Loading...
HomeMy WebLinkAbout06-20-2023 Agenda City Council AGENDA Tuesday, June 20, 2023, 5:30 p.m. Council Chambers, 990 Palm Street, San Luis Obispo The City of San Luis Obispo has returned to in-person meetings. Zoom participation will not be supported. For those attending in-person, the Council Chamber will be at limited capacity and masks are strongly recommended. Council meetings may be viewed remotely on Channel 20 and the City's YouTube Channel: http://youtube.slo.city INSTRUCTIONS FOR PUBLIC COMMENT: Public Comment prior to the meeting (must be received 3 hours in advance of the meeting): Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401. Email - Submit Public Comments via email to emailcouncil@slocity.org. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting. Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. Voicemails will not be played during the meeting. *All correspondence will be archived and distributed to councilmembers, however, submissions received after the deadline will not be processed until the following day. Public Comment during the meeting: Meetings have returned to an in-person format. To provide public comment during the meeting, you must be present in the Council Chambers. Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy, Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire to utilize electronic visual aids to supplement their oral presentation are encouraged to provide display-ready material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's Office at cityclerk@slocity.org or (805) 781-7114. 1.CALL TO ORDER Mayor Erica A. Stewart will call the Regular Meeting of the San Luis Obispo City Council to order. 2.PLEDGE OF ALLEGIANCE Vice Mayor Jan Marx will lead the Council in the Pledge of Allegiance. 3.PRESENTATIONS 3.a JUNETEENTH PROCLAMATION Mayor Stewart will present a proclamation declaring the third Saturday in June as "Juneteenth Day." 3.b INTRODUCTIONS - COMMUNITY SERVICE OFFICERS AND SENIOR OFFICERS WITH THE POLICE DEPARTMENT Police Chief Rick Scott will introduce three new Community Service Officers and new senior officers. 3.c RECOGNITION OF COMMUNITY DEVELOPMENT DIRECTOR MICHAEL CODRON'S RETIREMENT City Manager Derek Johnson will present a proclamation recognizing the retirement of Michael Codron, City of San Luis Obispo Community Development Director. 3.d INTRODUCTION & OATH OF OFFICE - TIMMI TWAY, COMMUNITY DEVELOPMENT DIRECTOR City Manager Derek Johnson will introduce Timmi Tway, the new Community Development Director. City Clerk Teresa Purrington will administer CDD Director Tway's Oath of Office. 3.e CITY MANAGER REPORT Receive a brief report from City Manager Derek Johnson. 4.PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items. 5.CONSENT AGENDA Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit. Recommendation: To approve Consent Calendar Items 5a to 5l. 5.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation: Waive reading of all resolutions and ordinances as appropriate. 5.b MINUTES REVIEW - JUNE 6, 2023 COUNCIL MINUTES Recommendation: Approve the minutes of the City Council meeting held on June 6, 2023. 5.c AUTHORIZE COLLECTION OF DELINQUENT SOLID WASTE COLLECTION AND DISPOSAL ACCOUNTS Recommendation: Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the San Luis Obispo County Assessor to assess amounts due on delinquent Solid Waste Collection and Disposal Accounts as liens against the properties.” 5.d DOWNTOWN SLO AGREEMENT 2023-25 Recommendation: Authorize the City Manager to finalize and approve the two-year agreement with Downtown SLO and other agreements as needed to execute the Downtown related initiatives in the 2023-25 Financial Plan. 5.e COMMUNITY PARTNERSHIP AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO AND THE SENIOR CENTER EXECUTIVE BOARD Recommendation: Authorize the City Manager to execute an updated five-year community partnership agreement with the Senior Center Executive Board for continued use and operation of the Senior Center facility, located at 1445 Santa Rosa Street. 5.f CONSIDERATION OF THE 2022-2023 DEI SLO BUSINESS GRANT FUNDING RECOMMENDATIONS Recommendation: 1.As recommended by the Human Relations Commission, approve the 2022- 2023 DEI SLO Business Grant funding allocations in the amount of $150,000; and 2.Authorize the City Manager to execute agreements with each grant recipient. 5.g AUTHORIZATION TO ADVERTISE CORPORATION YARD FUEL ISLAND AND WASH STATION REHABILITATION, SPECIFICATION NO. 2000075-9.01 Recommendation: 1.Approve the Project Plans and Special Provision for the Corporation Yard Fuel Island and Wash Station Rehabilitation, Specification Number 2000075-9.01; and 2.Authorize staff to advertise for bids; and 3.Authorize the City Manager to award the construction contract for the bid total if the lowest responsible bid is within the Publicly Disclosed Funding limit of $700,000; and 4.Authorize the City Engineer to approve Contract Change Orders up to the available project budget; and 5.Authorize an appropriation of $300,000 from the Capital Projects Reserve Fund to the project account (2000075-9.01); and 6.Authorize the Finance Director to return unspent Capital Reserve funding to the Capital Projects Reserve Fund balance after project completion; and 7.Authorize the Financial Director, upon completion of the project, to transfer the proportional project cost from the appropriate Enterprise Funds to the General Fund to support the project; and 8.Adopt a Draft Resolution entitled, “A Resolution of City Council of the City of San Luis Obispo, California, authorizing use of Capital Projects Reserve fund to support the Corporation Yard Fuel Island and Wash Station Rehabilitation, Specification Number 2000075-9.01.” 