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Home My WebLink About01-21-2014 special and Regular Agenda Tuesday, January 21, 2014 4:00 PM SPECIAL MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx PUBLIC COMMENTS ON AGENDA ITEMS ONLY: You may address the Council on any item described in this agenda by completing a speaker slip and giving it to the City Clerk prior to the meeting. The Mayor will invite public comments before the Council takes action on each item. (Gov. Code Sec. 54954 .3(a)) Your speaking time is limited to three (3) minutes. (CC&P Sec.1.3.7) STUDY SESSION SS1. ECONOMIC DEVELOPMENT STRATEGIC PLAN IMPLEMENTATION: INFRASTRUCTURE FINANCING ANALYSIS: STUDY SESSION NO. 1 (CODRON/L.JOHNSON) RECOMMENDATION: Participate in a study session on infrastructure financing and receive and file the two background reports. Adjourn to Regular Meeting of January 21, 2014 San Luis Obispo – Regular Meeting Agenda of January 21, 2014 Page 2 6:00 p.m. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx PLEDGE OF ALLEGIANCE: Council Member Smith PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES (MEJIA) RECOMMENDATION: Waive reading of all resolutions and ordinances as appropriate. San Luis Obispo – Regular Meeting Agenda of January 21, 2014 Page 3 C2. DIGITAL WEST - FIBER SERVICES (PADILLA/CODRON/SCHMIDT) RECOMMENDATION: 1) Authorize staff to negotiate an amendment of the existing fiber conduit agreement with Digital West to allow Digital West access to additional City owned underground conduits in exchange for providing redundant fiber services to the City’s public safety facilities; and 2) authorize the City Manager to execute an amendment to the existing agreement consistent with Digital West’s proposal, subject to approval by the City Attorney. C3. APPROVAL OF JOINT POLE ATTACHMENT AGREEMENT WITH SOUTHERN CALIFORNIA GAS COMPANY (GRIGSBY/HANNULA) RECOMMENDATION: 1) Authorize the City Manager to execute an agreement with Southern California Gas Company (Gas Company) to allow for the co- location of Advanced Meter Project Equipment on selected City Streetlight poles ; and 2) authorize the City Manager to execute a separate service agreement (in a form approved by the City Attorney) with PGE to authorize PGE to charge th e Gas Company directly for un-metered utilization of power from City streetlight service points. BUSINESS ITEMS B1. PROGRAM MANAGER CONTRACT AWARD FOR THE WATER RESOURCE RECOVERY FACILITY UPGRADE PROJECT (MATTINGLY/LAWRENCE – 20 MINUTES) RECOMMENDATION: 1) Award a contract to Water Systems Consulting, Inc. to provide Program Management services for the duration of the Water Resource Recovery Facility Upgrade Project (Specification No. 91219); 2) authorize the City Manager to execute an agreement related to Task Orders for Phase 1 with Water Systems Consulting, Inc. not to exceed $2,225,383; and 3) approve a transfer of $2,225,383 from the sewer fund Capital Reserve for the Water Resource Recovery Facility Upgrade project to the project account. B2. UPDATE ON PROJECT TO EXPLORE ALTERNATIVES TO THE CITY’S MEMBERSHIP IN THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (CJPIA) (IRONS/ZOCHER – 20 MINUTES) RECOMMENDATION: 1) Receive an overview of models for Risk Management Programs; and 2) provide direction on pursuing Risk Sharing Joint Powers Authorities (JPA’s) as an alternative to membership in the CJPIA. San Luis Obispo – Regular Meeting Agenda of January 21, 2014 Page 4 B3. CONTINUATION OF UNREPRESENTED MANAGEMENT AND CONFIDENTIAL EMPLOYEE COMPENSATION - RESOLUTIONS (IRONS – 15 MINUTES) RECOMMENDATION: 1) Adopt a resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, regarding management compensation for appointed officials, department heads, and management employees and superseding previous resolutions in conflict ;” and 2) adopt a resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, regarding compensation for the unrepresented confidential employees and superseding previous resolutions in conflict.” B4. DISCUSSION OF CONTINGENCY PLANNING PROCESS TO ADDRESS THE POSSIBLE LOSS OF THE HALF-CENT SALES TAX (MEASURE Y) REVENUE STREAM (PADILLA – 30 MINUTES) RECOMMENDATION: Receive an update on the contingency planning process to address the half-cent sales tax (Measure Y) revenue stream, and provide staff with direction on the following items: 1) Council concurrence on the form and level of detail to be included in the contingency plan; and 2) Council concurrence on the process that will be used to gain community feedback regarding contingent budget reductions. COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit—3 minutes. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) San Luis Obispo – Regular Meeting Agenda of January 21, 2014 Page 5 ADJOURNMENT Adjourn to a Special Meeting to be held on Tuesday, January 28, 2014 at 5:00 p.m. in the City Council Chambers, 990 Palm Street, San Luis Obispo, California. A Special Meeting will be held on Tuesday, February 4, 2014 at 5:00 p.m . The Regular meeting will commence at 6:00 p.m. in the City Council Chambers located at 990 Palm Street, San Luis Obispo, California LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781 -7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, during normal business hours, and on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100.