HomeMy WebLinkAbout05-20-2014 B2 Council Compensation Committee RegulationsCity of San Luis Obispo, Council Agenda Report, Meeting Date, Item Number
FROM: Anthony Mejia, City Clerk
SUBJECT: COUNCIL COMPENSATION COMMITTEE RECOMMENDATIONS
RECOMMENDATIONS
1. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis
Obispo, California, setting new salaries for the Mayor and Council Members,” increasing
compensation to $1,500 per month for Mayor and $1,200 per month for Council
Members and providing for an option to opt out of medical, dental, and vision coverage
so that the individual member will receive the opt out amount equal to City department
heads, effective the first full payroll period in January 2015.
2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis
Obispo, California, increasing compensation for Architectural Review Commission and
Planning Commission Members” from $50 to $60 per meeting, not to exceed $240 per
month, effective July 1, 2014.
DISCUSSION
Revised Comparison Compensation Survey and Reconsideration of Recommendation
A Council Agenda Report presenting the Committee’s recommendation was submitted for April
15, 2014. It was discovered that the Compensation Comparison Survey data for the City of
Santa Barbara was inaccurate and reflected a biweekly salary rather than a monthly salary. At
the request of the Committee, Council continued consideration of the matter to allow the
Committee to reconsider its recommendations in light of the new data.
A memo dated April 17, 2014 was distributed to Committee Members with a revised Salary
Comparison Survey, timetable of Council meetings, and information related to Area Median
Income (Attachment 1). The Committee met on April 21, 2014 with all members present, except
Marcia Nelson. The Committee discussed the revised salary data for the City of Santa Barbara
and the concepts of tying compensation to a percentage of Area Median Income (AMI) or
Consumer Price Index (CPI), but it was agreed that the new salary data has no impact on their
recommendation and that compensation should not be tied to an index.
Background
The City of San Luis Obispo's Charter (Section 410) requires that a Council Compensation
Committee be formed during even numbered years to review the Mayor's and Council Members'
compensation. Recommended adjustments would then become effective the following January
for the next two-year period. Additionally, in 2001 Council adopted Resolution No. 9189,
directing a review of compensation for Architectural Review Commissioners and Planning
Commissioners in conjunction with its periodic review of Council compensation, as set forth in
the Council Policies and Procedures.
05/20/2014
B2 - 1
2014 Council Compensation Committee Recommendations Page 2
On November 5, 2013, Council appointed the following five members to the Council
Compensation Committee: former elected official John Ewan, Personnel Board representative
Marcia Nelson, and citizens-at-large Amy Kardel, Gordon Mullin, and Ken Tasseff.
The 2006 Council Compensation Committee recommended the monthly compensation for the
Mayor and Council Members be increased by $100 per month. No further changes were
recommended at that time. Council concurred and approved the increase effective January 1,
2007, setting the Mayor’s salary at $1,200 per month and the Council Members’ at $1,000 per
month. Prior to the 2007 increase, Council’s compensation had not been increased since 2000.
The 2008 Council Compensation Committee concurred that it is important that small incremental
increases should be made during each two-year review. Members, therefore, recommend a 3%
increase per year based on the approximate 3% Consumer Price Index (CPI) over recent years,
for a total increase of 6%. This equaled a $60 monthly increase for each Council Member and
$72 monthly increase for the Mayor, effective January 1, 2009. On September 30, 2008, Council
considered short-term actions to rebalance the Fiscal Year 2008-09 Budget and determined to
rescind the Council’s prior action to increase its salary.
In 2010 and 2012 Council determined to defer the entire process for appointing a Council
Compensation Committee.
Committee Meetings and Review
This committee met on November 21, December 16, February 24, March 17, and April 21, 2014
and said meeting minutes are Attachment 1. Members reviewed the full Council compensation
package including salary, benefits, expense reimbursement, professional development
allowances and other compensation provided. In addition, the Committee compared the
Council's compensation package with that of Mayors and Council Members in nine other cities
(Charter and General Law). As part of the review, the Committee also examined survey results
of what the same cities are paying their Planning Commission and Architectural (or Design)
Review Committees, if applicable. In addition, the Committee developed and considered a
questionnaire for past members of City Council, Architectural Review Commission, and
Planning Commission (Attachment 2).
