HomeMy WebLinkAbout05-20-2014 C13 Council Fund TransferCity of San Luis Obispo, Council Agenda Report, Meeting Date, Item Number
FROM: Michael Codron, Assistant City Manager
Prepared By: Shannon Sims, Council and Administration Assistant
SUBJECT: COUNCIL PROFESSIONAL DEVELOPMENT FUND TRANSFER
RECOMMENDATION
Authorize staff to transfer funds from Vice Mayor Carlyn Christianson’s professional allowance
account to Council Member John Ashbaugh’s professional allowance account to cover the cost
of attendance at the 2014 International Town-Gown Association (ITGA) Annual Conference.
DISCUSSION
Background
The City Council and Mayor are allocated funding for professional development - including
travel, conferences, meetings, dues, and start-up costs - as part of the Administration Department
budget. Chapter 2, Section 2.3, of the City Council Policies and Procedures Manual provides the
policy that enables each Council Member this allowance for professional development.
Chapter 2.5, General Procedures and Limitations, states that, “The Mayor and each Council
member is expected to plan business activities so as to stay within his/her budget. When
exceptional circumstances require that additional amounts be allocated to accounts, formal
Council action shall be required.” Further, Chapter 2.5.1 – Accounting, states, “If any account
is depleted prior to the end of the fiscal year, additional allocations shall require a specific
action of the City Council.”
Council Member Ashbaugh has requested to represent the City by attending the upcoming 2014
ITGA Annual Conference in Clemson, South Carolina, June 1 – 4, 2014. Estimated expenses to
attend this conference are approximately $1,769.50. Itemization of estimated expenses below:
$525.00 Registration
$396.00 Lodging (4 nights @ approximately $99/night)
$548.50 Flight (round-trip)
$225.00 Meals (breakfast & dinners - lunches provided with conference registration)
$75.00 Transportation
Council Member Ashbaugh has $329.34 available in his account; falling short of meeting the
conference expenses. Vice Mayor Christianson has $2,201.18 remaining in her personal
allowance account and has agreed to transfer funds to cover the cost of this travel if Council
approves. If the transfer is approved by the Council, Council Member Christianson will have
$431.50 left in her account to cover professional development costs for the remainder of this
fiscal year.
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FISCAL IMPACT
No fiscal impact. Funds transferred from Vice Mayor Christianson’s account will not exceed
overall budgeted funds for Council professional development.
ALTERNATIVES
Deny the requested transfer of funds from Vice Mayor Carlyn Christianson’s professional
allowance account to Council Member John Ashbaugh’s professional allowance account.
ATTACHMENT
Relevant Council Policies and Procedures Sections
t:\council agenda reports\2014\2014-05-20\council fund transfer (codron-sims)\council agenda report - ashbaugh funds transfer request.docx
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