfer of $42,689.96 from Sewer Fund Completed Projects to the project
account.
3. Approve funding adjustments to the project accounts as shown in the Fiscal Impact Section
to increase funding levels for Construction and Construction Management.
4. Approve construction management services contract to Filippin Engineering, Inc., an on-call
consultant.
DISCUSSION
On September 4, 2012, the City Council authorized a total project budget of $747,880 for the
Santa Rosa Sewer Line Replacement project, Specification No. 91180 including $94,880 for pre-
construction services, $553,000 for construction services and construction management, and
$100,000 of project contingencies. On November 19, 2013, the City Council authorized the
invitation of construction bids and authorized the City Manager to execute a contract for the
construction of the project if the lowest responsible bid was within the Engineer’s Estimate of
$470,000 (Attachment 2).
Three bids were received and opened on January 16, 2014. As shown in the Bid Summary
(Attachment 2) all of the bids came in higher than the Engineer’s Estimate. In order to award a
contract to the low bidder, D-KAL Engineering, Inc., in the amount of $521,089.96, Council
approval and additional funding will be required. Immediate completion of this project is critical
because of past pipe failures that resulted in reportable water quality violations.
Bid Alternate
The Santa Rosa Sewer Line Replacement project’s base bid includes mobilization of a specialty
subcontractor for manhole rehabilitation and coating. An additive bid alternate was included for
rehabilitating 14 additional manholes that were identified by staff as in need of coating. Because
cost analysis of past coating projects show this cost to be very reasonable and the additional
manholes are in very poor condition, staff recommends accepting the price identified for the
additive alternate in the amount of $38,800.
Construction Management
The City received an encroachment permit for Cal Trans for construction of the Santa Rosa
Sewer Line Replacement on December 19, 2013. Under this permit, due to traffic volume on
Meeting Date: Item Number -
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Santa Rosa Sewer Line Replacement Project Award, Spec. #91180 Page 2
Santa Rosa Street, any necessary lane closures for project construction are required to be
conducted at night. Due to this requirement, the City solicited a proposal (Attachment 3) from
Filippin Engineering, Inc., one of the City’s on-call consultants, to assist City staff by providing
night-time construction inspection services totaling $68,700 for the duration of the project.
CONCURRENCES
The Public Works Department staff concurs with this request.
FISCAL IMPACT
On September 4, 2012 the City Council approved the Santa Rosa Sewer Line Replacement with a
total project budget of $747,880.
Staff recommends award of the construction services contract (Attachment 4) to D-KAL
Engineering, Inc. and construction management services to Filippin Engineering, Inc.
(Attachment 5). Staff also recommends adjustments to the project Construction and Construction
Management budgets to support award of the construction, including additive alternate work, as
shown in the table below.
Existing
Budget Additional Total
94,880$ -$ 94,880.00$
477,100$ 43,989.96$ 521,089.96$
Right of Way Services 22,900$ -$ 22,900.00$
100,000$ (20,000.00)$ 80,000.00$
50,000$ 18,700.00$ 68,700.00$
Materials Testing 2,500$ -$ 2,500.00$
500$ -$ 500.00$
653,000$ 42,689.96$ 695,689.96$
Total Project Costs:747,880$ 790,569.96$
Santa Rosa Sewer Line Replacement Project:
Construction Cost
Construction Contingencies:
Total for Construction:
Construction Management
Printing and Miscellaneous
Construction Services:
Design Services:
A total of $100,000 is available in the Sewer Fund’s Completed Projects account to support this
request.
ALTERNATIVES
1. Reject all bids and direct staff to re-advertise the project. The City Council may choose to
reject all bids and direct staff to re-bid the project. However, staff does not recommend this
alternative because this will delay the project by as much as three months; the project is
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Santa Rosa Sewer Line Replacement Project Award, Spec. #91180 Page 3
time-sensitive due to the potential for failure of the existing Santa Rosa Siphon and possible
additional water quality violations.
ATTACHMENTS
1. September 4, 2012 Council Agenda Report authorizing the project budget
2. November 19, 2013 Council Agenda Report authorizing project advertisement for
construction
3. Specification 91180, Bid Summary
4. Contract Agreement, D-KAL Engineering, Inc.
5. Filippin Engineering, Inc. January 17, 2014 proposal for construction inspection services.
..\Santa Rosa Sewerline Replacement Award
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Attachment 1
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FROM: Carrie Mattingly, Utilities Director
Prepared By: Jennifer Metz, Utilities Project Manager
SUBJECT: SANTA ROSA SEWERLINE REPLACEMENT PROJECT,
SPECIFICATION NO. 91180
RECOMMENDATION
1. Authorize a total project budget of $743,880 for the Santa Rosa Sewerline Replacement project,
Specification Number 91180.
2. Authorize the award of the design services contract for the Santa Rosa Sewerline Replacement
project to Filippin Engineering, Inc. for $90,880.
DISCUSSION
The City owns and maintains 172 sewer lines that cross creeks with siphons, elevated crossings, and
pipe bridges. These sewer lines are made of a variety of materials such as vitrified clay, PVC,
ductile iron, cast iron, and steel. Steel pipe was utilized for many of these creek crossings and can
be problematic due to rust and corrosion related to age. Work efforts in creek areas are complicated
and made more costly by:
1. Physical engineering constraints related to the repair (boring depths, casing
requirements, setbacks, etc.),
2. Limited access through side yard easements for construction equipment, and
3. Permitting requirements for working around the creek.
One of 21 inverted siphons in the City’s Wastewater Collection System, the 177-foot long, 12-inch
steel Santa Rosa siphon was installed in 1974 crossing Stenner Creek upstream of the intersection of
Santa Rosa Road (Highway 1) and Oak Street extending from manhole J07-38 to manhole J07-65.
The siphon carries flow from north Santa Rosa Street through the intersection of Foothill
Boulevard, picking up flows from the immediate area. Prior to the installation of the siphon, the
sewerline in this location was suspended (hanging) under the bridge. Due to the unconventional
design, the siphon does not function well and requires maintenance on a six-month interval to
prevent the sewerline from backing up. Approximately 700 feet downstream of the siphon this
sewerline connects to a 21-inch “interceptor” sewerline.
The City’s wastewater collection system database includes a history of documented maintenance
dating back to 1992 for the Santa Rosa siphon. Wastewater Collection staff discovered a leak in the
downstream side of the of siphon leaking from bridge abutment on April 4, 2012 during a visual
inspection of siphon/creek crossing. The minor leak was from a failure in the steel pipe (rust hole)
construction material. A temporary repair to the defective portion of the pipe was performed on
April 9, 2012 using an interior patch of approximately three-feet long. Another failure at the same
Meeting Date
Item Number Sept. 4, 2012
C6
Attachment 1
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location was discovered by Wastewater Collection staff on July 24, 2012. A second repair was
made the week of July 30, 2012. The cost of these temporary repairs was approximately $30,000.
Although these repairs were effective to address the immediate leak, staff determined through visual
inspection and using CCTV that the severe deterioration of the steel siphon could result in imminent
failure at this critical location and that the design and construction of a replacement should be
addressed as a priority ahead of other planned capital projects. Capital projects scheduled for
construction in 2013-14 will be assessed during the preparation of the 2013-15 Financial Plan.
With the assistance of the engineering design consultant, staff will identify a solution for the
replacement of the siphon. This work will include exploring whether the flow through the existing
siphon can be diverted/rerouted upstream of the siphon through an easement to an existing six-inch
sewerline on Lincoln Street. Although the sewerline on Lincoln would need to be upsized to
accommodate this additional flow, this option would avoid the replacement of the existing siphon
which is currently estimated at $500,000.
The Santa Rosa Sewerline Replacement will require construction within Santa Rosa Road
(Highway 1) subject to special conditions as dictated by Caltrans. If replacement of the siphon is
necessary, construction methods, such as horizontal directional drilling, may also be regulated by
other agencies due to the creek crossing. The project will proceed to the construction phase during
the spring of 2013.
After a competitive selection process, Filippin Engineering, Inc. entered into an Agreement with the
City for on-call services in June 2010 (see Attachment 1). With their relevant experience the City
recommends hiring Filippin Engineering, Inc. to expedite the preparation of the plans and
specifications based on its August 20, 2012 proposal (see Attachment 2).
CONCURRENCES
The Public Works Department and the City Biologist concur with this recommendation.
FISCAL IMPACT
Staff is requesting City Council authorization to establish a total construction budget of $743,880
with $90,880 for preconstruction services, $553,000 for construction services, and $100,000 for
project contingencies. Funding for this project was not identified in the 2011-13 Financial Plan.
However, due to the condition of the sewer line, the Santa Rosa Sewerline Replacement project is
an urgent priority. Utilities staff will prepare a budget amendment request to transfer funding from
the Sewer Fund’s Working Capital account to the project specific account at time of contract award.
The estimated project budget is summarized in the following table.
Attachment 1
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The end of year balance in the Sewer Fund’s Working Capital account was $6,401,200, so there is
adequate funding to support the project.
ATTACHMENTS
1. City Manager Report, Award – Design, Traffic Engineering, Construction Management, &
Landscape Architecture Services, Specification Number 90703-2010, June 3, 2010.
2. Proposal for Professional Engineering Services, Filippin Engineering, Inc., August 17, 2012.
t:\council agenda reports\2012\2012-09-04\santa rosa sewerline replacement\car santa rosa sewerline repl.docx
Santa Rosa Sewerline Replacement
(Specification No. 91180)
Estimated
Project Costs
Preconstruction Services:
Engineering Design Services $90,880
Total Preconstruction Services: $90,880
Construction Services:
Construction $500,000
Construction Management $50,000
Materials Testing $2,500
Printing and Miscellaneous $500
Total Construction Services: $553,000
Project Contingencies: $100,000
Total Project Budget: $743,880
Attachment 1
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CITY MANAGER REPORT
Final City Manager Approver Name Date Approved
City Administration Shelly Stanwyck for June 14, 2010
Reviewer Routing List Reviewer Name Date Reviewed
City Attorney Christine Dietrick 6/10/10
City Engineer Barbara Lynch June 2, 2010
Finance & Information Technology Debbie Malicoat June 3, 2010
June 2, 2010
FROM: Jay D. Walter, Director of Public Works JDW June 3, 2010
PREPARED BY: Matt Horn, Supervising Civil Engineer
SUBJECT:
AWARD – DESIGN, TRAFFIC ENGINEERING, CONSTRUCTION
MANAGEMENT, AND LANDSCAPE ARCHITECTURE SERVICES,
SPECIFICATION NUMBER 90703-2010
RECOMMENDATION
Execute agreements with Advantage Technical Services, Cannon, Dokken Engineering, Fehr and
Peers Transportation Consultants, Filippin Engineering, LSA Associates, MNS Engineering, Omni-
Means, PBS&J, Penfield & Smith, RRM Design Group, TJKM, TRS and the Wallace Group for
design, traffic engineering and construction-related services.
