Loading...
HomeMy WebLinkAboutC2minutesof111913,120313,121013 MEETING DATE: January 7, 2014 ITEM: C2 MINUTES CITY OF SAN LUIS OBISPO SPECIAL AND REGULAR MEETING OF THE CITY COUNCIL Tuesday, November 19, 2013 Special Meeting 4:30 P.M. Regular Meeting 6:00 P.M. Council Chamber, 990 Palm Street San Luis Obispo, California CALL TO ORDER A Special Meeting of the San Luis Obispo City Council was called to order on Tuesday, November 19, 2013 at 4:30 p.m. in the City Council Conference Room, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. ROLL CALL Council Members Present: Council Members John Ashbaugh, Dan Carpenter, Carlyn Christianson, Vice Mayor Kathy Smith, Mayor Jan Marx Council Member Absent: None City Staff Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael Codron, Assistant City Manager, and Anthony J. Mejia, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. CLOSED SESSION City Attorney Dietrick requested a Closed Session to discuss the item listed on the Closed Session agenda. A. CONFERENCE WITH LABOR NEGOTIATORS, Pursuant to Government Code § 54957.6 Agency Negotiators: Monica Irons, Katie Lichtig, Michael Codron, Nickole Sutter, Christine Dietrick Employee Organizations: Unrepresented Managers Group, Unrepresented Confidential Group C2 - 1 City Council Meeting Minutes – November 19, 2013 Page 2 PUBLIC COMMENT ON CLOSED SESSION ITEM City Attorney Dietrick called for public comment. None were heard and the Council recessed to the Closed Session. CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, November 19, 2013 at 6:00 p.m. in the City Council Chamber, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. PLEDGE OF ALLEGIANCE Council Member Christianson led the Pledge of Allegiance. REPORT FROM CLOSED SESSION City Attorney Dietrick advised that Council provided direction to staff and took no reportable action. PROCLAMATION – DEBORAH CASH Mayor Marx presented a proclamation to Deborah Cash, Executive Director of Downtown Association, in appreciation and gratitude for her years of service and wished her well in her retirement. PUBLIC COMMENT Roger Bishop, San Luis Obispo, voiced concerns regarding the Cal Poly student housing project, citing potential dangers at the intersection; urged Council to agendize the subject to gather public input. Donald Hedrick, San Luis Obispo, asserted that radiation from the Fukashima disaster is negatively impacting citizens in the United States. CONSENT CALENDAR Steve Barasch, San Luis Obispo, requested that Council remove Consent Items C7 and C9; voiced concern that Administration’s reorganization may impact the autonomy of the City Clerk’s Office; suggested that the City sell reclaimed water in residential areas. MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER CHRISTIANSON, CARRIED 5-0, to approve Consent Calendar Items C1 thru C9, with the removal of Item C7 for discussion. C2 - 2 City Council Meeting Minutes – November 19, 2013 Page 3 C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER CHRISTIANSON, CARRIED 5-0, to waive reading of all resolutions and ordinances as appropriate. C2. MINUTES OF TUESDAY, OCTOBER 15, 2013 MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER CHRISTIANSON, CARRIED 5-0, to waive oral reading and approve the City Council Minutes of October 15, 2013 as amended. C3. AFFORDABLE HOUSING AWARD FOR THE SAN LUIS OBISPO COUNTY HOUSING TRUST FUND – RESOLUTION MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER CHRISTIANSON, CARRIED 5-0, to adopt Resolution No. 10475 (2013 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving a $30,000 Affordable Housing Fund (AHF) Award for the San Luis Obispo County Housing Trust Fund (HTF).” C4. SANTA ROSA SEWER LINE REPLACEMENT PROJECT – SPECIFICATION NO. 91180 MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER CHRISTIANSON, CARRIED 5-0, to: 1) Approve plans and specifications for the Santa Rosa Sewer Line Replacement Project, Specification No. 91180. 2) Authorize staff to advertise for bids for the Santa Rosa Sewer Line Replacement Project, Specification No. 91180. 3) Authorize the City Manager to award the contract if the lowest responsible bid for the Santa Rosa Sewer Line Replacement Project, Specification No. 91180 is within the Engineer's estimate of $470,000. C2 - 3 City Council Meeting Minutes – November 19, 2013 Page 4 C5. DESIGN SERVICES FOR MARGARITA AND FOOTHILL LIFT STATION REPLACEMENT – SPECIFICATION NO. 91214 MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER CHRISTIANSON, CARRIED 5-0, to: 1) Approve the request for proposals for design services for the Margarita and Foothill Lift Station Replacements, Specification No. 91214. 2) Authorize staff to issue the request for proposals for design services for the Margarita and Foothill Lift Station Replacements, Specification No. 91214. 