HomeMy WebLinkAbout9125-9131C O
RESOLUTION NO. 9131 (2000 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
WAIVING CITY -WIDE DEVELOPMENT IMPACT FEES FOR
AFFORDABLE HOUSING UNITS
IN EXCESS OF INCLUSIONARY REQUIREMENTS
WHEREAS, the City's General Plan requires that the costs of public facilities and
services needed for new development shall be borne by new development unless the community
chooses to help pay the costs of a certain development to obtain community-wide benefits; and
WHEREAS, the City has implemented a number of programs to implement this policy,
including the adoption of development impact fees; and
WHEREAS, the City's General Plan encourages the production of affordable housing
for very-low, low and moderate income households; and
WHEREAS, the City has implemented a number of financial assistance programs to help
achieve this goal, including the waiver of development review fees and meter installation fees
and issuance of housing revenue bonds; and
WHEREAS, the City has adopted " inclusionary" housing requirements for new
development in order to help achieve the City's affordable housing goals; and
WHEREAS, reducing the cost of the public facilities and infrastructure needed to serve
new affordable housing units that exceed the City's inclusionary housing requirements may help
encourage the production of even more affordable units.
. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo that City -wide development impact fees are hereby waived on residential units qualifying
as affordable housing under the criteria set forth in Section 2 of the General Plan Housing
Element that either:
Exceed the number required to meet the City's inclusionary housing
requirements.
2. Are built, owned and managed by the San Luis Obispo Housing Authority, other
governmental agencies or not - for - profit housing organizations.
This exclusion only applies to City-wide impact fees; it does not apply to fees,
assessments or special taxes for infrastructure improvements applicable to special benefit areas.
R 9131
C O
Resolution No. 9131 (2000 Series)
Page 2
Upon motion of Council Member Ewan, seconded by Vice Mayor Schwartz,
and on the following roll call vote:
AYES: Council Members Ewan, Marx, Romero, Vice Mayor Schwartz and Mayor
Settle
NOES: None
ABSENT: None
The foregoing resolution was adopted this 215` day of November, 2000.
G
Mayor Allen Settle
Lee Price, City Clerk
APPROVED AS TO FORM:.
G/ i sq4 City Attorney
Gam`'
Z O O
vti�
RESOLUTION NO . 9130 (2000 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISP O
UPDATING THE MASTER FEE SCHEDUL E
WHEREAS,the City's municipal code authorizes establishing various fees for th e
delivery of municipal services ; an d
WHEREAS,the cost of providing a broad range of City services has been updated b y
DMG Maximus in their report dated November 2000 ; and
WHEREAS,the policies and fees for public safety, development review, parks and
recreation, utilities and other City services as set forth in Exhibit 1 are updated within the "Cos t
Recovery Study Findings "report prepared by DMG Maximus and are consistent with the City's
user fee cost recovery policies ; and
WHEREAS,the Council held a noticed public hearing concerning these updated fee s
and policies on November 21, 2000 ;
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Lui s
Obispo that :
SECTION 1 .The updated master fee schedule for City services provided in Exhibit 1
attached hereto is hereby adopted effective February 1, 2001 with the exception of the Certifie d
Unified Participating Agency (CUPA) fees for hazardous materials inspection which shall b e
effective January 1, 2001 in order to correspond with their annual, calendar year renewal cycle .
SECTION 2.Consistent with adopted cost recovery policies, all City fees will b e
reviewed and updated on an ongoing basis . Accordingly, the fees set forth in Exhibit 1 will b e
adjusted annually on July 1 of each year by the annual percentage change in the U .S . Bureau o f
Labor Statistics (or successor agency) consumer price index for all urban consumers (CPI-U) all -
cities average for the prior calendar year ; and a comprehensive analysis of City fees similar t o
that prepared by DMG Maximus in November 2000 should be made at least every five years .
SECTION 3 .To ensure cost recovery for services not specifically referenced in Exhibi t
1 for supplemental or additional services as may be required, charges will be based on actua l
labor, material, equipment and indirect costs . In determining labor costs, hourly billing rates wil l
be established by the Director of Finance that appropriately reflect salary, benefit, and overhea d
costs . In determining equipment usage costs, the equipment rental schedule developed by th e
California Department of Transportation (CALTRANS) or similar authoritative source fo r
equipment costs will be used . For services provided by the City through private contract, th e
contract price plus 10% for City contract administration will be used in establishing the servic e
charge .
SECTION 4. If any charge set forth in this resolution or the application thereof to an y
person or circumstance is held to be invalid, such invalidity will not affect any other charge o r
application thereof, and to this end the charges established in this Resolution are declared to b e
severable .
R 9130
Resolution No . 9130 (2000 Series )
Page 2
SECTION 5 .Refunds of any portion of fees for withdrawn or partially complete d
services shall be determined by the appropriate Department Head based on her or his appraisal o f
the cost of the staff work already performed .
SECTION 6 .The adoption of this resolution repeals and replaces Resolution No . 843 3
(1995 Series).
Upon motion of Council Member Ewan, seconded by Schwartz ,
and on the following roll call vote :
AYES :
Council Members Ewan, Marx, Vice Mayor Schwartz, and Mayor Settl e
NOES :
Romero
ABSENT : Non e
The foregoing resolution was adopted this 21st day of November 2000 .
APPROVED AS TO FORM :
••Resolution No . 913 0
Exhibit 1
Page 1of3 1
Exhibit 1
Master Fee Schedul e
Public Safet y
Police Protection Fee s
Fire and Environmetnal Safety Fee s
Public Utitlitie s
Leisure, Cultural and Social Service s
Parks and Recreation Fee s
Tree Service Fee s
Community Developmen t
Planning Fees
Building Fee s
Engineering Fee s
February 1, 2001
o
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POLICE SERVICES FEE SCHEDUL E
EFFECTIVE FEBRUARY 1, 2001
Resolution No . 913 0
Exhibit 1
Page 2 of 3 1
Current
.Proposed
Charges for reproduction of certain documents and/or reports ,
including those specified in the California Vehicle Code :
o Minimum charge (includes first four pages) $11 .2 0
o Each page thereafter $ 1 .2 5
2 .
Departmental fingerprint service charges :
o (Plus any mandated State or Federal fees )
o Per card (fee set by State Penal Code) $12 .45/card $12 .45/card
3 .
Charges for information as required by Government code section 6254(0(i) and (2):
o Forms completion $16 .35 $33 .2 5
o Archival searches - per hour (1 hour minimum) As determined by th e
(Includes computer searches)
Director of Finance
4 .
Processing charge for return of property taken for safekeeping :
o Processing & maintenance fee $18 .10 $29 .90
5.
Clearance letters :
$10 .10
$36 .9 0
6.
Duplication of photographs :
o In-house duplication costs plus processing fee (first sheet) $23 .60 $49 .5 0
(proof sheet)
$23 .60
$49 .5 0
o Duplication costs (contractor) plus fee $ 9 .00 $ 9 .00
8 .
Concealed weapons permits :
o F.P .S . processing (fee set by State Penal Code) $12 .45/card $12 .45/card
o Investigative costs and permit processing $215 .00 $307 .00
9.
Massage Facility Permit
$153 .40
$ 99 .20
10.
Massage Technician Initial Permit
$ 72 .45
$ 56 .00
o F .P .S . processing (fee set by State Penal Code)
$12 .45/card $12 .45/card
11.
Massage Technician Permit Renewal
$ 0.00
$ 36 .5 0
12.
Miscellaneous charges :
o Local record information (13322 P .C .)
o Impound vehicle release s
o Stored vehicle releases
o Record sealings (851 .8 P .C .)
o Administrative Investigations (per hour 1 hour minimum)
$.3S/page
$ 27 .0 0
$116 .0 0
$ 0 .00
$127 .00
$ 44 .6 0
$151 .00
$ 0 .00
$182 .5 0
As determined by th e
Director of Finance
13 .
Solicitor permits :
o Initial investigations $ 32 .65
$47 .00
•Resolution No . 913 0
Exhibit 1
Page 3 of 3 1Current
Propose d
o Follow-up required (per hour 1 hour minimum )
14 .
Adult entertainment permit (per 5 .40 .050 SLOMC)
o Investigative costs/Inspection/Permit Processin g
15 .
Cost recovery programs :
A . DUI cost recovery :
o Officer costs - per hou r
o Vehicle cost s
B . Nuisance abatement (per 9 .25 .150 SLOMC) (Actual Costs):
Officer costs - per hou r
Unit cost s
Plus Administrative cost s
C.Alarm permits (per 15 .12 .060 SLOMC):
o Permi t
o Renewal
o Excessive alarm s
D . Second response cost recovery :
(per 9 .21 .030-050 SLOMC )
Officer costs - per hou r
Vehicle cost s
E . Taxi permit (per 5 .20.010/5 .20 .210 SLOMC)
FPS processing (fee set by State Penal Code )
Permit fe e
Permit Renewal Fe e
Plus any state mandated fee s
F . Electronic game center permit (per 5 .52 .020 SLOMC)
Investigative costs/Inspection/Permit Processing/Renewa l
G. Public Dance Permit (per 5 .64 .010 SLOMC )
Permit Processing
4th -
5th -
AIl others -
As determined by th e
Director of Financ e
$200.40
$194 .00
As determined by th e
Director of Finance
As determined by th e
Director of Financ e
$ 34 .90
$ 26 .3 0
$ 34 .90
$ 26 .3 0
$ 37 .10
$ 97 .9 0
$ 74 .35
$160 .0 0
$146 .35
$280 .0 0
As determined by th e
Finance Directo r
$12 .45/card $12 .45/card
$ 50.65
$ 78 .4 0
$ 25 .20
$ 25 .2 0
$106 .90
$113 .0 0
$ 39 .45
$ 64 .90
•
Resolution No . 913 0
Exhibit 1
Page 4 of 3 1
FALSE ALARM FEE S
EFFECTIVE FEBRUARY 1, 200 1
False alarms from an alarm system which are excessive as described in this section shall be grounds fo r
suspension or revocation of the alarm users permit . In each case, the responsible department shal l
conduct an investigation and keep accurate records as to the cause of the alarm .
I .
False fire alarms shall be considered excessive when they meet or exceed the following number :
a .
Two false alarms in any thirty-day period ;
b :
Three false alarms in any three-hundred-sixty-day period .
2. False alarms exceeding the number indicated in the corresponding time period shall be subject t o
Current a service charge of three hundred twenty nine dollars ($329 .00),
Proposed service charge of three hundred ninety dollars ($390 .00)
to be charged to the alarm user of the alarm system. Charges are payable to the finance directo r
within sixty days of notification that such charges are due . Failure to pay the assessment within
the prescribed time period shall result in the suspension of the alarm user permit an d
disconnecting of services .