DISCUSSION
Background
Included in the City’s two-year Financial Plan is the Capital Improvement Plan, which programs
City-funded projects designed to improve existing infrastructure and implement Council
priorities. The City’s 2005-07 Capital Improvement Plan funded projects in the amount of $21.1
million dollars. With the passage of Measure Y in November 2006, a ½ cent sales tax increase
was passed by the citizens of San Luis Obispo. In response to Measure Y, the City’s 2007-09
Capital Improvement Plan funded projects in the amount of $40.6 million dollars, or roughly
double the amount in the prior Financial Plan. In 2008, the global economy slowed and the
effect was reflected in the most recently adopted 2009-11 Capital Improvement Plan, reducing
funded project levels to $27.1 million dollars.
Attachment 1
Attachment 1
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Award – Design, Traffic Engineering, CM, and Landscape Architecture services Page 2
The responsibility for delivering a large portion of these projects in the Capital Improvement
Plan is assigned to the Public Works Engineering Program. Through 2009, the Public Works
Engineering Program was comprised of five engineers, three engineering technicians, and four
construction inspectors, including supervisory staff. To implement the much larger 2007-09
Capital Improvement Plan with unchanged staffing levels, consultant services were needed.
Capital Improvement Plan project work went from largely being designed and managed through
construction by City staff, to consultant design and consultant inspection with City staff
oversight.
Budget Period CIP Funding Amount Engineering Staffing Use of Consultants
2005-07 21.1 Million Dollars
5 engineers
3 engineer technicians
4 inspectors
Low
2007-09 40.6 Million Dollars
5 engineers
3 engineer technicians
4 inspectors
High
2009-11 27.1 Million Dollars
5 engineers
2 engineer technicians
4 inspectors
Medium
The volume of projects in the 2009-11 Capital Improvement Plan is significant and are larger in
number than can be handled solely by City engineering staff. Reliance on consultant services to
the same extent that was used for the 2007-09 CIP is not anticipated, but use of consultants will
be needed to deliver the Capital Program. To help expedite projects, staff recommended
advertisement of a RFP for additional engineering assistance, which Council approved on March
17, 2010.
Proposals Review and Selection Process
On April 15, 2010 the City received 34 proposals for these requested services. Independent
evaluations of the proposals were performed by Tim Bochum - Deputy Director of Public Works,
Jennifer Metz - Utilities Department Project Manager, Jake Hudson - Public Works Department
Traffic Operations Manager, Wade Horton - Public Works Department Construction Manager, and
Matt Horn - Public Works Department Supervising Civil Engineering. Each consultant was
evaluated on responsiveness, qualifications, and the City’s understanding of the consultant’s
abilities after reviewing of the proposal.
Each proposal received a cumulative score based on the above criteria in each of the requested
specialties (Landscape Architecture, Traffic Engineering, Construction Management and
Capital Improvement Design Services), with a maximum score of 30 possible. The results of the
evaluations are summarized in the following tables:
Attachment 1
Attachment 1
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Award – Design, Traffic Engineering, CM, and Landscape Architecture services Page 3
Design Consultant Evaluation Score
1. Penfield & Smith 25
2. Cannon 24
3. Dokken Engineering 24
4. RRM 23
5. EDA 22
6. MNS 22
7. AECOM 21
8. Wood Rogers 21
9. Rick Engineering 20
10. Associated Engineering Consultants 19
11. Triad Holmes 19
12. Wallace Group 19
13. Omni Design 18
14. Omni Means 18
15. PMC 18
16. Questa Engineering 18
17. Quincy 18
18. Pavement Engineering 16
Landscape Architecture Evaluation Score
1. Wallace Group 24
2. Penfield & Smith 22
3. RRM Design Group 22
4. Wood Rogers 20
5. AECOM 18
6. PMC 16
7. Rick Engineering 14
8. MNS 12
9. Omni Means 12
10. Questa Engineering 12
Construction Management Evaluation Score
1. TRS 26
2. Penfield & Smith 26
3. MNS 26
4. Filippin Engineering 26
5. ATS 25
6. Wallace Group 24
7. Marwal 23
Attachment 1
Attachment 1
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Award – Design, Traffic Engineering, CM, and Landscape Architecture services Page 4
8. Cannon 21
9. AECOM 20
10. Begur 17
11. Associated Engineering Consultants 17
12. Pavement Engineering 16
13. Quincy 15
14. PMC 15
15. Dokken 15
Traffic Engineering Evaluation Score
1. Omni Means 25
2. PBSJ 24
3. LSA 23
4. Fehr & Peers 23
5. TJKM 21
6. Penfield & Smith 20
7. W-Trans 19
8. Advantec 18
9. DKS 18
10. Wood Rogers 17
11. Peters Engineering 15
12. AECOM 13
13. Grotrans 13
14. Hatch Mott MacDonald 10
15. MNS 3
16. Orosz 3
Staff is recommending that agreements be executed with the top three rated consultants in the fields
of Landscape Architecture and Capital Design and the top five rated consultants in the fields of
Traffic Engineering and Construction Management. Based on the proposals furnished and staff
understanding of the future workload types and quantity, this will allow the City the greatest
flexibility to accomplish the work. Staff is anticipating that these agreements between the City and
selected consultants will remain in place for the next two to three years. The benefit of this
agreement arrangement to the City is that the City can proactively solicit proposals as-needed for
services more expeditiously. With this approach, all key terms and conditions (such as
insurance, payment terms and license requirements) can be in place for all work performed
during the term of these agreements.
FISCAL IMPACT
These agreements, in and of themselves, do not obligate any funds for additional CIP consultant,
construction, or inspection work. Once the agreements are executed, staff will begin scoping
Attachment 1
Attachment 1
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Award – Design, Traffic Engineering, CM, and Landscape Architecture services Page 5
meetings and issuance of Purchase Orders. Work will be billed to the individual project
accounts, not to exceed the funding authorized by Council without additional approvals.
ATTACHMENTS
1. Original Council Report authorizing RFP advertisement
2. Agreement – Advantage Technical Services
3. Agreement – Cannon
4. Agreement – Dokken Engineering
5. Agreement – Fehr and Peers Transportation Consultants
6. Agreement – Filippin Engineering
7. Agreement – LSA Associates, Inc.
8. Agreement – MNS Engineers
9. Agreement – Omni-Means, Ltd.
10. Agreement – PBS&J
11. Agreement – Penfield & Smith
12. Agreement – RRM Design Group
13. Agreement – TJKM
14. Agreement – TRS
15. Agreement – Wallace Group
T:\City Manager Reports\Public Works\2010\CIP\90703-2010\90703-2010 Award.doc
Attachment 1
Attachment 1
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August 17, 2012
City of San Luis Obispo
Public Works Department
919 Palm Street
San Luis Obispo, CA 93401
Attn: Jennifer Metz
SUBJECT: PROPOSAL FOR ENGINEERING SERVICES FOR FEASIBILITY STUDY AND ENGINEERING
DESIGN SERVICES FOR: STENNER CREEK CROSSING AT SANTA ROSA SEWER
REPLACEMENT PROJECT
Dear Ms. Metz:
Filippin Engineering, Inc. (FE) is pleased to submit our proposal to provide Engineering Services to the City
of San Luis Obispo for the Stenner Creek Crossing at Santa Rosa Sewer Replacement project. We
understand that the overall goal of the feasibility study is to be able to identify the appropriate solution and
estimate the associated construction cost in order to include the project cost in the City’s wastewater
budget. Once the appropriate solution has been determined, Filippin Engineering, Inc. will provide final
engineering design and construction documents for the project.
Filippin Engineering Inc. staff and the selected team have completed projects of similar scope and are
especially well qualified to assist the City with all aspects of the project from design through the
construction phase.
We look forward to working with you and the City’s staff on this project. If you have any questions or
would like to discuss our qualifications further, please don’t hesitate to call (805) 729-0041.
Thank you,
FILIPPIN ENGINEERING
Gino P. Filippin, P.E.
Principal Engineer
R.C.E. 57254
Attachment 1
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PROJECT UNDERSTANDING / ASSUMPTIONS
The City of San Luis Obispo desires to contract with a qualified firm to provide engineering feasibility study
and engineering final design services for the Stenner Creek Crossing at Santa Rosa Sewer Replacement
project. Our general understanding of the project is as follows:
The project consists of identifying the most appropriate replacement alternative for an existing siphon in
Caltrans right-of-way that has recently undergone emergency repairs. Alternatives considered will be
directional drilling below the creek bottom to construct a new siphon, traversing the creek on the existing
bridge, or eliminating the crossing by rerouting flow upstream of the existing siphon.
Filippin Engineering proposes the following general approach to the work:
Data Collection
Feasibility Analysis & Reporting
Engineering Final Design
Construction Contract Documents & Cost Estimates
Our qualifications and the proposed scope of work for the general approach above will be discussed in the
following sections of this proposal.
Filippin Engineering assumes the following:
This is an emergency repair project; therefore the work will be pursued immediately with the goal
of constructing the project in Summer 2013.
Survey of the area will be provided by the City in AutoCAD format using existing aerial topographic
information suitable for creating a basemap for the plans. Filippin Engineering will provide
supplemental survey of manhole rim and invert elevations along the proposed alignment.