3) Authorize the City Manager to award a contract if the selected proposal for design services for the Margarita and Foothill Lift Station Replacements, Specification No. 91214 is within the estimate of $200,000. C6. APPROVAL OF THE FINAL MAP AND ACCEPTANCE OF SUBDIVISION IMPROVEMENTS FOR TRACT 2977 (TR 27-06) – 851 HUMBERT AVENUE – RESOLUTIONS MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER CHRISTIANSON, CARRIED 5-0, to: 1) Adopt Resolution No. 10476 (2013 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the Final Map for Tract No. 2977 Unit 2 (851 Humbert, TR 27-06)” and authorizing the Mayor to execute the Subdivision Agreement on behalf of the City. 2) Adopt Resolution No. 10477 (2013 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, accepting the Public Improvements and certifying completion of the private improvements for Tract No. 2977 Unit 1 (851 Humbert Avenue, TR 2706)” and releasing the securities for Tract 2977 Unit 1 at 851 Humbert Avenue. C7. ADMINISTRATION DEPARTMENT REORGANIZATION, INCLUDING AN INCREASE OF .25 FULL TIME EQUIVALENT (FTE) EMPLOYEES Please refer to Page 5 for discussion of this item. C2 - 4 City Council Meeting Minutes – November 19, 2013 Page 5 C8. MILLS ACT CONTRACT FOR THE MASTER LIST ZION LUTHERAN CHURCH AND PARSONAGE (CHCMA 139-12) – 863 AND 867 PACIFIC STREET – RESOLUTION MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER CHRISTIANSON, CARRIED 5-0, to adopt Resolution No. 10478 (2013 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving a Historic Property Preservation Agreement between the City of San Luis Obispo and owners of a designated historic resource at 863 and 867 Pacific Street.” C9. 2013 WATER RESOURCES STATUS REPORT MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER CHRISTIANSON, CARRIED 5-0, to receive and file the 2013 Water Resources Status Report, which is on file with the City Clerk. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR DISCUSSION C7. ADMINISTRATION DEPARTMENT REORGANIZATION, INCLUDING AN INCREASE OF .25 FULL TIME EQUIVALENT (FTE) EMPLOYEES Assistant City Manager Codron narrated a PowerPoint presentation entitled “Administration Department” and responded to Council inquiries. A hard copy of Mr. Codron’s presentation is on file with the City Clerk. Donald Hedrick, San Luis Obispo, opined that the presentation graphics are too small and difficult for the audience to read; spoke on the importance of transparency in government and seeking public input. Council discussion ensued relative to 1) the physical changes needed to ensure that the public feels welcome when visiting City Hall; and 2) ensuring the public feels that the City Clerk’s Office is accessible. MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY VICE MAYOR SMITH, CARRIED 5-0, to approve a .25 FTE staffing increase in the Administration Department, which can be accomplished within the existing Administration Department budget. C2 - 5 City Council Meeting Minutes – November 19, 2013 Page 6 PUBLIC HEARING ITEM PH1. REVIEW OF MOBILE VENDOR ORDINANCE (TA 62-12) – ORDINANCE INTRODUCTION Community Development Director Johnson, Deputy Community Development Director Davidson, and Captain Storton presented a PowerPoint presentation entitled “Mobile Food Venders Ordinance” and responded to Council inquiries. A hard copy of the presentation is on file with the City Clerk. Cindy Tucker, San Luis Obispo, questioned whether she may continue to operate her ice cream truck when the regulations are enacted. Steven Andriese, managing partner of Hot Skillet, questioned whether nutritional value was included in the ordinance findings; opined that mobile food venders do not jeopardize health and safety nor negatively impact community character. Lori Nunes, owner of Confusion Culinary, stated that mobile food venders do not compete with traditional restaurants; pointed out that she only serves in residential areas for private catering events. Vickie Backman, San Luis Obispo, voiced concerns regarding the proposed regulations which would prohibit mobile venders from the downtown; suggested that if Council approves the ordinance it require a one year review. Michelle Tasseff, San Luis Obispo, related her experiences as a health inspector in regard to mobile food venders; advised that venders are required to have a business license and a health permit. Donald Hedrick, San Luis Obispo, stated that the ordinance is driven by the downtown core, pointed out that venders would have difficulty operating in the downtown. Lisa Thomas, San Luis Obispo, pointed out that as a former mobile food vender she never operated in the downtown; stated that mobile food vending is a growing trend and that the City should allow it. Carolyn Smith, Residents for Quality Neighborhoods, opined that mobile venders are not appropriate in any residential neighborhood. April McLaughlin, San Luis Obispo, voiced opposition to any additional permit fees for mobile food vending; opined that such fees would negatively impact vendors. C2 - 6 City Council Meeting Minutes – November 19, 2013 