Resolution No . 913 0
Exhibit 1
Page 5 of 3 1
FIRE DEPARTMENT PERMIT FEE SCHEDUL E
(Renewable Annually)
EFFECTIVE FEBRUARY 1,2001
Current Propose d
1 .Aircraft Refueling Vehicles $79.00 $149 .0 0
2 .Aircraft Repair Hangar 79 .00 149 .00
3 .Automobile Wrecking Yard 79 .00 149 .0 0
4 .Bonfire or Rubbish Fires 79 .00 149 .0 0
5 .Bowling Pin or Alley Refinishing 79 .00 149 .00
6 .Burning in Public Place 79 .00 149 .0 0
7 .Candles or Open-Flames in Assembly Areas 79 .00 149 .00
8 .Cellulose Nitrate Storage (handle/store over 100/cu ft)79 .00 149 .00
9 .Combustible Fiber Storage (handle/store over 100/cu ft)79 .00 149 .0 0
10 .Compressed Gases :
A)
Non-flammable : More than 6,000 cubic feet 79 .00 149 .00
B)
Flammable : More than 200 cubic feet 79 .00 149 .00
11 .Cyrogens :
A)
Inside Building
1) Flammable - over 1 gallon 79 .00 149 .00
2) Oxidizer (includes oxygen) over 50 gallons 79 .00 149 .0 0
3) Corrosive or Highly Toxic - over 1 gallon 79 .00 149 .0 0
4) Non-Flammable - over 60 gallons 79 .00 149 .00
B)
Outside Buildin g
1) Flammable - over 60 gallons 79 .00 149 .00
2) Oxidizer (includes oxygen)79 .00 149 .00
3) Corrosive or Highly Toxic - over 1 gallon 79 .00 149 .00
4) Non-flammable - over 500 gallons 79 .00 149 .00
12 .Dry Cleaning Plant 79 .00 149 .0 0
A)
Using Flammable Liquids 79 .00 149 .00
B)
Using Non-flammable Liquids 79 .00 149 .00
13 .Dust Producing Operation 79 .00 149 .0 0
14 .Explosives or Blasting Agents 79 .00 149 .00
A)
Engine Standby 205 .00 hr 257 .00 hr
15 .Fireworks 79 .00 149 .00
o Flammable/Combustible Liquid Pipelin e
OperationlExcavation 79 .00 149 .0 0
17 .Flammable or Combustible Liquid s
A)
Inside - Class I (over 5 gallons)79 .00 149 .00
Class II & III (over 25 gallons)79 .00 149 .00
B)
Outside - Class I (over 10 gallons)79 .00 149 .00
Class II & III (over 60 gallons)79 .00 149 .00
18 .Fruit Ripening - Ethylene Gas Process 79 .00 149.0 0
19 .Fumigation or Thermal Insecticidal Fogging 79 .00 149 .0 0
20 .Garages - Repair 79 .00 149 .00
Resolution No . 913 0
Exhibi t
Page 6 of
1
3 1PERMIT FEE SCHEDULE - continu e
21 .Hazardous Chemicals :
Current Propose d
A) Cyrogenics (any amount)$79 .00 $149 .00
B) Highly Toxic Materials (any amount)79 .00 149 .00
C) Hypergolic Materials (any amount)79 .00 149 .00
D) Organic Peroxides (over 10 lbs .)79 .00 149 .00
E) Poison Gas (any amount)79 .00 149 .00
F) Pyrophoric Materials (any amount)79 .00 149 .00
G) Any combination of amounts stated above 205 .00 205 .0 0
22 .Highly Toxic Pesticides (storage of any amount)79 .00 149 .00
23 .High-Piled Combustible Stock - exceeding 2,500 sq . ft .79 .00 149 .00
24 .Junk Yards 79 .00 149 .00
25 .Liquified Petroleum Ga s
A) Containers more than 119 gallons water capacity 79 .00 149 .00
B) Tank Vehicles for Transportation of LP Gas 79 .00 149 .00
26 .Lumberyard - Storage in excess of 100,000 board feet 79 .00 149 .00
27 .Magnesium Working - Process more than 10 lbs daily 79 .00 149 .0 0
28 .Mall (covered)
A) Place or construct temporary kiosk, display booths ,
concession equipment or the like, in the mall 79 .00 149 .00
B) Use the mall as a place of assembly 79 .00 149 .0 0
C) Use open-flames or flame-producing device 79 .00 149 .0 0
D) Display any liquid or gas-fueled power equipmen t
E) Use liquified petroleum gas, liquified natural gas
79 .00 149 .00
and compressed flammable gas in a mall 79 .00 149 .00
29 .Matches - Manufacture/Store in excess of 60 matchman gros s
. (14,004 each gross)79 .00 149 .00
30 .Nitrate Film - Store, handle, use or display 79 .00 149 .0 0
31 .Oil and Natural Gas Wells (drill, own/operate or maintain)79 .00 149 .0 0
32 .Open Flame Devices in Marine s
A) Use open-flame devices for maintenance or repair
of boats, slips or wharfs
B) Use a portable barbecue, brazier or working device
79 .00 149 .0 0
on any boat, slip or wharf 79 .00 149 .0 0
33 .Organic Coatings - manufacture over 1 gallon a day 79 .00 149 .0 0
34 .Ovens - Industrial, Baking and Drying 79 .00 149 .00
35 .Places of Assembly 79 .00 149 .00
36 .Radioactive Material (store or handle - see UFC for amounts)79 .00 149 .00
37 .Refrigeration Equipment - Mechanical refrigeration (see UF C
for most common refrigerants)79 .00 149 .00
38 .Spraying or Dipping 79 .00 149 .00
39 .Tank Vehicles for Transportation of Flammable and Combustibl e
Liquids 79 .00 149 .00
40 .Tents and Air-supported Structures - excess of 200 sq . ft .79 .00 149 .00
PERMIT FEE SCHEDULE - continued
Resolution No . 913 0
Exhibit 1
Page 7 of 3 1
•
Current Proposed
41 .Tire Re-capping $79 .00 $149 .00
42 .Excavation, Flammable-liquid pipeline 79 .00 149 .00
43 .Waste Material Plant 79 .00 149 .00
44 .Welding and Cutting Operations - Any Occupancy 79 .00 149 .00
NOTE :Any combination of the above permits shall not exceed $300 .00* except for permit s
requiring apparatus and personnel stand-by time, permits for underground hazardou s
material storage and permits for Business Release Response Plans and Inventory .
*
Previous maximum was $205 .00 .
Resolution No . 913 0
Exhibit 1
Page 8 of 3 1
FIRE DEVELOPMENT REVIEW FEE S
EFFECTIVE FEBRUARY 1, 200 1
No changes are proposed for fire development review fees.
A 17 .5% fire protection surcharge shall be added to all construction permit and plan check fees collecte d
by the Building and Safety Division that require Fire Department review.
Resolution No . 913 0
Exhibit 1
9 of 3 1CERTIFIED UNIFIED PARTICIPATING AGENCY FE e
FEES EFFECTIVE FEBRUARY 1, 200 1
Current Propose d
Business Categor y
A. Hazardous Materials Handler s
1 . Remote utility (1-time fee)$ 0.00 $187 .0 0
2 .1-4 Materials handled $ 90.00 $187 .00
3 . 5 -10 Materials handled $172 .00 $249 .00
4 . 11+ Materials handled $349 .00 $312 .0 0
B . Waste Generators
$0 .00 $ 31 .0 01. 1 Waste stream (professional or medical)*
2 . 1 - 5 Waste streams (all others)$ 87 .00 $187 .0 0
3 . 6+ Waste streams $128 .00 $249 .00
C. Tiered Permitting
per hour $125 .001. CE
2. CA per hour $249 .00
3. PBR per hours $374 .00
D .Underground Storage Tanks (general model)
$304.00 $312 .001. First tan k
2. Each additional tank $ 99.00 $ 62 .00
3 . Tank installation $121 .00 $935 .00
4. Tank removal $ 79.00 $592 .0 0
E .Above Ground Storage Tanks
$0 .00 $ 62.0 01. First Tan k
2 . Each additional tank $0.00 $ 62 .0 0
F.CALARP
per hour $624 .001. Each stationary source
* For professional & medical offices the process is being changed to a self-certification .
The full cost recovery amount includes travel time . Once travel time is excluded, the fe e
is reduced, as shown in the proposed fees .
Resolution No . 913 0
Exhibit 1
Page 10 of 3 1
FIRE EQUIPMENT AND PERSONNEL STAND-BY FEE S
EFFECTIVE FEBRUARY 1, 200 1
Current Propose d
Fire Engine/Ladder Truck
$232 .00/hour
$257 .00/hou r
Squad or Light Rescue Equipment
$199 .00/hour
$224 .00/hou r
Third & Subsequent Fire Safety Inspections
$110 .00
$ 53 .0 0
Additional Site Inspection Fee
As determined by Finance Directo r
(Per hour - one hour minimum )
Fire Investigation/Fire Prevention
As Determined by Finance Director
Firefighter Standby
As Determined by Finance Director
Administrative/Clerical
As Determined by Finance Director
••Resolution No . 913 0
Exhibit 1
Page 11 of 3 1UTILITY SERVICES FEE SCHEDUL E
EFFECTIVE FEBRUARY 1, 200 1
Current Propose d
WATER SERVICES ,
Install water meter (5/8" - 1" meter)Meter Cost + $ 46 .00 Meter Cost + $ 46 .00
Install water meter (1 112" - 2" meter)Meter Cost + $139 .00 Meter Cost + $138 .00
Install water meter (larger than 2" meter)Time and Materials Time and Material s
Remove water meter (518" - 1" meter)$ 46 .00 $ 46 .0 0
Remove water meter (1 112" - 2" meter)$139 .00 $138 .0 0
Remove water meter (larger than 2" meter)Time and Materials Time and Material s
Retirement of service $153 .00 $153 .0 0
Retirement of service (larger than 2" meter)Time and Materials Time and Material s
Account set-up $ 31 .00 $ 31 .00
Account set-up same day $124 .00 $124 .00
Account set-up after hours/weekends $156 .00 $153 .00
Account set-up (unlimited)$563 .00 $750 .00
Disconnect service (for non-payment)$ 46 .00 $ 46 .00
Meter lock-off (for continuing non-payment and illegal use) $ 91 .00 $ 92 .00
Retrofit inspection $ 35 .00
$ 40 .00
Water System Access Charges $ 24 .001month
$ 24 .001month
Schedule of Meter Costs Schedule of Meter Adaptor Cost s
518" x 314"$40 .00
314"'.$69 .00
1"$97 .00
1 112"$221 .00
2"$334 .00
3" and larger Time and material s
SEWER SERVICE S
Service size Meter size Cost per pair
1"518"x314"$10 .0 0
1"314"$10 .0 0
1 112"1"$48 .00
2"1"$49 .00
2"1 112"$63 .0 0
Lateral installation $186 .00 $190 .00
Lateral abandonment $186 .00 $188 .50
Pretreatment inspection service s
Industrial User Class II $ 73 .00 $ 73 .00
Industrial User Class I $236 .00 $236 .0 0
Industrial User Significant User $764 .00 $682 .0 0
Industrial User Reinspection $ 54 .00 $54 .00
•
•Resolution No . 913 0
Exhibit I
Page 12 of 3 1
PARKS & RECREATION SERVICES FEE SCHEDUL E
EFFECTIVE FEBRUARY 1, 200 1
ACTIVITY
Current
Pro p osed
Children's Service s
Sun-n-Fun $28 .00/reg/fee/chil d
school yr.