5.h AUTHORIZATION TO ADVERTISE THE MISSION PLAZA CONCEPT PLAN PHASE 1 INCLUDING MISSION PLAZA RESTROOM, CAFÉ KIOSK, ART KIOSK, AND PARK LIGHTING REPLACEMENT PROJECT, SPECIFICATION NO. 91439- 01 Recommendation: 1.Approve the project plans and specifications for the Mission Plaza Restroom and Kiosk project, Specification No. 91439-01; and 2.Authorize staff to advertise bids; and 3.Authorize the City Manager to award the Construction Contract for the bid total if the lowest responsible bid is within the Publicly Disclosed Funding Limit of $2,400,000; and 4.Authorize the City Engineer to approve Contract Change Orders up to the available project budget; and 5.Authorize staff to procure a temporary restroom trailer for the duration of the project within the available project budget; and 6.Approve the sole source of Steven Handelman Studios Light Fixtures including exterior wall fixtures and pedestrian park pole light fixtures for all Mission Plaza; and 7.Authorize the advertisement of a Request for Proposal (RFP) for a lease tenant for the Café Kiosk in a form approved by the City Attorney; and 8.Authorize the City Manager to execute the agreement with the preferred tenant. 5.i 2023 UPDATE TO THE SLO CLIMATE COALITION MEMORANDUM OF UNDERSTANDING Recommendation: Approve the updated Memorandum of Understanding between the City of San Luis Obispo and the SLO Climate Coalition. 5.j PROHOUSING DESIGNATION PROGRAM APPLICATION Recommendation: Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing application to and participation in the Prohousing Designation Program” authorizing the City Manager to: 1.Submit a Prohousing Designation Program application to the California Department of Housing and Community Development (HCD); and if the application is approved by HCD, 2.Execute all documents deemed necessary or appropriate to participate in the Prohousing Designation Program. 5.k AUTHORIZATION TO ADVERTISE RUTH AND IRIS STREETS’ CULVERT REPLACEMENT, SPECIFICATION NUMBER 2090742-01 Recommendation: 1.Approve the project plans and specifications for Ruth and Iris Streets’ Culvert Replacement, Specification Number 2090742-01; and 2.Authorize staff to advertise for bids; and 3.Authorize the City Manager to award the construction contract for the lowest responsible bid if within the Engineer’s Estimate of $275,000; and 4.Authorize the City Engineer to approve Contract Change Orders up to the available project budget. 5.l AUTHORIZATION TO APPLY FOR THE CALIFORNIA FIRE FOUNDATION 2023 STATEWIDE CLIMATE-RELATED WILDFIRE & DISASTER PREVENTION AND PREPAREDNESS GRANT Recommendation: 1.Authorize the Fire Department to apply to the California Fire Foundation 2023 state-wide climate-related wildfire & disaster prevention and preparedness grant in an amount up to $25,000 and sign a required City Council Authorization Letter; and 2.Authorize the City Manager, or their designee, to execute the grant documents and approve the budget changes necessary to appropriate the grant amount upon notification that the grant has been awarded. 6.PUBLIC HEARING AND BUSINESS ITEMS 6.a FIRE DEPARTMENT 2022 ANNUAL REPORT (Estimated Time: 45 minutes) Recommendation: Receive and file the Fire Department’s 2022 Annual Report. 6.b POLICE DEPARTMENT 2021-2022 CRIME COMPARISON AND MILITARY EQUIPMENT USE ANNUAL UPDATE (Estimated Time: 60 minutes) Recommendation: Receive and file the 2022 Police Department Crime Report and Military Equipment Use Annual Report. 6.c ADOPTION OF THE BROADBAND PLAN (Estimated Time: 45 minutes) Recommendation: 1.Receive and adopt the Broadband Plan; and 2.Authorize staff to apply for any current and future grant opportunities that become available to support Broadband Plan implementation; and 3.Amend the Fiscal Year 2023-2024 Capital Improvement Project List to include a project titled “Broadband Plan Implementation” (Project No. 2001063) utilizing funds (SLFRF/ARPA) previously allocated by Council for the Broadband Study; and 4.Authorize staff to advertise a Request for Proposals for the “Broadband Plan Implementation” project in a form approved by the City Engineer and City Attorney, with a scope of design and engineering for implementation of Phase 1 and Phase 1B of the conceptual network design; and 5.Authorize the City Manager to award the design and engineering contract if within the project budget. 7.LIAISON REPORTS AND COMMUNICATIONS Not to exceed 15 minutes. Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) 8.ADJOURNMENT The City Council will hold a rescheduled Regular Meeting on Tuesday, July 11, 2023 with Closed Session at 4:30 p.m. in the Council Hearing Room and the Regular Meeting at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo. The Council will not meet on their regularly scheduled meeting day, July 4, 2023, due to the Independence Day holiday. LISTENING ASSISTIVE DEVICES for the hearing impaired - see the Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7114 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. City Council meetings are televised live on Charter Channel 20 and the City's YouTube Chanel: http://youtube.slo.city. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website https://www.slocity.org/government/mayor-and-city-council/agendas-and-minutes. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781- 7114.