Page 7 RECESS Council recessed at 7:45 p.m. and reconvened at 7:55 p.m., with all Council Members present. In response to public comments, Community Development Director Johnson advised that nutritional value was not a consideration in the crafting of the ordinance; noted that a $187 one-time fee is proposed for the issuance of mobile food vending permits. Following discussion, MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER CHRISTIANSON, CARRIED 3-2 (COUNCIL MEMBER CARPENTER AND VICE MAYOR SMITH VOTING NO) to: 1. Introduce Ordinance No. 1594 (2013 Series) entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Mobile Vendors Regulations of the Municipal Code (TA 62-12),” to regulate mobile vendors in the public right-of-way; and 2) adopt a Notice of Exemption under California Environmental Quality Act (General Rule §15061[b][3] and Categorical Exemption Section 15301[c]), and modified verbiage as follows: Finding No. 2: Mobile vending has the potential to pose special dangers to the public health, safety and welfare of residents of the City, including negative impacts on community character, public safety, and traffic. The City has a substantial public interest to provide regulations to prevent safety and health hazards and to preserve the public health, safety, and welfare. Finding No. 7: Prohibiting mobile vendors in residential zones between 10:00 7:00 p.m. and 7:00 a.m. is consistent with the City’s Noise Ordinance (construction hours) and respects the character of residential neighborhoods. Interjecting customer serving commercial enterprises, into residential zones late at night could jeopardize the public health, safety, and welfare with their attendant noise and crowds. Mobile vendors may contain generators, compressors, or other noise-generating equipment which could impact residential neighborhoods, particularly in the evening hours. Furthermore, mobile vendors are not feasible in higher density areas with limited overnight parking for residents and in parking permit districts. 5.16.040(9): Prohibited within any residential zone between the hours of 10:00 7:00 p.m. and 7:00 a.m. 5.16.040(1): Prohibited within a posted elementary or middle school zone while children are going to or leaving the school and during school hours. C2 - 7 City Council Meeting Minutes – November 19, 2013 Page 8 2. Direct staff to return in one year for a review of the mobile food vender ordinance. Vice Mayor Smith noted for the record that she voted no due to the impacts to neighborhoods and concern for over-regulation. Council Member Ashbaugh noted for the record that this ordinance includes repeal of outdated verbiage and substitutes new verbiage on which the public has had opportunities to provide input. BUSINESS ITEMS B1. SKILLS BASED PAY PROGRAM REVIEW AND EXPANSION Public Works Director Grigsby and Public Work Deputy Director/City Engineer Lynch presented the report and responded to Council questions. Donald Hedrick, San Luis Obispo, recommended that Council reduce contracting for public works projects with outside firms and utilizing City work crews instead. MOTION BY VICE MAYOR SMITH, SECOND BY COUNCIL MEMBER CHRISTIANSON, CARRIED 5-0, to authorize the expansion of the updated Skills Based Pay program to the City’s Building, Parks, Trees, Streets, and Fleet maintenance operations. B2. RESERVOIR CANYON NATURAL RESERVE CONSERVATION PLAN – RESOLUTION City Manager Lichtig recused herself and left the Chamber at 9:03 p.m., noting that she own property within 500 feet of Reservoir Canyon; pointed out that Assistant City Manager Codron acted as City Manager in relation to reviewing the subject plan. Assistant City Manager Codron and Natural Resources Manager Hill narrated a PowerPoint presentation entitled “Reservoir Canyon Natural Reserve Conservation Plan” and responded to Council inquiries. A hard copy of the presentation is on file with the City Clerk. MOTION BY VICE MAYOR SMITH, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5-0, to approve Resolution No. 10479 (2013 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the Reservoir Canyon Natural Reserve Conservation Plan and adopting a Mitigated Negative Declaration (of environmental impact for the project).” C2 - 8 City Council Meeting Minutes – November 19, 2013 Page 9 LIAISON REPORTS Liaison reports were received from Council Members Ashbaugh and Christianson, Vice Mayor Smith and Mayor Marx. COMMUNICATIONS In response to Council comment, City Manager Lichtig advised that staff will evaluate methods of gathering public input for the Cal Poly student housing project. ADJOURNMENT There being no further business to come before the City Council, Mayor Marx adjourned the meeting at 9:50 p.m. Anthony J. Mejia City Clerk APPROVED BY COUNCIL: xx/xx/14 C2 - 9 MINUTES CITY OF SAN LUIS OBISPO REGULAR MEETING OF THE CITY COUNCIL Tuesday, December 3, 2013 - 6:00 P.M. Council Chamber, 990 Palm Street San Luis Obispo, California CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, December 3, 2013 at 6:00 p.m. in the City Council Chamber, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. ROLL CALL Council Members Present: Council Members John Ashbaugh, Dan Carpenter, Carlyn Christianson, Vice Mayor Kathy Smith, Mayor Jan Marx Council Member Absent: None City Staff Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael Codron, Assistant City Manager, and Anthony J. Mejia, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Vice Mayor Smith led the Pledge of Allegiance. PRESENTATION CALIFORNIA AMERICAN PLANNING ASSOCIATION AWARD FOR THE CITY OF SAN LUIS OBISPO CLIMATE ACTION PLAN David Ward, Central Coast Section Director of American Planning Association of California, presented an award to the City of San Luis Obispo in recognition of the Climate Action Plan. C2 - 10 City Council Meeting Minutes – December 3, 2013 Page 2 APPOINTMENT A1 . VICE MAYOR APPOINTMENT FOR 2014 Council directed staff to agendize Council Policies and Procedures to clarify verbiage related to the appointment of Vice Mayor. MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR SMITH, CARRIED 5-0, to appoint Council Member Carlyn Christianson as Vice Mayor to serve a one-year term commencing upon appointment. PUBLIC COMMENT Joe Arsenio II, San Luis Obispo, voiced concerns regarding the proposed Cal Poly student housing project; asserted that the project would negatively impact adjacent neighborhoods; suggested that the Council make a determination as to whether to provide water and sewer services to the project. Adam Stowe, General Manager of San Luis Obispo Blues, announced that the Blues baseball team has been selected as a flagship team for the league. Donald Hedrick, San Luis Obispo, asserted that the Climate Action Plan enables outside influences to negatively impact the quality of life for residents. Amy Cornell, San Luis Obispo, representing Cal Poly Student Government, stated that the student body has an interest to be good neighbors to the adjacent properties and conveyed support for the student housing project. Will Powers, San Luis Obispo, voiced concerns regarding the work quality of City employees; asserted that the City Manager and underperforming staff should be replaced. Michelle Tasseff, San Luis Obispo, spoke on her experiences with Cal Poly students and expressed support for the Cal Poly student housing project. In response to Council inquiry, Justin Wellner, representing Cal Poly, thanked the community for attending the public forums on the student housing project and advised that Cal Poly will continue to evaluate appropriate sites for the project. Gordon Mullin, San Luis Obispo, reported on his experience during a recent police ride along; commended Officer Rodriguez on her professionalism. CONSENT CALENDAR MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5-0, to approve recommendations for Consent Calendar Items C1 thru C7. C2 - 11 City Council Meeting Minutes – December 3, 2013 Page 3 C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5-0, to waive reading of all resolutions and ordinances as appropriate. C2. CITY COUNCIL MINUTES OF TUESDAY, NOVEMBER 12, 2013 MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5-0, to waive oral reading and approve the City Council minutes of November 12, 2013 as amended. C3. WATER TANK MAINTENANCE 2014 PROJECT - SPECIFICATION NO. 91152 MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5-0, to: 1) Approve the Special Provisions for “Water Tank Maintenance Project 2014, Specification No. 91152.” 2) Authorize staff to advertise for bids for “Water Tank Maintenance Project 2014, Specification No. 91152.” 3) Authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer’s Estimate. C4. SANTA ROSA PARK PLAY EQUIPMENT REPLACEMENT PROJECT - SPECIFICATION NO. 91028 MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5-0, to: 1) Approve plans and specifications for the "Santa Rosa Park Play Equipment Replacement Project, Specification No. 91029.” 2) Authorize staff to advertise for construction bids and authorize the City Manager to award a contract if the lowest responsible bid is less than the Engineer’s Estimate of $150,000. 