$2 .45/hr/child
All fees remain the sam e
Winter Break Camp 10 Full Day s
$203 .00/chil d
Single Full Day
$25 .00/child
Spring Break Camp 6 Days
$150.00/chil d
Single Full Day
$25 .00/child
Summer Fun Day Camp $17 .00/Reg Fee/chil d
$2 .45/hr/chil d
Adventure Day Camp $20 .00/reg/fee/child
(all fees/child)
5 Days $100 .00
4 Days $90 .0 0
3 Days $70 .0 0
2 Days $50 .0 0
1 Day $27 .0 0
$2 .45/hr drop in
••Resolution No . 913 0
ExhibitPARKS & RECREATION SERVICES FEE SC 1
~~~1~1
EFFECTIVE FEBRUARY 1, 2 .00 1
ACTIVITY
Curren t
Aquatics
Lap Swi m
Adult $2 .00/swim All Fees Remain the sam e
Youth/Senio r
Passcard
Adult
Youth/Senior
Recreational Swi m
Adul t
Youth/Senio r
Swim Scrip
Adult
$1 .50/swim
$42 .00/mont h
$32 .00/mont h
$2 .00/swim
$1 .50/swim
$19 .00/10 swim s
Youth/Senior $14 .00110 swim s
Lessons
Adult/Youth/Senior
Special Classe s
Springboard divin g
Pool rental Swim Club
$40 .00/session
$45 .00/session
$12 .001hr/life guar d
Teens & Senior s
Girls Volleybal l
Teen Track
Gol f
Skateboard
$23 .00/person
$17 .00/person
$34 .00/sessio n
$2.05/tim e
Adult Athletic s
Adult Softball (8games)$405 .00/team
Adult Softball (10games)$460 .00/team
Adult 3 ON 3 Basketball $84 .0 0
Softball Tourn $225 .00/team
Adult Volleyball $197 .00/team
5 on 5 Basketball $500 .00/team
Flag Football $500 .00/team
••Resolution No . 913 0
PARKS & RECREATION SERVICES FEE SC E
EFFECTIVE FEBRUARY 1, 200 1
ACTIVITY Current Propose d
Youth Athletics a
Little Trackster s
Little Sluggers
Youth Volleybal l
Youth Basketbal l
Minor League
Junior Olympic s
Gol f
Ultimate Play Camp
$17 .00/chil d
$17 .00 to $32 .00/child/us e
$18 .00/child
$42.00/chil d
$30 .00/chil d
$17.00/child
$21 .00/child
$41 .00/child
All Fees Remain the same
Instructional Classes
Tennis
Adult $45 .00 to $90.00/month
Youth $57 .00 to $115 .00/month
Fitness
Dance
$23 .00 to $45 .00/month
Adult $23 .00 to $32 .00/month
Youth
Cultural Art
$23 .00 to $26 .001month
Adult $36 .00 to $62 .001month
Youth
Martial Arts
$23 .00 to $62 .00/month
Adult $34 .00 to $40 .00/month
Youth $23 .00 to $40 .00/month
_Computers $68 .00 to $105 .00/month
••Resolution No . 913 0
PARKS & RECREATION SERVICES FEE SCI M 1
EFFECTIVE FEBRUARY 1, 200 1
ACTIVITY Current Propose d
Special Events
Triathlon $59 .00/person All Fees Remain the same
Triathlon Team $105.0013 person tea m
Pumpkin Ru n
5K $17 .00person
Mile $14 .00/perso n
4t ` of July
Craft $57 .001day
Food $51 .001day
Info $45 .00/day
Games $45 .001day
Christmas in Plaz a
Craft $125 .00 to $147 .0012 days/siz e
Food $105 .00/ 2 days
Info $94 .00/2 day s
Indoor Facilitie s
Rec Cente r
ABCD
Non-Profit $18 .0013 hours
Commercial $29 .0013 hours
Gym
Non-Profit $63 .00/h r
Commercial $125 .001hr
Senior Cente r
Main Room
Non-Profit $32 .00/hr
Commercial $63 .00/hr
Kitchen
Non-Profit $14 .00/hr
Commercial $23 .00/hr
Senior Sid e
Non-Profit $25 .00/hr
Commercial $52 .00/hr
Meadow Park
Non-Profit $18 .00/3 hours
Commercial $28 .0013 hours
••Resolution No . 913 0
PARKS & RECREATION SERVICES FEE 3 1
EFFECTIVE
SCH
ibit 1
FEBRUARY 1, 200 1
ACTIVITY Current Propose d
Outdoor Facilitie s
Softball Fields All Fees Remain the same
Daytim e
Non-Profit $17 .0011u
Commercial $23 .00/hr
Evening
Non-Profit $23 .00/hr
Commercial $25 .00/h r
Baseball Stadiu m
Daytime use $54 .00/us e
Evening use $77 .00/us e
Open Concession/press box building $11 .00/use
Outdoor Basketball Courts $4 .00/hr
Tennis &Sand Volleyball court $6 .00/court/h r
BBQ's/Picnic area s
Laguna, Islay, Santa Rosa, Mitchell ,
Johnson, Laguna Lake Pavilion, French,
Sinsheimer (Lions), Sinsheimer Stadium $45 .00/day
Mission Plaza $107 .00/day
Adobe $29 .00/day
Parks-Full Us e
French, Meadow, Mitchell, Laguna Lake ,
Mission Plaza, Santa Rosa $337.00/day
Jack House
Wedding only $337.00/day
Wedding & Reception or Party $450.00/day
Library
Conference Roo m
Non-Profit $18 .00/3 hours
Commercial $28 .0013 hours
Community Room
Non-Profit $45 .0013 hours
Commercial $113 .0013 hours
•
Resolution No . 913 0
Exhibit 1
Page 17 of 3 1
TREE MAINTENANCE AND BANNER FEE S
EFFECTIVE -FEBRUARY 1,200 1
Current Proposed
Tree/Shrub Hazardous Abatement
$123 .00 $133 .00
Commemorative Tree Planting
$200 .00 $300 .00
Tree Removal Permit
$ 0 .00 $ 34 .00
Application processing/equipment & labo r
to hang banner
$135 .00 $135 .00
•Resolution No . 913 0
Exhibit 1
PLANNING SERVICES FEE SCHEDULEPage 18 of 3 1
EFFECTIVE FEBRUARY 1, 200 1
Current
Proposed
ZONING SERVICE S
Sidewalk Sales Permit
Home Occupation Permi t
Administrative Use Permi t
Planning Commission Use Permi t
Downtown Housing Conversion Permit
Varianc e
Planned Developmen t
Rezoning
Plan Amendmen t
Rezoning
Map Amendmen t
Text Amendment
Time Extensio n
SUBDIVISION SERVICE S
Lot Line Adjustmen t
Tentative Subdivision Map
4 or less lot s
5 or more lots
Certificate of Complianc e
Time Extension
OTHER PLANNING SERVICE S
Environmental Impact Determinatio n
Environmental Impact Repor t
Architectural Revie w
Signs
Development Project s
Minor-Incidenta l
Plan Revision
Time Extension
Christmas Tree/Pumpkin Lot Permi t
Fence Height Exceptio n
Voluntary Merge r
Agreement s
Bonds
Street Name Chang e
Street Abandonmen t
Condominium Conversion
$ 88 .00
$ 88 .00
$ 100 .00
$ 100.0 0
$ 464 .00
$ 625 .00
$1,620 .00
$2,383 .00
$2,749 .00
$3,319 .00
$ 555 .00
$ 682 .00
$4,459 .00
$6,456 .00
$1,079 .00
$1,338 .00
$3,762 .00
$4,845 .0 0
45% of full cost of time & material s
25% of current filing fe e
$ 763 .00
$1,085 .0 0
$5,065 .00
$5,065 .0 0
$5,065 .00 + $168 .00/Lot $6,566.00 + $168 .00/Lot
$1,056 .00
$1,179 .00
25% of current filing fe e
$1,209 .00 $1,874 .0 0
Consultant contract plus 30% fo r
administrative & review service s
$ 763 .00
$1,066 .0 0
$1,375 .00
$2,082 .0 0
$ 427 .00
$ 810 .00
$ 830 .00
$1,130 .00
25% of current filing fe e
$ 39 .00
$ 116 .00
$ 161 .00
$ 180.0 0
$ 159 .00
$ 179.0 0
$ 162 .00
$ 195 .0 0
No Charge
45% of full cost of time & material s
45% of full cost of time &material s
$2,732 .00
$3420 .00
Resolution No . 913 0
Exhibit 1
Page 19 of 3 1
No Charge
GENERAL &SPECIFIC PLAN S
General Plan Amendmen t
Map (includes rezoning)
45% of full cost of time & material s
Text
45% of full cost of time & material s
Appeals
Specific Plan Amendmen t
ANNEXATIONS
Annexation
45% of full cost of time & material s
45% of full cost of time & material s
NOTE :
All fees include costs for applicable notification requirements to adjacent property owners .
Public Art is exempt from all fees .
Resolution No . 913 0
Exhibit 1
Page 20 of 3 1FEES FOR MAPS AND PUBLICATION S
EFFECTIVE FEBRUARY 1, 200 1
The Fee schedule for General Plan Elements, Other Publications, and Ordinances will be evaluate d
annually, with the fee adjusted to reimburse the reproduction/printing cost plus 30% to cover the
overhead/administration costs .
ALL OTHER MAPS &COPIES
Photo Copies :
Standard or legal $.35/page
11" x 17"$.651page
Microfiche Copies :
8-112" x 11" (in house)$.30/page
8-112" x 11" (50 copies or more)$.65/page
11" x 17"$2 .40/page
18" x 24"$4 .80/page
minimum charges for rushes $9 .6 0
Microfiche Duplicates :$1 .301page
minimum charge $4 .80
Resolution No . 913 0
Exhibit 1BUILDING AND SAFETY FEE SCHEDULE Page 21 of 3 1
EFFECTIVE FEBRUARY 1, 200 1
Building and Safety Fee Change s
No changes to the City's building permit fees are recommended. However, as set forth below, we
are recommending that plan check fees be reduced from 100% of the building permit fee to 89%,
reflecting a fee decrease of 11%.
Minimum Fees
All construction permit fees are subject to a minimum of $35 .00 . Whenever work is started without
first obtaining a permit, an investigation fee equal to the amount of the permit fee required, may b e
collected.
Plan Review Fee s
When submittal documents are required by Section 302 of the Uniform Administrative Cod e
(UAC), a plan review fee shall be paid at the time of submitting the submittal documents for plan
review. Said plan review fee for buildings or structures shall be 89 percent of the total of al l
building, plumbing, mechanical and electrical permit fees, including applicable energy consumptio n
compliance, accessibility compliance, and fire safety surcharges .
For building permit applications submitted for residential projects where the same plans are bein g
used for more than one unit, the full plan check fee shall be required for the first identical unit, bu t
shall be 50 percent of the full plan check fee for all other identical units . The 50 percent plan revie w
fee reduction shall only be applicable to all permit applications submitted at the same time with th e
first identical unit .
The plan review fees are separate fees from the permit fees specified below and are in addition t o
the permit fees .
When submittal documents are incomplete or changed so as to require additional plan review, a n
additional plan review fee may be charged at an hourly rate as determined by the Director o f
Finance, with a minimum charge of $35 .00. When additional plan review of deferred submitta l
items as defined in UAC Section 302 is required, or when additional plan review is required b y
changes, additions, or revisions to approved plans, an additional plan review fee shall be charged a t
an hourly rate as determined by the Director of Finance, with a minimum charge of $35 .00.
Permit Fees - General Applicatio n
A single all inclusive combination permit shall be issued for each construction permit application .
When electrical, mechanical, and plumbing work is involved, the fees therefor shall be determine d
by increasing the building permit fee by 40% for the cost of electrical, mechanical, and plumbin g
inspection .
A .BUILDING PERMIT FEE S
Total Valuation
Fee
Resolution No . 913 0
Exhibit 1
$24 .00
Page 22 of 3 1
$24 .00 for the first $500 .00 plus $3 .10 for eac h
additional $100 .00 or fraction thereof, to an d
including $2,000 .0 0
$70 .50 for the first $2000 .00 plus $14 .05 for
each additional $1,000 .00 or fraction thereof ,
to and including $25,000 .0 0
$393 .65 for the first $25,000 .00 plus $10 .1 0
for each additional $1,000 .00 or fraction
thereof, to and including $50,000 .00
5 .
$50,001 .00 to $100,000 .0 0
$646 .15 for the first $50,000 .00 plu s
$7 .00 for each additional $1,000 .00 or
fraction thereof, to and including $100,000.0 0
$996 .15 for the first $100,000 .00 plus $5 .6 5
for each additional $1,000 .00 or fraction
thereof, to and including $500,000 .00
$3,256 .15 for the first $500,000.00 plus $4 .8 0
for each additional $1,000 .00 or fraction
thereof, to and including $1,000,000 .00
8 . $1,000,001 .00 and Up $5,656 .15 for the first $1,000,000 .00 plu s
$3 .10 for each additional $1,000 .00 or
fraction thereo f
9.
Energy Consumption Compliance Surcharg e
A surcharge of 10% shall be added to the permit fees for projects required to compl y
with State of California Energy Conservation Standards .
10.
Accessibility Compliance Surcharg e
A surcharge of 6 .5% shall be added to the permit fees for projects required to
comply with State of California Accessibility Standards .
11.
Fire Safety Surcharg e
A surcharge of 17 .5% shall be added to the permit fees for projects that requir e
review by the Fire Department .
B .ELECTRICAL PERMIT FEE S
1 .
System Fee Schedul e
a.
Private Swimming Pool s
1 .$1 to $500 .0 0
2 .$501 .00 to $2,000.0 0
3 .$2,001 .00 to $25,000 .0 0
4 .$25,001 .00 to $50,000 .00
6.
$100,001 .00 to $500,000.0 0
7.
$500,001 .00 to $1,000,000 .00
Resolution No . 913 0
Exhibit 1
For new private, residential, in-ground, swimming io is23 3 1
for singl e
o f p p o s
family
and multi-family occupancies including a complete system of necessar y
branch circuit wiring, bonding, grounding, underwater lighting, wate r
pumping and other similar electrical equipment directly related to th e
operation of a swimming pool, each
$49 .8 0
For other types of swimming pools, therapeutic whirlpools, spas, an d
alterations to existing swimming pools, use the Unit Fee Schedule .
b.Carnivals, Circuses, or Exhibitions Utilizing Transportable-type Rides,
Booths, Displays and Attractions
For electric generators and electrically driven rides, each
$24 .8 0
For mechanically driven rides and walk-through attractions or display s
having electric lighting, each
$ 7 .3 0
For a system of area and booth lighting, each $ 7 .3 0
For permanently installed rides, booths, displays, and attractions, use th e
Unit Fee Schedule .
c.Temporary Power Service
For a temporary service power pole or pedestal including all pole o r
pedestal-mounted receptacle outlets and appurtenances, each $24 .8 0
For a temporary distribution system and temporary lighting and receptacl e
outlets for construction sites, decorative light, Christmas tree sales lots ,
firework stands, etc ., each
$12 .4 0
2 .
