HomeMy WebLinkAbout04-05-2023 HRC Agenda Packet
Human Relations Commission
AGENDA
Wednesday, April 5, 2023, 5:00 p.m.
Council Hearing Room, 990 Palm Street, San Luis Obispo
The City of San Luis Obispo has returned to in-person meetings. Zoom participation will not be
supported. For those attending in-person, City facilities will be at limited capacity and masks are
strongly recommended.
INSTRUCTIONS FOR PUBLIC COMMENT:
Public Comment prior to the meeting (must be received 3 hours in advance of the meeting):
Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990
Palm Street, San Luis Obispo, California, 93401.
Email - Submit Public Comments via email to advisorybodies@slocity.org. In the body of your
email, please include the date of the meeting and the item number (if applicable). Emails will not
be read aloud during the meeting.
Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the
agenda item number you are calling about, and leave your comment. Verbal comments must be
limited to 3 minutes. Voicemails will not be played during the meeting.
*All correspondence will be archived and distributed to members, however, submissions received
after the deadline will not be processed until the following day.
Public Comment during the meeting:
Meetings have returned to an in-person format. To provide public comment during the meeting,
you must be present at the meeting location.
Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy,
Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire
to utilize electronic visual aids to supplement their oral presentation are encouraged to provide
display-ready material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the
City Clerk's Office at cityclerk@slocity.org or (805) 781-7114.
Pages
1.CALL TO ORDER
Chair Colyer-Worth will call the Regular Meeting of the Human Relations
Commission to order.
2.OATH OF OFFICE
On March 21, 2023, the City Council approved the annual appointment to City
Advisory Bodies, which appointed Vincent DeTurris and Sierra Smith to the
Human Relations Commission, with 4-years terms commencing on April 1,
2023. Staff from the City Clerk's Office will administer the Oath of Office to the
newly-appointed Commissioners.
3.ELECTION OF CHAIR AND VICE CHAIR
Recommendation:
As required by the Human Relations Commission Bylaws, hold the annual
election of Chair and Vice Chair to a one-year term.
4.PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
The public is encouraged to submit comments on any subject within the
jurisdiction of the Human Relations Commission that does not appear on this
agenda. Although the Commission will not take action on items presented during
the Public Comment Period, the Chair may direct staff to place an item on a
future agenda for discussion.
5.CONSENT
Matters appearing on the Consent Calendar are expected to be non-
controversial and will be acted upon at one time. A member of the public may
request the Human Relations Commission to pull an item for discussion. The
public may comment on any and all items on the Consent Agenda within the
three-minute time limit.
5.a CONSIDERATION OF MINUTES - MARCH 1, 2023 HUMAN
RELATIONS COMMISSION MINUTES
5
Recommendation:
To approve the Human Relations Commission Minutes of March 1,
2023.
6.BUSINESS ITEMS
6.a HUMAN RELATIONS COMMISSIONER LIAISON REASSIGNMENT 11
Recommendation:
Approve the transfer of liaison duties from Commissioner Souza and
Commissioner Grothaus to Commissioner DeTurris and Commissioner
Smith for the 2022-23 Diversity, Equity, and Inclusion High Impact
Grant.
6.b GRANTS-IN-AID 2022-23 MID-YEAR REPORT REVIEW 13
Recommendation:
Review the Grants-in-Aid 2022-23 program by receiving updates from
each commissioner’s liaison assignment.
6.c STUDY SESSION: DIVERSITY, EQUITY, AND INCLUSION
PROGRAM UPDATE AND STRATEGIC PLAN FRAMEWORK
17
Recommendation:
Receive a presentation on the Diversity, Equity, and Inclusion Program
Update and Strategic Plan Framework and hold a Study Session to
provide feedback for staff to consider.
7.COMMENT AND DISCUSSION
7.a STAFF & COMMISSIONER UPDATES AND AGENDA FORECAST
Receive a brief update from Diversity, Equity, and Inclusion
Management Fellow Matthew Melendrez.
8.ADJOURNMENT
The next Regular Meeting of the Human Relations Commission is scheduled for
May 3, 2023 at 5:00 p.m. in the Council Hearing Room at City Hall, 990 Palm
Street, San Luis Obispo.