There is a potential on this project to reroute flows through portions of the City’s existing system
that runs in existing easements. Existing easement information will be provided by the City for
these locations, and no additional legal descriptions of easement modifications are included in this
proposal.
Geotechnical investigation scope will be determined upon selection of an alternative. For purposes
of this proposal, an allowance for this work has been estimated.
It is our understanding that the City does not have a model of the sewer system. For purposes of
this proposal, flow information will be calculated based upon City provided water usage records
and information about the existing wastewater system and no additional flow metering or
modeling is included in this scope of work.
Various permits will be required for this project depending on the selected alternative. Potential
permits include Caltrans, Fish & Game, California Regional Water Quality Control Board, and Army
Corps of Engineers. For the purposes of this proposal, we have included engineering support to the
City staff coordinating acquiring the required permits. If full permitting services are desired, a
planning subconsultant should be added to the project team, and estimated cost will be provided.
Attachment 1
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PROJECT TECHNICAL APPROACH
Our project team understands that technical problems represent only a portion of the challenges that the
City must deal with in maintaining its infrastructure, providing for public safety, maintaining compliance
with constantly changing regulations, and tight budgetary constraints. Our team has proven ability to
provide the engineering science and coordination necessary to take these projects from conception to
construction. Feasibility studies are the important first step of the process, and Filippin Engineering
proposes the following basic approach for each task:
TASK 1.0 DATA COLLECTION
Kickoff Meeting – Filippin Engineering (FE) will arrange and participate in the kickoff meeting consisting of
the FE team and City staff. The purpose of this meeting is to review the project scope and deliverables,
clarify issues, establish working relationships, and review and verify mutual understanding of the project
goals. At this time, we will expect to be briefed on project requirements including budgetary, physical, and
time constraints. We also expect that the City will provide existing topographic mapping and existing utility
atlas information at this meeting.
Site Visit - Our personnel will conduct an on-site visit to become familiar with the surroundings and photo
document the critical features. Visiting the site gives the team an opportunity to identify additional
problems and concerns that may not be apparent from a site map or archival data.
Initial Data Acquisition – Collect data from existing utility records to incorporate protection and/or
relocation into the design of the proposed improvements (Quality Level D). We expect that City-owned
utility atlases will be provided, and we will request atlas information from gas, telephone, and electric
companies as appropriate. For the purposes of this proposal, it is assumed that no utility relocation design
other than sewer will be necessary for this project.
Caltrans Coordination – Since the Stenner Creek Crossing involves work within the Caltrans right-of-way, it
is important to coordinate with Caltrans early and often. For this phase of work, we propose that we
initiate preliminary discussions with Caltrans personnel to get input on project alternatives which may
impact their right of-way or operations.
TASK 2.0 FEASIBILITY ANALYSES & REPORTING
Analysis of Alternatives - Our personnel will perform an analysis of the selected alternatives, as
appropriate, taking into account information gathered in the data acquisition phase, including a summary
of findings to be included in a report.
Cost Research & Estimates – Rough cost estimates for alternatives will be performed, and a more detailed
engineering estimate of probable cost will be prepared for the recommended alternative.
Exhibit Preparation – As necessary, exhibits will be prepared showing the recommended alignment of the
selected alternative.
Summary Report - A report will be provided and shall be bound and in 8.5”x11” format, and include the
results of the preceding analyses in this section, in the following sections, at a minimum:
A. Title Page
1. Project name and City assigned number
2. Date
3. Owner information
4. Engineering firm preparing plans
5. Seal of design engineer
Attachment 1
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B. Sewer System Information
1. Introduction
2. Existing Sewer System
a. Location and type of existing system.
3. Brief Discussion of Alternatives, including rationale behind selected alternative
C. Flow Calculations
D. Exhibits
E. Proposed Project Description & Feasibility Summary
1. Description of Alignment
2. Sewer size, material, type or class, and length
3. Engineering Analysis of Probable Cost
4. Challenges to consider in preliminary design
Coordination Meeting – The FE design team will meet to review the findings with City staff. It is anticipated
that the project team will meet after the report and estimates of probably cost are performed and provided
for City review and comment. At the coordination meeting, it is expected that an acceptable alternative
will be agreed upon prior to commencement of engineering design. At any point in the process when
critical items are discovered on any of the alternatives, the project team will communicate with City staff in
order to expedite the overall project and keep the feasibility study process to a minimum.
TASK 3.0 ENGINEERING FINAL DESIGN
Supplemental Survey - Perform supplemental topographic survey of the project site including rim and
invert elevations of existing manholes along the selected alignment.
Geotechnical Investigation - Perform geotechnical investigation as necessary. It is our desire to take a
practical approach to the project, and provide services that bring the most value to the City. Because of
this, the scope of the geotechnical investigation, including cores or geologic condition characterization will
vary depending on the alternative selected.
Design Drawings - The design drawings will be 24”x36” design plan sheets in conformance with City of San
Luis Obispo design standards, and include the following, at a minimum:
A. Cover Sheet
B. General Site Plan
1. All sanitary sewers with manholes identified, and locations of valve junction boxes, air/vacuum
release valves, and clean-outs
2. All streets
C. Sewer Plan and Profile
1. Include main size, material and overall length
2. Locate appurtenances such as cleanouts, combination air/vacuum release valves, valve junction
boxes, emergency truck connections and isolation valves.
3. Locate mechanically restrained joints at angle points, tees, and valves when required by the
pipe joint design.
D. Miscellaneous Details
1. Sheet will contain details on items such as: clean-outs and gravity manhole connection details,
as necessary. Wherever possible, City Standard details and specifications will be used to
minimize the need for
Attachment 1
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TASK 4.0 CONSTRUCTION CONTRACT DOCUMENTS AND COST ESTIMATES
Plan Preparation – Preparation of final plans that will include all elements of preliminary plan set, in
addition to any changes made from preliminary to final design phases. For purposes of this proposal, FE
plans on submitting a 50% Design Development set of drawings, and a 90% Construction Document set for
City review prior to the Final Bid Documents.
Technical Specifications – FE will prepare technical specifications and combine with the City’s upfront
general specifications for a complete set of biddable construction documents. This will include reviewing
the City’s upfront portion and incorporating the appropriate project specific information. Technical
specifications will be included at the 50% Design Development submittal, and the complete specifications
package will be included at the 90% Construction Document submittal.
Bid Schedule and Engineer’s Estimate – Along with the final plans and specifications, the FE team will
prepare a bid schedule and an accompanying Engineer’s Estimate of Probable Cost to give the City an idea
of what the project will cost to construct. This estimate will be included in the 50%, 90%, and final
submittal packages.
Permitting – We expect that the proposed sewer line construction will require a Caltrans Double Permit,
and potentially a permit from Fish & Game, depending on the selected alternative. For purposes of this
proposal, we have included a total of 24 hours of coordination for this effort to support City staff on
acquiring these permits during the engineering design phase. If more permitting coordination services are
required during the course of the project, the project manager will notify the City to coordinate additional
scope.
Coordination Meeting – The FE design team will meet to review the 50% and 90% submittal drawings with
City staff upon review to go over comments, questions, and items to incorporate into the final package.
PROJECT SCHEDULE
We understand that the City would like to have the Stenner Creek Crossing at Santa Rosa Sewer
Replacement Project go into construction in Summer of 2013, if possible. In order to have the best chance
of meeting this schedule, and have a construction cost estimate amount to secure funding, the FE team has
determined that the feasibility study should be completed as soon as possible to be able to enter the
engineering design phase. In light of this information, we propose the following schedule of deliverables:
Project Start: September 4, 2012
Feasibility Report to City: October 22, 2012
Engineering Design Start: November 1, 2012
50% Package Submittal: January 14, 2013
City Comments Returned: January 25, 2013
90% Package Submittal: February 25, 2013
City Comments Returned: March 4, 2013
Final Construction Documents: March 25, 2013
This schedule does not take into account the time it may take to obtain permits, which can affect overall
schedule. Throughout the course of the project, we will accelerate schedule whenever possible. We also
will combine research and drafting with other City projects to provide the greatest value, as long as we can
continue to meet the appropriate time frames outlined above.
Attachment 1
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PROJECT TEAM AND OVERVIEW
We have given careful consideration to the composition of our team for this project and we have dedicated
our most qualified personnel with recent relevant experience to work with you. The subconsultant team
members we have chosen also offer key qualifications and experience in their areas of expertise.
FILIPPIN ENGINEERING
Leading the Filippin Engineering team as Principal Design Engineer will be Dr. Blaine Reely, Ph.D., P.E.,
supported by Kelly Wheeler, P.E. as Project Manager. Ms. Wheeler will be the City’s main point of contact,
perform coordination of deliverables, preparation of contract documents and internally manage the project
team and schedule. Dr. Reely will perform all engineering design tasks from involvement in upfront general
coordination to review of the final contract documents.
The following are short biographies on our proposed staff:
Mr. Blaine Reely, Ph.D., P.E., Principal Design Engineer - Dr. Reely is a Civil Engineer and Hydrologist with
over 29-years of professional experience. He has worked in both the public and private sectors.
Supplementing his corporate and government experience, he has served as an industry consultant, working
primarily with municipalities, public and private water companies, irrigation districts, electric utility
companies, wastewater treatment agencies, solid waste management companies, oil and gas producers,
mining companies and agricultural producers. His areas of expertise include engineering design and
analysis, site characterization, numerical modeling of hydrologic and hydraulic systems, design of water and
wastewater systems, and the application of optimization methodologies to water and wastewater
operations. His experience and expertise have been utilized on numerous occasions in litigation matters,
where Dr. Reely has served as an expert witness in local, state, and federal courts. He has authored
numerous professional papers and frequently makes presentations to his peers at meetings of professional
societies.
Kelly Wheeler, P.E. – Project Manager: Ms. Wheeler is a registered civil engineer with over 12 years of
design and construction experience, predominantly involving development of design alternatives,
preparation of construction drawings and specifications, constructability reviews, field evaluation,
construction inspection, construction management, and project and program management on public works
projects in the tri-county area, including projects involving the City of San Luis Obispo. She originally comes
from an agency background, and consistently provides intelligent and well thought out solutions to
complex project issues, and is adept at coordinating and communicating with large project teams and
multiple agencies.
