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Home My WebLink About06-14-2023 PRC Agenda PacketCity of San Luis Obispo, Agenda, Planning Commission Agenda PARKS AND RECREATION COMMISSION Parks and Recreation Commission June 14, 2023 Ludwick Community Center – 864 Santa Rosa Street The City of San Luis Obispo has returned to in -person meetings. Zoom participation will not be supported. For those attending in-person, City facilities will be at limited capacity and masks are strongly recommended. INSTRUCTIONS FOR PUBLIC COMMENT: Public Comment prior to the meeting (must be received 3 hours in advance of the meeting): Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401. Email - Submit Public Comments via email to advisorybodies@slocity.org. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting. Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. All voicemails will be forwarded to the members and saved as Agenda Correspondence. Voicemails will not be played during the meeting. *All correspondence will be archived and distributed to members, however, submissions received after the deadline will not be processed until the following day. Public Comment during the meeting: Meetings have returned to an in-person format. To provide public comment during the meeting, you must be present in the Library Community Room, 995 Palm Street. Zoom participation will not be supported. The Parks and Recreation Department is located 1341 Nipomo Street, San Luis Obispo. If you have questions, contact the City Clerk's Office at cityclerk@slocity.org or (805) 781-7100. Parks and Recreation Committee June 14, 2023 2 | Page Wednesday, June 14, 2023 5:30 p.m. RESCHEDULED MEETING Ludwick Community Center 864 Santa Rosa Street CALL TO ORDER: Chair - Bob Spector ROLL CALL : Vice Chair - Kari Howell, Commissioners - Rick Blair, Kari Duperron, Toni Kincaid, Kris Roudebush, and Adam Stowe PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should come forward and state their name and address. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. CONSIDERATION OF MINUTES 1. Minutes of the Parks and Recreation Committee of May 3, 2023 CONSENT ITEMS NA BUSINESS ITEMS 2. Receive Staff Report on Status Update on Righetti Ranch and Emerson Park Projects (Hyfield – 30 min) a. Righetti Ranch Park System Updated and Review Final Concept Plans b. Discuss Emerson Park Initial Concept Plans and Outreach Event 3. PRC Discussion Regarding Assigning of a Potential Sub-Committee to Assist in Updating the Level Of Service Status (LOS) in Support of the Parks + Recreation Blueprint for the Future (Chair/Staff - 15 min): a. Identify if one to two current Commissioners are interested in serving as a sub- committee to assess and update the 2020 Level of Service for parks and recreation related amenities based on the recent and the approved forecasted development projects in support of the Blueprint for the Future. b. Establish an estimated timeline to report back to RPC and Staff on findings and updated LOS to be evaluated at future PRC meeting. Parks and Recreation Committee June 14, 2023 3 | Page 4. Receive Staff Report on Parks and Recreation Department Program and Activities Update (25 min) a. Senior Center/Programs, Youth Services, Community Services, Volunteer Program, Public Art, Ranger Service, and General Department -wide Updates (Burger) b. Updates: Projects, Aquatics, Golf, Facilities (Hyfield) SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS 5. Subcommittee Liaison Reports (Chair– 15 minutes) a. Adult and Senior Programming: (Commissioner Blair) b. Active Transportation Committee: (Vice Chair Howell) c. Youth Sports Association: (Commissioner Stowe) d. Jack House: (Commissioner Kincaid) Communication: ADJOURNMENT To the Regular Meeting of the Parks and Recreation Committee as approved by the PRC to Wednesday , August 2, 2023, at 5:30 p.m. to be in-person at City Hall (990 Palm Street). The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx City of San Luis Obispo, Agenda, Planning Commission DRAFT Minutes PARKS AND RECREATION COMMISSION Parks and Recreation Commission May 3, 2023 City Hall Council Chambers – 990 Palm Street The City of San Luis Obispo has returned to in-person meetings. Zoom participation will not be supported. For those attending in-person, City facilities will be at limited capacity and masks are strongly recommended. INSTRUCTIONS FOR PUBLIC COMMENT: Public Comment prior to the meeting (must be received 3 hours in advance of the meeting): Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401. Email - Submit Public Comments via email to advisorybodies@slocity.org. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting. Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. All voicemails will be forwarded to the members and saved as Agenda Correspondence. Voicemails will not be played during the meeting. *All correspondence will be archived and distributed to members, however, submissions received after the deadline will not be processed until the following day. Public Comment during the meeting: Meetings have returned to an in-person format. To provide public comment during the meeting, you must be present in the Library Community Room, 995 Palm Street. Zoom participation will not be supported. The Parks and Recreation Department is located 1341 Nipomo Street, San Luis Obispo. If you have questions, contact the City Clerk's Office at cityclerk@slocity.org or (805) 781-7100. Parks and Recreation Committee DRAFT Minutes May 3, 2023 2 | P a g e Wednesday, May 3, 2023 5:30 p.m. REGULAR MEETING Council Chambers 990 Palm Street CALL TO ORDER: Chair Bob Spector called the meeting to order at 5:30 p.m. ROLL CALL : Present: Chair Bob Spector, Vice Chair Kari Howell, Commissioners, Rick Blair, Kari Duperron, Toni Kincaid, Adam Stowe. Kris Roudebush (6 p.m. arrival) Staff: Parks and Recreation Director Greg Avakian Recreation Manager Devin Hyfield Recreation Manager Meghan Burger Administrative Assistant III Lisa Russell PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should come forward and state their name and address. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. John McKenzie: Friends of SLO City Dog Park. The Righetti Ranch Pocket Park could be used for a community garden instead. The dog park at Linear Park (bordering the railroad) needs to be bigger and could be used by both neighborhoods (Righetti, French). CONSIDERATION OF MINUTES 1. Minutes of the Parks and Recreation Committee of April 12, 2023. Carried 7:0 a. Ayes: Howell, Blair, Dupperon, Kincaid, Stowe, Roudebush, Spector. b. Noes: None c. Abstain: None d. Absent: None CONSENT ITEMS NA Parks and Recreation Committee DRAFT Minutes May 3, 2023 3 | P a g e BUSINESS ITEMS 2. Receive Staff Report and Update on Righetti Ranch Park System (Avakian/Long – 75 minutes) a. Review and discuss proposed layouts for the Community Park (Fall 2024), Linear Park (early 2024), and Pocket Park (Spring/Summer 2024) in the Orcutt Area/Righetti Ranch Park project. b. Provide direction to staff and designers on the preferred draft layout options to proceed with final layout preparation. c. Presentation by Erica Long (City Project Manager) and Chris Dufour (RRM Design Group). Preliminary survey results were presented: 975 community responses received from the survey so far. The survey is open until May 10. The various park options were reviewed in detail. Two concept options were presented for the Community Park (11.25 acres). Two concept options presented for Linear Park (1.16 acres). One option was presented for the Pocket Park (0.2 acres). d. Viewing of the different concept designs by the Commission and the Public took place, followed by discussion and recommendations. John McKenzie: Linear Park comments. More parking desired. Commission comments: Toni Kincaid: Preferred Option 2 with more parking. Linear Park - No picnic area. More parking. Pocket Park needs a water station. Kari Dupperon: Pocket Park - Small tables needed for chess or other activities. Linear Park - What is the demand for a Community Garden? Community Park - option 2 is preferred. Also, a special needs playground area. Director Avakian: Special needs playground areas are being addressed moving forward and are identified in the Parks & Rec Blueprint (master plan). Commissioner Roudebush: Community Park option 2 is preferred. Playground accessibility needs to be considered. Linear Park - More parking is needed, especially for those using the garden plots. Commissioner Stowe: Community Park option 2 is preferred. Six pickle ball courts and bike pump tracks are good. Linear Park - Option 1 is preferred with modifications. More garden plots. Pocket Park - Great design, add more tables. Commissioner Blair: Linear Park - More parking and more dog space. Pocket Park - very good, perhaps more tables. Community Park - Basketball courts near the street is a concern. Option 2 parking is good with some adjustments. A stage or performance area would be great. Vice Chair Howell: Community Park - Too many pickleball courts. Option 2 is good. Very accessible. We should be planning for accessibility in all the playgrounds. Linear Park - I really like the picnic area and engagement activities. Pocket Park - adding water station is good. Art and art installation could be added. Community engagement in participation of creation. Parks and Recreation Committee DRAFT Minutes May 3, 2023 4 | P a g e Chair Spector: A family friendly theme for all the parks. Central