LISTENING ASSISTIVE DEVICES are available -- see the Clerk
The City of San Luis Obispo wishes to make all of its public meetings accessible
to the public. Upon request, this agenda will be made available in appropriate
alternative formats to persons with disabilities. Any person with a disability who
requires a modification or accommodation in order to participate in a meeting
should direct such request to the City Clerk’s Office at (805) 781-7114 at least
48 hours before the meeting, if possible. Telecommunications Device for the
Deaf (805) 781-7410.
Agenda related writings or documents provided to the Human Relations
Commission are available for public inspection on the City’s website, under the
Public Meeting Agendas web page: https://www.slocity.org/government/mayor-
and-city-council/agendas-and-minutes. Meeting audio recordings can be found
on the City’s website:
http://opengov.slocity.org/WebLink/Browse.aspx?id=60981&dbid=0&repo=CityCl
erk
1
Human Relations Commission Minutes
March 1, 2023, 5:00 p.m.
Council Chambers, 990 Palm Street, San Luis Obispo
Human Relations
Commissioners
Present:
Commissioner Catuih Campos, Commissioner Jesse Grothaus,
Commissioner Megan Souza, Commissioner Taryn Warrecker,
Vice Chair Angie Kasprzak, Chair Dusty Colyer-Worth
Human Relations
Commissioners
Absent:
Commissioner Stephanie Carlotti
City Staff Present: Diversity, Equity, and Inclusion Manager Nestor Veloz-
Passalacqua, Deputy City Manager Greg Hermann, Diversity,
Equity, and Inclusion Management Fellow Matthew Melendrez
_____________________________________________________________________
1. CALL TO ORDER
A Regular Meeting of the San Luis Obispo Human Relations Commission was
called to order on March 1, 2023 at 5:00 p.m. in the Council Chambers at City
Hall, 990 Palm Street, San Luis Obispo, by Chair Colyer-Worth.
2. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
Public Comment:
None
--End of Public Comment--
3. CONSENT
3.a CONSIDERATION OF MINUTES - FEBRUARY 1, 2023 HUMAN
RELATIONS COMMISSION MINUTES
Motion By Commissioner Warrecker
Second By Commissioner Campos
To approve the Human Relations Commission Minutes of February 1, 2023.
Ayes (6): Commissioner Campos, Commissioner Grothaus, Commissioner Souza,
Commissioner Warrecker, Vice Chair Kasprzak, and Chair Colyer-Worth
Absent (1): Commissioner Carlotti
CARRIED (6 to 0)
Page 5 of 28
2
4. BUSINESS ITEMS
4.a REVIEW OF THE ECONOMIC DEVELOPMENT STRATEGIC PLAN
UPDATE AND COMMUNITY SURVEY
Economic Development Manager Lee Johnson and Tourism Manager
Molly Cano provided a presentation on the Economic Development
Strategic Plan Update and Community Survey.
Chair Colyer-Worth opened Public Comment
Public Comments:
None
--End of Public Comment--
Chair Colyer-Worth closed Public Comment
Action: By consensus, the Human Relations Commission provided the
following feedback:
There are concerns as to how the term ‘head of household’ is
defined and the potential to exclude various populations.
4.b DIVERSITY, EQUITY & INCLUSION BUSINESS GRANT
SUBCOMMITTEE SELECTION
Diversity, Equity, and Inclusion Manager Nestor Veloz-Passalacqua
presented the staff report and responded to Commission inquiries.
Chair Colyer-Worth opened Public Comment
Public Comments:
None
--End of Public Comment--
Chair Colyer-Worth closed Public Comment
Motion By Commissioner Grothaus
Second By Commissioner Souza
The following three (3) Commissioners have been selected to participate
in a subcommittee to review applications for the Diversity, Equity, and
Inclusion Business Grant and provide recommendations to the Human
Relations Commission as a whole:
Chair Dusty Colyer-Worth
Vice Chair Angie Kasprzak
Commissioner Taryn Warrecker
Page 6 of 28
3
Ayes (6): Commissioner Campos, Commissioner Grothaus, Commissioner
Souza, Commissioner Warrecker, Vice Chair Kasprzak, and Chair Colyer -
Worth
Absent (1): Commissioner Carlotti
CARRIED (6 to 0)
4.c STUDY SESSION ON THE MULTICULTURAL CENTER FEASIBILITY STUDY
Diversity, Equity, and Inclusion Manager Nestor Veloz-Passalacqua
introduced Chloe Wordrick, who provided a presentation on the first
phase of the Multicultural Center Feasibility Study.