Unit Fee Schedul e
a .
Receptacle, Switch and Lighting Outlet s
For receptacle, switch, lighting or other outlets at which current issued o r
controlled, except services, feeders and meter s
First 20, each
Additional outlets, each
$ 1 .2 5
$.7 5
Note : For multi-outlet assemblies, each 5 feet (1524mm) or fraction thereof
may be considered as one outlet .
b .Lighting Fixtures
For lighting fixtures, sockets or other lamp-holding device s
First 20, each $ 1 .2 5
Additional fixtures, each $.75
For pole or platform-mounted lighting fixtures, each $1 .25
•
Resolution No . 913 0
Exhibit I
Page 24 of 3 1
For theatrical-type lighting fixtures or assemblies, each
$ 1 .2 5
c.
Residential Appliance s
For fixed residential appliances or receptacle outlets for same, includin g
wall-mounted electric ovens ; counter-mounted cooking tops ; electric ranges ,
self-contained room or through-wall air conditioners ; space heaters ; food
waste grinders ; dishwasher ; washing machines ; water heaters ; clothes dryers ;
or other motor-operated appliances not exceeding one horsepower (HP) (74 6
W) in rating, each
$ 4 .8 0
Note : For other types of air conditioners and other motor-driven appliances having larger electrical
ratings, see Power Apparatus .
d .
Nonresidential Appliance s
For residential appliances and self-contained factory-wired nonresidentia l
appliances not exceeding one horsepower (HP), kilowatt (KW), or kilovolt -
ampere (KVA), in rating including medical and dental devices; food
beverage, and ice cream cabinets ; illuminated show cases ; drinking
fountains ; vending machines ; laundry machines ; or other similar types o f
equipment, each
$ 4 .8 0
Note : For other types of air conditioners and other motor-driven appliance s
having larger electrical ratings, see Power Apparatus .
e.Power Apparatu s
For motors, generators, transformers, rectifiers, synchronous converters,
capacitors, industrial heating, air conditioners and heat pumps, cooking o r
baking equipment and other apparatus, as follows :
Rating in horsepower (HP), kilowatts (KW), kilovolt-amperes (KVA), o r
kilovolt-amperes-reactive (KVAR):
Up to and including 1, each
$ 4 .8 0
Over 1 and not over 10, each
$12 .4 0
Over 10 and not over 50, each
$24 .8 0
Over 50 and not over 100, each
$49 .7 0
Over 100, each $74 .7 0
Note : For equipment or appliances having more than one motor ,
transformer, heater, etc ., the sum of the combined ratings may be used . Fee s
include all switches, circuit breakers, contractors, thermostats, relays and
other directly related control equipment .
f.Busways
For busways, each 100 feet or fraction thereof
$ 7 .30
Resolution No . 913 0
bit 1Note: An additional fee is required for Iighting f xt rres, ~ totsiok t z nd other
appliances that are connected to trolley and plug-in-tyl3e 4 ways . No fee i s
required for portable tools .
g .
Signs, Outline Lighting and Marquee s
For signs, outline lighting systems or marquees supplied from one branc h
circuit, each $24 .8 0
For additional branch circuits within the same sign, outline lighting syste m
or marquee, each
$ 4 .80
h.Services
For services of 600 volts or less and not over 200 amperes in rating ,
each
$30 .6 5
For services of 600 volts or less and over 200 amperes to 1000 amperes i n
rating, each
$62 .5 0
For services over 600 volts or over 1000 amperes in rating ,
each
$124 .75
i.Miscellaneous Apparatus, Conduits and Conductor s
For electrical apparatus, conduits and conductors for which a permit is .
required but for which no fee is herein set forth $18 .3 5
Note : This fee is not applicable when a fee is paid for one or more services ,
outlet, fixtures, appliances, power apparatus, busways, signs or othe r
equipment.
C .MECHANICAL PERMIT FEE S
Unit Fee Schedul e
a.
Furnace s
For the installation or relocation of each forced-air or gravity-type furnace o r
burner, including ducts and vents attached to such appliance, up to an d
including 100,000 Btu/h (29 .3 kW)
$14 .9 5
For the installation or relocation of each forced-air or gravity-type furnace o r
burner, including ducts and vents attached to such appliance over 100,00 0
Btu/h (29 .3 kW)$18 .3 5
For the installation or relocation of each floor furnace, includin g
vent $14 .95
For the installation or relocation of each suspended heater,r e c e s s e d wal l
heater or floor-mounted unit heater
$I4 .9 5
Resolution No . 913 0
Exhibit 1
For each evaporative cooler other than portable type
Page 27 of 31$10 .6 5
g .
Ventilation and Exhaus t
For each ventilation fan connected to a single duct
$ 7 .3 0
For each ventilation system which is not a portion of any heating or air -
conditioning system authorized by a permit
$10.6 5
For the installation of each hood which is served by mechanical exhaust ,
including the ducts for such hood
$10.6 5
h.Incinerator s
For the installation or relocation of each domestic-typ e
incinerator
$18 .3 5
For the installation or relocation of each commercial or industrial-type
incinerator
$74 .7 0
i.Miscellaneou s
For each appliance or piece of equipment regulated by this code but no t
classed in other appliance categories, or for which no other fee is listed i n
this table
$10 .6 5
D .PLUMBING PERMIT FEE S
Unit Fee Schedul e
a.Fixtures and Vent s
For each plumbing fixture, trap or set of fixtures on one trap (includin g
water, drainage piping, and blackflow protection therefor)
$ 9 .8 5
For repair or alteration of drainage or vent piping, each fixture
$ 4.8 0
b.Sewers, Disposal Systems and Interceptor s
For each building sewer and each trailer park sewer
$24.8 0
For each cesspool (where permitted)
$37 .45
For each private sewage disposal system $74 .70
For each industrial waste pretreatment interceptor including its trap and vent ,
excepting kitchen-type grease interceptors functioning as fixture traps $20 .0 0
Rainwater systems - per drain inside building
$ 9 .85
Resolution No . 913 0
Exhibit 1
b.
Appliance Vents
Page 26 of 3 1
For the installation, relocation or replacement of each appliance ven t
installed and not included in an appliance permit
$ 7 .3 0
c.Repairs or Addition s
For the repair of, alteration of, or addition to each heating appliance ,
refrigeration unit, cooling unit, absorption unit, or each heating, cooling ,
absorption, or evaporative cooling system, including installation of control s
regulated by the Mechanical Code
$13 .7 5
d.Boilers, Compressors and Absorption System s
For the installation or relocation of each boiler or compressor to an d
including three horsepower (10 .6 kW), or each absorption system to an d
including 100,000 Btulh (29 .3 kW)
$14 .8 5
For the installation or relocation of each boiler or compressor over thre e
horsepower to and including 15 horsepower (52 .7 kW), or each absorption
system over 100,000 Btulh (29 .3 kW) to and including 500,000 Btulh (146 .6
kW)
$27 .2 5
For the installation or relocation of each boiler or compressor over 15 (52 .7
kW) horsepower to and including 30 horsepower (105 .5 kW), or each
absorption system over 500,000 Btulh (146 .6kW) to and including 1,000,00 0
Btulh (293 .1 kW)
$37 .4 5
For the installation or relocation of each boiler or compressor over 3 0
horsepower (105 .5 kW) to and including 50 horsepower (176kW), or fo r
each absorption system over 1,000,000 Btulh (293 .1 kW) to and including
1,750,000 Btulh (512 .9 kW)
$55 .7 5
For the installation or relocation of each boiler or compressor over 5 0
horsepower (176 kW), or each absorption system over 1,750,000 Btul h
(512.9 kW)
$93 .0 0
e.Air Handler s
For each air-handling unit to and including 10,000 cfin (4719L/s), includin g
ducts attached thereto
$10 .65
Note : This fee does not apply to an air-handling unit which is a portion of a
factory-assembly appliance, cooling unit, evaporative cooler or absorptio n
unit for which a permit is required elsewhere in the Mechanical code .
For each air-handling unit over 10,000 cfm (4719L/s)
$18 .2 5
f.
Evaporative Coolers
c .
Water Piping and Water Heaters
•Resolution No . 913 0
Exhibit 1
Page 28 of 3 1
For installation, alteration, or repair of water piping or water-treatin g
equipment, each
$ 4.8 0
For each water heater including vent
$12 .4 0
d.Gas Pipin g
For each gas piping system of one to four outlets
$ 6 .2 0
For each gas piping system of five or more outlets, per outlet
$ 1 .1 5
e.Lawn Sprinklers, Vacuum Breakers & Backflow Protection Device s
For each lawn sprinkler system on any one meter, including blackflow
protection devices therefor
$14.9 5
For atmospheric-type vacuum breakers not included in Item a :
1 to 5
$12.40
over 5, each
$ 2 .2 5
For each backflow protective device other than atmospheric-type vacuu m
breakers :
2 inches (50 .8 mm) and smaller $12 .40
over 2 inches (50 .8 mm)$24 .7 0
E .FEES FOR PERMIT TO MOVE A BUILDIN G
1 .For issuance of each permit to move a building .$57 .6 0
2 .Inspection of a building within the Cit y
3 .
(minimum charge - one hour )
Inspection of a building outside the City
$56 .55 per hour
F .
(minimum charge - two hours)$56 .55 per hour
DEMOLITION PERMIT FEES
1 .For issuance of each permit when pedestrian protection is required $123 .60
2 .For issuance of each permit without pedestrian protection $61 .9 5
G.GRADING PLAN REVIEW FEE S
1 .50 cubic yards (38 .2 m3) or less No Fe e
2 .51 to 100 cubic yards (40 to 76 .5 m3 )$24 .8 0
3 .101 to 1,000 cubic yards (77 .2 to 764 .6 m 3 )$37 .1 5
4 .1,001 to 10,000 cubic yards (765 .3 to 7,645 .5 m3 )$49 .55
Resolution No . 913 0
Exhibit 1
~g o f5.10,001 to 100,000 cubic yards (7,646 .3 to 76,455 m 3) -$zc r the
31
first 10,00 0
cubic yards (7,645 .5 m) plus $24 .80 for each additional 10,000 cubic yards (7,645 .5
m3 ) or fraction thereof.
6.100,001 to 200,000 cubic yards (76,456 to 152,911 m 3 ) -$272 .75 for the firs t
100,000 cubic yards (76,455 m3), plus $14 .70 for each additional 10,000 cubic yard s
(7,645 .5 m 3 ) or fraction thereo f
7.200,001 cubic yards (152,912 m 3 ) or more - $419 .75 for the first 200,000 cubi c
yards (152,911 m 3 ), plus $7 .30 for each additional 10,000 cubic yards (7,545 .5 m 3)
or fraction thereof.
H.GRADING PERMIT FEES
1.
50 cubic yards (38 .2 m3 ) or les s
2.
51 to 100 cubic yards (40 to 76 .5 m3)
3.101 to 1,000 cubic yards (77 .2 to 764 .6 m 3 )- $37 .15 for the first 100 cubic yard s
(76 .5 m3) plus $17 .45 for each additional 100 cubic yards (76 .5 m 3) or fraction
thereo f
4.
1,001 to 10,000 cubic yards (765 .3 to 7,645 .5 m3)- $194 .20 for the first 1,000 cubi c
yards (764 .6 m3), plus $14 .70 for each additional 1,000 cubic yards (764 .6 m3) or
fraction thereo f
5.10,001 to 100,000 cubic yards (7,646 .3 to 76,455 m 3)- $326 .50 for the first 10,00 0
cubic yards (7,645 .5 m ), plus $66 .40 for each additional 10,000 cubic yards
(7,645 .5 m3) or fraction thereo f
6.100,001 cubic yards (76,456 m 3) or more - $924 .10 for the first 100,000 cubic yard s
(76,455 m 3 ), plus $36 .60 for each additional 10,000 cubic yards (7645 .5 m3) or
fraction thereo f
Note : The fee for a grading permit authorizing additional work to that under a valid .
permit shall be the difference between the fee paid for the original permit and the fe e
shown for the entire project .
I .SIGN PERMIT FE E
1 .For issuance of each permit for free standing signs $83 .3 5
2 .For issuance of each permit for signs other than free standing signs $60.85
J .
