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Home My WebLink About03-12-2008 Council Compensation Committee Agenda PacketCITY OF SAN LUIS OBISPO COUNCIL COMPENSATION COMMITTEE Wednesday, March 12,2008 -Noon Council Hearing Room QQO P~lm ~trP.P.t ~~n T ,11i~ ()hi~no AGENDA 1. Call to Order and Roll Call (Hooper) 2. Election of Chairperson 3. Review of Current Council Compensation • Council Policies & Procedures, Chapter 2 • Government Code Section 36516 • Survey of Other Cities • Council Subcommittee Assignments • Council Expenditures 4. Review of Planning Commission and Architectural Review Commission Compensation (Resolution 9189) 5. Public Comment 6. Development of Recommendations and/or Request Additional Information from Staff 7. Schedule Next Meeting 8. Adjourn G:\303-06 Council Comp Committee\Council Comp 2008\03-12-08 CCC Agendadoc CHAPTER TWO COUNCIL COMPENSATION Council compensation and benefits are established every other year by Council action after the Council Compensation Committee conducts a biennial review and makes a recommendation. See Section 6 ofthis Chapter. 2.1 SALARIES FOR MAYOR AND COUNCIL MEMBERS Effective January 1,2007, compensation for services rendered in an official capacity shall be provided as follows: Members of the City Council shall receive $1,000 per month; and the Mayor shall receive a monthly salary of$I,200. (Res. 9794,2006 series). 2.2 RETIREMENT, MEDICAL, DENTAL, VISION AND LIFE INSURANCE The Mayor and Council Members shall be entitled to city-funded participation in P.E.R.S. retirement. The City shall contribute an amount equivalent to that received by City department heads monthly towards the Mayor and Council Members participation in PEMCHA, dental, vision and life insurance. Any unexpended amount shall not be distributed to the Mayor and Council Members in cash. 2.3 PROFESSIONAL DEVELOPMENT Allowances shall be budgeted for the Mayor and each Council Member as follows: 2.3.1 PROFESSIONAL DEVELOPMENT For costs of professional development and educational conferences designed to improve understanding of and proficiency in municipal affairs. Said allowance shall be used for out-of-county expenses only and shall be reimbursed in accordance with accepted City Travel Guidelines: Annual Allowance: Council Member $1500 Mayor $1800 2.3.2 LEAGUE OF CALIFORNIA CITIES CONFERENCE For the cost of participating in the Annual Conference ofthe League ofCalifornia Cities. The City shall also reimburse the following costs for spousal participation, which is encouraged: Council Policies & Procedures Manual 2007 Adopted 4120/04 by Resolution No. 9554 (2004 Series) Updated 512/06 by Resolution No. 9794 (2006 Series) Page 15 Double room instead of a single room. Spousal registration fees to attend Conference seminars (this does not include reimbursement for recreational activities that may be offered by the League during meeting activities). Travel expenses only ifa bus, train, or plane must be used rather than a city vehicle. Ifthe public official uses hislher personal vehicle, travel reimbursement shall be provided only the employee. Meals that spouses are expected to attend as part ofdirectly-related Conference activities will be reimbursed at the same per diem as the public official. 2.3.3 CHANNEL COUNTIES DIVISION MEETINGS When the spouse of an official or employee is expected to attend a quarterly meeting ofthe Channel Counties Division ofthe League, the meal expense will be paid by the City with the authorization ofthe City Administrative Officer. 2.3.4 START-UP ALLOWANCE An additional professional development allowance up to $1,000 shall be budgeted to each new Mayor and Council Member to help accelerate hislher comprehension ofmunicipal and legislative operations during the first 12 months following the taking of office. 