Planning Commissioners and Architectural Review Commissioners
The compensation for Architectural Review Commissioners and Planning Commissioners was
increased in 2001 from $25 to $50 per meeting, with a maximum not to exceed $200 per month.
The surveys conducted in 2004, 2006, and 2008 indicated that the stipends paid by the City had
remained competitive and the Council Compensation Committee did not recommend an increase
at that time. The 2014 Council Compensation Committee has recommended that Architectural
Review Commission and Planning Commission compensation be increased from $50 to $60, not
to exceed $240 per month, in recognition of the time commitment and dedication required to
serve on said committees.
B2 - 2
2014 Council Compensation Committee Recommendations Page 3
FISCAL IMPACT
The monthly salaries of the Mayor and Council Members would be increased from $1,200 to
$1,500 and $1,000 to $1,200 per month, respectively. This increase to salaries will increase the
Council’s annual budget for Fiscal Year 2014-15 by $6,600 and $13,200 annually thereafter. The
opt out option for medical, dental, and vision would result in a net saving, as opt out compensation
is lower than cafeteria plan contributions. The compensation package for expenses and
professional development would remain unchanged. The increase to compensation for the
Architectural Review Commission and Planning Commission from $50 to $60 per meeting, not to
exceed $240 per month, would result in an increase not to exceed $3,360 annually. The 2014-15
Financial Plan Supplement and subsequent budgets will reflect these changes.
ATTACHMENTS
1. Memorandum dated April 17, 2014
2. Minutes of the Council Compensation Committee
3. Compensation Questionnaire
4. Resolution related to Mayor and Council Salaries
5. Resolution related to Architectural Review and Planning Commission Compensation
t:\council agenda reports\2014\2014-05-20\council compensation committee recommendation (mejia)\council compensation committee - car.docx
B2 - 3
City of San Luis Obispo, City Administration, 990 Palm Street, San Luis Obispo, CA, 93401-3249, 805.781.7114, slocity.org
DATE: April 17, 2014
TO: Council Compensation Committee
FROM: Anthony Mejia, City Clerk
SUBJECT: Revised Compensation Comparison Survey and Timetable for Council Meetings
In response to a Council inquiry, staff discovered the salary data contained in the Council
Compensation Comparison Survey for the City of Santa Barbara reflects a bi-monthly amount,
unlike all of the other comparison cities which reflected a monthly amount. The previous survey
stated that the Mayor’s monthly salary is $1,912 and Council’s monthly salary is $1,551. The
correct amount for the City of Santa Barbara’s Mayor is $4,142 and Council is $3,313.
In addition, Santa Barbara has a unique Charter provision which ties the Mayor and Council
compensation to $100 and 80%, respectively, of the Area Median Income (AMI) for a one-person
household which automatically adjust annually on April 1. This provision was adopted by voters in
November 2004. We have contacted all of the comparison cities and confirmed that no other cities
utilize AMI to calculate Mayor or Council salaries. We also issued a City Clerk listserv inquiry as to
whether any cities, other than Santa Barbara, use AMI and no affirmative response was received.
The median household income in the City of San Luis Obispo is $53,900.
In response to another Council inquiry, staff prepared the attached spreadsheet which lists the
number of and duration of Council meetings held in Fiscal Year 2012-13 and 2013-14. Meeting
times were rounded to the nearest quarter hour.