Resumes for Dr. Reely and Ms. Wheeler are included by attachment to this proposal.
ENGINEERING DESIGN COSTS
FE is committed to working within budgetary limits that may exist and assisting the City with this project,
and we welcome comment on our approach, scope of work, and fee. We have estimated our cost for
engineering design services based on our understanding of your requirements and our experience with
similar projects. We estimate that the construction cost of the project could be between $300,000 and
$500,000. Based on this information, we estimate that the fee required for our services will be $94,880
including reimbursable expenses for a project at the high end of that construction cost range.
Attachment 1
C5 - 18
PROJECT/TASK COST
Task 1.0 Data Collection $ 9,710.00
Task 2.0 Feasibility Analysis & Reporting $ 10,800.00
Task 3.0 Engineering Design $ 32,500.00
Task 4.0 Construction Documents $ 41,870.00
TOTAL $ 90,880.00
Attached to this proposal is a breakdown of hours estimated associated with each task based on our
understanding of the project.
We look forward to working with you and the City’s staff on this project. If you have any questions or
would like to discuss our qualifications further, please don’t hesitate to call, (805) 729-0041.
RATES
FILIPPIN ENGINEERING
BILLING RATES EFFECTIVE JANUARY 1, 2012
Engineering Construction Management
Associate Engineering Technician $ 60 Associate Construction Manager $ 115
Senior Engineering Technician $ 70 Senior Construction Manager $ 130
Junior Engineer $ 85 Structures Rep/Resident Engineer $ 145
Assistant Engineer $ 115 Principal Construction Manager $ 145
Associate Engineer $ 130 Construction Inspector $ 85
Senior Engineer $ 145 Prevailing Wage $ 90
Principal Engineer $ 160 Senior Construction Inspector $ 90
Prevailing Wage $ 95
General Chief Inspector/Owner’s Rep $ 95
Technical/Clerical Support $ 45 Prevailing Wage $ 100
Outside Consultant Cost + 5%
Reimbursable Expenses Cost + 5%
Note 1: Routine office costs such as computer usage, telephone charges, office supplies, travel, incidental postage, copying, and
faxes are included in the hourly rates. Plan copying, outside copying and overnight mail will be reimbursed at cost plus 5%.
Note 2: Overtime rates for construction inspection = 1.3 X regular rate. Overtime will not be performed unless authorized in
writing by the client. Overtime work is not included in the cost of this proposal.
Attachment 1
C5 - 19
Stenner Creek at Santa Rosa Cost Estimate Breakdown
Design Engineer Project Manager Drafter Total
145.00$ 130.00$ 85.00$
Task 1.0 Data Collection
Kick-off Meeting 2 2 0 550.00$
Site Visits 8 8 0 2,200.00$
Data Acquisition 8 16 24 5,280.00$
Caltrans Coordination 8 4 0 1,680.00$ 9,710.00$
Task 2.0 Feasibility Study and Reporting
Analysis of Alternatives 8 4 0 1,680.00$
Cost Research & Estimates 8 4 8 2,360.00$
Exhibit Preparation 4 4 8 1,780.00$
Summary Report 16 12 0 3,880.00$
Coordination Meeting 4 4 0 1,100.00$ 10,800.00$
Task 3.0 Engineering Design
Supplemental Survey 12,000.00$
Geotechnical Investigation 9,000.00$
Design Drawings 20 40 40 11,500.00$ 32,500.00$
Task 3.0 Contract Documents & Cost Estimates
Plan Preparation - 50%20 30 80 13,600.00$
Plan Preparation - 90%10 20 40 7,450.00$
Plan Preparation - 100%8 8 20 3,900.00$
Technical Specifications 20 40 0 8,100.00$
Bid Schedule & Estimate 8 16 16 4,600.00$
Permitting Support 24 0 3,120.00$
Coordination Meeting 4 4 0 1,100.00$ 41,870.00$
TOTAL 94,880.00$
SUBCONSULTANT - AGL
SUBCONSULTANT - Geosolutions
Attachment 1
C5 - 20
BLAINE T. REELY, PHD, PE
Education Ph.D., Civil Engineering, Oklahoma State University, 1992.
M.S., Civil Engineering, University of Arizona, 1985. B.S., Geological Engineering, University of Arizona, 1980.
Registrations/Affiliations
Licensed Civil Engineer in AZ, CA, CO, IL, KS, MS, NV, NM, OK, OR, and TX
Registered Geological Engineer in Arizona.
Biographical Summary
Dr. Reely is a Civil Engineer and Hydrologist with over 25-years of professional
experience. He has worked in both the public and private sectors. His private sector
experience includes staff and management positions with mining, natural resources, and
construction companies. In the public sector, he has held positions in municipal
government. Supplementing his corporate and government experience, he has served as
an industry consultant, working primarily with municipalities, public and private water
companies, irrigation districts, electric utility companies, wastewater treatment agencies,
solid waste management companies, oil and gas producers, mining companies and
agricultural producers. His areas of expertise include project management, engineering
design and analysis, site characterization, numerical modeling of hydrologic and
hydraulic systems, design of water and wastewater systems, and the application of
optimization methodologies to water and wastewater operations. His experience and
expertise have been utilized on numerous occasions in litigation matters, where Dr. Reely
has served as an expert witness in local, state, and federal courts. He has authored
numerous professional papers and frequently makes presentations to his peers at meetings
of professional societies.
Experience
2004 to Present Monsoon Consultants Tucson, Arizona / Enid, Oklahoma
Principal
Primary focus is in the areas of civil engineering and hydrology. Areas of responsibility
include project management, design and engineering analysis. Specific areas of expertise
include geological / geotechnical engineering, hydrology, hydrogeology, hydraulics,
public works design / operation and water resources engineering. He is experienced in
“design-bid-build” and “design-build” project delivery systems. He also has extensive
experience in the development and application of optimization and energy management
methodologies for the water industry.
2001 to 2004 Golder Associates Inc. Tucson, Arizona
Senior Water Resources Engineer
Primary focus is project development in the water resources sector. Areas of expertise
include site characterization, numerical modeling of hydrologic and hydraulic systems,
design of water and wastewater systems, and the application of optimization
methodologies to water and wastewater operations. . He managed the geotechnical design
of two large “design-build” transportation projects and several water supply and flood
control dams, in the United States and Mexico. Dr. Reely also directed numerous land
development projects within Southern Arizona.
Attachment 1
C5 - 21
2000 to 2001 The Larson Company Tucson, Arizona
Director
Managed domestic and international business development averaging $30 million in
annual revenues. Primary role included establishing and maintaining productive
relationships with customers, strategic partners, and influential industry leaders.
Responsibilities included managing market research, communications, proposal
production, and customer interviews/presentations. Typically maintained a role through
the pre-construction phase, including playing a principal role in contract negotiation.
Accountable directly to CEO for performance and profitability.
1992 to 2000 Envirotech Companies Enid, Oklahoma
President and CEO
Started Envirotech as a consulting engineering and environmental services firm.
Responsible for leading company from a 1-employee firm, with a small office in north
central Oklahoma to a company that employs approximately 50 full-time employees.
Firm specialized in providing engineering and environmental services to municipalities,
water / wastewater utilities, solid waste management authorities, oil & gas companies,
agribusinesses and land developers. Responsible for establishing offices in Oklahoma;
Arizona; and California. Primary role was to provide engineering and hydrologic
consulting services to a broad client base and to provide leadership to division managers.
1988 to 1992 City of Enid Enid, Oklahoma
Director of Public Services
Managed an annual $11 million operating and capital improvements budget while leading
seven municipal operating departments. Assembled an ambitious, loyal, management
team. Together we created and implemented numerous programs and services resulting
in substantially improved public opinion, reversing the declining trend previously
experienced. All achievements were made in a “zero-growth” budget environment and
were funded internally through innovation, increased efficiency, and employee
motivation. Our departments received numerous meritorious awards from federal, state,
and public interest groups as a direct result of the achievements made under my
leadership. This position required excellent communication and negotiation skills
demanding interaction between elected officials, bureaucrats, contractors, public, and
employees of varying skill levels.
1986 to 1988 Howard, Needles, Tammen, and Bergendoff Kansas City, Missouri
Project Manager
Managed the design and construction of numerous public works and transportation
projects, including airport runways and taxiways; interstate highways; turnpikes; and
commercial buildings. This position required management of creative teams comprised
of architects, engineers, designers, technicians, and construction personnel. Individual
project budgets (design and construction) ranged from $2 million to $65 million.
1984 to 1986 Desert Earth Engineering Tucson, Arizona Project Engineer
Responsible for designing and implementing site investigation projects to define
subsurface conditions in advance of site development. Relied on field and laboratory
data to assess site conditions and develop foundation design recommendations for
architects and structural engineers. Projects included airports, commercial buildings,
dams, water storage reservoirs, residential developments, and mining operations.
Attachment 1
C5 - 22
1984 to 1980 Texasgulf, Inc. Golden, Colorado Project Engineer
Initially a team member and eventually team manager within the minerals exploration
division. Responsible for designing and supervising the implementation of multi-faceted
surface and subsurface exploration programs to assess the presence and economic
viability of metallic occurrences within North America. Managed several expeditions,
which varied in length from 3 months to 1 year, with budgets ranging from $0.3 million
to $1.5 million. Team members included engineers, scientists, technicians, economists,
and business/legal support.
PROJECT RELATED EXPERIENCE – WATER RESOURCES
NRCS Doublecreek Flood Control Structure #2 Ramona, Oklahoma
Performed detailed hydrologic / hydraulic modeling and geotechnical engineering as part of the design of
improvement to three NRCS dams in Washington County, Oklahoma. Hydrologic and hydraulic models
were developed using the NRCS TR-20 and SITES programs. Hydraulic modeling was performed using the
HEC-RAS program. The design was developed in accordance with the recommendations established in the
NRCS Supplemental Watershed Plan. Specific improvements included replacement of the existing conduit
principal spillway with a new conduit spillway and inlet tower. In addition, the auxiliary spillways were
widened. Toe drains and filter diagrams were incorporated into the renovated structure and a plunge basin
was designed. A design report, construction drawings, technical specifications, contract documents, and
engineer’s estimate comprise the project deliverables.