MICROFILM FE E
Fee assessed with permit to defray the cost of microfilming construction documents file d
with permit, per page/sheet (does not apply to page/sheet size less than 11 inches by 1 7
inches)
$ 7 . 6 0
$24 .8 0
$37 .1 5
K .OTHER INSPECTION FEES
Resolution No . 913 0
Exhibit 1
Page 30 of 3 1
1.
Inspections outside of normal business hour s
(minimum charge - two hours)
$56 .55 per hour
2.
Reinspection fees assessed under provision of UAC Section 30 5
(minimum charge - one hour)
$56 .55 per hour
3.
Inspections for which no fee is specifically indicate d
(minimum charge - one-half hour)
$56 .55 per hour
••Resolution No . 913 0
Exhibit 1
Page 31 of 3 1ENGINEERING FEE SCHEDUL E
EFFECTIVE FEBRUARY 1, 200 1
Current Propose d
Improvement Plan Check $307 .00 + 1 .5%$422.00 + 2 .0%
Construction Inspection
of Construction Costs *
$1,460 .00 + 6 .1%
of Construction Costs *
$2,003 .00 + 8 .5 %
Tract Map (Final)
of Construction Costs *
$1,076.00 + $73 .00/lot
of Construction Costs *
$860.00 + $58 .00/lot
Parcel Map (Final)$1,076.00 $2,554 .00
Certificate of Compliance or Lot Line Adjustment Agreement
$351 .0 01 to 9 Parcels $414 .0 0
10 or more Parcels $573 .00 $486 .0 0
Encroachment Permits $64 .00 Minimum Charge $64 .00 Minimum Charg e
$1,270 .00/yr for $1,270.00/yr fo r
Blanket Permit
$64 .00 + $5 .20/tin ft .
Blanket Permit
$64.00 + $3 .80/lin ft .
For New & Replacement
Installation
$392 .00 + $0 .90/lin ft
For New & Replacemen t
Installation
$363 .00 + $0 .85/lin ft
for Trench & Bored Excavation for Trench & Bored Excavatio n
Transportation Permit**
Single trip permi t
Annual permi t
An estimate is required from the applicant for verification of the public improvement costs .
Maximum fee amount established by Department of Transportation and is not subject to
CPI increases .
$13 .9 5
$90.0 0
*
**
RESOLUTION NO. 9129 (2000 Series)
A RESOLUTION OF RECOMMENDATION BY THE SAN LUIS OBISPO CITY
COUNCIL REQUESTING THAT THE LOCAL AGENCY FORMATION
COMMISSION APPROVE ANNEXATION NO. _ -00
AT 41014115 BROAD STREET; CREEKSIDE ANNEXATION
(ANNX 209 -99)
WHEREAS, the Planning Commission and City Council have held public
hearings on the proposed Creekside annexation and prezoning; and
WHEREAS, the City Council on November 21, 2000, by Resolution No. 9128
(2000 Series), approved the Mitigated Negative Declaration for the proposed annexation
and prezoning pursuant to the California Environmental Quality Act Guidelines Section
15090; and
WHEREAS, on recommendation of the Planning Commission and as a result of
its deliberations, the Council on November 21, 2000 by Ordinance No. 1378 (2000
Series) approved the prezoning for the annexation of property known as the Creekside
Annexation; and
WHEREAS, City Council approval is a prerequisite for the San Luis Obispo
County Local Agency Formation Commission to initiate formal annexation proceedings;
and
WHEREAS, the territory to be annexed is uninhabited, and a description of the
boundaries of the territory is set forth in Section 2; and
WHEREAS, this proposal is consistent with the sphere of influence of the
affected city;
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1: Findings.
1. The annexation is appropriate since the site is contiguous to the City on one side and
the site is within the urban reserve line of the City.
2. The annexation of the site is a logical addition to the City due to its location in
relation to existing urban development and city services.
3. The annexation is consistent with the goals and policies of the City's General Plan.
SECTION 2: Annexation Area Described. The Creekside Annexation consists of
that area, including approximately 6 acres at the west side of Broad Street south of Tank
Farm Road, in the County of San Luis Obispo, being Assessor's Parcel Number 076 -411-
043 as shown on the attached map, Exhibit A, and legally described in the attached
R 9129
Resolution No. 9L. (2000 Series)
Page 2
Exhibit B.
SECTION 3: Council Recommendation. The City Council recommends that the
Local Agency Formation Commission of San Luis Obispo County approve the proposed
annexation subject to property owner compliance with City requirements regarding
environmental mitigation and public improvements as described in the project's
Mitigated Negative Declaration, in accordance with California Government Code Section
56844 et sec .
SECTION 4: Implementation. The City Clerk shall forward a copy of this
resolution and prezoning actions, the Mitigated Negative Declaration, and all pertinent
supporting documents to the Local Agency Formation Commission.
On motion of Vice Mayor Schwartz seconded by Council Member Romero, and
on the following roll call vote:
AYES: Council Members Ewan, Marx, Romero, Vice Mayor Schwartz
and Mayor Settle
NOES: None
ABSENT: None:
The foregoing resolution was passed and adopted this 21" day of November, 2000.
May Allen Settle`
ATTEST
City Clerk Lee Price
APPROVED AS TO FORM:
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Resolution No. 9129
Exhibit B
ANNEIXATION NO. 58 -'1'0 THE CITY OF SAN LUV;;P6W jW#)
CREEKSIDE
Legal Description
Parcel 1 of that property described in Document No. 26918 as recorded Book 3308, Page 338 in
Official Records in the Office of the County Recorder of San Luis Obispo County, being a
portion of Lots 79 and 80 of the San Luis Obispo Suburban Tract, in the Count-%r of San Luis
Obispo, State of California, said Parcel 1 being shown as Parcel A on the map filed in Book 36,
Page 55 of Licensed Surveys in the Office of the County Recorder of said County, and being
described as follows.-
Beginning at the most easterly comer of said Parcel A said corner being on the westerly right of
way line of Highway 227 as shown on said map, said corner also lying on the westerly Iine of
Annexation No. 53 to the City of San Luis Obispo;
Thence along said right of way line and said City boundary north 21 °20'58" west 405.48 feet to
the beginning of a curve concave to the southwest having a radius of 6,945.00 feet;
Thence northwesterly 83.82 feet along said curve through a central angle of 00 °41'29" to the
most northerly comer of said Parcel A;
Thence along the line common to said Parcel A and Parcel B as shown on said map south
64 018'13" west 542.96 feet;
Thence along the southwesterly line of said Parcel A south 24 04948" east 420.60 feet to the
southwesterly comer of said Parcel A;
Thence along the. southerly line of said Parcel A north 8705355" east 288.60 feet;
Thence continuing along said southerly line north 53 °19:45" east 252.89 feet to the Point of
Beginning.
End Description
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RESOLUTION NO. 9128 (2000 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
ADOPTING THE MITIGATED NEGATIVE DECLARATION AT 4101 -4115 BROAD
STREET (PD 209 -99)
WHEREAS, the Planning Commission conducted a public hearing on October 11, 2000
and recommended approval of the Mitigated Negative Declaration ER 209 -99 for the proposed
Creekside annexation and prezoning; and
WHEREAS, the City Council conducted a public hearing on November 21, 2000 and has
considered testimony of other interested parties, the records of the Planning Commission hearing
and action, and the evaluation and recommendation of staff; and
WHEREAS, the City Council has considered the draft Mitigated Negative Declaration of
environmental impact as prepared by staff and reviewed by the Planning Commission.
NOW,. THEREFORE, BE IT RESOLVED, by the Council of the City of San Luis
Obispo as follows:
SECTION 1. The City Council finds and determines that the project's Mitigated
Negative Declaration adequately addresses the potential significant environmental impacts of the
proposed project, and reflects the independent judgment of the City Council. The Council
hereby adopts said Mitigated Negative Declaration and incorporates the following mitigation
measures into the project:
Future site development approvals shall include the following conditions:
1. Soundproofing shall be added to reduce indoor noise from airport operations, where
required by the City's Noise Element and the San Luis Obispo County Airport Land
Use Plan.
2. The property owner shall grant an avigation easement for the protection of the San
Luis Obispo Airport, the City of San Luis Obispo and the County of San Luis Obispo.
3. All project occupants and land uses shall comply with the compatible land use matrix
of the San Luis Obispo Airport Land Use Plan (ie. churches may not be allowed).
2. All exterior lighting shall be shielded down - lights that do not shine skyward or interfere with
aircraft flights or aircraft operations. Search lights and strobe lights shall be prohibited.
3. A detailed soils engineering report shall be submitted as part of any City grading or building
permit application. The soils report shall include data regarding the nature, distribution and
strength of the existing soils, conclusions and recommendations for grading procedures and
design criteria for corrective measures, when necessary. Grading and building must be
designed and performed in compliance with the soils engineering report and the City's grading
regulations.
4. As part of any City grading or building permit, the applicant shall provide the Director of Public
Works with a detailed hydraulic analysis which indicates how the project will be designed to
comply with the City's drainage policies. The analysis must address and identify the existing
public and private drainage facilities and creek capacities in order to provide design criteria that
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Resolution No. 9128 (2000 Series)
Page 2
meets City standards. The proposed development shall not create a situation which increases
the flooding potential downstream.
5. Any future development project shall include:
• bicycle parking located close to door openings of all buildings. One bicycle space for every
ten car parking spaces is considered appropriate;
• Bicycle locker and shower facilities for tenants;
• Label several optimal parking spaces within parking areas as "carpool only" to reserve these
spaces for employee carpool participants only.
• outdoor employee rest area to encourage employees to stay on site during the lunch hour;
• extensive tree planting in the parking areas to help reduce evaporative emissions from
automobiles;
• shade tree planting in parking lots to reduce evaporative emmissions from parked vehicles;
• double paned windows, energy efficient interior lighting, sodium parking lot lights; and
increased wall and attic insulation beyond Title 24 requirements.
6. The applicant shall be responsible for providing a running total of the site's parking
requirements and allocations with the submittal of any business tax certificate, Planning or
Building permit for tenant improvements.
7. Applicable County Development Plan D900265D conditions of approval shall remain in
effect after annexation. Those conditions include but are not limited to covered bicycle
lockers, carpool designated parking spaces, shower facilities, and the establishment of a
rideshare program.
8. The property owner shall maintain a 16 -foot wide access easement connecting on -site
circulation of this site through the adjoining property to provide emergency access to Tank
Farm Road.
9. New buildings constructed on this site shall incorporate the following as feasible:
• Skylights to maximize natural day lighting.
• Operable windows to maximize natural ventilation.
• Energy- efficient lighting systems for both interior and exterior use.
10. Prior to processing the annexation request, a fire and life -safety inspection shall be completed
and a copy of the report forwarded to the City Fire Department for review.
In addition to a fire inspection a site and building analysis shall be prepared by a qualified
engineer, specialist or other person acceptable to the Chief and the property owner. At a
minimum the report shall contain and/or address the following information:
1. A code analysis of the buildings and a summary of the existing business operations
and uses. Indicate the applicable Building, Fire and other relative codes in effect at
time of permit issuance.
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Resolution No. 9128 (2000 Series)
Page 3
2. A legible site and building plan showing location of fire sprinkler risers, alarm
panels, required exits, fire extinguishers and any hazardous materials storage
3. Adequacy of fire department access roads and circulation for City Fire apparatus.
4. Afire-flow analysis verifying adequate flow for existing buildings and the proposed
building "C ". Include fire hydrant locations, type, and main sizes.
5. Types and location of all fire protection equipment, maintenance agreements and
latest inspection/test records.
11. Prior to any additional development of the site, oil and sand separators or other filtering media
shall be installed at each drain outlet intercepting runoff as a means of filtering toxic
substances from runoff before it enters the creek directly or through the storm water system.
The separator shall be regularly maintained to ensure efficient pollutant removal.
12. Future site development shall include a solid waste recycling plan for recycling discarded
building materials, such as concrete, sheetrock, wood, and metals, from the construction site.
The plan must be submitted for approval by the Community Development Director prior to
building permit issuance.
13. Existing and future site development shall incorporate convenient facilities for interior and
exterior on -site recycling. A description of current recycling efforts and any plans to expand
those efforts shall be submitted to the Community Development Department prior to City
Council review of the annexation request.
14. Exterior lighting shall be directed downward and not spill onto adjoining properties. The
maximum height of lighting equipment and supporting structures, including fixture(s),
standard and base, shall not be higher than 20 feet above the finished grade. Lighting levels
measured at finished grade directly beneath the fixture shall not exceed 10 footcandles.