Attachment 1 – Revised Compensation Comparison Survey
Attachment 2 – Council Meeting Timetable
Attachment 1
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Attachment 1 B2 - 6
Meeting DateStart TimeEnd TimeHours
07/10/125:00 PM11:15 PM6:15
07/17/126:00 PM10:45 PM4:45
08/07/123:00 PM12:10 AM9:10
09/04/124:30 PM8:45 PM4:15
09/18/124:00 PM9:00 PM5:00
09/24/123:00 PM4:30 PM1:30
09/25/124:30 PM11:45 PM7:15
10/02/126:00 PM10:00 PM4:00
10/16/124:00 PM10:45 PM6:45
11/07/126:00 PM9:45 PM3:45
11/13/126:00 PM7:45 PM1:45
11/20/126:00 PM10:30 PM4:30
12/03/123:00 PM3:30 PM0:30
12/04/126:00 PM9:00 PM3:00
12/10/124:00 PM4:45 PM0:45
12/18/125:30 PM10:45 PM5:15
01/08/136:00 PM9:00 PM3:00
01/12/139:30 AM1:15 PM3:45
01/22/135:00 PM8:15 PM3:15
01/26/139:30 AM 4:30 PM7:00
02/05/136:00 PM9:45 PM3:45
02/19/134:00 PM9:45 PM5:45
02/20/139:00 AM9:18 AM0:18
03/05/135:30 PM10:00 PM4:30
03/19/135:30 PM11:15 PM5:45
04/02/136:00 PM8:15 PM2:15
04/09/136:00 PM11:00 PM5:00
04/16/135:00 PM8:45 PM3:45
05/07/136:00 PM8:30 PM2:30
05/21/136:00 PM10:00 PM4:00
06/10/135:00 PM9:45 PM4:45
06/11/135:00 PM10:30 PM5:30
06/12/135:00 PM10:15 PM5:15
06/17/136:00 PM10:15 PM4:15
07/02/134:30 PM10:15 PM5:45
07/16/135:30 PM8:45 PM3:15
08/20/135:00 PM10:30 PM5:30
09/03/135:00 PM9:30 PM4:30
09/17/135:00 PM9:30 PM4:30
10/01/146:00 PM10:30 PM 4:30
10/15/135:30 PM12:45 AM7:15
11/05/136:00 PM8:30 PM2:30
11/12/136:00 PM9:45 PM3:45
11/19/134:30 PM9:45 PM5:15
12/03/136:00 PM9:15 PM3:15
12/10/136:00 PM8:00 PM2:00
01/07/144:30 PM10:00 PM5:30
01/14/145:00 PM11:05 PM6:05
01/21/144:00 PM9:45 PM5:45
02/04/145:00 PM10:45 PM5:45
02/18/144:00 PM10:30 PM6:30
02/25/143:00 PM6:15 PM3:15
03/04/145:00 PM12:00 AM7:00
03/10/149:00 AM10:30 AM1:30
03/18/143:30 PM9:15 PM5:45
03/25/146:00 PM8:24 PM2:24
Average Meeting Time ‐>4:17
Total Number of Meetings for FY 2012/1334
Total Number of Meetings for Partial FY 2013/14 22
COUNCIL MEETINGS
Attachment 1
B2 - 7
Attachment 2
B2 - 8
Attachment 2
B2 - 9
Attachment 2
B2 - 10
Attachment 2
B2 - 11
Attachment 2
B2 - 12
Attachment 2
B2 - 13
CITY OF SAN LUIS OBISPO
COUNCIL COMPENSATION COMMITTEE
MINUTES
Monday, March 17, 2014
4:30 PM
Human Resource Conference Room 2nd Floor, 990 Palm Street
San Luis Obispo, California
CALL TO ORDER
A meeting of the Council Compensation Committee was called to order on Monday,
March 17, 2014 at 4:30 p.m. in the Human Resource Conference Room, located at 990
Palm Street, San Luis Obispo, California, by Chair Ewan.
ROLL CALL
Committee Members
Present: John Ewan, Amy Kardel, Gordon Mullin, Marcia Nelson, and Ken Tasseff
Committee Member
Absent: None
Staff Present: Nickole Sutter, Human Resource Analyst, Anthony Mejia, City Clerk,
and Heather Goodwin, Deputy City Clerk
PUBLIC COMMENT
There were no members of the public desiring to speak.
APPROVAL OF MINUTES
MOTION BY COMMITTEE MEMBER KARDEL, SECOND BY COMMITTEE MEMBER
MULLIN CARRIED 5-0, to approve the Council Compensation Committee Minutes of
February 24, 2014.
DISCUSSION OF CITY COUNCIL, PLANNING COMMISSION, AND ARCHITECTURAL
REVIEW COMMISSION COMPENSATION AND BENEFITS
The Committee evaluated and discussed the City Council, Planning Commission and
Architectural Review Commission’s compensation and benefits data from the Council
Compensation Survey 2014: Mayor and City Council Compensation and Benefits
survey.