Chair Colyer-Worth opened Public Comment
Public Comments:
None
--End of Public Comment--
Chair Colyer-Worth closed Public Comment
Action: By consensus, the Human Relations Commission provided the
following feedback to inform the future of the Feasibility Study:
Commissioners are thankful for work the design team has done and
is looking forward to Staff continuing the work on a future feasibility
study.
4.d REVIEW HUMAN SERVICES GRANT SUBCOMMITTEE
RECOMMENDATIONS AND PROVIDE A RECOMMENDATION TO THE
CITY COUNCIL FOR APPROVAL
Diversity, Equity, and Inclusion Manager Nestor Veloz-Passalacqua
presented the staff report and responded to Commission inquiries.
Chair Colyer-Worth opened Public Comment
Public Comments:
None
--End of Public Comment--
Chair Colyer-Worth closed Public Comment
Page 7 of 28
4
Motion By Commissioner Grothaus
Second By Commissioner Souza
The Human Relations Commission received preliminary recommendations
from the Human Services Grant Subcommittee and provide d the following
recommendation to the City Council final approval:
Mission Headstrong is to be advised to apply for DEI grants.
Diversity Coalition received previous funding and is best for them to
apply for the DEI grant.
Commissioners revised the funding to
o Reduce Restorative Partners by $2,000
o Reduce One Cool Earth to $0
o Reduce San Luis Obispo Committee for Education on
Alcoholism Client Housing to $0
o Increase CASA by $3,750
o Increase Lumina by $2,500
o Increase United Way by $2,450
Ayes (6): Commissioner Campos, Commissioner Grothaus, Commissioner
Souza, Commissioner Warrecker, Vice Chair Kasprzak, and Chair Colyer-
Worth
Absent (1): Commissioner Carlotti
CARRIED (6 to 0)
5. COMMENT AND DISCUSSION
5.a STAFF & COMMISSIONER UPDATES AND AGENDA FORECAST
Diversity, Equity, and Inclusion Manager Nestor Veloz-Passalacqua
provided the following update:
Major City Goal include DEI, which will include $150k for DEI High
Impact Grants.
Page 8 of 28
5
6. ADJOURNMENT
The meeting was adjourned at 6:32 p.m. The next Regular Meeting of the Human
Relations Commission is scheduled for April 5, 2023 at 5:00 p.m. in the Council
Hearing Room at City Hall, 990 Palm Street, San Luis Obispo.
_________________________
APPROVED BY HUMAN RELATIONS COMMISSION: XX/XX/2023
Page 9 of 28
Page 10 of 28
Item 6a
Human Relations Commission
Agenda Report
For Agenda of: 4/5/2023
Item Number: 6a
FROM: Nestor Veloz-Passalacqua, Diversity, Equity, and Inclusion Manager
Phone Number: (805) 781-7073
E-mail: nveloz@slocity.org
SUBJECT: HUMAN RELATIONS COMMISSIONER LIAISON REASSIGNMENT
RECOMMENDATION
Approve the transfer of liaison duties from Commissioner Souza and Commissioner
Grothaus to Commissioner DeTurris and Commissioner Smith for the 2022-23 Diversity,
Equity, and Inclusion High Impact Grant.
BACKGROUND
In November 2022, Council approved the HRC’s 22-23 DEI High Impact Grant Funding
Recommendations. In December 2022, the HRC delegated all grant recipients, so each
has a liaison to communicate with, particularly when midyear and end of year reports are
due. On March 31, 2023, the terms for Commissioner Souza and Commissioner Grothaus
will expire, leaving their DEI High Impact Grant assignments without a liaison. On March
21, 2023, the City Council approved the appointment of Vincent DeTurris and Sierra
Smith to the Human Relations Commission, with 4-year terms commencing on April 1,
2023.
NEXT STEPS
Approve the transfer of Commissioner Souza’s liaison assignments to Commissioner
DeTurris and the transfer of Commissioner Grothaus’ liaison assignments to
Commissioner Smith.