15. Any future development shall be subject to the architectural review process to ensure against
negative aesthetic impacts and compliance with City development standards including the
Scenic Highways section of the Circulation Element.
16. Allowed uses shall comply with the City's General Plan and Zoning Regulations.
17. Allowed uses shall comply with the attached list of PD 209 -99 Planning Commission
recommended uses until such time as the site is rezoned BP (Business Park).
18. The applicant shall contribute to the cost of preparing the Airport Area Specific Plan and
constructing area -wide infrastructure improvements, according to the cost - sharing plan
maintained by the City, with the fee amount reflecting the City's acceptance of a complete
annexation application.
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Resolution No. 9128 (2000 Series)
Page 4
SECTION 2. Findings. That this Council, after consideration of the Creekside
annexation and prezoning and the Planning Commission's recommendations, staff
recommendations, public testimony, and reports thereof, makes the following findings:
A Negative Declaration was prepared by the Community Development Department on
October 4, 2000, which describes significant environmental impacts associated with the
proposed annexation and prezoning. The Negative Declaration concludes that the project
will not have a significant adverse impact on the environment subject to the mitigation
measures shown in the attached initial study ER 209 -99 being incorporated into the project.
SECTION 3. Approval. The Mitigated Negative Declaration for the Creekside
annexation and prezoning is hereby approved..
Upon.motion of Council Member Romero, seconded by Council Member Schwartz,
and on the following roll call vote:
AYES: Council Members Ewan, Marx, Romero, Vice Mayor Schwartz, and
Mayor Settle
NOES: None
ABSENT: None
The foregoing resolution was adopted this 21St day of November, 2000.
Mayor Allen Settle
Lee Price, City Clerk
APPROVED AS TO FORM:
G or e City Attorney
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RESOLUTION NO. 9127 (2000 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO UPHOLDING AN APPEAL OF THE ARCHITECTURAL
REVIEW COMMISSION'S DECISION, THEREBY MODIFYING
CONDITIONS OF APPROVAL FOR THE PROJECT LOCATED AT 2958
SOUTH HIGUERA STREET, (ARC63 -00)
WHEREAS, the City of San Luis Obispo's Architectural Review Commission held
regular meetings on August 21, 2000 and October 2, 2000, to consider architectural review of an
automotive sales and service facility at 2958 South Higuera ARC 11 -99 ; and
WHEREAS, the Architectural Review Commission on October 2, 2000 approved ARC -
63-00 with findings and subject to conditions and code requirements; and
WHEREAS, Jules Rogoff filed an appeal of that action on October 9, 2000, asking the
City Council to consider modifying condition of approval no. 16 regarding the existing driveway
ramps and street frontage improvements for the project; and
WHEREAS, the City Council conducted a public hearing on, November 21, 2000, for
the purpose of considering the appeals to the Architectural Review Commission action on the
project; and
WHEREAS, the City Council has considered testimony of the applicant/appellant,
interested parties, the records of the Architectural Review Commission hearings and actions, and
the evaluation and recommendation of staff,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San Luis
Obispo as follows:
SECTION 1. Findings. That this Council, after consideration of architectural review permit
application ARC- 63 -00, the appeal, the Commission's decision, staff recommendation, public
testimony, and reports thereof, makes the following findings:
1. The project is consistent with City's General Plan policies on siting of commercial uses,
site suitability and compatible development.
2. The project is suitable for the property and is compatible with the surrounding uses given
that the site is currently occupied with service commercial businesses in existing
commercial buildings and the areas is primarily developed with commercial
development.
3. The project, with the recommended conditions and modifications, complies with property
development standards for the C -S zone.
4. With the approval of this exception, the project is consistent with the Zoning Regulations,
which allow exceptions to reduce other yards to a minimum 0' for structures in the C -S
zone.
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Resolution No. 9127 (2000 Series)
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Page 2
5. The other yard exception will not be detrimental to the health, safety and welfare of those
living and working in the neighborhood because the structure will not be in a location that
will obstruct traffic visibility and the required 20 -foot creek setback will be maintained
with the location of the buildings.
6. The adjoining property carries an Interim Conservation/Open Space zoning and will most
likely be rezoned C -S to allow for the development of similar service commercial uses.
C -S zoning would not require any setback along common property lines.
SECTION2. Anneal Upheld. The appeal of the Architectural Review Commission's
action on the project is hereby upheld, and the conditions of approval are modified as
follows:
Conditions
1. All conditions of approval shall be included in the construction drawings as a separate
sheet.
2. Final project design and construction drawings shall be in substantial compliance with the
project plans dated September 7, 2000, including modifications approved by the
Architectural Review Commission.
3. The length of Building `B" shall be reduced by 8 feet to create greater separation between
the two buildings, to allow for a.wider drive aisle, to allow for relocation of the trash
enclosure to a more accessible location and to provide for additional landscaping on the
north side of the building.
4: The City's Chief Building Inspector shall determine the replacement cost of the proposed
building remodel. If the remodel exceeds the one -half replacement cost criteria, the
project shall be redesigned to meet the intent of City non - conforming structures
regulations (Zoning Regulations Chapter 17.14) and to comply with the C -S street yard
standards. The Architectural Review Commission will review the revised project design.
5. Building "C" shall be designed in such a manner so as to not impose a load on the
underground drainage pipe. An inspection of the existing pipe will be required to
determine the structural stability for use under the new building.
6. All drainage shall be collected from roofs and flat work being directed to a proper point
of disposal such as the creek.
7. The doorway access to individual tenant spaces appears to be flush with the surrounding
parking and driveway area. Disabled access codes require the placement of truncated
dome material where pathways from buildings enter vehicle areas. As proposed each exit
from individual tenant spaces will require a truncated dome transition.
8. An underground storm drain crosses the property where a new building is proposed.
There is no evidence that the drain was properly designed and constructed. Construction
Resolution No. 9127 (2000 Series)
Page 3
over the storm drain will require that the drainage system be analyzed to determine
adequacy for area served and televised to determine if condition is acceptable.
9. Exterior walls of the buildings `B" and "C" that are located less than 20 feet from a
property line shall be fire- resistive construction.
10. The new buildings shall incorporate facilities for interior and exterior on -site recycling.
In addition, site development shall include a solid waste recycling plan for recycling
discarded building materials such as concrete, drywall, wood and metals from the
construction site. The Community Development Director, prior to building permit
issuance, must submit the plans for approval.
11. Prior to construction of the public frontage improvements, all lines and grades shall be
staked in the field by a registered civil engineer or licensed land surveyor to the
satisfaction of the Public Works Dept.
12. Portions of the existing storm drain may be located where buildings are proposed. The
structural integrity and exact alignment of the onsite storm drainpipe must be evaluated to
determine if it needs to be replaced and/or proposed buildings modified.
13. Provide preliminary calculations that demonstrate the amount of existing surface run -off
as well as any increased surface run -off generated from the proposed improvements.
14. The site redevelopment triggers the Utilities Department Sewer Lateral Abandonment
Policy. This policy states that the sewer lateral must be abandoned at the main prior to
any construction or demolition unless the lateral is intended for reuse and it passes a
video inspection. If the sewer lateral is intended for reuse, the owner shall submit a VHS
videotape documenting the internal condition of the pipe.
15. The property owner shall grant an avigation easement to the County of San Luis Obispo
via an avigation easement document prepared by the County.
16. The developer shall complete frontage improvements and additional street pavement at
the ultimate widened location along the Higuera Street frontage. Said improvements
shall include a 2 -meter wide integral sidewalk - curb - gutter, one new driveway ramp to the
parking lot, one relocated driveway ramp serving the existing building at the most
northerly vehicle access door facing Higuera, one new street light with conduit & wiring
system to an approved point of service, additional street pavement between the new curb
& gutter and the existing street pavement, to the satisfaction of the Director of Public
Works.
All other existing driveway ramps serving the existing building shall be removed and
replaced with sidewalk. An exception may be granted by the Public Works Director that
provides for the other two existing driveways to be maintained for controlled "exit- only"
purposes, subject to execution of a recorded covenant that would "run with the land" and
be subject to revocation if the terms are not met. In such a case, the driveway(s) would
be removed and replaced with standard sidewalk. The covenant would set forth other the
specific terms and would be based on traffic, bike and pedestrian safety.
Resolution No. 9127 (2000 Series)
Page 4
17. Additional landscaping shall be installed in front of Building "A" and more hardy
landscape material provided throughout the project.
18. The bike racks shall be located away from the front of Building "A" (the existing
building) to provide for additional landscaping at this visible location.
19. The entry structure shall comply all street yard requirements of the C -S zone (a
minimum of 10 feet from the right -of -way line).
20. With the exception of the vehicle display area, vehicle parking shall be limited to 72
hours to assure that the required parking spaces are available for customers and the site is
not used as vehicle storage.
Code Requirements
The property owner shall dedicate to the City, a portion of the subject property for public
right -of -way purposes. Said dedication area shall be 5 feet wide and contiguous with the
existing westerly Higuera Street right -of -way line in accordance with the Official Setback
Line map. The legal description shall be prepared by the property owner's surveyor or
civil engineer and will be incorporated into a document to be prepared by City staff. Any
beneficiaries or trustee must also sign an appropriate document acknowledging the
dedication.
2. Concrete curbs, gutters and sidewalks (a minimum of 2 meters wide) shall be installed
across the project site's Higuera Street frontage as required by the City of San Luis
Obispo Municipal Code.
3: A Public Works Dept. encroachment permit is required prior to any work within the
public right -of -way.
4. Street trees are required to planted. in accordance with the City M.C. and to the
satisfaction of the Director of Public Works. The location of the existing structure
precludes the planting of trees between the existing building and the public sidewalk.
The City Arborist shall determine the number and placement of street trees.
5. Traffic impact fees are required to be paid prior to or at the time of building permit
issuance.
6. If a larger water meter is required, Water and Wastewater Impact Fees will be charged,
based on the increase in size. Water and Wastewater Impact Fees shall be paid at the
time building permits are issued. The cost of developing an allocation through the retrofit
program could offset a portion of the required Water Impact Fee according to appropriate
City policies.
7. All sight drainage shall receive appropriate treatment prior to entering the public storm
drain system or San Luis Creek. Additional industrial waste and wastewater pretreatment
Resolution No. 9127 (2000-Series)
Page 5
requirements may apply. The project shall be coordinated with the City's Industrial
Waste Coordinator, Dale Karnes, who can be reached at 781 -7425.
8. Applicant shall provide bicycle and motorcycle parking consistent with Section
17.16.060 of the Zoning Regulations, as determined by the Public Works Department -
Transportation Division and approved by the Director of Public Works.
9. A water allocation is required, due to the additional demand on the City's water supplies.
Currently, a water allocation can only be obtained through the water retrofit program.
The City's Water Conservation division can help in determining the needed allocation
and the necessary number of retrofits. Water Conservation can be reached by calling
781 -7258. The cost of retrofitting is directly credited against the project's Water Impact
Fees, at a rate of $150 per bathroom retrofitted.
10. The backflow preventer on the fire sprinkler lateral must be located as close to the water
main as possible. Generally, the USC approved device must be located just outside the
public right -of -way. The location of the Fire Department connection shall be determined
by the Fire Department. An approved backflow preventer may also be required on the
domestic service, due to the relative height of the new building, as compared to the street
level.
11. Fire Department Access: Access shall be in accordance with Article 9 of the California
Fire Code. Access roads shall have an unobstructed width of not less than 20 feet.
Access roads shall be designed and maintained to support the imposed loads of a 60,000
pound fire apparatus and shall be provided with a surface that provides all- weather
driving capabilities.
12. Water Supplies: Water supplies shall be in accordance with Sections 901 and 903 of the
California Fire Code. An approved water supply connected to the City distribution
system and capable of providing the required fire flow for fire protection is required. The
fire flow shall be determining using Appendix III -A of the California Fire Code.
13. Fire Hydrants: Fire hydrants shall be installed in accordance with Section 903.4 of the
California Fire Code. The location, number and type of hydrants connected to the City
system shall be determined using Appendix III -B of the California Fire Code and the
approved City Engineering Standards. An on -site fire hydrant shall be required.
14. Fire Protection Systems and Equipment: Fire protection systems shall be in accordance
with the California Fire Code and California Building Code as amended by the City. The
location of all fire protection equipment, connections and valves shall be approved by the
Fire Department prior to installation..