Attachment 2
B2 - 14
Council Compensation Committee Minutes – March 17, 2014 Page 2
Council Compensation
Committee discussion ensued relative to: 1) whether Council should be compensated
equivalent to a Full-Time Employee (FTE) position; 2) whether increased compensation
would provide greater opportunity for the ‘average’ citizen to participate on the Council;
3) whether providing an opt out option for medical coverage would create more
equitability among members; and 4) whether there is a correlation between increasing
compensation and achieving compensation philosophy objectives (e.g. does increasing
compensation result in better outcomes for the community).
Following discussion, MOTION BY COMMITTEE MEMBER NELSON, SECOND BY
COMMITTEE MEMBER KARDEL, CARRIED 4-1, (COMMITTEE MEMBER MULLIN
VOTING NO), to increase the monthly salary for Mayor to $1500 per month and Council
to $1200 per month.
MOTION BY COMMITTEE MEMBER NELSON, SECOND BY COMMITTEE MEMBER
KARDEL, CARRIED 5-0, to provide an option to opt out of medical, dental, and vision
coverage so that the individual member will receive the opt out amount equal to City
department heads.
Architectural Review Commission and Planning Commission
Committee discussion ensued relative to: 1) whether commission compensation should
be increased due to median compensation being comparable to other cities; 2) whether
commissioners should be compensated for serving on other advisory committees such
as the Land Use and Circulation Element Task Force and Tree Committee; and 3)
whether increasing commission compensation would incentivize the calling of special
meetings.
MOTION BY COMMITTEE MEMBER KARDEL, SECOND BY COMMITTEE MEMBER
MULLIN, CARRIED 5-0, to increase the compensation for the Planning Commission to $60
per meeting with a maximum of $240 per month.
MOTION BY COMMITTEE MEMBER KARDEL, SECOND BY COMMITTEE MEMBER
NELSON, CARRIED 5-0, to increase the compensation for the Architectural Review
Commission to $60 per meeting with a maximum of $240 per month.
ADJOURNMENT
The meeting adjourned at 5:58 p.m.
Heather Goodwin
Deputy City Clerk
Attachment 2
B2 - 15
CITY OF SAN LUIS OBISPO
COUNCIL COMPENSATION COMMITTEE
MINUTES
Monday, April 21, 2014
Human Resource Conference Room 2nd Floor, 990 Palm Street
San Luis Obispo, California
CALL TO ORDER
A meeting of the Council Compensation Committee was called to order on Monday,
April 21, 2014 at 4:15 p.m. in the Human Resource Conference Room, located at 990
Palm Street, San Luis Obispo, California, by Chair Ewan.
ROLL CALL
Committee Members
Present: John Ewan, Amy Kardel, Gordon Mullin, and Ken Tasseff
Committee Member
Absent: Marcia Nelson
Staff Present: Nickole Sutter, Human Resource Analyst, Anthony Mejia, City Clerk,
and Heather Goodwin, Deputy City Clerk
PUBLIC COMMENT
There were no members of the public desiring to speak.
DISCUSSION OF CITY COUNCIL, PLANNING COMMISSION, AND ARCHITECTURAL
REVIEW COMMISSION COMPENSATION AND BENEFITS
The Committee received a memorandum from City Clerk Mejia, dated April 17, 2014,
concerning revised Mayor and Council salary data for the City of Santa Barbara, timetable
of Council meetings, and Area Median Income.
During the course of discussion, it was agreed that Council compensation should not be
tied to economic indexes such as Area Median Income or Consumer Price Index,
pointing out that formulaic increases are not a best practice for compensation setting
whether for Council or labor organizations. The Committee considered the revised
salary data for the City of Santa Barbara and concurred with its original
recommendation.
B2 - 16
Council Compensation Committee Minutes – April 21, 2014 Page 2
MOTION BY COMMITTEE MEMBER TASSEFF, SECOND BY COMMITTEE MEMBER
KARDEL CARRIED 3-1 (COMMITTEE MEMBER MULLIN VOTING NO), to resubmit to
Council the same recommendation that was approved at the March 17, 2014 Council
Compensation meeting in its entirety.
ADJOURNMENT
The meeting adjourned at 4:26 p.m.