NRCS Doublecreek Flood Control Structure #3 Ramona, Oklahoma
Performed detailed hydrologic / hydraulic modeling and geotechnical engineering as part of the design of
improvement to three NRCS dams in Washington County, Oklahoma. Hydrologic and hydraulic models
were developed using the NRCS TR-20 and SITES programs. Hydraulic modeling was performed using the
HEC-RAS program. The design was developed in accordance with the recommendations established in the
NRCS Supplemental Watershed Plan. Specific improvements included replacement of the existing conduit
principal spillway with a new conduit spillway and inlet tower. In addition, the auxiliary spillways were
widened. Toe drains and filter diagrams were incorporated into the renovated structure and a plunge basin
was designed. A design report, construction drawings, technical specifications, contract documents, and
engineer’s estimate comprise the project deliverables.
NRCS Doublecreek Flood Control Structure #5 Ramona, Oklahoma
Performed detailed hydrologic / hydraulic modeling and geotechnical engineering as part of the design of
improvement to three NRCS dams in Washington County, Oklahoma. Hydrologic and hydraulic models
were developed using the NRCS TR-20 and SITES programs. Hydraulic modeling was performed using the
HEC-RAS program. The design was developed in accordance with the recommendations established in the
NRCS Supplemental Watershed Plan. Specific improvements included replacement of the existing conduit
principal spillway with a new conduit spillway and inlet tower. In addition, the auxiliary spillways were
widened. Toe drains and filter diagrams were incorporated into the renovated structure and a plunge basin
was designed. A design report, construction drawings, technical specifications, contract documents, and
engineer’s estimate comprise the project deliverables.
IBWC Amistad Dam Geotechnical Analysis Del Rio, Texas
Performed a geotechnical investigation of the dam abutments and downstream rock slopes to evaluate the
rock slope stability of massive limestone escarpments. Rock instability, within the escarpments, adjacent to
the dam and powerhouse, posed serious geo-hazards to the facilities and workers safety. The geotechnical
analysis identified several feasible stabilization alternatives. The identified alternatives were compared
utilizing a cost:benefit economic analysis using life cycle costs. A recommended alternative was
established and a final rock slope stabilization design was developed
Attachment 1
C5 - 23
NRCS Sandstone Creek Flood Control Structure #16A Cheyenne, Oklahoma
Conducted hydrologic and hydraulic analyses for the NRCS, contributing to the preparation of the
Supplemental Watershed Plan for the referenced structure. Specific responsibilities included developing
watershed hydrologic models using NRCS TR-20, SITES, and HEC-RAS software. Principal spillway
hydrographs (PSH) were developed to establish the size of the principal spillway, which permitted a 10-day
reservoir drawdown. In addition, the freeboard hydrograph (FBH) was developed to establish the top of the
dam crest and the auxiliary spillway hydrograph (ASH) was developed to establish the geometry of the
auxiliary spillway. Reservoir stage / discharge relationships were developed, utilizing bathymetric /
topographic survey data and the magnitude of wave action was quantified to determine dam freeboard
requirements. Dam breach analyses were performed under “Sunny Day” conditions, using HEC-RAS. The
results of the hydrologic and hydraulic analyses were integrated into the Sandstone Creek #16A
Supplemental Watershed Plan.
NRCS Cobb Creek Flood Control Structure #2 Colony, Oklahoma
Conducted hydrologic and hydraulic analyses for the NRCS, contributing to the preparation of the
Supplemental Watershed Plan for the referenced structure. Specific responsibilities included developing
watershed hydrologic models using NRCS TR-20, SITES, and HEC-RAS software. Principal spillway
hydrographs (PSH) were developed to establish the size of the principal spillway, which permitted a 10-day
reservoir drawdown. In addition, the freeboard hydrograph (FBH) was developed to establish the top of the
dam crest and the auxiliary spillway hydrograph (ASH) was developed to establish the geometry of the
auxiliary spillway. Reservoir stage / discharge relationships were developed, utilizing bathymetric /
topographic survey data and the magnitude of wave action was quantified to determine dam freeboard
requirements. Dam breach analyses were performed under “Sunny Day” conditions, using HEC-RAS. The
results of the hydrologic and hydraulic analyses were integrated into the Cobb Creek #2 Supplemental
Watershed Plan.
Mulatos Flood Control and Water Supply Dam Sonora, Mexico
Designed a retention storage dam in a remote area of Sonora, Mexico as part of a new mining development.
The earthen and rock fill dam impounded a tributary of the Rio Mulatos. A watershed hydrologic model
was developed using industry standard hydrologic methodologies for existing and future conditions. The
hydrologic analysis included a characterization of the pre-development and post-development watershed
conditions including watershed delineation, drainage area, hydraulic flow path, soil type, and land use
analysis. These data were used to determine the watershed runoff; reservoir stage/storage, and
stage/discharge relationships. The SCS curve numbers for present and future conditions using antecedent
moisture conditions II for the 2-, 5-, 10-, 25-, 50-, and 100-year, 24-hour and PMF (using transposition
method) storm events were used in developing the hydrologic model. A hydraulic model for the site was
developed utilizing industry standard methodologies. Details for the principal spillway and the diversion
conduit to its downstream point of discharge were designed.
Avra Valley Water Co-Op Arizona
Performed hydrogeologic investigation of the Avra Valley alluvial basin, in the vicinity of the Town of
Marana, to determine the potential for sustainable water supplies for a public water supply well. Based on the
results of the hydrologic investigation, was responsible for the selection a wellsite. Managed the design of a
1000-foot, 950 gallons per minute (gpm) well and storage tank facility. Developed construction drawings and
technical specifications for the deep large-capacity public water supply well. Participated in the permitting
process and provided on-site technical assistance during the aquifer testing and well construction activities.
Tohono O’Odham Nation Arizona
Performed a hydrogeologic investigation to determine the suitability of several sites, south of Tucson, Arizona
that were being considered for development as a large gaming casino and convention center. Based on the
results of the investigation, a site for the Casino Del Sol was selected and sites for two public water supply
wells were identified. Designed two deep wells, each approximately 950 feet in depth, along with associated
pressure and storage tank facilities. Assisted the Tohono O’Odham Nation with permitting and developing
operating protocols for the water supply system. Developed construction drawings and technical
specifications for the deep large-capacity public water supply well. Participated in the permitting process and
provided on-site technical assistance during the aquifer testing and well construction activities.
Attachment 1
C5 - 24
Tohono O’Odham Nation Arizona
Performed a hydrogeologic investigation to identify the presence and quality of groundwater resources in the
vicinity of the community of Why, Arizona, for a site being considered for the development as a small gaming
casino. Based on the results of the investigation, a site for the casino well and sites for the supply well was
identified. Managed the design of a deep well, approximately 1,150 feet in depth, along with associated
pressure and storage tank facilities. Assisted the Tohono O’Odham Nation with permitting and developing
operating protocols for the water supply system. Developed construction drawings and technical
specifications for the deep large-capacity public water supply well. Participated in the permitting process and
provided on-site technical assistance during the aquifer testing and well construction activities. Also provided
design services for a water treatment facility that was required for the removal of arsenic.
City of Watonga Oklahoma
Performed a hydrogeologic investigation to determine the suitability of multiple sites near the community of
Watonga, Oklahoma that were being considered for development of a municipal water supply source. Based
on the results of the investigation, sites for three public water supply wells were identified. Managed the
designed of three shallow alluvial wells, each approximately 150 feet in depth, along with associated
collection, booster pumping, chemical treatment, and storage tank facilities. Assisted the City of Watonga
with permitting and developing operating protocols for the water supply system. Developed construction
drawings and technical specifications for the public water supply wells. Participated in the permitting process
and provided on-site technical assistance during the aquifer testing and well construction activities.
City of Fairmont Oklahoma
Performed a feasibility study to evaluate alternatives for improving the water supply capacity and reliability of
the Town of Fairmont public water supply system. The recommended improvement alternatives included
mechanical and chemical rehabilitation of existing water supply wells and the installation of additional wells.
Managed the well rehabilitation program that resulted in an increased water production capacity of
approximately 100 percent. Also designed two additional water supply wells that were completed in fractured
sandstone/shale bedrock. Developed construction drawings and technical specifications for the public water
supply wells. Participated in the permitting process and provided on-site technical assistance during the
aquifer testing and well construction activities.
City of Enid Oklahoma
Evaluated available geologic, well log, pumping test, and well production data to determine long-term impacts
to three source aquifers located in western Oklahoma. Led the development of an aquifer management
program, which utilized linear programming techniques to optimize water production operations while
simultaneously achieving aquifer management goals. The linked optimization – simulation model integrated
LINDO, a commercially available optimization package with MODFLOW, a public domain finite difference
ground water modeling package. Dr. Reely led the system system installation and start-up services to municipal
operations staff and provided post-installation training. Post-installation operations confirmed the recovery of
the aquifer and resulted in an operational cost savings of approximately 27 percent.
Soquel Creek Water District California
Performed extensive site surveys and pumping plant performance testing to assess operating systems
efficiencies. Evaluated available geologic, well log, pumping test, and energy demand data to assess water
production and supply impacts to the coastal alluvial and bedrock aquifers. Based on the results of the
investigation, an aquifer management program, which utilized linear programming techniques to optimize
water production operations while simultaneously achieving aquifer management goals, was implemented.
Project was done as a joint venture between the water agency and Pacific Gas & Electric, with funding created
from measured energy savings. Provided system installation and start-up services to water district operations
staff and provided post-installation training. Post-installation measurement and verification of energy savings
confirmed a 15 percent reduction from the baseline energy costs.
