HomeMy WebLinkAboutItem 4a. Grant Process Review Item 4a
Human Relations Commission
Agenda Report
For Agenda of: 6/7/2023
Item Number: 4a
FROM: Nestor Veloz-Passalacqua, Diversity, Equity, and Inclusion Manager
Phone Number: (805) 781-7073
E-mail: nveloz@slocity.org
SUBJECT: GRANT PROCESS REVIEW
RECOMMENDATION
Provide feedback about the Human Services Grant and the Diversity Equity Inclusion
High Impact Grant processes to improve future grant cycles.
BACKGROUND
The Human Relations Commission has been the advisory body in the City of San Luis
Obispo that administers and reviews the Human Services Grant (formally known as
Grants in Aid) and provides funding recommendations for City Council. Additionally, in
2022, the Human Relations Commission began administering the Diversity Equity
Inclusion High Impact Grant. With these two grants being a part of the 2023 -2025
workplan, a review of the grant processes is needed to ensure the success of the grant
program. Though the Human Relations Commissions is not involved with the application
process of the Community Development Block Grant, it is the advisory body that holds a
public hearing and votes on recommendations to go before Council.
NEXT STEPS
With the input from Commissioners on pre award, award, and post award, staff consider
the feedback as a greater review of the grant program is taking place.
ATTACHMENTS
A - Grant Program Review
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Diversity Equity Inclusion Grant Program Review
This will be used for discussion during the June HRC Meeting. We will be reviewing in 3
parts to best understand opportunities to strengthen different components of the
process. It will be divided into: Pre-Award, Award, & Post Award.
Pre-Award
The pre-award stage
involves everything that
happens before the grant
recipient is officially
chosen/notified, including
planning, application,
and review process.
1. Development of funding criteria, finalizing application, finalizing
timeline and communication plan
2. Collection of applications
3. Review of applications through subcommittee, City staff following
up on any questions with application
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Award
The award stage is
where the Grantmakers
award the grant, work
with awardees on final
agreement, and award
funds.
1. Subcommittee presentation to HRC, public hearing, and
presentation to Council
2. Notification to all applications status of application and amount
awarded.
3. Creation of contracts/agreements and distributing funds
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Post-Award
After the grant
agreement has been
signed and the funds
have been disbursed, the
post-award stage begins.
This is the stage where
the grantor and recipient
work to ensure any
expectations or
requirements outlines in
the agreement are being
met. This stage includes
implementation,
monitoring, and closeout
of the grant program.
1. HRC liaison assignments
2. Midyear and end of year report and updates to HRC, updates on
progress of grant funds, and informing HRC/Staff on events.
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