focal areas are needed in all the parks. Parking is very important. More trees. More seating. Multi-use areas for a variety of events are needed. Dog park should be bigger if possible. Pickleball court areas could be adjusted/modified. A gazebo/stage area should be included. Fencing options need to be discussed and looked at as part of the plan. Including art of some sort would be good. Community garden quantity should be discussed further. Bike path details are also important. Chair Spector: Commission final comments? Could Park Maintenance review these plans as they will be maintaining the areas? Also, a water station at pocket park is necessary. Director Avakian: Thank you Commission for your commitment and attention to these plans and goals. Avila Ranch (park system) is coming (soon) and will have a lot of these same amenities. Accessibility means many things for our community. Transit, connectivity, and art is part of the blueprint. Noise and lights are things we always consider in the design. Even sports noise is considered. Lighting regulations and proximity to neighborhoods must be considered as there is a surrounding neighborhood. Parks Maintenance is part of the planning process and design group. Chair Spector: Shuttle busses to park events could be possible. Erica Long: We have met with Parks Maintenance. Skating (roller) areas have also been proposed. Could be dual purpose with Pickleball or Tennis. Commissioner Spector: There is value in a multi-use mind set for reviewing the options. Commissioner Dupperon: Various basket heights are needed for different age groups. Commissioner Roudebush: Lighting considerations. No later than 9 pm. Lower field lighting may not be needed. Commissioner Blair: Need lighting for sports courts (tennis, pickleball, basketball). Director Avakian: Lighting timelines can be adjusted with technology (e.g, 8pm, 9pm). (Staff need direction on consideration of which amenities should be lighted is the point). Vice Chair Howell: Parking areas must be well lit. 3. Receive Report on Current Spring and Summer Program Enrollments and Waitlists (Burger/Hyfield – 15 minutes) a. Staff to present and discuss the current enrollment numbers related to spring and summer program registrations highlighting impacted programs and activities that traditionally encumber waitlists. b. Meghan Burger provided an in-depth overview of summer programs, policies, costs, and staffing. Subsequently, school year 2023-24 enrollment reviewed. Discussion on a variety of childcare options available, and monitoring waitlists on specific programs related to childcare and after school programming. c. Commission asks for follow-up to review the outcome of the summer school programs. d. Devin Hyfield provided a detailed overview of the SLO Swim Center Summer programming and registration numbers for spring and summer. Will also provide an update at next meeting on waitlists. Parks and Recreation Committee DRAFT Minutes May 3, 2023 5 | P a g e 4. Receive Parks and Recreation Department Program and Activities Update (20 minutes) a. Ranger Service, Project Status, General Department-wide Updates (Avakian) a. Wilderness Wednesday and partnerships with local agencies. Volunteer workdays. b. Budget and financial plan overviewed. c. Parks Projects review and updated timelines b. Youth Services, Community Services (Senior Programming and Youth Sports), Volunteer Program, Public Art (Burger) c. Aquatics, Golf, Facilities (Outdoor/Indoor Facilities), Citywide Special Events (Hyfield) SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS 5. Subcommittee Liaison Reports (Chair– 15 minutes) a. Adult and Senior Programming: (Commissioner Blair) - Expanding programs. b. Active Transportation Committee: (Vice Chair Howell) - Next meeting May 20. Working with P&R staff. c. Youth Sports Association: (Commissioner Stowe) - No report d. Jack House: (Commissioner Kincaid) - First concert was successful and included 30+ tours. This Saturday is the next concert. Communication: Consideration of summer meeting cancellations based on schedules to be discussed. ADJOURNMENT at 8:22 p.m. To the Regular M eeting of the Parks and Recreation Committee as approved by the PRC to Wednesday , June 7 , 2023, at 5:30 p.m. to be in-person at City Hall (990 Palm Street). The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx City of San Luis Obispo, Council Agenda Report, Meeting Date, Item Number Parks and Recreation Commission AGENDA REPORT TO: Parks and Recreation Committee SUBJECT: FINAL REVIEW OF PROPOSED ORCUTT AREA / RIGHETTI RANCH PARK PROJECT Prepared by: Erica Long, Project Manager RECOMMENDATION 1. Final review of the proposed layouts (Attachment A) for the Community Park, Linear Park, and Pocket Park in the Orcutt Area / Righetti Ranch Park project. 