2.4 CITY BUSINESS AND MILEAGE REIMBURSEMENT Quarterly allowances shall be budgeted for the Mayor and each Council Member as follows: 2.4.1 CITY BUSINESS For costs incurred in connection with official City business. Said allowance shall be used for in-county expenses and shall include all meals, tickets, periodicals, dues, subscriptions, and similar miscellaneous expenses. Quarterly Expense Allowance: Council Member $300 Mayor $450 Council Policies & Procedures Manual 2007 Adopted 4/20104 by Resolution No. 9554 (2004 Series) Updated 5/2/06 by Resolution No. 9794 (2006 Series) Page 16 2.4.2 MILEAGE For official travel within the County of San Luis Obispo, reimbursement shall be made upon submittal of an official mileage expense fonn: Quarterly Mileage Allowance: Council Member $300 Mayor $450 2.5 GENERAL PROCEDURES AND LIMITATIONS Appropriate budgetary practices and accounting controls shall be established to ensure that expenditures and reimbursements are in compliance with approved budget allocations. The Mayor and each Council Member is expected to plan business activities so as to stay within his/her budget. When exceptional circumstances require that additional amounts be allocated to accounts, fonnal Council action shall be required. 2.5.1 ACCOUNTING An account shall be established in the name of each Council Member with all expenditures charged to the individual Council Member or Mayor. Ifany account is depleted prior to the end of the fiscal year,additional allocations shall require a specific action of the City Council. Claims for reimbursement as specified in Section 4, above, may be submitted monthly but the aggregate of three monthly claims may not exceed the quarterly maximum. Receipts shall be submitted within the fiscal year. The Council budget shall be available for review in the City Clerk's Office and the Mayor and Council Members shall receive periodic statements. 2.5.2 REIMBURSEMENT LIMITATION The City's adopted Travel Guidelines shall govern all expenditures for non-local professional development and conferences. These guidelines include all non-local official meals, tuition or fees, transportation to meeting sites, materials and telephone usage. 2.5.3 SPECIAL EXPENSES For occasions when the Mayor and/or a Council Member is designated by the City Council to represent the City at special meetings, reimbursement shall be made from an unallocated Travel Expense Account. Council Policies & Procedures Manual 2007 Adopted 4/20/04 by Resolution No. 9554 (2004 Series) Updated 5/2/06 by Resolution No. 9794 (2006 Series) Page 17 2.5.4 HONORARIUM If the Mayor or a COWlcil Member receives an honorarium as a result ofhislher participation in a meeting or conference. the amoWlt of the honorarium shall be deducted from the amoWlt normally provided by the City for that meeting or conference if the City paid for the COWlcil Member's attendance at such meeting or conference. 2.5.5 OTHER GUIDELINES Any other travel-related issue not specifically governed in this resolution shall be adjudicated in accordance with the City of San Luis Obispo adopted Travel Guidelines. 2.6 COUNCIL COMPENSATION COMMlTfEE A five-member review committee shall be appointed by January 31. in even-numbered years and shall bring its proposed recommendations in resolution fonn to the City COWlcil within 90 days. or no later than May 1s1. . 2.6.1 MEMBERSHIP The committee membership shall have as broad a representation as possible. including but not limited to. one previously elected official. one Personnel Board member, and one citizen-at-Iarge. 2.6.2 REVIEW RESPONSmILITY The committee shall review the full COWlcil compensation package including salary, benefits, expense reimbursement, professional development allowances and any other compensation provided the City COWlcil. Review should include. but shall not be limited to: 1) compensation of COWlcil and Mayors of cities of similar population/budget size; 2) compensation practices of both Charter and General Law cities; 3) Government Code provisions for General Law cities; and 4) Council and Mayor responsibilities in San Luis Obispo at the time of the committee's review; and, 5) any structural changes that may have occurred in municipal government either as a result of State legislation or by actions of the local electorate that may have added to or deducted from the duties and responsibilities of the COWlcil Members and/or Mayor. Council Policies & Procedures Manual 2007 Adopted 