Attachment 1
C5 - 25
Water Authority of Jordan Hashemite Kingdom of Jordan
Evaluated available geologic, well log, pumping test, and energy demand data to assess water production and
supply inefficiencies. Performed extensive site surveys and pumping plant performance testing to assess
systems efficiencies. Based on the results of the investigation, a water resource development strategy and
operating templates were developed to efficiently meet customer water demands and minimize operational
costs. Developed monitoring protocols and provided training to Water Authority operations staff. Project
funding was partially secured through the U.S. Agency for International Development.
PROFESSIONAL PAPERS AND PUBLICATIONS:
Strength and Durability Characteristics of Pantano Soil Cement Mixtures" University of Arizona, 1985.
Master’s Thesis.
A Linked Optimization-Simulation Aquifer Management Model, Oklahoma State University, 1992. Ph.D.
Dissertation.
Energy Efficiency Study for the Mountain Water Company, Missoula, Montana, presented at the Montana
Section of the American Water Works Association (AWWA) 1996 Conference, Missoula,
Montana.
Synopsis of EPA Wellhead Demonstration Project Conducted for the Town of Roosevelt, presented at the
Watershed Success in Region 6 Conference, New Orleans, Louisiana, Summer of 1995.
The Importance of Energy Efficiency in a Deregulated World, presented at the Association of California
Water Agencies (ACWA) 1994 Conference, Monterey, California.
Aquifer Management and Wellhead Protection in North-Central Oklahoma, presented at the following
conferences:
EPA Wellhead Protection Tools for Local Governments, Dallas, Texas, 1989; New
Orleans, Louisiana, 1990; and Oklahoma City, Oklahoma, 1991.
Oklahoma Conference on Protection of Waterwells from Pollution.
Oklahoma Governors Conference.
A Wellhead Protection in the Western United States.
Optimization of a Municipal Groundwater Production System in North-Central Oklahoma, presented at the
International Symposium on Groundwater, Nashville, Tennessee, 1992.
Effects of Flyash Content on the Strength and Durability of Soil Cement Dikes for Bank Protection in
Tucson, Arizona, presented at the International Conference on Erosion Control, Orlando, Florida,
1991.
The Water Resource Energy Management System (WREMS): Linking Data Management and Operational
Optimization, forthcoming in Annals of Operations Research, 1996.
A Heuristic for Minimizing Monthly Demand Charges in Daily Water Pumping Schedules, proceedings of
the 1996 Annual Meeting of the Decision Sciences Institute, 1996.
Using Optimization in Municipal Aquifer Management: A Feasibility Study, proceedings of the 1992
Annual Meeting of the Decision Sciences Institute, 1992.
Attachment 1
C5 - 26
Partial List of Litigation Matters in which Expert Testimony was Provided
Testimony: Oklahoma Water Resources Board (OWRB) Administration Hearing re: Application of Charles
M. Rowe Revocable Trust for a Permit to use Surface or Stream Water No. 2003-018,
OklahomaRanch.com, LLC, Carter County, Oklahoma. Hearing Date: 12/05/2003.
Deposition and Testimony: Wright Dam & Reservoir, Caddo County, Oklahoma; Teddy Neal Helderman,
Denny Lee Hight and Jana Harris Hight, Plaintiffs v. Hinton Economic Development Authority and Danny
Wright, Defendants, District Court of Caddo County, Oklahoma, Case No. CJ-2003-53. Hearing Date: N/A
Testimony: Oklahoma Water Resources Board (OWRB) Administration Hearing re: Application for
Regular Permit to Use Groundwater No. 2003-543, Lee W. Young, Logan County, Oklahoma. Hearing
Date: N/A
Deposition & Testimony: Western Beltway, Sections 7B, 8 and 9, Clark County, Nevada; Meadow Valley
Contractors, Inc. v Clark County, Nevada, Private Arbitration: Hearing Date: N/A
Deposition: The Town of Rush Springs, Rush Springs Municipal Authority, Plaintiffs v. Alvin R. Jung,
P.E. d/b/a Landmark Engineering, Defendant, District Court of Grady County, Oklahoma, Case No. CJ-
2003-158. Hearing Date: N/A
Testimony: Oklahoma Water Resources Board (OWRB) Administration Hearing re: Application for
Regular Permit to Use Groundwater No. 2005-526, Kremlin - Hillsdale Rural Water District No.,1,
Garfield County, Oklahoma. Hearing Date: 8/17/2005
Deposition: Rancho Sahuarita Aquatic Complex Failure; Zurich North America Company v. Patio Pools of
Tucson, Inc., Private Arbitration. Hearing Date: 12/11/2006.
Testimony: Oklahoma Water Resources Board (OWRB) Administration Hearing re: Application to Amend
Permit to Use Stream Water No. 2004-022, Randall R. Williams, Jackson County, Oklahoma No. 2004-
022, . Hearing Date: 3/30/2007
Deposition/Testimony: Don Quarles, et al., Plaintiffs vs. United States of America, ex rel., Bureau of
Indian Affairs, et al., Defendants, Case No. 00-CV-913-GKF-PJC in the United States District Court for the
Northern District of Oklahoma. Date: 09/28/2007.
Deposition & Testimony: Washington / Buffalo Park Stormwater Drainage System; Apco Construction v.
City of Las Vegas, Nevada, Private Arbitration. Hearing Date: 7/25/2008
Deposition & Testimony: Sloan Channel Stormwater Drainage System; Meadow Valley Contractors, Inc.
v. Clark County, Nevada, Private Arbitration. Hearing Date: 10/14/2008
Deposition: Alamagordo; Johnson & Danley Construction Co., Inc. and Meadow Valley Contractors, Inc.
v. The State of New Mexico, ex rel. New Mexico Department of Transportation f/k/a New Mexico State
Highway and Transportation Department, Case No. D-1215-CV-200400169 in the Twelfth Judicial District
Court of New Mexico. Hearing Date: N/A.
Deposition: City of Kingfisher Flooding; Michael Blair and Denise Blair, et. al., Plaintiffs v. Union Pacific
Railroad Company, a Delaware Corporation, Defendant, Case No. CIV-08-360-M in the United States
District Court for the Western District of Oklahoma. Hearing Date: N/A
Attachment 1
C5 - 27
International Project Experience (Countries outside the US)
Jordan (Amman) – Operational Analysis of Regional Water Supply System
Germany (Berlin) – Managed Design – Build of “Yellow Submarine” motion-based simulator
Japan (Tokyo) - Managed Design – Build of “Yellow Submarine” motion-based simulator
Japan (Gifu) – Managed Design – Build of Aquatic Habitats & Exhibits for Commercial Aquarium
Argentina (Buenos Aries) - Managed Design – Build of Habitats & Exhibits for Zoological Garden
Poland (Krakow) - Managed Design – Build of Habitats & Exhibits for Commercial Shopping /
Entertainment Center
Sri Lanka (Columbo) - Managed Design – Build of Habitats & Exhibits for Commercial Shopping /
Entertainment Center
Thailand (Bankok) – Provided technical consultation to Government of Thailand regarding local
groundwater recharge & recovery projects.
Portugal (Lisbon) - - Managed Design – Build of Habitats & Exhibits for Commercial Shopping /
Entertainment Center
Canada (Vancouver) – Design & Project Development services for commercial / residential land
development project.
Educational Experience
University of Arizona, Tucson, AZ.: Lecturer, CE 407 “Issues in Professional Engineering Practice”
Engineering / Hydrologic Software Experience (Partial List)
Microsoft Office USGS MOD-FLOW
Microsoft Project USGE MOD-PATH
AutoCAD THWells
Autodesk Civil / Land Development EPANet
AutoCAD Civil 3D WaterCAD
Microsoft Office NRCS TR-55
HEC-RAS NRCS TR-20
HEC-HMS NRCS SITES
Software Development Experience
Water Resources Energy Management System (WREMS) – Managed the development of this software
which is utilized for identifying “least cost” operational strategies for water utilities.
Hydraulically Balanced Irrigation System (HBIS) – Managed the development of this software which is
utilized for identifying irrigation strategies for optimal delivery of water and nutrients to wood fiber
products tree farms.
Attachment 1
C5 - 28
EDUCATION
• B.S., Environmental
Engineering, Texas
A&M University,
College Station, TX,
2000
LICENSING
• Professional Engineer
No. 64522, California
AWARDS
• 2007 APWA Central
Coast Chapter “Young
Professional of the
Year”
PROFESSIONAL
AFFILIATIONS
• Member, American
Society of Civil
Engineers
CONTINUING
EDUCATION
• HEC-RAS River
Analysis System
Course
• Construction of Hot
Mix Asphalt
Pavements Seminar
• Rubberized Asphalt
Concrete Technology
Seminar
• Streets and
Technology
Conference
• Micropaver Training
BACKGROUND
Ms. Wheeler joined Filippin Engineering in August 2010, after working for Penfield &
Smith from 2001. At Penfield & Smith, she worked in a number of capacities in the
Construction Management Department including inspector, project manager,
construction manager, resident engineer, and department head prior to her departure.
Ms. Wheeler also has agency experience working for the Los Angeles Department of
Water and Power as a Water Resources Engineer performing complex data analyses on
various Excel based models, and for the City of Los Angeles Public Works Department
in the Major Sewers Engineering Division, assisting in the design and construction
management of large diameter sewers.
EXPERIENCE
Ms. Wheeler has extensive experience performing construction management and
inspection tasks including field evaluation, construction inspection, development of
design alternatives, and preparation of construction drawings and specifications for a
variety of public works projects. Her experience ranges from roadways and parking lot
construction to complex utility conveyance system s. She excels at communicating
design changes and issues to clients and contractors, consistently providing intelligent
and well thought out solutions to complex project issues, and coordinating multiple
agencies involved in large projects, such as Santa Barbara Cottage Hospital and the City
of San Luis Obispo Tank Farm Gravity Sewer, Force Main, and Lift Station project.
Ms. Wheeler is proficient in a variety of computer applications including AutoCAD, Civil
3D, Microstation, Micropaver, FLO-2D, Sketch Engineering, HEC-RAS, Microsoft
Project, and the Microsoft Office Suite of programs.
