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Home My WebLink About06-20-2023 City Council Minutes 1 Council Minutes June 20, 2023, 5:30 p.m. Council Chambers, 990 Palm Street, San Luis Obispo Council Members Present: Council Member Emily Francis, Council Member Andy Pease, Council Member Michelle Shoresman, Vice Mayor Jan Marx, Mayor Erica A. Stewart City Staff Present: Derek Johnson, City Manager, Christine Dietrick, City Attorney, Teresa Purrington, City Clerk _____________________________________________________________________ 1. CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on June 20, 2023 at 5:30 p.m. in the Council Chambers, 990 Palm Street, San Luis Obispo, by Mayor Stewart. 2. PLEDGE OF ALLEGIANCE Vice Mayor Marx led the Council in the Pledge of Allegiance. 3. PRESENTATIONS 3.a JUNETEENTH PROCLAMATION Mayor Stewart presented a proclamation declaring the third Saturday in June as "Juneteenth Day" to Dr. Lachelle Hannickel on behalf of the NAACP San Luis Obispo County Branch. 3.b INTRODUCTIONS - COMMUNITY SERVICE OFFICERS AND SENIOR OFFICERS WITH THE POLICE DEPARTMENT Police Chief Rick Scott introduced the following new staff members: • Nikki Henderson, Community Service Officer • Samantha Corsaw, Community Service Officer • Sara Kauth, Community Service Officer 3.c RECOGNITION OF COMMUNITY DEVELOPMENT DIRECTOR MICHAEL CODRON'S RETIREMENT City Manager Derek Johnson presented a proclamation recognizing the retirement of Michael Codron, City of San Luis Obispo Community Development Director. 2 3.d INTRODUCTION & OATH OF OFFICE - TIMMI TWAY, COMMUNITY DEVELOPMENT DIRECTOR City Manager Derek Johnson introduced Timothea ‘Timmi’ Tway, the new Community Development Director. City Clerk Teresa Purrington administered CDD Director Tway's Oath of Office. 3.e CITY MANAGER REPORT City Manager Derek Johnson provided a report on upcoming projects. 4. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA Public Comment: Michael Burke Barry Price Geraldine Clemens --End of Public Comment-- 5. CONSENT AGENDA Motion By Council Member Shoresman Second By Council Member Pease To approve Consent Calendar Items 5a - 5e and 5g - 5l. Ayes (5): Council Member Francis, Council Member Pease, Council Member Shoresman, Vice Mayor Marx, and Mayor Stewart CARRIED (5 to 0) 5.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Waive reading of all resolutions and ordinances as appropriate. 5.b MINUTES REVIEW - JUNE 6, 2023 COUNCIL MINUTES Approve the minutes of the City Council meeting held on June 6, 2023. 5.c AUTHORIZE COLLECTION OF DELINQUENT SOLID WASTE COLLECTION AND DISPOSAL ACCOUNTS Adopt Resolution No. 11430 (2023 Series) entitled, “A Re solution of the City Council of the City of San Luis Obispo, California, authorizing the San Luis Obispo County Assessor to assess amounts due on delinquent Solid Waste Collection and Disposal Accounts as liens against the properties.” 3 5.d DOWNTOWN SLO AGREEMENT 2023-25 Authorize the City Manager to finalize and approve the two -year agreement with Downtown SLO and other agreements as needed to execute the Downtown related initiatives in the 2023 -25 Financial Plan. 5.e COMMUNITY PARTNERSHIP AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO AND THE SENIOR CENTER EXECUTIVE BOARD Authorize the City Manager to execute an updated five -year community partnership agreement with the Senior Center Executive Board for continued use and operation of the Senior Center facility, located at 1445 Santa Rosa Street. 5.g AUTHORIZATION TO ADVERTISE CORPORATION YARD FUEL ISLAND AND WASH STATION REHABILITATION, SPECIFICATION NO. 2000075- 9.01 1. Approve the Project Plans and Special Provision for the Corporation Yard Fuel Island and Wash Station Rehabilitation, Specification Number 2000075-9.01; and 2. Authorize staff to advertise for bids; and 3. Authorize the City Manager to award the construction contract for the bid total if the lowest responsible bid is within the Publicly Disclosed Funding limit of $700,000; and 4. Authorize the City Engineer to approve Contract Change Orders up to the available project budget; and 5. Authorize an appropriation of $300,000 from the Capital Projects Reserve Fund to the project account (2000075 -9.01); and 6. Authorize the Finance Director to return unspent Capital Reserve funding to the Capital Projects Reserve Fund balance after project completion; and 7. Authorize the Financial Director, upon completion of the project, to transfer the proportional project cost from th e appropriate Enterprise Funds to the General Fund to support the project; and 8. Adopt Resolution No. 11431 (2023 Series) entitled, “A Resolution of City Council of the City of San Luis Obispo, California, authorizing use of Capital Projects Reserve fund to support the Corporation Yard Fuel Island and Wash Station Rehabilitation, Specification Number 2000075-9.01.” 