Commissioner Organization Program
Commissioner Grothaus
Commissioner DeTurris Boys & Girls Club Scholarship program
Commissioner Grothaus
Commissioner DeTurris
Independent Living Resource
Center, INC Training program
Commissioner Grothaus
Commissioner DeTurris SLO Noor Foundation Diagnostics and clinical
supplies
Commissioner Souza
Commissioner Smith City Farm SLO Capital project
Commissioner Souza
Commissioner Smith Restorative Partners Restorative Conferences
Commissioner Souza
Commissioner Smith SLOMA Collaboration events
Page 11 of 28
Page 12 of 28
Item 6b
Human Relations Commission
Agenda Report
For Agenda of: 4/5/2023
Item Number: 6b
FROM: Nestor Veloz-Passalacqua, Diversity, Equity, and Inclusion Manager
Phone Number: (805) 781-7073
E-mail: nveloz@slocity.org
SUBJECT: GRANTS-IN-AID 2022-23 MIDYEAR REPORT REVIEW
RECOMMENDATION
Review the Grants-in-Aid 2022-23 program by receiving updates from each
commissioner’s liaison assignment.
BACKGROUND
The Grant-in-Aid (GIA) 2022-23 funding recommendations were approved by City Council
June 2022. In January 2023, the HRC assigned liaisons for each grant recipient and in
February 2023, the grant recipients sent in their midyear reports. The commissioners
have reviewed their respective reports. Commissioner Souza and Commissioner
Grothaus sent their reports to Chair Colyer-Worth who will provide updates on behalf of
the two commissioners, whose terms end on March 31, 2023.
Commissioner Liaison Grant Recipient
Commissioner Kasprzak Access Support Network
Commissioner Kasprzak Access Support Network
Commissioner Kasprzak Big Brothers Big Sisters Of San Luis Obispo County
Commissioner Kasprzak Literacy for Life Organization
Commissioner Kasprzak San Luis Obispo Legal Assistance Foundation
Commissioner Campos Cuesta College Foundation
Commissioner Campos Hospice of San Luis Obispo County
Commissioner Campos San Luis Obispo Children's Museum
Chair Colyer-Worth R.A.C.E. Matter SLO
Chair Colyer-Worth Community Action Partnership of San Luis Obispo
County, Inc
Page 13 of 28
Item 6b
Chair Colyer-Worth Community Action Partnership of San Luis Obispo
County, Inc
Chair Colyer-Worth Lumina Alliance
Commissioner Grothaus Community Counseling Center (CCC) of San Luis Obispo
Commissioner Grothaus People's Self-Help Housing Corporation
Commissioner Grothaus Pregnancy and Parenting Support (Formerly ALPHA)
Commissioner Grothaus Shower the People
Commissioner Grothaus SLO Noor Foundation
Commissioner Souza City Farm SLO
Commissioner Souza Food Bank Coalition of San Luis Obispo County
Commissioner Souza One Cool Earth
Commissioner Souza Smart Share Housing Solutions, Inc
Commissioner Carlotti 5Cities Homeless Coalition
Commissioner Carlotti Meals That Connect
Commissioner Carlotti Senior Volunteer Services
Commissioner Carlotti Tolosa Children's Dental Center
Commissioner Carlotti United Way
Commissioner Warrecker Court Appointed Special Advocates of San Luis Obispo
County, Inc
Commissioner Warrecker Long Term Care Ombudsman Services of San Luis
Obispo County
Commissioner Warrecker San Luis Obispo Committee for Education on Alcoholism,
dba "MiddleHouse"
Commissioner Warrecker San Luis Obispo Committee for Education on Alcoholism,
dba "MiddleHouse"
Commissioner Warrecker The San Luis Obispo Child Development Resource
Center
Page 14 of 28
Item 6b
NEXT STEPS
Each Commissioner to provide a brief summary of their respective assigned grant
recipient review and report 1) if grant recipients are in compliance with the use of funding
(yes or no), and 2) any questions or concerns about the program that staff should know
and follow up on.
Page 15 of 28
Page 16 of 28
Item 6c
Human Relations Commission
Agenda Report
For Agenda of: 4/5/2023
Item Number: 6c
FROM: Nestor Veloz-Passalacqua, Diversity, Equity, and Inclusion Manager
Phone Number: (805) 781-7073
E-mail: nveloz@slocity.org
SUBJECT: STUDY SESSION: DIVERSITY, EQUITY, AND INCLUSION PROGRAM
UPDATE AND STRATEGIC PLAN FRAMEWORK
RECOMMENDATION
Receive a presentation on the Diversity, Equity, and Inclusion Program Update and
Strategic Plan Framework and hold a Study Session to provide feedback for staff to
consider.
