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HomeMy WebLinkAboutItem 8a. Study Session - Consider deferring formation of new Preferential Parking Permit Districts Item 8a Department: Public Works Cost Center: 5101 For Agenda of: 7/11/2023 Placement: Study Session Estimated Time: 45 Minutes FROM: Matt Horn, Public Works Director Prepared By: Gaven Hussey, Parking Program Manager SUBJECT: COUNCIL CONSIDERATION OF DEFERRED FORMATION OF NEW PREFERENTIAL PARKING PERMIT DISTRICTS RECOMMENDATION Receive a presentation on the status of the Preferential Parking Permit District Program including issues facing the City’s Parking Services Program; and either: 1. Defer the establishment of new parking districts until Council provides direction on policy and program elements that were identified by the Access and Parking Management Plan. This action would require Council to adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, temporarily deferring new Preferential Parking Permit Districts; or 2. Direct Staff to conduct outreach and return with a recommendation after outreach on next steps; or 3. Provide direction to staff to continue the Preferential Parking Permit District program under current adopted policies. POLICY CONTEXT California Vehicle Code (CVC) section 22507 allows local authorities, by Ordinance or Resolution, to establish preferential parking privileges for permitted residents, merchants, and their guests. City Council adopted, by Ordinance, Municipal Code sections 10.36.170 et seq. allowing for the establishment of preferential parking permit districts by Resolution. City Council has the authority to determine the number of parking permits issued per addressed unit, the days, and hours that the permits are valid, and which type of properties are eligible to receive permits. The Access and Parking Management Plan (APMP) provides the framework to develop strategies that align the Preferential Parking District Program with other City policies and Major City Goals. The updated APMP provides recommendations on policy revisions to correctly align the Preferential Parking Permit District Program with current utilization and community needs. DISCUSSION Page 457 of 465 Item 8a Parking District Historical Overview The first preferential parking permit district was established in 1979 in what is referred to as the Alta Vista Parking District near the southern boundary of the Cal Poly campus. The intent of the district was to limit Cal Poly related parking in the neighborhood and to improve the overall ‘quality of life’ for the residents. Since then, the City has established eleven (11) additional parking districts, expanded existing districts multiple times, and received requests to establish many more. A map of the existing parking districts is included as Attachment B. Parking districts historically have been limited to areas that are predominately residential and participation is restricted to only residential properties with four or fewer units. The four or fewer unit restriction aligns with the City’s Zoning Regulations, which require residential properties of more than four units to provide parking on -site for residents as well as guests (SLOMC 17.72.030). This limitation was a significant issue for the Dana Street neighborhood because there are five multi-family properties intermixed with single- family residential and commercial properties on that street. City Council developed a unique solution for this unique area at the March 2, 2021 Council meeting and introduced an ordinance amending the Municipal Code language to allow multi-family properties of five to eight units on Dana Street to participate in the parking district prog ram and to receive permits. Around the same time of the Council meeting, staff began to receive requests from business owners to establish a parking district in a non -residential area, the South Higuera, Tank Farm, and Suburban Road area. Council adopted changes to the Municipal Code to allow commercial properties the ability to participate and form Preferential Parking Permit Districts on February 15, 2022. Council took action again on April 19, 2022 by adopting an ordinance to allow for Limited Daytime Use Permits to address the needs of commercial properties in or directly adjacent to the Dana Street Parking District. The unique needs of the Dana Street Preferential Parking Permit District and the inclusion of commercial properties in Preferential Parking Permit District led staff to consider possible revisions to the Preferential Parking Permit District Program which is a future work program item that is in the 2023 update to the Access and Parking Management Plan. The upcoming rate study in the fall of 2023 will also provide some insight into elements of the Preferential Parking Permit District Program, particularly around the equity and cost recovery of fees and a full work program task to analyze the existing Preferential Parking Permit District Program is not scheduled or forecasted at this time. District Requests and Staff Resources Parking Services Program typically receives four to six requests annually to form new Preferential Parking Permit Districts, with roughly twelve to twenty hours of staff time dedicated to outreach and planning associated with each initial district request depending on the proposed size and scope of the district. Typically, new district requests do not have adequate resident support and the process generally requires staff to provide two to three days of effort to this process regarding the formation of each district requested. Page 458 of 465 Item 8a If the district receives initial resident approval, staff will spend an additional week and a half to two weeks time on summarizing the process for the district before it returns to Council for review and formation consideration. If approved, additional staff time is then committed to implement the district, and notice residents of the approval and how to secure permits. Staff will spend an additional two to five days contracting