REPRESENTATIVE PROJECTS
Phase 3 and Phase 4 Lateral Replacement Projects, Santa Ynez
Design and construction management support for two water main projects for the Santa
Ynez River Water Conservation District. Projects each include installation of
approximately 1,000’ of 6” PVC. Phase 4 also includes boring to span under three 60”
culverts in Santa Barbara County Road right of way.
Lower Mission Creek, Reach 1A, Phase 1, Santa Barbara County
Construction management and Resident Engineer for a project in downtown Santa
Barbara that consists of widening that portion of Lower Mission Creek from State Street
to the Romasanta pedestrian bridge by constructing a CIDH Secant Pile wall system.
The work included dewatering with cofferdams, demolition of existing structures, secant
pile drilling, excavating, placing and hauling compacted fill, architectural treatment to
walls, installation of storm drain inlets, installation of fish passage structures, and
reconstruction of a cantilever deck patio. Project required coordination between multiple
agencies including City of Santa Barbara, County of Santa Barbara Flood Control
District, US Department of Fish and Game, Regional Water Quality Control Board, and
Army Corps of Engineers, in addition to significant public coordination.
Montecito Creek Fish Passage Project, Santa Barbara County
Construction management and Resident Engineer for a fish passage project that
included removal of a portion of the existing concrete channel and constructing
approximately 110 linear feet of concrete ogee-shaped fish ladder, a concrete sill at the
existing fishway, and a lowered pool at the location of the existing spillway.
Attachment 1
C5 - 29
Monterey Street Rehabilitation Project, City of San Luis Obispo
Performed resident engineer duties on a complete right-of-way facelift along a major
commercial corridor in the City of San Luis Obispo. Improvements included a full street
grind/level/overlay as well as new curb & gutter, sidewalks, driveways, and access
ramps—all upgraded to current ADA standards. This project included successful
implementation of a significant public-relations effort for the surrounding businesses.
Caltrans Construction Manual Procedures were implemented for the management of this
project, as it was completely funded with ARRA funds.
Tank Farm Gravity Sewer, Force Main, and Lift Station, San Luis Obispo
Construction management of a $10 million gravity flow sewer, force main, and lift station
project. Project constraints included construction through Caltrans, City, County, and
private right-of-way, excavation through contaminated material sites, and construction
adjacent to environmentally sensitive habitats.
Cottage Hospital Project, Santa Barbara
Design and construction management for an 8’x8’ reinforced concrete box culvert and
associated road, sewer, water and dry utility improvements. Project required
coordination between multiple agencies including City of Santa Barbara, County of Santa
Barbara Flood Control District, US Department of Fish and Game, Regional Water
Quality Control Board, and Army Corps of Engineers, in addition to significant public
coordination.
Santa Barbara Airport Terminal Replacement Project
Complete civil engineering design, bid phase assistance, and construction management
for the new terminal facility and associated extensive road, apron, grading, drainage and
extensive utility improvements and upgrades.
US 101/UPRR/Calle Real Sewer Crossing, Goleta Sanitary District
Construction management and inspection for replacement of a sewer crossing.
Coordination with both Goleta Sanitary District and County of Santa Barbara Flood
Control District was required.
Local Road Rehabilitation Project, Santa Barbara
Design and construction management of the pavement rehabilitation for various concrete
streets within the City of Santa Barbara. Overlay using rubberized asphalt concrete was
used on Chapala Street and Hollister Avenue, along with redesign of striping and
construction of multiple concrete access ramps.
Gap Fire Response Projects, Santa Barbara County
Construction management and inspection for the construction of five debris racks and
one conrete box culvert replacement on various creeks in the County of Santa Barbara
as a result of the Gap Fire.
Tea Fire Response Projects, Santa Barbara County
Construction management and inspection for the construction of three debris racks on
various creeks in the County of Santa Barbara, the cleanout of multiple debris basins,
and other various emergency measures as a result of the Tea Fire.
Wastewater Treatment Plant Pavement Repair Project, Goleta
Design and construction management for the pavement rehabilitation and drainage
improvements for Goleta’s Wastewater Treatment Plant.
UCSB Parking Lots 2006-2007 and 2007-2008, Santa Barbara
Design and bid process assistance for the pavement rehabilitation of various parking lots
on the UCSB campus.
Attachment 1
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FROM: Carrie Mattingly, Utilities Director
Prepared By: Jennifer Metz, Utilities Project Manager
SUBJECT: SANTA ROSA SEWERLINE REPLACEMENT PROJECT – SPECIFICATION
NO. 91180
RECOMMENDATION
1.Approve plans and specifications for the Santa Rosa Sewer line Replacement Project,
Specification No. 91180.
2.Authorize staff to advertise for bids.
3.Authorize the City Manager to award the contract if the lowest responsible bid is within the
Engineer's Estimate of $470,000.
DISCUSSION
Background
On September 4, 2012, the City Council approved the Santa Rosa Siphon replacement project with
a budget of $743,880. Video inspection had shown severe deterioration of the steel siphon
indicating high risk of catastrophic failure and possible discharge into Stenner Creek (Attachment 1
–Council Agenda Report).
At the same time, the Council also approved a contract for design work and the City entered into an
agreement with Filippin Engineering, Inc. for the replacement of the siphon in October 2012. The
delay in the project being ready for construction was due to the design engineers first exploring the
elimination of the siphon by rerouting flow through an easement. However, this solution ultimately
became infeasible due to narrow side yards and concerns of affected property owners. The current
project design proposes to replace the siphon by utilizing horizontal directional drilling to avoid
impacts to Stenner Creek. The project will require construction within Santa Rosa Road (Highway
1)subject to special conditions as dictated by Caltrans such as night work.
The construction of this project has been planned for January 2014, with an estimated 60 working
days, to minimize potential conflicts with the planned construction of the skate park at Santa Rosa
Park which is scheduled to begin in May 2014.
CONCURRENCES
The City's Community Development Director approved a Categorical Exemption from
environmental review for this project in October 2013. The Public Works Department staff concurs
with this request.
Meeting Date
Item Number 11-19-2013
C4
Attachment 2
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Santa Rosa Sewerline Replacement Project – Specification No. 91180 Page 2
FISCAL IMPACT
The City Council approved a project budget of $743,880 for the Santa Rosa Siphon Replacement
Project on September 4, 2012. To date, funds have been encumbered for project design ($94,880)
and right of way services ($22,900). The engineer's estimate of construction cost is $470,000. Funds
will be transferred via a budget amendment request at time of contract award. Due to the sensitive
nature of the project and its environment, the contingencies have been set at a higher level than
usual.
ALTERNATIVES
Deny or defer approval to advertise. The City Council may choose to deny or defer the approval to
advertise this project. Staff does not recommend this option as the existing steel siphon will continue
to deteriorate and present a high risk of catastrophic failure, possibly resulting in water quality
violations. Delay of the project’s construction could also result in conflicts with the planned
construction of the skate park at Santa Rosa Park.
ATTACHMENT
Council Agenda Report – September 4, 2012
AVAILABLE FOR REVIEW IN THE COUNCIL OFFICE
Plans and Special Provisions for the Santa Rosa Sewerline Replacement Project, Spec. 91180
..\Santa Rosa Sewerline Replacement (Mattingly-Metz)
Santa Rosa Sewerline Replacement
(Specification No. 91180)
Estimated
Project Costs
Construction Services:
Construction $470,000
Construction Management $50,000
Materials Testing $2,500
Printing and Miscellaneous $500
Project Contingencies: $100,000
Total Project Budget: $623,000
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Item #Item Description Quantity
Unit of
Measure
1 COMPLY WITH OSHA 1 LS
2 COMPLY WITH CALTRANS ROW 1 LS
3 TRAFFIC CONTROL 1 LS
4 REMOVE (E) MANHOLE 1 EA
5 INSTALL (N) MANHOLE 4 EA
6 REHABILITATE MANHOLE 3 EA
7 BY-PASS PUMPING 1 LS
8 ABANDON (E) SANITARY SEWER 6 EA
9 12-IN HDPE SANITARY SEWER 33 LF
10 DOUBLE BARREL SANITARY SEWER SIPHON 1 LS
11 12-IN CIPP SANITARY SEWER LINER 536 LF
12 6-IN SANITARY SEWER SLIP-LINER 85 LF
13 CONNECT (E) SEWER LATERALS 14 EA
14
CONNECT (N) SANITARY SEWER TO (E) / (N)
MANHOLE 10 EA
15 PAVEMENT REMOVAL, REPAIR / 155 SY
16 PORTABLE RESTROOM 50 DAYS
Item #Item Description Quantity
Unit of
Measure
1 MANHOLE REHABILITATION 14 EA
$669,990.00 $1,229,815.00
$61,810.00 $448,000.00
Total Bid Amount $505,205.00 $521,089.96
Bid List $35,000.00 $38,878.00
Unit Price Item Total
$2,500.00 $35,000.00 $2,777.00 $38,878.00 $4,415.00 $61,810.00 $32,000.00 $448,000.00
Unit Price Item Total Unit Price Item Total Unit Price Item Total
$781,815.00
Additive Alternate 1
$10.00 $500.00
Bid List $470,205.00 $482,211.96 $608,180.00
$30.00 $1,500.00 $35.00 $1,750.00 $40.00 $2,000.00
$2,600.00 $26,000.00
$100.00 $15,500.00 $176.00 $27,280.00 $30.00 $4,650.00 $90.00 $13,950.00
$1,000.00 $10,000.00 $342.00 $3,420.00 $985.00 $9,850.00
$160.00 $13,600.00
$4,500.00 $63,000.00 $2,365.00 $33,110.00 $3,600.00 $50,400.00 $1,500.00 $21,000.00
$75.00 $6,375.00 $76.00 $6,460.00 $160.00 $13,600.00
$401,000.00 $401,000.00
$80.00 $42,880.00 $74.61 $39,990.96 $160.00 $85,760.00 $80.00 $42,880.00
$235,000.00 $235,000.00 $215,508.00 $215,508.00 $318,000.00 $318,000.00
$2,800.00 $16,800.00
$150.00 $4,950.00 $257.00 $8,481.00 $140.00 $4,620.00 $425.00 $14,025.00
$750.00 $4,500.00 $1,650.00 $9,900.00 $1,150.00 $6,900.00
$5,000.00 $15,000.00
$5,000.00 $5,000.00 $8,276.00 $8,276.00 $26,000.00 $26,000.00 $18,000.00 $18,000.00
$2,500.00 $7,500.00 $7,274.00 $21,822.00 $7,800.00 $23,400.00
$7,000.00 $7,000.00
$5,000.00 $20,000.00 $11,499.00 $45,996.00 $10,200.00 $40,800.00 $25,000.00 $100,000.00
$2,000.00 $2,000.00 $3,671.00 $3,671.00 $2,600.00 $2,600.00
$12,900.00 $12,900.00
$37,000.00 $37,000.00 $25,871.00 $25,871.00 $10,000.00 $10,000.00 $54,000.00 $54,000.00
$10,000.00 $10,000.00 $15,549.00 $15,549.00 $4,000.00 $4,000.00
Unit Price Item Total
$5,000.00 $5,000.00 $15,127.00 $15,127.00 $5,600.00 $5,600.00 $25,160.00 $25,160.00
Unit Price Item Total Unit Price Item Total Unit Price Item Total
US
Bidder Status: Valid Bidder Status: Valid Bidder Status: Valid
Base Project
PO Box 1919 3100 E Belle Terrace PO Box 5310
San Luis Obispo, CA 93406 Bakersfield, CA 93307 San Luis Obispo, CA 93403
US US
Santa Rosa Sewer Line Replacement
Owner: City Of San Luis Obispo
Bid Opening: 01/16/14 * marks an allowance Engineer's Estimate D-KAL Engineering, Inc.HPS, Inc.John Madonna Construction
Attachment 3
C5 - 33
CITY OF SAN LUIS OBISPO
CALIFORNIA
FORM OF AGREEMENT
THIS AGREEMENT, made on this ______ day of ___________, 2014, by and between the City of
San Luis Obispo, a municipal corporation and charter city, San Luis Obispo County, California
(hereinafter called the Owner) and D-KAL ENGINEERING, INC. (hereinafter called the Contractor).