DISCUSSION
Background
The adopted 2021-2023 Diversity, Equity, & Inclusion Major City Goal outlined nine (9)
components, which include:
1. Establish the Office of Diversity, Equity, & Inclusion
2. Develop & Implement DEI Strategic Plan
3. Workforce Recruitment & Retention
4. Inclusive & Equitable Workplace
5. Community-based Policing & Restorative Practices
6. Cal Poly & Cuesta College Partnerships
7. Access, Inclusion, Support for Underrepresented Communities
8. Community Education & Programming
9. Support & Attract Minority-Owned Businesses
Due to staff turnover, item #2, which is specifically geared toward the development and
implementation of the DEI Strategic Plan , was delayed. Upon appointment of the new
DEI Manager, the work to develop a DEI Strategic Plan Framework resumed. The DEI
Strategic Plan framework sets up the City’s purpose, vision, and proposed outcomes for
developing the City’s DEI Strategic Plan. Along with this initiative, staff has continued to
implement strategies that meet the DEI Major City Goal work plan with the goal to
continue to create a welcoming, equitable, and diverse community, while crafting the DEI
Strategic Plan Framework.
Page 17 of 28
Item 6c
POLICY CONTEXT
The draft DEI Strategic Plan Framework includes the summarized recommendations
identified by the DEI Taskforce that have been refined based on additional feedback from
the DEI Internal Audit, the work developed as part of collaborative processes with City
Departments, lessons learned through current implemented strategies, and feedback
from community planning and advisory groups collected these past few years. The City
Staff will incorporate Council’s comments and directions on the draft DEI Strategic Plan
Framework and into the development of the final DEI Strategic Plan.
Draft Strategic Plan Framework
Four key factors influence the City’s Draft DEI Strategic Plan Framework: 1) Major City
Goals and previous Council direction, 2) the DEI Taskforce’s Recommendation to City
Council for Advancing Diversity, Equity, and Inclusion in the City of San Luis Obispo and
the DEI Internal Audit reports, 3) lessons learned from implementing strategies, and 4)
feedback gained from community planning and advocacy group s collected these past
years.
The draft DEI Strategic Plan Framework is included in Attachment A and will be expanded
upon and added into the final DEI Strategic Plan, which is potentially to be scheduled for
City Council consideration in Winter of 2024.
The City’s DEI Strategic Plan Framework is intended to align with the overall goal of the
City Council and the work completed by partners to advance DEI in the community and
tackle systemic inequalities. The table below describes the four (4) components wit hin
the framework to help solidify and expand on the current strategies and efforts built within
the City:
DEI Strategic Plan Framework
Components Goal Supporting Objectives
I. Organizational
Culture & Structure
Enhance and promote a
cultural organization
driven by
transformational change
that encourages
exposure to education
and training opportunities
that reinforce efforts
toward a diverse work
environment and creates
an engaged system for
employment
development and
community engagement.
Transformational Governance
Embed DEI Education and
Training Practices
Enhance Work Environment
Enhance Career & Employment
Experience
Page 18 of 28
Item 6c
II. Communications Develop internal and
external DEI compelling
messaging, either verbal,
written, nonverbal, or
visual, that increases
opportunities for dialogue
and encourages staff
and the community to
value and connect with
the City.
Strengthen Transparency & Trust
for all Communities
Engage in DEI Branding
Develop & Implement Language
Standards & Narrative
Reinforcement
III. Community
Development &
Support
Reinforce and expand
diversity, equity, and
inclusion activities and
strategies that foster a
welcoming community-
wide environment and a
stronger sense of
belonging consistent with
awareness and visibility
that support
strengthening the City’s
policies and procedures
and relationship with the
community.
Develop and Establish
Multicultural Design
Programming
Promote Awareness & Inclusion
Increase Visibility &
Representation
IV. Adaptability &
Sustainability
Welcome and embed
new concepts,
perspectives, practices,
and lessons learned
driven by local
communities and the
City’s needs to best
navigate transformational
change and continue to
support the move to a
more diverse, equitable,
and inclusive
organization and
community.