3) Authorize the transfer of $157,996 from the Play Equipment Replacement master construction account to the equipment acquisition ($129,000), construction ($26,250), and design ($2,746) phases of the project’s account. (Council action continued on the next page) C2 - 12 City Council Meeting Minutes – December 3, 2013 Page 4 4) Approve a California Multiple Award Schedule (CMAS) agreement purchase with Landscape Structures, Inc. in an amount not-to-exceed $129,000 for the purchase of play equipment for Santa Rosa Park Play Equipment Replacement project and authorize the Finance Director to execute a purchase order following the bid opening. C5. SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) TWO-YEAR MAINTENANCE AND SUPPORT CONTRACT EXTENSION MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5-0, to approve, and authorize the Mayor to execute, an agreement with Emerson Process Management for an additional two-years of SCADA maintenance and support in the amount of $62,800. C6. GREEN WASTE PROCESSING MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5-0, to approve the continued use of green waste as Alternative Daily Cover at Cold Canyon Landfill for an additional year. C7. COMMUNITY DEVELOPMENT BLOCK GRANT CURB RAMPS 2014 - SPECIFICATION NO. 91210 In response to Council inquiry, Public Works Director Grigsby advised that staff has updated the citywide curb ramps statistics and spoke on the new curb ramps standards. MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5-0, to: 1) Approve plans and specifications for the Community Development Block Grant (CDBG) Curb Ramp 2014 Project, Specification No. 91210. 2) Authorize staff to advertise for bids for CDBG Curb Ramp 2014 Project, Specification No. 91210. 3) Authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer’s Estimate of $105,000. 4) Approve the transfer of $3,451 in CDBG funds from the CDBG Curb Ramps 2012 project to the CDBG Curb Ramps 2013 project. C2 - 13 City Council Meeting Minutes – December 3, 2013 Page 5 STUDY SESSION ITEMS SS1. COMMUNITY CHOICE AGGREGATION PROGRAMS (RELATED TO ENERGY GENERATION CHOICES) Utilities Director Mattingly and Conservation Manager Munds narrated a PowerPoint presentation entitled “Community Choice Aggregation” (CCA) and responded to Council inquiries. A hard copy of the PowerPoint presentation is on file with the City Clerk. Donald Hedrick, San Luis Obispo, questioned whether it is appropriate to form a CCA program in San Luis Obispo; recommended that Council suspend consideration a CCA until other agencies have implemented CCA programs. Eric Veinm, SLO Clean Energy, expressed a willingness to provide staff and financial resources to assist the City in exploring the feasibility of a CCA program; requested that a City representative participate on a CCA Exploration Advisory Committee (CEAC). Nick Homick, San Luis Obispo, pointed out that the State Legislature enabled CCA programs to assist communities to meet state mandates on renewable energy generation. Andrew Christie, San Luis Obispo, commended Council for including exploration of a CCA as part of the Climate Action Plan; spoke on the reduction of carbon emissions in communities that have established a CCA program. Leslie Halls, San Luis Obispo, voiced opposition to a CCA program in San Luis Obispo; pointed out that the City of Oakland determined that it was infeasible to establish a CCA. Peter Schwartz, Professor at Cal Poly, spoke on the impacts of greenhouse gases on the environment; opined that establishing a CCA will help encourage the community to invest in clean energy and reduce energy consumption. Montgomery Norton, San Luis Obispo, spoke on the success of community sustainability projects in Orange County; stressed the importance of taking a leadership position in making sustainable energy decisions. Mladen Bandon, SLO Clean Energy, encouraged that the City participate with other local communities to explore sustainable energy options and to establish a CCA program. Will Powers, San Luis Obispo, spoke in favor of sustainable energy programs and encouraged Council to move forward with exploring a CCA program. Charlene Rosales, Chamber of Commerce, noted that the Chamber has not taken a position on the subject due to a lack of information from other agencies which have implemented a CCA program. C2 - 14 City Council Meeting Minutes – December 3, 2013 Page 6 Rosh Wright, San Luis Obispo, encouraged Council to explore the feasibility of a CCA program and commended the previous speakers for their positive intentions in implementing a CCA program. During the course of discussion, individuals Council Member(s) made comments as follows. The below statements do not necessarily reflect Council consensus: • The City’s Climate Action Plan directs staff to explore a CCA although Council needs to determine whether it is a priority at this time. • The City should take a leadership role in establishing a CCA program with neighboring agencies. • A City representative or Council Member should be designated to serve on the CEAC. • The County of San Luis Obispo should be the lead agency on conducting a feasibility study for a CCA program. • The City has a lack of staff resources to be able to adequately pursue a CCA program at this time. • It would be appropriate for a Council Member to serve on the CEAC but staff resources should not be utilized until it can be addressed during the goal setting process. In response to Council inquiry, Eric Veinm advised that SLO Clean Energy is supportive and appreciative of a Council Member participating on the CEAC. By Council consensus, the City Council: 1) Authorized a Council Member and alternate to participate as a member of the CCA Exploration Advisory Committee (CEAC). 