4/20/04 by Resolution No. 9554 (2004 Series) Updated 5/2/06 by Resolution No. 9794 (2006 Series) Page 18 Government Code Section 36516 -March 2008 36516. (a) A city council may enact an ordinance providing that each member of the city council shall receive a salary, the amount of which shall be determined by the following schedule: (1) In cities up to and including 35,000 in population, up to and including three hundred dollars ($300) per month; (2) In cities over 35,000 up to and including 50,000 in population, up to and including four hundred dollars ($400) per month; (3) In cities over 50,000 up to and including 75,000 in population, up to and including five hundred dollars ($500) per month. (4) In cities over 75,000 up to and including 150,000 in population, up to and including six hundred dollars ($600) per month. (5) In cities over 150,000 up to and including 250,000 in population, up to and including eight hundred dollars ($800) per month. (6) In cities over 250,000 population, up to and including one thousand dollars ($1,000) per month. For the purposes of this section the population shall be detennined by the last preceding federal census, or a subsequent census, or estimate validated by the Department of Finance. (b) At any municipal election, the question of whether city council members shall receive compensation for services, and the amount of compensation, may be submitted to the electors. If a majority of the electors voting at the election favor it, all of the council members shall receive the compensation specified in the election call. Compensation of council members may be increased beyond the amount provided in this section or decreased below the amount in the same manner. (c) Compensation of council members may be increased beyond the amount provided in this section by an ordinance or by an amendment to an ordinance but the amount of the increase may not exceed an amount equal to 5 percent for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amendment is enacted. No salary ordinance shall be enacted or amended which provides for automatic future increases in salary. (d) Unless specifically authorized by another statute, a city council may not enact an ordinance providing for compensation to city council members in excess of that authorized by the procedures described in subdivisions (a) to (c), inclusive. For the purposes of this section, compensation includes payment for service by a city council member on a commission, committee, board, authority, or similar body on which the city council member serves. If the other statute that authorizes the compensation does not specify the amount 1 of compensation, the maximwn amount shall be one hundred fifty dollars ($150) per month for each commission, committee, board, authority, or similar body. (e) Any amounts paid by a city for retirement, health and welfare, and federal social security benefits shall not be included for purposes of determining salary under this section provided the same benefits are available and paid by the city for its employees. (1) Any amounts paid by a city to reimburse a council member for actual and necessary expenses pursuant to Section 36514.5 shall not be included for purposes of determining salary pursuant to this section. 2 Page 1 Council Compensation Survey February of 2008 Comparison City Demographics and Misc. Information Compensation for other The cities below were used in the Benchmark Compensation Study 2007. Commissions or Advisory Bodies Chico! 530 per meeting 85,000 $52,000 $339,900 $97,551,852 elected 2 varies I no I noCharter $120 month max Davis! 64,000 $74,057 $525,000 $34,100,000 rotated 2-4 + 30-50 no no noGeneral Library and Arts $25 IMonterey I $25 meeting $25 meeting 30,641 $58,757 $729,000 593,529,479 elected 5 20 meeting = Charter $75 month max $75 month max $75 month Napa! Housing Authority 76,346 $65,338 $569,000 $153,365,600 elected 4 20 $30/meeting noCharter $100/mtng Paso Robles! 