WITNESSETH:
That the Owner and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be
performed, shall provide and furnish all of the labor, materials, necessary tools, expendable
equipment, and all utility and transportation services required to complete all the work of
construction of
Santa Rosa Sewer Line Replacement,
Specification No. 91180
in strict accordance with the plans and specifications therefor, including any and all Addenda,
adopted by the Owner, in strict compliance with the Contract Documents hereinafter enumerated.
It is agreed that said labor, materials, tools, equipment, and services shall be furnished and said
work performed and completed under the direction and supervision and subject to the approval
of the Owner or its authorized representatives.
ARTICLE II, CONTRACT PRICE: The Owner shall pay the Contractor as full consideration for the
faithful performance of this Contract, subject to any additions or deductions as provided in the
Contract Documents, the contract prices as follows:
Item
No.
Item Estimated
Quantity
Unit of
Measure
Item Price
(in figures)
Total
(in figures)
1 COMPLY WITH OSHA 1 LS $15,127.00 $15,127.00
2 COMPLY WITH CALTRANS ROW
ENCROACHMENT PERMIT 1 LS $15,549.00 $15,549.00
3 TRAFFIC CONTROL 1 LS $25,871.00 $25,871.00
4 REMOVE (E) MANHOLE 1 EA $3,671.00 $3,671.00
5 INSTALL (N) MANHOLE 4 EA $11,499.00 $45,996.00
6 REHABILITATE MANHOLE 3 EA $7,274.00 $21,822.00
7 BY-PASS PUMPING 1 LS $8,276.00 $8,276.00
8 ABANDON (E) SANITARY SEWER 6 EA $1,650.00 $9,900.00
9 12-IN HDPE SANITARY SEWER 33 LF $257.00 $8,481.00
10 DOUBLE BARREL SANITARY SEWER
SIPHON 1 LS $215,508.00 $215,508.00
11 12-IN CIPP SANITARY SEWER LINER 536 LF $74.61 $39,990.96
12 6-IN SANITARY SEWER SLIP-LINER 85 LF $76.00 $6,460.00
13 CONNECT (E) SEWER LATERALS 14 EA $2,365.00 $33,110.00
Attachment 4
C5 - 34
Item
No.
Item Estimated
Quantity
Unit of
Measure
Item Price
(in figures)
Total
(in figures)
14 CONNECT (N) SANITARY SEWER TO
(E) / (N) MANHOLE 10 EA $342.00 $3,420.00
15 PAVEMENT REMOVAL, REPAIR /
REPLACEMENT 155 SY $176.00 $27,280.00
16 PORTABLE RESTROOM 50 DAYS $35.00 $1,750.00
BASE BID TOTAL: $ 482,211.96
Item
No. Item
Estimated
Quantity
Unit of
Measure
Item Price
(in figures)
Total
(in figures)
A1 MANHOLE REHABILITATION 14 EA $2,777.00 $38,878.00
ADDITIVE ALTERNATE TOTAL: $ 38,878.00
CONTRACT TOTAL: $ 521,089.96
Payments are to be made to the Contractor in accordance with and subject to the provisions
embodied in the documents made a part of this Contract.
Should any dispute arise respecting the true value of any work omitted, or of any extra work which
the Contractor may be required to do, or respecting the size of any payment to the Contractor,
during the performance of this Contract, said dispute shall be decided by the Owner and its
decision shall be final, and conclusive.
ARTICLE III, COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following
documents, all of which are as fully a part thereof as if herein set out in full, and if not attached, as
if hereto attached:
1. Notice to Bidders and information for bidders.
2. Standard Specifications, Engineering Standards and Special Provisions.
2. Accepted Proposal.
4. Public Contract code Section 10285.1 Statement and 10162 Questionnaire.
5. Noncollusion Declaration.
6. Plans.
7. List of Subcontractors.
8. Agreement and Bonds.
9. Insurance Requirements and Forms.
ARTICLE IV. It is further expressly agreed by and between the parties hereto that should there be
any conflict between the terms of this instrument and the bid or proposal of said Contractor, then
this instrument shall control and nothing herein shall be considered as an acceptance of the said
terms of said proposal conflicting herewith.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands this year
and date first above written.
C5 - 35
CITY OF SAN LUIS OBISPO,
A Municipal Corporation
Jan Marx, Mayor Anthony Mejia
City Clerk
APPROVED AS TO FORM: CONTRACTOR
Christine Dietrick D-KAL ENGINEERING, INC.
City Attorney David Loughran, President
(Rev. 12-28-09)
C5 - 36
1
January 17, 2014 Project No. 140301
City of San Luis Obispo
Utilities Department
879 Morro Street
San Luis Obispo, CA 93401
Attn: Jennifer Metz
SUBJECT: PROPOSAL FOR CONSTRUCTION INSPECTION SERVICES FOR
SANTA ROSA SEWER LINE REPLACEMENT PROJECT
CITY OF SAN LUIS OBISPO SPECIFICATION No. 91180
Dear Ms. Metz:
Thank you for the opportunity to submit our proposal to provide Construction Inspection services for
the Santa Rosa Sewer Line Replacement Project.
UNDERSTANDING OF THE PROJECT
It is our understanding that the construction contract time for the project is 60 working days. The scope
of the construction work consists of the replacement of the existing Santa Rosa sewer siphon that crosses
Stenner Creek upstream of the intersection of Santa Rosa Street and Oak Street, installation of 540LF of
new Cured-in-Place Pipe (CIPP) liner in the existing 12-inch sanitary sewer pipe, and installation of 85LF
of new 6-inch slip liner in the existing 12-inch sanitary sewer. It is also our understanding that the City
will provide a part-time construction manager for the project and Filippin Engineering is to provide a
full-time construction inspector that will report directly to the City’s Construction Manager (CM).
Additionally, some night time work is expected.
PROJECT APPROACH
Pre-construction Services
During the Pre-Construction phase FE’s inspector will meet with the City’s CM to review the contract
documents, define the project’s goals and objectives, and establish project chain of command and limes
of communication. Our inspector will also attend the project pre-construction meeting and document
the existing conditions at the project site.
Construction Services
Our Inspector will monitor the quality of the work, assist with coordination of construction activities and
material testing efforts, assist with the review of traffic control, and prepare daily construction
documentation of the project.
FE’s inspector will assist the City’s construction manager as needed with RFI’s, Change Orders, submittal
coordination, traffic notifications, work directives, Caltrans coordination and reporting, schedule
management, and project meetings.
Attachment 5
C5 - 37
2
12/31/15
Post Construction Services
FE’s Construction Inspector will participate in project close-out and work with the City and Caltrans to
facilitate a smooth project turnover.
PROPOSED FEE AND METHOD OF PAYMENT
Based on our understanding of the project requirements and our experience with similar projects, we
estimate that the appropriate fee required for our services will be approximately $68,700.00 including
reimbursable expenses. A breakdown of our services is provided in the following table:
Full-Time Inspector Inspector
$110.00 Estimated Fee
Pre-Construction Phase 10 $1,100
Construction Phase (60 working days) 480 $52,800
Contingency for additional work days due to CCO’s (15 working days) 120 $13,200
Post-Construction Phase 10 $1,100
Reimbursable Expenses (budget) $500
GRAND TOTAL $68,700
Our fee for this project is based on 60 working days, or 12 weeks and a contingency of 15 working days
or 3 weeks should the need arise. If actual construction time is less, our costs will also be less. We have
not budgeted additional fees for working extended hours. Should extended hours be required, overtime
rates (1.3 times the normal billing rate) will apply. This usually corresponds to an accelerated schedule,
so we anticipate that the net effect of the increase in hourly cost will not affect the overall cost. There
may also be periods of time during construction when the need for our services will not be as great as
projected. We will make every effort to minimize the time we spend on this project, without sacrificing
the quality of our work.
We look forward to working with you and the City’s staff on these projects. If you have any questions or
would like to discuss our qualifications further, please don’t hesitate to call, (805) 729-0041.
Very truly yours,
FILIPPIN ENGINEERING
Gino P. Filippin, P.E.
Principal Engineer
R.C.E. 57254
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