2) Authorized the City Manager to execute appropriate documentation to allow the CEAC and its technical consultants to request energy usage load data from PG&E so it may be analyzed as part of the feasibility study. 3) Determined that these actions in no way bind or otherwise obligate the City of San Luis Obispo to participate in a Community Choice Aggregation program. 4) Directed staff to include consideration of appointing a Council Member and alternate as part of the Council Committee Appointments process. C2 - 15 City Council Meeting Minutes – December 3, 2013 Page 7 BUSINESS ITEMS B1. SEWER RATE STRUCTURE CHANGE FOR PUBLIC AND PRIVATE SCHOOLS Utilities Director Mattingly and Utilities Deputy Director Hix narrated a PowerPoint presentation entitled “Sewer Rate Structure Change for Schools” and responded to Council inquiries. A hard copy of the presentation is on file with the City Clerk. MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5-0, to direct staff to proceed with the process to eliminate “Average Daily Attendance” from the sewer rate structure. PUBLIC HEARING ITEMS PH1. ADOPTION OF THE 2013 CALIFORNIA BUILDING AND FIRE CODES WITH LOCAL AMENDMENTS – ORDINANCE INTRODUCTION Community Development Director Johnson, Chief Building Official Lease, and Fire Marshall Maggio narrated a PowerPoint presentation entitled “Adoption of the 2013 California Building Standards Code” and responded to Council inquiries. John Evans, San Luis Obispo, expressed gratitude to staff for their willingness to recommend an amendment to the ordinance in relation of special grading standards. David Grey, San Luis Obispo, voiced support for the amendment to the special grading standards and urged Council approval. Dante Anselmo, San Luis Obispo, thanked staff for recommending the proposed amendments to the special grading standards; suggested that a reference be included in the development guidelines to refer to the building code. Ryan Petetit, San Luis Obispo, voiced concern that certain sections of the proposed ordinance may allow the Community Development Director to modify the building code based on his interpretation. Russ Sheppell, San Luis Obispo, recommended that the building guidelines be implemented on a project basis rather than as a citywide regulation. John Belsher, San Luis Obispo, commended staff for its accessibility and effectiveness in addressing the concerns raised on the special grading standards. C2 - 16 City Council Meeting Minutes – December 3, 2013 Page 8 Following discussion, MOTION BY COUNCIL MEMBER SMITH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0, to introduce Ordinance No. 1595 (2013 Series) entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Title 15 of the Municipal Code to adopt and amend the latest editions of the California Building Standards Codes and adopting findings of fact to support the amendments” including an amendment as follows (deletions in strikethrough and insertions in italics): J101.6 Special Grading Standards. The topography of a site proposed for development shall remain substantially in its natural state. Mass re-contouring shall not be allowed. In all cases, the average cross slop of a site shall be determined prior to any grading operations or approval of any grading plan. Where a site does not slope uniformly, the building official or city engineer shall determine average cross slope by proportional weighting of the cross slopes of uniformly sloping subareas. The percentage of the site, exclusive of building area, to remain in its natural state, (no grading of any kind allowed) shall be in accordance with Table J101.6. All graded planes shall be rounded on all edges to blend with natural slopes. The rounded edges shall have a radius equal to one-half the height of the cut or fill slope. Exception: Grading specifically approved and/or conditioned in conjunction with a tentative subdivision map, development proposal, or similar entitlement consistent with General Plan policies and other hillside standards is not subject to the specific grading limitations noted in this section. LIAISON REPORTS Liaison reports were received from Council Member Ashbaugh, Vice Mayor Christianson, and Mayor Marx. COMMUNICATIONS Mayor Marx announced the 3rd Future Fair, Reindeer Run, Holiday Parade, and Annual Recruitment for City Advisory Bodies. ADJOURNMENT There being no further business to come before the City Council, Mayor Marx adjourned the meeting at 9:12 p.m. Anthony J. Mejia City Clerk APPROVED BY COUNCIL: xx/xx/14 C2 - 17 MINUTES CITY OF SAN LUIS OBISPO SPECIAL MEETING OF THE CITY COUNCIL Tuesday, December 10, 2013 - 6:00 P.M. Council Chamber, 990 Palm Street San Luis Obispo, California CALL TO ORDER A Special Meeting of the San Luis Obispo City Council was called to order on Tuesday, December 10, 2013 at 6:00 p.m. in the City Council