and installing signage, and another week assisting with permit issuance, noticing, and response to inquiries. In total between seventeen and twenty - three days of staff time are needed to support each new district. Staff also spend roughly three weeks annually maintaining and replacing Preferential Parking Permit District signage and between two to three weeks assisting with permit setup and issuance for all current districts. Formation of any new district is a time intensive effort. Currently, the Parking Services Program has received six separate new Preferential Parking District requests this calendar year and has met with two groups that had sufficient resident support to begin discussions. A copy of the general areas (the boundaries have not been fully defined for each proposed district) are included as Attachment C. Through those discussions, both groups ultimately opted to try other methods and seek additional residential support before requesting to form a district. Approximately six to nine months elapses f rom the time a request is received to when it is brought to Council for consideration. If approved, implementation of a new district or existing district expansion can take an additional three months depending on the availability of equipment and materials to establish a new district. Deferral of New District Formation Requests The Parking Services Program has struggled to keep up with the increase in petitions and necessary outreach for Preferential Parking Permit Districts this year. Revisions to the program could help reduce staff time committed to developing and guiding residents through the initial process of establishing eligibility to form districts. Strategies outlined in the Access and Parking Management Plan can help shape the criteria for establishing districts, but staff need to develop or revise policies to support these strategies and ensure that public space is more effectively used to support the whole community. The Parking Services Program’s administrative staff that previously supported the districting process are primarily focused on aligning existing policies to those outlined in the Access and Parking Management Plan and modernization efforts that include the Cultural Arts District Parking Structure, renovation efforts to existing parking infrastructure, the gateless parking structures transition, virtual permitting, and implementation of tiered based parking options in the downtown. In addition to the administrative support necessary to establish districts, the operation components relied on to support existing Preferential Parking Permit Districts time is in high demand. The Parking Services Program and Police Department staff that are used to enforce current district policies are relied on for more than just the districts and do not always have the bandwidth to properly enforce the existing area. Further district additions would reduce the current available resources even more and reduce the overall effectiveness of the purpose of the Preferential Parking District program. Page 459 of 465 Item 8a Staff are focusing on returning to Council in late Spring of 2024 with revision to the Preferential Parking District program. Public Engagement Residents for a Quality Neighborhoods has been notified of this item and staff were working to arrange a meeting at the time of this report submittal. CONCURRENCE The City’s Police Department is supportive of the options regarding the formation of new Preferential Parking Permit Districts. ENVIRONMENTAL REVIEW The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” un der CEQA Guidelines Sec. 15378. FISCAL IMPACT Budgeted: N/A Budget Year: On-going Funding Identified: N/A Fiscal Analysis: Funding Sources Current FY Cost Annualized On-going Cost Total Project Cost Parking Fund N/A N/A N/A Total N/A N/A N/A There are no direct operational costs associated with the temporary suspension of the formation of Preferential Parking Permit Districts, however there is a potential loss of future revenues associated with enforcing parking violation and permit issuance. ALTERNATIVES Council could choose to pursue one or more of the options listed in the recommendation. This is a policy matter and staff has laid out the existing work efforts underway and how deferring new districts could help focus parking services operations on important projects and programs that continue to need refinement. ATTACHMENTS A - Draft Resolution to temporarily suspend Preferential Parking Permit Districts B - 2023 Map of all Residential Parking Districts C - Potential Residential Areas Page 460 of 465 R ______ RESOLUTION NO. ________ (2023 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, TEMPORARILY DEFERRING NEW PREFERENTIAL PARKING PERMIT DISTRICTS WHEREAS, the City of San Luis Obispo recognizes the importance of managing parking within its jurisdiction to ensure equitable access and efficient utilization of limited parking spaces; and WHEREAS, Preferential Parking Permit Districts have been established in various areas of the city to address parking challenges specific to those neighborhoods pursuant to San Luis Obispo Municipal Code Chapter 10.36.170; and WHEREAS, the establishment of new Preferential Parking Permit Districts requires careful evaluation of the existing parking conditions, community input, and thorough analysis by Parking Services; and WHEREAS, the City Council acknowledges the need to reassess the criteria and procedures for establishing new Preferential Parking Permit Districts to ensure their effectiveness and compatibility with the city’s evolving parking needs. NOW THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. New Preferential Parking Districts, as defined in San Luis Obispo Municipal Code Section 10.36.170 will be temporarily deferred until further notice, effective immediately. During this temporary deferral period, no new Preferential Parking Permit Districts will be established. SECTION 2. Parking Services will continue to receive requests for new Preferential Parking