2. Provide any additional direction to Staff on the conceptual layouts to proceed to construction documents. DISCUSSION Background The Orcutt Area is in the south-eastern portion of San Luis Obispo and includes subdivisions such as Righetti Ranch, Bullock Ranch, Taylor Ranch, Vinifera, Jones Ranch, and Vintage Apartments. The boundaries include Orcutt Road, Tank Farm Road and the Union Pacific Railroad. The plans for this area include three new parks – 11.25-acre community park (at Tiburon Way and Ranch House Road), 1.16-acre linear park (Tiburon Way and Righetti Ranch Road), and 0.2-acre pocket park (Twin Creek Road and Righetti Ranch Road). This comprehensive park system is required by the conditions of approval of the Orcutt Area Specific Plan and the Righetti Ranch Development. These parks were originally planned with the development and conceptual designs were created in 2016. Due to the recently implemented Parks and Recreation Blueprint for the Future: 2021-2041 (master plan) the consultant updated the conceptual designs to meet the recreational needs of the residents living in the community and the City as a whole. The current project scope is to design and build three new parks based on the recommendations from the public, staff, and the Parks and Recreation Commission. Amenities currently included in the Linear Park conceptual layouts are a small parking area, garden plots, compost area, locked storage shed, hydration station, two fenced dog areas, and a shaded seating area. The Community Park conceptual design includes parking lots, tennis courts, pickleball courts, basketball courts, playground equipment (0-5 ages and 5-12 ages), restroom, hydration stations, shaded seating, BBQ/picnic area, bike and walking paths, soccer fields, bike pump track, pedestrian bridges to park amenities, and possible future expansion of a dirt bicycle skills trail. The Pocket Park amenities include seating, lawn area, a table, and landscape for butterflies. Meeting Date: June 14, 2023 Item Number: #2 Orcutt Area/Righetti Ranch Parks Project Page 2 The City is working with RRM Design Group to design the parks. RRM Design Group created conceptual layouts based on the Parks and Recreation Blueprint for the Future: 2021-2041 and community feedback. Public Outreach The public’s input about its parks and park amenities is a critical foundational step that staff facilitates with all projects in parks. City staff conducted an in-person Open House at the Ludwick Community Center on April 11, 2023 attended by approximately 200 community members, as well as promoted an online survey from April 2023 through May 2023 to receive community input on the project components for the design with over 1,000 responses. Previous Parks and Recreation Commission Meeting On May 3, 2023, staff presented an overview of the public engagement process for three new parks in Orcutt Area / Righetti Ranch neighborhood and two conceptual layouts for the Community and Linear Parks and one conceptual layout for the Pocket Park to the Parks and Recreation Commission and the public. Staff received feedback from the commission and the public on the preferred layouts and features to include in the final design. Staff used input from the meeting to update the design features and produce one revised layout for each park. The revised layout for the Community Park incorporates two parking lots (133 parking spaces), two restrooms, two tennis courts (lighted), eight pickleball courts (lighted), two basketball courts (lighted), playground equipment (2-5 ages and 5-12 ages), four hydration stations, shaded seating, BBQ/picnic area, bike and walking paths, two soccer fields, a bike pump track, pedestrian bridges to park amenities, two bocce courts, and possible future expansion of a dirt bicycle skills trail. The revised layout for the Linear Park incorporates fifteen garden plots, two fenced dog areas, picnic tables, a compost area, a maintenance shed, hydration station, and an expanded parking lot (22 parking spaces). The revised layout for the Pocket Park includes tables, benches, and a hydration station. PARKS AND RECREATION COMMISSION CONSIDERATION / NEXT STEPS The Parks and Recreation Commission purview is to review and make recommendations for changes which could have an impact on the City’s parks and park facilities. Staff reviewed all feedback from both public outreach events, survey responses, community submitted comments via email, and PRC recommendations and feedback from April and May meetings. This feedback was synthesized, and staff worked directly with RRM Design to produce the revised layouts. ATTACHMENTS A. Community Park, Linear Park and Pocket Park Conceptual Layouts and Renderings