Chamber, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. ROLL CALL Council Members Present: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx Council Member Absent: None City Staff Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael Codron, Assistant City Manager, and Anthony J. Mejia, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Council Member Ashbaugh led the Pledge of Allegiance. PUBLIC COMMENT Richard Margetson, President of People Helping People in Los Osos, announced the 8th Annual Needs and Wishes Holiday fundraiser for the homeless on December 14, 2013. C2 - 18 City Council Meeting Minutes – December 10, 2013 Page 2 CONSENT CALENDAR MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5-0, to approve Consent Calendar Items C1 thru C11. C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5-0, to waive reading of all resolutions and ordinances as appropriate. C2. MINUTES OF TUESDAY, NOVEMBER 5, 2013 MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5-0, to waive oral reading and approve the City Council Minutes of November 5, 2013, as amended. C3. MARKETING SERVICES FOR THE SAN LUIS OBISPO TOURISM BUSINESS IMPROVEMENT DISTRICT – REQUEST FOR PROPOSALS MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5-0, to authorize the issuance of a Request for Proposals for Marketing Services for the Tourism Business Improvement District, Specification No. 91275. C4. LEASE AGREEMENT WITH THE SAN LUIS OBISPO COUNTY ARTS COUNCIL FOR USE OF 1123 MILL STREET OFFICE SPACE – RESOLUTION MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5-0, to adopt Resolution No. 10480 (2013 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the terms for the lease of 1123 Mill Street with the San Luis Obispo County Arts Council and authorizing the Mayor to execute the lease and all necessary supporting documents.” C5. ADDITION OF 1144 BUCHON STREET TO MASTER LIST OF HISTORIC PROPERTIES – RESOLUTION MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5-0, to adopt Resolution No. 10481 (2013 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, adding the property located at 1144 Buchon Street to the Master List of Historic Resources, CHC 106-12.” C2 - 19 City Council Meeting Minutes – December 10, 2013 Page 3 C6. CONTRACT AWARD FOR TESTING AND TRAINING SERVICES ON TYLER/ENERGOV SOFTWARE MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5-0, to approve, and authorize the City Manager to execute, a contract with Software Solutions for testing and training services on Tyler/EnerGov software in an amount not to exceed $43,950. C7. FISCAL YEAR 2014-15 GRANT APPLICATION FOR OFFICE OF TRAFFIC SAFETY SELECTIVE TRAFFIC ENFORCEMENT PROGRAM MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5-0, to: 1. Authorize the Police Department to submit a grant application to the Office of Traffic Safety for the Fiscal Year 2014-15 Selective Traffic Enforcement Program (STEP) in an amount not to exceed $250,000. 2. If the grant is awarded, authorize the Chief of Police to execute all grant related documents and authorize the appropriation of the grant amount. C8. PARKING SERVICES DIVISION ORGANIZATIONAL ASSESSMENT – REQUEST FOR PROPOSALS Following clarification, MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5-0, to: 1. Authorize the issuance of a Request for Proposals for consulting services for an Organizational Assessment for the Parking Services Division, Specification No. 91282. 2. Authorize the City Manager to execute an agreement in an amount up to $45,000 to perform the organizational assessment. C9. COUNCIL LIAISON SUBCOMMITTEE ASSIGNMENTS 2014 Following discussion, MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5-0, to approve Council Liaison Subcommittee assignments for calendar year 2014. C2 - 20 City Council Meeting Minutes – December 10, 2013 Page 4 C10. MONTEREY STREET WATERLINE REPLACEMENT PROJECT MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5-0, to: 1. Authorize the City Manager to award a contract to Cannon for design services for the Monterey Street Waterline Replacement, Specification No. 91284, in the amount of $59,840. 2. Approve a Budget Amendment Request to transfer $59,840 from Water Completed Projects to the design phase of the project. 3. Authorize staff to advertise for bids for the construction of the Monterey Street Waterline Replacement, Specification No. 91298. 