Invest & Sustain in Innovative
Grant Activities
Review Metrics & Conduct Data
Analysis
Page 19 of 28
Item 6c
Public & Community Engagement
As part of the development of the DEI Strategic Plan, the Office of DEI will be planning
and facilitating strategic engagement activities through consulting services throughout the
first and second quarter of Fiscal Year 2023-2024. Likewise, City staff from the DEI
Committee will be continuously engaged in outreach on concerns related internal DEI
practices and the work done in the community. DEI is a concept and application that
touches the very fabric of the City’s identity and its operations. As such, comm unity and
workforce feedback are vital in shaping the City’s DEI Strategic Plan.
NEXT STEPS
Commissioners provide feedback, concerns, and questions to staff.
ATTACHMENTS
A - Draft DEI Strategic Plan Framework
Page 20 of 28
DEI Strategic Plan Framework 1 | P a g e
DIVERSITY, EQUITY, &
INCLUSION
STRATEGIC PLAN
2023-2028
Draft Strategic Plan Framework
Page 21 of 28
DEI Strategic Plan Framework 2 | P a g e
ORGANIZATIONAL CULTURE & STRUCTURE
1. Goal
Enhance and promote a cultural organization driven by transformational change
that encourages exposure to education and training opportunities that reinforce
efforts toward a diverse work environment and creates an engaged system for
employment development and community engagement.
2. Supporting Objectives
a. Transformational Governance
Tasks:
i. Develop, adopt, and promote a DEI Statement that include
purpose, vision, and values in accordance with the organizational
values of the City and ensure the information is made available in
all City facilities and public-facing areas.
ii. Develop and implement a standard DEI language guide to help
support and inform day-to-day engagement with the City’s citizens
and reflecting commitment to community engagement.
iii. Develop and implement specialized DEI trainings for leadership
and management to emphasize transformational change from
within while promoting mentorship opportunities.
b Embed DEI Education and Training Practices
Tasks:
i. Conduct and institutionalize baseline cultural awareness trainings
and short education sessions for all staff to increase exposure to
information and incentivize dialogue.
ii. Train and develop a plan with the DEI Internal Committee that
focuses on the needs of each department and the application of
DEI within their respective fields.
iii. Update and provide resources using the staff-facing DEI Internal
website to engage staff in knowledge-acquisition and skill-retention
opportunities.
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DEI Strategic Plan Framework 3 | P a g e
c Enhance Work Environment
Tasks:
i. Development and integration of a work program dedicated to
conduct yearly internal audits to ensure established practices
embedded in the City structure create a welcoming and inclusive
environment for staff to learn and grow in areas of diversity, social
justice, equity, and inclusion.
ii. Develop and implement a comprehensive staff assessment that
will:
a. Inform the Office of DEI of needed training improvements.
b. Measure success and challenges of current strategies.
iii. Conduct staff focus groups to that will inform current and new
strategies that align with staff’s approach in creating inclusive work
environments.
iv. Use compiled staff feedback to update and adapt the strategies
within the DEI Strategic Plan to reflect new practices that address
the needs of the staff regarding diversity, equity, and inclusion.
d Enhance Career & Employment Experience
Tasks:
i. Create safe and brave spaces for staff to continue to feel a stronger
sense of belonging that reflects on the services we provide to the
community.
ii. Increase opportunities for all staff to engage in and lead in
activities/projects that expose all to diversity, equity, and inclusion
practices in the entire organization.
iii. Develop and implement staff-led workgroups based on Social
Justice elements related to their department/division needs.
Page 23 of 28
DEI Strategic Plan Framework 4 | P a g e
COMMUNICATIONS
1. Goal
Develop internal and external DEI compelling messaging, either verbal, written,
nonverbal, or visual, that increases opportunities for dialogue and encourages
staff and the community to value and connect with the City.