Resolution No. 9127 (tvo0 Series)
Page 6
On motion of Council Member Romero, seconded by Council Member Schwartz, and on
the following roll call vote:
AYES: Council Members Ewan, Marx, Romero and Mayor Settle
NOES: Vice Mayor Schwartz
ABSENT: None
The foregoing resolution was passed and adopted this 21st day of November, 2000.
Mayor len Settle
ATTE
Lee Price, City Clerk
APPROVED AS TO FORM:
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RESOLUTION NO. 9126 (2000 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
UPDATING TRAVEL AND MEETING GUIDELINES
WHEREAS, the City of San Luis Obispo reimburses its officials and employees for
travel and business expenses incurred by them in the course of their duties in accordance with
adopted travel and meeting guidelines; and
WHEREAS, the Council last updated the City's travel and meeting guidelines in
October 1993 and has not changed the daily meal allowance since June 1984; and
WHEREAS, it is timely to update these guidelines to reflect current conditions and
improved procedures.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo that Resolution No. 8227 is hereby rescinded and the attached Travel and Meeting
Guidelines are hereby adopted.
Upon motion of Council Member Romero, seconded by Council Member Ewan,
and on the following roll call vote:
AYES: Council Members Ewan, Marx, Romero, Vice Mayor Schwartz and Mayor
Settle
NOES: None
ABSENT: None
The foregoing resolution was adopted this 21" day of November 2000.
Lee Price,. City Clerk
APPROVED AS TO FORM:
ity Attorney
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Resolution No. 9126
Section 301 Attachment
TRAVEL AND MEETING GUIDELINES Page 1 of 10
OVERVIEW
These guidelines establish the basic policies and procedures for travel on City business or
attendance at meetings by all employees and officials. Everyone who travels or attends meetings
for City business purposes (or supervises someone who does) is responsible for knowing and
following these guidelines.
These guidelines are organized into seven sections:
■ General standards
■ Planning an official trip
■ Travel authorizations
E Making the trip
■ Incurring non - travel expenses
■ Accounting for expenses
■ Completing travel authorizations and expense reports
The key document in the administrative process is the Travel Authorization/Expense Report
(TA). Besides ensuring that travel by City employees and officials is conducted in accordance
with these guidelines, the TA summarizes the total cost of attending conferences, meetings, and
seminars and provides documentation for cash advances, vendor payments and credit card
purchases. General instructions for completing and processing this form are also included in
these guidelines.
Adoption and Implementation. The Council is responsible for adopting the City's travel and
meeting guidelines and for approving any significant policy revisions to them. The CAO is
responsible for developing administrative procedures as needed to implement the guidelines. In
this role, the CAO is authorized to make minor administrative changes in the guidelines as long
as they are intended to carryout the purpose of these guidelines and will not have any significant
policy impacts.
GENERAL STANDARDS
These guidelines do not require you to take a bus, stay in a cheap motel or eat only in fast food
restaurants. A bus or a train may cost less than a plane, but the added time away from work can
make these slower options more expensive to the City overall. The meal allowances established
in these guidelines allow you to eat in moderately priced restaurants.
In all areas, not just economy, you are responsible for exercising good judgment in requesting,
arranging and making a trip. It should be thoroughly planned, well in advance. Personal
business should not be mixed with official business if it will cost the City anything in dollars or
lost time, or if it will harm the City's interests in any way.
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Resolution No. 9126
Travel and Meeting Guidelines Attachment
Page 2 of 10
These guidelines are not intended to address every issue, exception or contingency that may arise
in the course of City travel or attendance at meetings. Accordingly, the basic standard that
should always prevail is to exercise good judgment in the use and stewardship of the City's
resources.
PLANNING AN OFFICIAL TRIP
How will you travel?
When planning the transportation portion of your trip, consider all aspects of cost to the City —
daily expenses, overtime, lost work time —as well as actual transportation costs. In general,
common carrier (bus, train, plane) is the preferred mode of transportation. You should use an
intercity bus, train or airplane unless there is a valid reason for using private transportation. For
example, use of a City vehicle — especially if two or more employees or officials are traveling
together —may be less expensive for travel within the State. However, as noted above, the
increased time for automobile transportation —and the potential for lost work time, overtime, or
increased lodging costs— should be considered in determining the best mode of transportation.
All air travel on City business should be coach class.
If you will be driving, you should use a City vehicle if one is available. You may use a City
credit card to purchase gasoline or request reimbursement when you return. If a City vehicle is
not available, or there is another reason why you should drive your personal car, you may do so
with the approval of your department head. You will be reimbursed at the currently approved per
mile rate (see Section 350 of the Financial Management Manual).
The following intercity mileages provided by the Automobile Club of Southern California may
be used:
Anaheim
227
Sacramento
286
Bakersfield
137
San Diego
324
Fresno
138
San Francisco
231
Los Angeles
201
San Jose
188
Monterey
148
Santa Barbara
108
Oakland
228
Santa Maria
30
To drive a privately owned vehicle on City business you must:
■ Possess a valid California driver's license.
® Carry liability insurance limits required by the City's Risk Management Manual.
® Realize that any damage to the car, needed service, or repair occurring on the trip will be
your responsibility, as these costs are included in the City's per mile cost reimbursement.
If you need local transportation at your destination, use of public transit such as buses, streetcars
and subways is appropriate. You will be reimbursed for these expenses. You will be reimbursed
for taxis when public transit or other common carvers are not reasonably available. If a car
rental is required, you may use a City credit card or request reimbursement when you return (see
301 -2
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Resolution No. 9126
Travel and. Meeting Guidelines Attachment
Page 3 of 10
Section 275 of the Financial Management Manual regarding guidelines and procedures for using
City credit cards).
When will you go? By what route?
You should schedule your trip so that you leave at the latest reasonable hour and still arrive at
your destination on time. You should also return promptly when your business is finished,
thereby minimizing the time away from work and ensuring full reimbursement of all related
expenses. You should generally take the most direct and commonly traveled routes. Other
routes may be authorized when official business requires their use. If you take an indirect route
or stop along the way for personal reasons, you will not be reimbursed for related expenses.
What about compensation for travel time?
When travel time exceeds your normal workweek, the City's rules for overtime apply if you are
eligible for overtime. In determining overtime compensation, normal commute time should be
deducted from the total travel time. Additionally, normal unpaid meal periods are not considered
work time when you are traveling. Overtime eligibility applies equally to drivers and passengers,
and should be granted whether the travel occurs during normal workdays, weekends or evenings.
Where will you stay?
The City will pay for a single room (including taxes and parking) for as many nights as
necessary. The accommodations you use should be economical but practical. For example, it is
preferable to stay at the hotel where a conference is held, even if that hotel may be slightly more
expensive than others in the area. Location is also important: a hotel close to where you will be
conducting business may be slightly more expensive than outlying hotels, but it may be easier to
achieve the City's travel goals by staying at the closer location. In general, you should stay at the
most reasonably priced accommodations available consistent with the purpose and goals of your
travel. If you have a question about using a particular hotel, obtain concurrence or direction from
your department head before making a reservation.
Should you make reservations?
Whenever possible, you should make reservations. They are often required for large
conferences. You can use a City credit card number to confirm reservations. Be sure to cancel
any reservations you will not use. If the City is charged for an unused reservation, you will pay
that charge unless circumstances requiring cancellation were reasonably beyond your control..
When making lodging reservations, be sure to ask about exemptions from the local transient
occupancy tax (TOT): some cities exempt travelers on City business, others don't. If there is an
exemption, you can save up to 14% on lodging costs depending on the local TOT rate. Almost
all lodging operators will require an official, written claim for exemption. A sample for this
purpose is provided in Exhibit A.
301 -3
C,
Resolution No. 9126
Travel and Meeting Guidelines Attachment
Page 4 of 10
TRAVEL AUTHORIZATIONS
TA's are required whenever the total estimated cost will exceed $200 or overnight
accommodations will be required. Otherwise, credit cards or the City's standard voucher system
may be used to request vendor payments or employee expense reimbursements. Department
head approval of TA's is required, and out -of -state travel requires the further approval of the
CAO. The first page of the completed TA and accompanying voucher requests should be
submitted to your department head as far in advance as possible. The reverse side of the TA will
be used when you return to account for your actual travel expenses.
Department heads approving TA's are responsible for determining that the cost is reasonable and
justified by the trip's purpose. They should be certain that:
■ The purpose cannot be accomplished by mail or telephone.
■ The seminar, meeting or conference is necessary to accomplish key City goals and
objectives and is unavailable locally if overnight accommodations are required.
■ The minimum number of City staff members are going.
■ The itinerary ensures accomplishment of the purpose at the lowest reasonable cost.
■ The traveler understands and follows these guidelines.
■ There is enough money in the appropriate travel budget to cover the costs.
Ultimately, the responsibility for following these guidelines and exercising good judgment in the
use and stewardship of the City's resources rest with each City employee traveling on City
business.
Requests for Cash in Advance and Payments to Vendors
The City will pay all legitimate expenses of your trip. These include transportation, lodging,
registration fees, meals and any other related expenses if they are for official business and fit
within these guidelines.
There are three ways to pay for travel expenses: direct vendor payments, cash
advances /reimbursements and credit cards. Direct vendor payments are made by the City to an
organization to pay for specific costs related to a trip — usually registration fees, lodging and
airfare. Cash advances are lump sum payments made to you before you leave to cover expenses
as they arise on the trip; and reimbursements (or refunds to the City) are processed after your
travel is completed. Credit cards are issued pursuant to the City credit card policy (Section 275
of the Financial Management Manual).
If you request a cash advance, your department head must review the amount to be sure it is
reasonable. When you return, you must account for all expenses you incurred, and return the
unused portion of the advance. You will be reimbursed the difference if the actual, authorized
expenses you incurred exceed the amount advanced.
3014
�i
Resolution No. 9126
Travel and Meeting Guidelines Attachment
Page 5 of 10
To obtain either direct vendor payments or a cash advance, you must complete the appropriate
sections of the TA and attach payment vouchers for all payments (including cash advances).
You should retain a copy of the completed TA (both sides) because you will need it when you
return to reconcile and account for your actual expenses.-
TA Forms. This TA form is available on the City's wide area
network via the City Hall "Everyone" drive as follows:
Folder: Financial Management Templates and Forms
Subfolder: Travel Authorizations
Files: Side 1 and Side 2
MAKING THE TRIP
Note: Everyone has easy
access to the City Hall
network regardless of their
location. Call Information
Systems for information on
how to log onto the City
Hall server.
There are two key "golden rules" to remember about making an official trip:
■ Keep it official.
■ Keep records for all expenses.
Keeping It Official
If you take time away from official business for personal matters, or if you delay your return
after completing your business, you will not be reimbursed for expenses incurred during that
time. When combining business and personal travel in this manner, department head approval is
required. If this extended period occurs during your regular scheduled work hours, the time will
be counted as vacation, comp time (if available) or leave without pay.
If you become sick and must delay your return, you will be reimbursed for your additional living
expenses (except those directly related to your illness, such as physician or hospital costs) until
you are able to return home. You should notify your supervisor as soon as possible if you
become ill. The time will be counted as sick leave if it occurs during your normally scheduled
work hours, and the City's normal sick leave rules will apply.
Keeping Records for All Expenses
As discussed below under Accounting for Expenses, you must maintain a detailed record of all
expenses incurred during your travel: meals, transportation, lodging, baggage handling, parking
fees, registration fees, telephone and any other reasonable and necessary expenses. Receipts
must be submitted for:
■ Any individual expense of $25.00 or more.
■ All lodging expenses regardless of cost.
301 -5
0 �)
Resolution No. 9126
Travel and Meeting Guidelines Attachment
Page 6 of 10
Meal Allowances
The following per diem amounts (including beverages, taxes and gratuities) are allowed for
meals:
Breakfast
$10.00
Lunch
15.00
Dinner
25.00
Total Per Diem
$50.00
Because of reimbursement limitations by other agencies (such as P.O.S.T) or other budget
constraints, department heads may authorize lower meal allowances. Any reimbursements
exceeding these allowances require approval by the department head.
In calculating meal allowances for partial days, the following guidelines should be used:
Departure
■ If you depart after 8:00 a.m., deduct the breakfast allowance for that day.
■ If you depart after 2:00 p.m., deduct the breakfast and lunch allowances for that day.
■ If you depart after 8:00 p.m., deduct all meal allowances.