29,514 $46,486 $479,900 $56,452,500 elected 2+ varies no no noGeneral Santa I M·55 IHousing Authority $50, Met.Barbara I 90,569 $70,000 $1,250,000 $215,578,219 elected 4 $50 per meeting n/aCC -28 Transit $60! meetingIIII I I IICharter Santa Cruz! Charter 56,300 $72,860 $699,000 $184,786,586 rotated 2+ varies no $75 per meeting Santa Maria / Charter 88,900 $43,501 $369,000 $55,000,000 rotated 2 varies Ventura! Charter 106,744 $66,505 $525,000 $276,638,792 rotated 4 varies no no no Ree and Parks $75 per no meeting no no C:\Documents and Settings\joconnor\Local Settings\Temporary Internet Files\OLK12\2008 Council Compensation Comparison Page 2 Council Compensation Survey February 2008: Mayor and City Council Compensation and Benefits Chico I $720 $600 $921.93 3%@ 50 M-$2,900 phone $50 I 2007Charter no no CC-$2.500 no month Davis I $669 $669 $1,168 2.5% @ 55 $100,000 $1,500 cell phone I 2006General no no Monterey I emp.: $548.49 2%PERS @ Use city vehicles. I M -2002 Charter $676 $430 emp. plus one: $912 no 55 or deferred $65,000 reasonable expenses Otherwise 37.5 cents none CC-1999emp. plus two: $1,084 comp per mile Napa I 1 1 1100% paid minus $20 2.7% @ 55 & current IRS rate (50.5 retiree medical Charter $1,214 $1,214 no $200 mo $100,000 reasonable expenses cents per mile) paid after 8 I 2005 deferred comp years emp.: 100% paid One member Paso emp. plus one: current IRS rate (50.5 has a cell Robles I $800 $600 $602.33 minus $43.68 no 2.5% @ 55 no reasonable expenses phone. Most optl 2007 General family: $851.03 minus cents per mile) $71.83 to use their own. Santa Medical max $1029.54 I Icurrent IRS rate (50.5 Barbara I $3,615 $2,892 Dental max $86.59 no 2.7% @ 55 $50,000 reasonable expenses t '1) I no I 2006 Charter cen s per ml e Santa emp.: $460 annual M-$1,275 $350/mo in county 44.5 1Cruz I $3,103 $1,551 emp. plus one: $920 $200 2%@ 55 salary plus no I 2007 Charter family: $1196 $20,000 CC -$510 cents/mile out , car M -$505 Santa I I I emp.: $472 $100,000 CC-$252 Maria I $1,170 $920 emp. plus one: $655 $482 2.7% @ 55 and $2,500 reasonable expenses current IRS rate (50.5 Telecommun-I 2005 Charter family: $764 for family cents per mile) ications stipend members of $50/mo. PERS Ventura I I $700 I $600 I $415 I IOptional paid M -$3,600 I I I 2004Charter no by employee no CC -$2,400 no no 2%@ 55 San Luis I I I I 1 2.7 %@55 M -$1,800 current IRS ~ate (50.5/ Prof. Dev. Obispo I $1,200 $1,001 $790 no $104,000 CC· $1,200 cents per mIle) up to M _$1,800/yr I 2006 Charter M • $1800 CC -$1200 CC _$1 2001 r 'er vear ' y COUNCIL SUBCOMMITTEE ASSIGNMENTS 2007-2008 CITY ADVISORY BODIES • • Interviews & makes recommendations for appointments to the full Council. Facilitates communication between Council and committees. 2007 CHAIR MEMBER CHAIR 2008 MEMBER Architectural Review Commission Mulholland Brown Brown Settle Bicycle Committee Brown Carter Brown Mulholland Board of Appeals Brown Carter Brown Settle Cultural Heritage Committee Carter Settle Settle Mulholland Housing Authority (Mayor by state mandate) Romero Romero Human Relations Commission Settle Brown Mulholland Settle Jack House Committee Settle Romero Settle Brown Joint Recreational Use of School District Property Committee Carter Settle Settle Mulholland Mass Transportation Committee Carter Settle Mulholland Carter Parks & Recreation Commission Brown Carter Carter Brown Personnel Board Brown Mulholland Brown Mulholland Planning Commission Mulholland Romero Carter Settle Promotional Coordinating Committee Carter Settle Carter Settle Tree Committee Brown Mulholland Carter Romero COUNTY/REGIONAL Serves as voting representative. CHAIR 2007 MEMBER CHAIR 2008 MEMBER Air Pollution Control District (APCD) (Quarterly) Mulholland Romero Mulholland Carter City Selection Committee (MayorNice Mayor Alternate) (1-2 times per year) Romero Mulholland Romero Brown Zone 9 Advisory Committee (Monthly) Romero Carter Romero Carter Nacimiento Water Project Commission Romero Settle Romero Settle LAFCO (Appointments made by Co.) (Monthly) Settle Mulholland Settle Romero San Luis Obispo Council of Governments (SLOCOG) (Monthly) Romero Brown Romero Brown San Luis Obispo Regional Transit Authority (SLORTA) (Monthly) Romero Brown Romero Brown COUNTY/REGIONAL Serves as voting representative. REP. 2007 ALT. REP. 2008 ALT. County Water Resources