4. Authorize the City Manager to execute the construction contract if the lowest responsible bid is within the Engineer’s Estimate of $336,026. C11. SLO SKATE PARK PUBLIC ART DESIGN Following discussion, MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5-0, to conceptually approve the public art design “Concrete Jungle” for the City of San Luis Obispo (SLO) Skate Park located at Santa Rosa Park. PUBLIC HEARING ITEMS PH1. REISSUANCE OF MULTIFAMILY HOUSING REVENUE BONDS FOR 19-UNIT SENIOR RENTAL HOUSING PROJECT AT 443 PACIFIC STREET (CARMEL STREET APARTMENTS) – RESOLUTION Community Development Director Johnson narrated a PowerPoint presentation entitled “Conduit Reissuance Request - Carmel Street Apartments”. Mayor Marx opened the Public Hearing. Scott Smith, representing San Luis Obispo Housing Authority, expressed gratitude to the City Council and urged approval. There being no others desiring to speak on this item, the Public Hearing was closed. C2 - 21 City Council Meeting Minutes – December 10, 2013 Page 5 MOTION BY COUNCIL MEMBER CARPENTER, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0, to adopt Resolution No. 10482 (2013 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the reissuance of Multifamily Housing Revenue Bonds by the Housing Authority of the City of San Luis Obispo for the Carmel Street Apartments located at 433 Pacific Street.” PH2. REISSUANCE OF MULTIFAMILY HOUSING REVENUE LOAN FOR 41-UNIT SENIOR RENTAL HOUSING PROJECT AT 2005 JOHNSON AVENUE (DEL RIO TERRACE APARTMENTS) – RESOLUTION Council Member Carpenter recused himself, stating that he own property within 500’ of the subject property, and left the Chamber at 6:28 p.m. Community Development Director Johnson narrated a PowerPoint presentation entitled “Conduit Reissuance Request – Del Rio Terrace Apartments”. Mayor Marx opened and closed the Public Hearing, there being no one desiring to speak to this issue. MOTION BY VICE MAYOR CHRISTIANSON, SECOND BY COUNCIL MEMBER SMITH, CARRIED 4-0 (COUNCIL MEMBER CARPENTER ABSTAINING), to adopt Resolution No. 10483 (2013 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the reissuance of a multifamily housing revenue loan by the Housing Authority of the City of San Luis Obispo for the Del Rio Terrace Apartments located at 2005 Johnson Avenue.” BUSINESS ITEMS B1. 2012-13 FISCAL YEAR ANNUAL REPORT ON DEVELOPMENT IMPACT FEES AND MAKING CERTAIN FINDINGS RELATED TO IMPACT FEE BALANCES – RESOLUTION Finance and Information Technology Director Padilla narrated a PowerPoint presentation entitled “AB 1600 2012-13 Annual Report” and responded to Council inquiries. MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER SMITH, CARRIED 5-0, to: 1. Review the 2012-13 Fiscal Year Report on Development Impact Fees. 2. Adopt Resolution No. 10484 (2013 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, accepting the 2012-13 Annual Report on Development Impact Fees and making certain findings related thereto.” C2 - 22 City Council Meeting Minutes – December 10, 2013 Page 6 B2. UPDATE ON THE CITY’S FISCAL STATUS AND STATUS OF MAJOR CITY GOALS Finance and Information Technology Director Padilla and Assistant City Manager Codron narrated a PowerPoint presentation entitled “Update on the City’s Fiscal Status and Status of Major City Goals” and responded to Council inquiries. The following suggestions for use of excess reserve monies were raised by one or more Councilmember(s) but do not necessarily reflect Council consensus:  Homeless Services Center  Homeless Shelter  Railroad Safety Trail  Extension of downtown sidewalk enhancements to Osos and Santa Rosa  Open space acquisition  PERS liability  Restoring cut Capital Improvement Projects  California Joint Powers Insurance Authority retrospective amount  infrastructure for economic development  Mission Plaza Master Plan B3. GENERAL FUND FIVE YEAR FISCAL FORECAST: 2013-18 Finance and Information Technology Director Padilla narrated a PowerPoint presentation entitled “General Fund 5 Year Fiscal Forecast 1st Semi-Annual Update” and responded to Council inquiries. By unanimous consensus, the Council received and filed the General Fund Five Year Fiscal Forecast report. COUNCIL LIAISON REPORTS Liaison reports were received from Council Members Smith, Ashbaugh, and Mayor Marx. COUNCIL COMMUNICATIONS None. C2 - 23 City Council Meeting Minutes – December 10, 2013 Page 7 ADJOURNMENT There being no further business to come before the City Council, Mayor Marx adjourned the meeting at 7:58 p.m. The next Regular Meeting will be held on Tuesday, January 7, 2014 at 6:00 p.m. in the City Council Chambers, 990 Palm Street, San Luis Obispo, California Anthony J. Mejia City Clerk APPROVED BY COUNCIL: xx/xx/14 C2 - 24 = l , \IED JAN 0 7 2014 E CITY " aftracouncit mEmoIZan um My of san Luis ompo, administuation 6epaRtment DATE: January 7, 2014 AGENDA TO: City Council CORRESPONDENCE FROM: Anthony Mejia, Assistant City Clerk Datel! { ! r Item# ; VIA: Katie Lichtig, City Manager SUBJECT: Corrections to Council Minutes Below are revisions to the City Council Minutes of December 3, 2013: Page C2 -11 - Public Comments Adam Stowe, General Manager of San Luis Obispo Blues, announced that the San Luis Blues baseball team has been selected as -athe flagship program for the lea-gaeCalifornia Collegiate League rind San Luis Obispo will host the inaugural league four -team playoff. Page C2 -14 — Community Choice Aggregation Eric Ve� Veium I Andrew Christie, Stin Luis Ob representing Santa Lucia Chapter of the Sierra Club,