Return
■ If you return after 8:00 p.m., you may claim the full per diem meal allowance for that
day.
■ If you return between 2:00 p.m. and 8:00 p.m., you may claim the breakfast and lunch
allowances.
■ If you return between 8:00 a.m. and.2:00 p.m., you may claim the breakfast allowance.
Genera[
■ If meals are provided without charge at a meeting or while in transit (meals served on a
plane, for example), appropriate deductions must be made from the per diem meal
allowance.
INCURRING NON - TRAVEL EXPENSES
The City will pay expenses incurred for such meetings and hospitality as may, from time to time,
be determined by the Council to be appropriate. Costs for such special occasions will be
determined by specific Council action authorizing such events.
The City will also pay expenses you incur attending meetings or conferences held locally which
do not include travel expenditures.
In addition, the City will reimburse you for costs incurred while at a meeting or other function
when such costs are directly linked to the program or subject matter of the meeting. Examples of
301 -6
Resolution No. 9126
Travel and Meeting Guidelines Attachment
Page 7 of 10
costs that may be borne by the City include printed materials, tapes or other training material that
may be available for sale at the meeting.
Alcoholic Beverages
City funds should not be used to purchase alcohol or reimburse employees for alcohol related
costs. The Council or CAO may approve exceptions to this policy on a case -by -case basis for
special receptions or other unique circumstances. This discretion applies primarily to non - travel
related expenditures such as special receptions, and not to routine travel or meetings by City
employees.
Spouses and Guests
Spouses and guests are welcome to accompany you on City travel and at conferences, seminars
and meetings. However, any additional costs associated with the participation of your spouse or
other guests are your responsibility. Exceptions to this policy include the annual League of
California Cities dinner and any other occasions as specifically approved by the Council.
Guests as passengers in City vehicles. Due to liability concerns, non -City employees should not
ride as passengers in City vehicles when it is not directly related to City business. However,
department heads may approve exceptions on a case -by -case basis, subject to review by the Risk
Manager.
ACCOUNTING FOR EXPENSES
When you return from your trip or official function, a final accounting of all expenses must be
approved by your department head and submitted to Finance within ten working days. An
expense report is required in all cases — whether the advance and actual expenses are equal, you
are eligible for additional reimbursement or you owe money to the City.
The final accounting is made by completing the Travel Expense Report section on the reverse
side of the TA. After completing the expense report, you should attach required receipts, sign
the report attesting to its accuracy and submit it to your department head for review and
approval. If you owe the City for the unused balance of a cash advance, you should pay the
amount due to the cashier at your location and attach the cash register receipt to your expense
report.
Department heads approving expense reports are responsible for ensuring that:.
8 All expenses are reasonable, necessary and consistent with these guidelines.
■ Any required receipts are attached.
® The final disposition is correct (balance due employee; balance due City).
■ Any amounts due to the City are reimbursed.
IN Final accounting of all expenses is submitted to Finance.
301 -7
Resolution No. 9126
Travel and Meeting Guidelines Attachment
Page 8 of 10
Upon approval by your department head, the expense report should be processed as follows
depending upon the circumstances:
If the City Owes You
The expense report should be forwarded to Finance along with a voucher request for payment to
you; the reimbursement will be processed on the next check register.
If You Owe the City
The expense report should be forwarded to Finance with the cash register receipt attached
evidencing payment of the amount due.
Approved by the Council on November 11, 2000 (Resolution No. 9116)
301 -8
Resolution No. 9126
Travel and Meeting Guidelines Attachment
Page 9of10
OF TRAVEL PROCEDURES
Traveler • Consult with Department Head on the need for travel.
• Plan itinerary, transportation & lodging.
• Complete Travel Authorization (TA); attach vouchers
for employee cash advance (if needed) and each direct
vendor payment requested.
Department Bead • Review TA for conformance with City travel
STEP 1 guidelines and department priorities.
Tavel Authorization • Verify that adequate funding exists in the appropriate
travel budget to cover all costs.
• Approve TA, provide a copy to the employee and
submit to Finance for payment processing.
Finance • Make cash advance and vendor payments.
• File TA in employee's vendor file.
Traveler • Complete and submit expense report section of the TA
accounting for all expenses to the Department Head
within 10 working days after completion of travel.
• Attach any required receipts.
• Sign report attesting to its accuracy.
• Pay cashier at your location and attach cash register
receipt if a balance is due to the City.
STEP 2 Department Head • Review expense report for conformance with City
Expense Reporting travel guidelines.
• Verify accuracy of balances and disposition.
• Approve expense report, snake a copy for departmental
records and submit to Finance; attach voucher request
if funds are due to the employee.
Finance • File expense report in employee's vendor file and
process any payment due to the employee if requested.
301 -9
Resolution No. 9126
Travel and Meeting Guidelines Attachment
Page 10 of 10
COMPLETING THE TRAVEL AUTHORIZATION
4
Cali, -WAVA I
The Travel Authorization (TA) form should be
prepared whenever the total estimated cost of
travel is more than $200 or overnight lodging is
required. The TA is a two -sided form: the front
side provides for approval of the travel,
summarizes the cost, and provides
documentation for any cash advance to the
employee and direct payments to vendors; the
reverse side is for reporting actual expenses
within 10 days after travel is completed and
reconciling.
Completing the form itself is largely self -
explanatory, and a completed sample is
provided for your information. The following
highlights key areas of the TA form:
TRAVEL AUTHORIZATION: SIDE 1
The front side of the TA is organized into five
major sections:
C General Information. Identifies who is
going, where the meeting or conference will be
held, how long the employee will be gone, how
much it will cost, and the account number that
should be charged.
• Purpose. Describes the reason for the trip.
• Cost and Payment Summary. Outlines
the estimated cost of the trip by expense type
(registration, transportation, lodging, meals;
spaces are provided to add categories not pre -
listed), vendors to whom payment will be made
(including cash advances to the employee),
method of payment (voucher, purchase order,
credit card), and amount. A summary is then
provided of the payments to be made to the
employee, vendors, or by credit card.
Appropriate vouchers, purchase orders or credit
card requests should be attached to the TA when
it is submitted to Finance for processing.
301 -10
• Itinerary. Summarizes when and where the
employee will be traveling.
• Approvals, Provides a signature box for
the employee and approval by the Department
Head. Out -of -state travel requires the further
approval of the CAO.
TRAVEL EXPENSE REPORT: SIDE 2
For reporting actual expenses upon completion
of travel and reconciling this amount to any
cash advance received, the reverse side of the
TA is organized into four major sections:
• Actual Expense Detail. Itemizes actual
expenses by type for each day of your trip
(spaces are provided for dates and expense
categories not pre - listed).
• Mileage Detail— Personal Vehicle.
Summarizes miles and cost if you were
authorized to use a personal vehicle for the trip.
• Travel Expense Summary. Totals
expenses for the trip and reconciles them with
any cash advance received, resulting in either a
balance due to the employee or due to the City.
O Approvals. Provides a signature box for
the employee and approval by the Department
Head.
Travel and Meeting Guidelines
MY of Sm lu is (3*oo Sample
AUTHORIZATION
,TRAVEL
This form should be completed in legible handwriting or in Excel using the City's standard template
Employee-_—
D
James Logan
I Finance ---
lAccounting Manager
DestInaUon___
—No. of._,__
Acc-0-u-n-t- No.
.Fresno
3
10.25140.7459L
5475.00
PURPOSE
Attend seminars onsorted by the Government Finance Officers Associations (GFOA) on new financial
reporting model,(GASB 34).
COST SUMMARY
1.
-PaymentMethod.-
_Amount
Registration
GFOA
Voucher
195.00
Air Fare
Lodging
HolidayInn-
Credit card
185.00
Meals
Employee cash advance
Voucher
75.00
Mileage - Personal Vehicle
Gasoline City Vehicle
Service station
Credit card
20.00_
Rental Car
Fig
TOTAL 475.00
ITINERARY-
Aftival
wterriffd
San Luis Obispo
10/3 - 9 AM
Fresno
10/3 - Noon
Fresno
10/5-5PM
Luis Obi spo_
1015 - 8 PM
_San
Employee,
'Date
Jams L am
9/15/00 ]Sarc�,F4peth,
9/16/00
Use the reverse side of this form for reporting actual exp en ses within 10 working days afte r your return.
301-10
Travel_ and_ Meeting Guidelines
City TRAVEL EX EiNSEE REPORT `'Sample
This farm should be completed in legible handwriting or in Excel using the City's standard template
TRAVEL EXPENSE DETAIL
Deseri tioa
TOTAL -.
10/3
10/4
_1015
1
Registration
195.00 -
_ _ _
- _ -
195.00
Air Fare
Lodging
96.25
96.25
192.50
Breakfast _ _ _ _ _ __ __ _
_ __
10.00
10.00
-
20.00
Lunch
*
15.00
15.00
Dinner
25.00
*
22.59
---47.59
Gasoline
Rental Car
Parking
10.00
10.00
1
20.00
Telephone
1.50
_ 2.25
0.75
4.50_
Downtown Shuttle
1.00
1.00
1.00
* Included in Registration
Receipts must be attached for all lodging expenses and any individual expenses in excess of $25. TOTAL. _ $496.59
MILEAGE DETAIL - PERSONAL VEHICLE
Departure/Destination
�.._Odorneter ;Readin s
Trip Miles
Startinglllileage
Ending Mileage - --
San Luis Obispo to Fresno Per Standard Mileage)
138
Fresno to San. Luis Obispo
138
Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle 276
guidelines may be used in lieu of odometer readings Reimbursement @ 32.5 per mile $89.70
TRAVEL EXPENSE SUMMARY.
By signing this expense report, the employee cerafu s Total Travel Expenses 586.29
that the amounts listed were incurred in conformance Voucher /Credit Card Purchases _ 414.59
with the City's travel guidelines and that no part is Cash EX enses. Paid By Employee .� 171.70
claimed for reimbursement of a personal nature Cash Advances to Employee 75.00 -
Amount Due Employee (City) $96.70
Date__
artment'Head: _ -
-- Date__
J age
10/14
Scw'ci etly
10 /15
301 -11
990 Palm Street ■ San Luis Obispo, CA 93401
CLAIM FOR EXEMPTION FROM TRANSIENT OCCUPANCY TAX
The undersigned claims exemption from paying city transient tax charged for the period from
through . The undersigned claims
this exemption for who is on official business as an
employee of the City of San Luis Obispo.
NOTE: Operators of hotels should not accept this application unless the, person
presenting it shows satisfactory identification. A separate application is
required for each occupancy period
I declare under penalty of perjury of the laws of the State of California that the foregoing is true
and correct:
[Signature of Authorizing Official]
Sara Elspeth, Date
Director of Department
®The City of San Luis Obispo is committed to including disabled persons in all of our services, programs and activities.
Telecommunications Device for the Deaf (805) 781 -7410.
301 -12
�Jl �u 1 `_J ,
e���2�
RESOLUTION NO. 9125 (2000 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
WAIVING FIRE SPRINKLER- PERMIT FEES
FOR APPLICANTS RETROFITTING A BUILDING
WITH FIRE - SPRINKLER SYSTEMS
WHEREAS, an inequity exists between the Un- reinforced Masonry Ordinance and
the Fire Sprinkler Ordinance; and
WHEREAS, the Un- reinforced Masonry Ordinance waives building permit fees
and the Fire Sprinkler Ordinance does not; and
WHEREAS, the Fire Department encourages businesses to install fire - sprinkler
systems because fire sprinklers save lives and conserve water and Fire Department
resources, and
WHEREAS, fire sprinklered buildings cause much less property and water
damage, and
WHEREAS, a fire in an unprotected commercial occupancy can have a significant
impact for the City, adjacent properties and the business itself which can mean loss of tax
revenues and loss of employment.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San
Luis Obispo that building permit fees are waived for projects limited to the retrofit of an
existing building for the addition of a fire sprinkler system.
Upon motion of Council Member Romero, seconded by Council Member Ewan,
and on the following roll call vote:
AYES: Council Members Ewan, Marx, Romero, Vice Mayor Schwartz
and Mayor Settle
NOES: None
ABSENT: None
The foregoing resolution was adopted this 2151 day of November 2000.
Mayor Allen Settle
ATTEST: (' 12
Lee Price, City
R 9125
i
Resolution No. 9125
Page 2
APPROVED AS TO FORM:
�6en Li Ci�% Attomey
� C'
-�-