Adv. Committee (Board of Supervisors) (Monthly) Mulholland Carter Mulholland Settle Economic Vitality Corporation (EVC) (Monthly) Carter Brown Carter Brown Whale Rock Commission (Mayor, Vice Mayor serves as alternate) (June & as needed) Romero Mulholland Romero Brown Economic Opportunity Commission (Monthly) Brown Romero Brown Settle Integrated Waste Management Authority (IWMA) (Monthly) MUlholland Brown Mulholland Carter CMC Citizens Advisory Committee (Monthly) * 2 year term ends 12106 Mulholland Carter Mulholland Carter Performing Arts Center Commission (Mayor representativeNice Mayor as alternate) (Quarterly) Romero Hampian Mulholland Stanwyck Romero Hampian Brown Stanwyck PAC Facilities Standing Committee (QuartfJrly) Settle Elke Settle Elke SPECIAL PURPOSE SUBCOMMITIEES Serves as liaison representative. 2007 MEMBERS 2008 MEMBERS Mayor Advisory Body Chair Quarterly Meeting Romero Rotation Romero Rotation Downtown Association Board (Monthly) Carter Mulholland Carter Mulholland City/University Romero Rotation Romero Rotation (MayorlRotation) (Quarterly) Student Community Liaison Committee (MayorlRotation) (Monthly) Romero Rotation Romero Rotation G/301-05/2008/Council Subcommittee Assignments 2008 • o �� o mho o mo m Wmo an n CM CD ED CD 0 �O 2) Qn CL _ CD 1 J W 1 1 < T OO 0 L O 0m 00O 0 A O A co O N O W O O W O O 3 p' o O m V O co O o W O O N C O CD = e O O o 0 0 o O 'e O O c O O 7}� J 1 1 1 J 1 1 J m 0 W O A O T Ln O O W C N• 1 W N O A 1 0 W W O (CD A O OD O O (T = _n O OCJW Of11 COO ACTOCOO OU1 CD c OCTe O0o OCTo OCTc ONy 1 N Ln rlj Ln Ln Ln 0 CD O 10, AO,.m O O A co O CO 2 ul 000 W 000 000 000 - 00) \ 0 0 CD O V 1 CD W v rn w m0 =o am co N W 1 Ut W 1 A N N 'f1 O m O m N O O 0 0 1 O O o V O V1 O O (11 1 0 OD W O O m 0 U1 �� A 00 J O ODN ONCT OGO 0 OfD 0 000 cO oa o -•o ocn1w 0 V 0-0 1 1 1 1 < O ��1ww V� J (T �� m 1 m 1 CDm 0 w cc 00 00 00 PP co 6Om000700('000 V 0 0 M = c 0 0 o O O o O O o 0 0 0 0 0 7 N 1 1 1 J 1 J m J /� y. 0 A 0 W O O O O t / =i 0 0 00D V W C0T � A O V W O W O O CO N O V CD O O vi o O W o O O o O 07 0 0 O) c O O m O N 1 N N N OD W A O O O J O O N O v j C>00 00 0 0 O 0 O O O O 0 0 1 0 0 �CD 0 p p J O W CD 6 N J N W 1 W W W CT -+ O AS J . 0 W co O CO 0 V N o W 0 1 J 0 Oo c 0 o N O P 0 0 P CT OO mow W N O W N o 0 m O V N N O (O V c O Cb o O O o O OD o 0 (T c O OD RESOLUTION NO. 9189 (2001 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO INCREASING COMPENSATION FOR PLANNING COMMISSION AND ARCHITECTURAL REVIEW COMMISSION MEMBERS WHEREAS, it is the practice of many cities to provide compensation to Planning Commission and Architectural Review Commission members in recognizing their commitment and dedicated service in perfonning official duties and helping to defray associated costs; and WHEREAS, compensation fur Planning Commission and Architectural Review Commission members has not changed since May 1990 (Resolution No. 6805); and WHEREAS, Planning Commission and Architectural Review Commission members regularly meet twice monthly but often meet weekly; and WHEREAS, the Council has detennined that an increase in compensation is warranted based on the extensive time commitment required by these Commissioners and the passage of time since their compensation was last adjusted over eleven years ago in May 1990. NOW, THEREFORE, BE IT RESOLVED by the Council ofthe City ofSan Luis Obispo that: SECTION 1. Effective July 1,2001, compensation for Planning Commission and Architectural Review Commission members is hereby increased from $25.00 to $50.00 per meeting, not to exceed $200.00 monthly. SECTION 2. The Council will review compensation for Planning Commission and Architectural Review Commission members in conjunction with its periodic review of Council compensation as set forth in the Council Policies and Procedures. Upon motion ofCouncil Member Schwartz, seconded by COWlcil Member Marx, and on the following ron call vote: AYES: Council Members Marx, Mulholland, Schwartz, Vice Mayor Ewan and Mayor Settle NOES: None ABSENT: None R9189 Resolution No. 918'001 Series) Page2of2 The foregoing resolution was adopted this 5th day ofJune 2001. APPROVED AS TO FORM: /