HomeMy WebLinkAbout05-15-2023 PB Agenda PacketCity of San Luis Obispo, Agenda, Planning Co mmission
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Agenda
PERSONNEL BOARD
PERSONNEL BOARD AGENDA
May 15, 2023 / 5:30 PM
Human Resources Dept. Conference Room,
994 Mill St., Suite 200, San Luis Obispo, CA 93401
The City of San Luis Obispo has returned to in-person meetings. Zoom participation will
not be supported. For those attending in-person, City facilities will be at limited capacity
and masks are strongly recommended.
INSTRUCTIONS FOR PUBLIC COMMENT:
Public Comment prior to the meeting (must be received 3 hours in advance of the
meeting):
Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's
Office at 990 Palm Street, San Luis Obispo, California, 93401.
Email - Submit Public Comments via email to advisorybodies@slocity.org.
In the body of your email, please include the date of the meeting and the item
number (if applicable). Emails will not be read aloud during the meeting.
Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell
your name, the agenda item number you are calling about, and leave your
comment. Verbal comments must be limited to 3 minutes. Voicemails will not be
played during the meeting.
*All correspondence will be archived and distributed to members, however, submissions
received after the deadline will not be processed until the following day.
Public Comment during the meeting:
Meetings have returned to an in-person format. To provide public comment
during the meeting, you must be present at the meeting location.
Electronic Visual Aid Presentation. To conform with the City's Network Access
and Use Policy, Chapter 1.3.8 of the Council Policies & Procedures Manual,
members of the public who desire to utilize electronic visual aids to supplement
their oral presentation are encouraged to provide display-ready material to the
City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's
Office at cityclerk@slocity.org or (805) 781-7100.
Personnel Board Agenda for May 15, 2023 Page 2
Monday, May 15, 2023
5:30 p.m. REGULAR MEETING
CALL TO ORDER: Chair Calvin Stevens
OATH OF OFFICE: Sharon Seitz, Patricia Ponce
ROLL CALL: Board Members Linda Mielke, Patricia Ponce, Sharon Seitz, Vice
Chair Jill LeMieux, and Chair Calvin Stevens
PUBLIC COMMENT: At this time, people may address the Committee about items not
on the agenda. Persons wishing to speak should put their name and topic in the questions
box. Comments are limited to three minutes per person. Items raised at this time are
generally referred to staff and, if action by the Committee is necessary, may be scheduled
for a future meeting.
CONSIDERATION OF MINUTES
1. Minutes of the Personnel Board Meeting of December 7, 2022.
BUSINESS ITEMS
2. Chairperson Election (LeMieux)
3. Review and Update Bylaws (Chairperson)
4. Overview of the Personnel Board’s Role (Domini)
5. Update on Human Resources Department Accomplishments and Priorities
(Domini)
ADJOURNMENT
The next Regular Personnel Board Meeting shall be held on an as needed basis. The
public will be given notice of this meeting at least 72 hours in advance.
Personnel Board Agenda for May 15, 2023 Page 3
The City of San Luis Obispo wishes to make all of its public meetings accessible to
the public. Upon request, this agenda will be made available in appropriate alternative
formats to persons with disabilities. Any person with a disability who requires a
modification or accommodation in order to participate in a meeting should direct such
request to the Human Resources Department at (805) 781-7250 at least 48 hours before
the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410.
Meeting audio recordings can be found at the following web address:
http://opengov.slocity.org/WebLink/Browse.aspx?id=26763&dbid=0&repo=CityClerk
Minutes – Personnel Board Meeting of December 7, 2022 Page 1
Minutes
PERSONNEL BOARD
Wednesday, December 7, 2022
Regular Meeting of the Personnel Board
CALL TO ORDER
A Regular Meeting of the San Luis Obispo Personnel Board was called to order on Wednesday,
December 7, 2022 at 5:30 p.m. by Chair Stevens with all Members present.
ROLL CALL
Present: Board Members Keith Dunlop, Judy Groat, Linda Mielke, Vice Chair Jill LeMieux,
and Chair Calvin Stevens
Absent: None
Staff: Human Resources Director Nickole Domini and Human Resources Manager Brittani
Roltgen
PUBLIC COMMENT ITEMS NOT ON THE AGENDA
None
--End of Public Comment--
APPROVAL OF MINUTES
1.Consideration of Minutes of the Regular Personnel Board Meeting of November 30, 2022.
PUBLIC COMMENT
None
--End of Public Comment--
ACTION: UPON MOTION BY BOARD MEMBER KEITH DUNLOP, SECONDED BY
BOARD MEMBER JUDY GROAT, CARRIED 5-0, the Personnel Board approved the
Minutes of the Regular Personnel Board Meeting of November 30,2022, as presented.
BUSINESS ITEMS
Minutes – Personnel Board Meeting of December 7, 2022 Page 2
2.Finalize 2023-25 Personnel Board Advisory Body Goals for Council Consideration
The Personnel Board reviewed and finalized the proposed 2023-25 advisory body goals for
City Council consideration.
1.Diversity, Equity, Inclusion
The City is committed to policies, practices, and structures that support the well-
being and empowerment of all residents, marginalized communities, and its
employees.
a.More fully utilize the expertise of the Personnel Board in providing input and
oversight into the organizational diversity, equity, and inclusion (DEI)
policies, programs, and practices.
b.Ensure sufficient resources (staff, consultant, and budgetary) are provided in
the 2023-25 Financial Plan to support changes to current human resources
processes to align with best practices in DEI in hiring, training, and
promotional policies, practices, and programs identified in the Office of
DEI’s 5-year strategic plan.
2.Fiscal Sustainability
As the City navigates through uncertain economic times, ensure the City prioritizes
employee engagement to reduce turnover and avoid costs associated with hiring and
onboarding staff.
a.Support employee engagement, wellness, and resiliency through various
avenues including employee surveys, adaptation of work policies, and
resources that support employee mental health.
b.Ensure appropriate resources are allocated to fund employee wages and
benefits with inflation in mind while remaining fiscally sustainable in
alignment with the Council adopted compensation philosophy and labor
relations objectives.
c.Consider additional flexibility in ways projects are funded.
d.Ensure appropriate resources are allocated for the above in the 2023-25
Financial Plan.
3.City Employee Workforce Development
Employees who understand how their work connects to the City’s mission, vision,
values, and goals are empowered to make a difference through serving the
community of San Luis Obispo.
a.Support and prioritize employee development and growth through investing
in resources to lead, train, and develop all employees and onboard new and
transitioning employees.
b.Maintain open communication throughout all levels of organization to report
share progress on and impacts of staff projects and Major City Goals.
c.Establish, encourage, and facilitate pathways to career development.
Minutes – Personnel Board Meeting of December 7, 2022 Page 3
Public Comment
None
--End of Public Comment--
ACTION: UPON MOTION BY BOARD MEMBER LINDA MIELKE, SECONDED BY
KEITH DUNLOP, CARRIED 5-0, to finalize the proposed Personnel Board advisory body
goals for Council Consideration as part of the 2023-25 Financial Plan.
ADJOURNMENT
The meeting was adjourned at 5:49 p.m.
APPROVED BY THE PERSONNEL BOARD: 05/15/2023