Heather Goodwin
Deputy City Clerk
B2 - 17
Attachment 3
B2 - 18
Attachment 3
B2 - 19
Attachment 3
B2 - 20
Attachment 3
B2 - 21
Attachment 3
B2 - 22
Attachment 3
B2 - 23
Attachment 3
B2 - 24
Attachment 3
B2 - 25
Attachment 3
B2 - 26
Attachment 3
B2 - 27
Attachment 3
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Attachment 3
B2 - 29
Attachment 3
B2 - 30
Attachment 3
B2 - 31
Attachment 3
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Attachment 3
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Attachment 3
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Attachment 3
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Attachment 3
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Attachment 3
B2 - 37
Attachment 3
B2 - 38
Attachment 3
B2 - 39
RESOLUTION NO. (2014 Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, SETTING NEW SALARIES FOR THE MAYOR
AND COUNCIL MEMBERS
WHEREAS, Charter Section 410 provides for compensation and reimbursement of
expenses for the Mayor and Council Members and establishes a procedure for a biennial review
by a five-member Council Compensation Committee; and
WHEREAS, a five-member Council Compensation Committee was appointed and has
met and reviewed Mayor and Council Member compensation in accordance with the procedure
provided by the Charter; and
WHEREAS, the Council Compensation Committee has determined that the present
criteria for compensation remain valid. However, an adjustment is now appropriate particularly
in light of the significant demands associated with the official duties of the Mayor and Council
Members.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San Luis
Obispo as follows:
Section 1, Chapter 2.1 of the Council Policies and Procedures shall be amended to read as
follows:
Effective the first full payroll period in January 2015, compensation for services
rendered in an official capacity shall be provided as follows: Mayor and
Members of the City Council shall receive a monthly salary of $1,500 per month
for the Mayor and $1,200 per month for the Council Members.
Section 2, Chapter 2.2 of the Council Policies and Procedures shall be amended to read as
follows:
The Mayor and Council Members shall be entitled to City-funded participation in
P.E.R.S. retirement. The City shall contribute an amount equivalent to that
received by City department heads monthly towards the Mayor and Council
Members participation in PEMCHA, dental, vision and life insurance. Any
unexpended amount shall not be distributed to the Mayor and Council Members
in cash. If the Mayor and Council Members elect to opt out of medical, dental,
and vision that individual member will receive the opt out amount equal to City
department heads.
On motion of , seconded by , and on the
following roll call vote:
AYES:
NOES:
ABSENT:
B2 - 40
Resolution No. (2014 Series) Page 2
The foregoing resolution was adopted this day of 2014.
Mayor Jan Marx
ATTEST:
Anthony J. Mejia, CMC
City Clerk
APPROVED AS TO FORM:
J. Christine Dietrick
City Attorney
B2 - 41
RESOLUTION NO. (2014 Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, INCREASING COMPENSATION FOR
ARCHITECTURAL REVIEW COMMISSION AND PLANNING
COMMISSION MEMBERS
WHEREAS, Council Policies and Procedures Section 2.6 establishes a procedure for the
biennial review of Mayor and City Council, Architectural Review Commission, and Planning
Commission members compensation by a five-member Council Compensation Committee; and
WHEREAS, a five-member Council Compensation Committee was appointed and has
met and reviewed Mayor and City Council, Architectural Review Commission, and Planning
Commission members compensation in accordance with the procedure provided by the Council
Policies and Procedures; and
WHEREAS, compensation for Architectural Review Commission and Planning
Commission members has not changed since June 5, 2001 (Resolution No. 9189); and
WHEREAS, the Council Compensation Committee has determined that the present
criteria for compensation remain valid. However, an adjustment is now appropriate for the
Architectural Review Commission and Planning Commission members.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San Luis
Obispo as follows:
Section 1. Effective July 1, 2014, compensation for Architectural Review Commission
and Planning Commission members is hereby increased from $50.00 to $60.00 per meeting, not
to exceed $240.00 monthly.
On motion of , seconded by , and on the
following roll call vote:
AYES:
NOES:
ABSENT:
B2 - 42
Resolution No. (2014 Series) Page 2
The foregoing resolution was adopted this day of 2014.
Mayor Jan Marx
ATTEST:
Anthony J. Mejia, CMC
City Clerk
APPROVED AS TO FORM:
J. Christine Dietrick
City Attorney
B2 - 43
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blank.
B2 - 44