2. Supporting Objectives
a. Strengthen Transparency & Trust for all Communities
Tasks
i. Establish consistent and regular messaging, either visual, written, or
oral, that validates and encourages the City’ commitment to diversity,
equity, and inclusion with the community and the internal workforce.
ii. Communicate with the community about the results of our internal
efforts, such as trainings, forums, and other activities that support the
implementation of the DEI work.
b. Engage in DEI Branding
Tasks
iii. The Office of DEI to consistently update the DEI Webpage and the
DEI Employee Website with resources, information, and material for
various populations while keeping in mind the needs of the various
communities (Veteran, LGBTQIA+, Black/African American,
Asian/Asian American/Desi, Native American, Latino/Latinx/Hispanic
communities).
iv. The Office of DEI and the Communications Team to collaborate in
developing meaningful content and language to turn DEI information
that illustrates the City’s commitment to DEI in the workplace and in
the community.
v. The Office of DEI will support the Communications Team in the
implementation of the Public Engagement & Noticing (PEN) Manual
for enhance outreach and communication practices with all
communities.
Page 24 of 28
DEI Strategic Plan Framework 5 | P a g e
c. Develop & Implement Language Standards & Narrative
Reinforcement
Tasks
i. Craft and issue internal and external communication about DEI
messaging in response to local, state, or national events impacting
various communities.
ii. Develop and release cultural messaging throughout the year that
highlight diversity, equity, inclusion, and social justice that are critical
to create safe communication spaces that reinforce the City’s
initiative.
iii. Develop a glossary of commonly used terms consistent, reflective,
and inclusive of DEI practices and strategies that creates a
welcoming and safe space for the workforce and the communities we
serve.
Page 25 of 28
DEI Strategic Plan Framework 6 | P a g e
COMMUNITY DEVELOPMENT & SUPPORT
1. Goal
Reinforce and expand diversity, equity, and inclusion activities and strategies that
foster a welcoming community-wide environment and a stronger sense of
belonging consistent with awareness and visibility that support strengthening the
City’s policies and procedures and relationship with the community.
2. Supporting Objectives
a. Develop and Establish Multicultural Design Programming
Tasks
i. Collaborate with community planning partners and advocacy groups
to identify and implement key learning and educational settings/pods
that are meaningful and create a collaborative space for learning and
mind/perspective sharing.
ii. Establish and implement applicable concepts that build community
reflecting a human-centered and whole-person approach within actual
and virtual spaces by creating access to the following: outdoor
spaces, meditation areas, screening rooms/community forum rooms,
office/collaborative spaces, healing private spaces, commercial
kitchen, and food pantry.
iii. Implement community engagement around healing and joined spaces
that support programming for several communities’ needs.
b. Promote Awareness & Inclusion
Tasks
i. Consistently provide venues and spaces throughout the community
for various groups to raise awareness about local pertinent issues
and/or presentations highlighting history and impact in the community.
ii. Provide space or host forums for community planning and advocacy
groups that represent or provide services to marginalized
communities to come together and provide educational opportunities
to the entire community and the City staff.
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DEI Strategic Plan Framework 7 | P a g e
c. Increase Visibility & Representation
Tasks
i. Support community planning partners’ activities and efforts that
engage the overall community and make the City and collaborative
supporter and partner in extending their work.
ii. Develop a pilot program in collaboration with local community
planning partners and advocacy groups to highlight successful
programs, activities, and lessons learned in their work to create
structural change and creating a welcoming and diverse community.
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DEI Strategic Plan Framework 8 | P a g e
ADAPTABILITY & SUSTAINABILITY
1. Goal
Welcome and embed new concepts, perspectives, practices, and lessons
learned driven by local communities and the City’s needs to best navigate
transformational change and continue to support the move to a more diverse,
equitable, and inclusive organization and community.
2. Supporting Objectives
a. Invest and Sustain in Innovative Grant Activities
Tasks
i. Continue to and strengthen community planning partners and
advocacy groups consistently and intentionally.
ii. Support local non-profits and community planning groups with current
available funding in furthering their services and vision that contribute
to a more healthy, diverse, and inclusive community.
iii. Examine and review current grant project reports to coordinate and
align efforts to create grant projects designed to increase outreach
and engagement for diverse communities in future years.
b. Review Metrics & Conduct Data Analysis
Tasks
i. Review city demographic data and other pertinent information to
create consistent projects and programs that speak to social needs
and changes.
ii. Collaborate with and create dialogue channels between Downtown
SLO, Chamber of Commerce, and community planning partners and
advocacy groups to create engaging programs and inter-group
collaboration as a way to leverage long-term change.
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