Districts during the deferral period. However, these requests will be placed on hold and will not be processed until the temporary deferral is lifted by resolution of the City Council. SECTION 3. During the temporary deferral period, Parking Services will conduct a comprehensive review and assessment of the existing criteria and procedures for establishing and operating Preferential Parking Permit Districts. This review should include a thorough analysis of parking demand, impacts on affected neighborhoods, and consideration of alternative parking management strategies. SECTION 4. Parking Services will engage community stakeholders, including residents, businesses, and relevant organizations, to gather feedback and input regarding the effectiveness and potential improvements to the Preferential Parking Permit Districts program. Page 461 of 465 Resolution No. _____ (2023 Series) Page 2 R ______ SECTION 5. Upon completion of the aforementioned review and assessment, Parking Services shall present their findings and recommendations to the City Council for further consideration and direction on potential updates and revisions to the criteria and procedures for establishing Preferential Parking Permit Districts. SECTION 6. This resolution shall take effect immediately and remain in effect until such time as the City Council determines it is appropriate to lift the temporary deferral on new Preferential Parking Permit Districts or permanently cease creation of new Preferential Parking Permit Districts. Upon motion of ___________________, seconded by_____________________ and on the following vote: AYES: NOES: ABSENT: The foregoing resolution was passed and adopted this ____ day of ___________, 2023. __________________________ Mayor Erica A. Stewart ATTEST: _____________________________ Teresa Purrington City Clerk APPROVED AS TO FORM: _____________________________ J. Christine Dietrick City Attorney IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on __________________________. __________________________ Teresa Purrington City Clerk Page 462 of 465 Nor t h S a n t a RosaCal i forni aSanta RosaBroadHi guer a GrandMont e r e yNorth ChorroRamonaPatriciaHighland PARK VIEW MONTERY HEIGHTS ALTA VISTA 2 ALTA VISTA 1 COLLEGE HIGHLANDS PALOMAR ANHOLMTASSAJARA 2 MURRAY FERRINI DANA MISSION ORCHARD TASSAJARA 1 ALTA VISTA 1, 2 AM - 10 PM Mon-Fri ALTA VISTA 2 , 2 AM - 5 PM Mon-Fri ANHOLM, 8 AM- 2 AM Daily COLLEGE HIGHLANDS, 10 PM- 10 AM Daily DANA, 8 AM - 2 AM, Daily FERRINI, 12 AM - 5 PM Daily MISSION ORCHARD, 6 am- 6 pm Mon-Fri MONTERY HEIGHTS, 2 am - 10 pm Mon-Fri MURRAY, 8 am - 5 pm Mon-Fri PALOMAR, 10 pm - 6 am Daily PARK VIEW, 12 am - 7 am Daily TASSAJARA 1, 24 hrs Daily TASSAJARA 2, 10 pm- 6 am Daily ¯0 0.5 1 1.5 20.25 Miles Residential Parking Districts Page 463 of 465 Page 464 of 465 Page 465 of 465 1.Receive a presentation on the status of the Preferential Parking Permit District Program including issues facing the City's Parking Services Program; and either a.Defer the establishment of new parking districts until Council provides direction on policy and program elements that were identified by the Access and Parking Management Plan and adopt a Resolution temporarily deferring new districts; or b.Direct Staff to conduct outreach and return with a recommendation after outreach on next steps; or c.Provide direction to Staff to continue the Preferential Parking Permit District Program under current adopted policies. California Vehicle Code (CVC) 22507 Allows local authorities to restrict or prohibit parking on certain streets except for permitted residents, merchants, and their guests SLO Municipal Code Section 10.36.170 Allows for the establishment of Preferential Parking Permit Districts by Resolution 1.Established in 1979 •Alta Vista 2.Purpose •Limit parking impacts caused in the neighborhood •Improve quality of life for the residents 3.Two permits per residence 4.Limited to four or fewer units •Exception: Dana Street ~ five to eight units 5.Inclusion of Business Properties 6.Creation of Limited Use Permit within district boundaries •10.36.170 Designation of preferential parking permit areas—Adoption of resolution •10.36.180 Designation of preferential parking permit areas—Content of resolution •10.36.190 Designation of preferential parking permit areas—Sign posting •10.36.200 Limitations on parking in a preferential permit parking area •10.36.220 Preferential parking permit—Issuance •10.36.221 Lost, stolen, or defaced permit replacement •10.36.230 Preferential parking permits—Display required •10.36.232 Enforcement •ALTA VISTA (2) •ANHOLM •COLLEGE HIGHLANDS •DANA STREET •FERRINI •MISSION ORCHARD •MONTEREY HEIGHTS •MURRAY •PALOMAR •PARK VIEW •TASSAJARA/SOUTH TASSAJARA (2) •53% use overall •81% of vehicles displayed valid permits •Summer occupancy drops to 25% •Mission/Lincoln •North Broad/Anholm Expansion •Meadow Park •Hillcrest/Park •Phillips/Howard •Devaul Ranch •Beach Street Category Basis Total Enforcement $51.81 per hour @ avg. of 42 hours per week for 42 weeks $91,393 Citation Processing $1.50 per citation @ 4,929 citations $7,393 Cite Adjudication/info $93.83 per hour @ avg. of 2 hours per week for 42 weeks $7,882 Permit Processing Admin. Assist. $56.01 per hour @ avg. 240 hours $13,442 Permit Costs Actual costs $5,536 Fuel Estimated based on mileage $900 Postage and Printing Actual costs $1,537 Signs Signs and Posts $2,000 TOTAL $130,083 1.Receive a presentation on the status of the Preferential Parking Permit District Program including issues facing the City's Parking Services Program; and either a.Defer the establishment of new parking districts until Council provides direction on policy and program elements that were identified by the Access and Parking Management Plan and adopt a Resolution temporarily deferring new districts; or b.Direct Staff to conduct outreach and return with a recommendation after outreach on next steps; or c.Provide direction to Staff to continue the Preferential Parking Permit District Program under current adopted policies.