4 5.h AUTHORIZATION TO ADVERTISE THE MISSION PLAZA CONCEPT PLAN PHASE 1 INCLUDING MISSION PLAZA RESTROOM, CAFÉ KIOSK, ART KIOSK, AND PARK LIGHTING REPLACEMENT PROJECT, SPECIFICATION NO. 91439-01 1. Approve the project plans and specifications for the Mission Plaza Restroom and Kiosk project, Specification No. 91439 -01; and 2. Authorize staff to advertise bids; and 3. Authorize the City Manager to award the Construction Contract for the bid total if the lowest responsible bid is within the Publicly Disclosed Funding Limit of $2,400,000; and 4. Authorize the City Engineer to approve Contract Change Orders up to the available project budget; and 5. Authorize staff to procure a temporary restroom trailer for the duration of the project within the available project budget; and 6. Approve the sole source of Steven Handelman Studios Light Fixtures including exterior wall fixtures and pedestrian park pole light fixtures for all Mission Plaza; and 7. Authorize the advertisement of a Request for Proposal (RFP) for a lease tenant for the Café Kiosk in a form approved by the City Attorney; and 8. Authorize the City Manager to execute the agreement with the preferred tenant. 5.i 2023 UPDATE TO THE SLO CLIMATE COALITION MEMORANDUM OF UNDERSTANDING Approve the updated Memorandum of Understanding between the City of San Luis Obispo and the SLO Climate Coalition. 5.j PROHOUSING DESIGNATION PROGRAM APPLICATION Adopt Resolution 11432 (2023 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing application to and participation in the Prohousing Designation Program” authorizing the City Manager to: 1. Submit a Prohousing Designation Program application to the California Department of Housing and Community Development (HCD); and if the application is approved by HCD, 2. Execute all documents deemed necessary or appropriate to participate in the Prohousing Designation Program. 5 5.k AUTHORIZATION TO ADVERTISE RUTH AND IRIS STREETS’ CULVERT REPLACEMENT, SPECIFICATION NUMBER 2090742-01 1. Approve the project plans and specifications for Ruth and Iris Streets’ Culvert Replacement, Specification Number 2090742-01; and 2. Authorize staff to advertise for bids; and 3. Authorize the City Manager to award the construction contract for the lowest responsible bid if within the Engineer’s Estimate of $275,000; and 4. Authorize the City Engineer to approve Contract Change Orders up to the available project budget. 5.l AUTHORIZATION TO APPLY FOR THE CALIFORNIA FIRE FOUNDATION 2023 STATEWIDE CLIMATE-RELATED WILDFIRE & DISASTER PREVENTION AND PREPAREDNESS GRANT 1. Authorize the Fire Department to apply to the California Fire Foundation 2023 state-wide climate-related wildfire & disaster prevention and preparedness grant in an amount up to $25,000 and sign a required City Council Authorization Letter; and 2. Authorize the City Manager, or their designee, to execute the grant documents and approve the budget changes necessary to appropriate the grant amount upon notification that the grant has been awarded. 5.f CONSIDERATION OF THE 2022-2023 DEI SLO BUSINESS GRANT FUNDING RECOMMENDATIONS Council Member Pease declared a conflict on this item and recused due to her working relationship with one of the grant recipients. Motion By Vice Mayor Marx Second By Mayor Stewart 1. As recommended by the Human Relations Commission, approve the 2022-2023 DEI SLO Business Grant funding allocations in the amount of $150,000; and 2. Authorize the City Manager to execute agreements with each grant recipient. Ayes (4): Council Member Francis, Council Member Shoresman, Vice Mayor Marx, and Mayor Stewart Recused (1): Council Member Pease CARRIED (4 to 0) 6 6. PUBLIC HEARING AND BUSINESS ITEMS 6.a FIRE DEPARTMENT 2022 ANNUAL REPORT (Estimated Time: 45 minutes) Fire Chief Todd Tuggle and Administrative Analyst Nicole Vert provided an in-depth staff report and responded to Council questions. Public Comments: None ---End of Public Comment--- ACTION: Receive and file the Fire Department's 2022 Annual Report. 6.b POLICE DEPARTMENT 2022 CRIME COMPARISON AND MILITARY EQUIPMENT USE ANNUAL UPDATE (Estimated Time: 60 minutes) Police Chief Rick Scott, Operations Captain Fred Mickel, and Administrative Captain Brian Amoroso provided an in-depth staff report and responded to Council questions. Public Comments: None ---End of Public Comment--- ACTION: Receive and file the 2022 Police Department Crime Report and Military Equipment Use Annual Report. 6.c ADOPTION OF THE BROADBAND PLAN (Estimated Time: 45 minutes) Deputy City Manager Greg Hermann, and Network Services Supervisor Josh Erquiaga provided an in-depth staff report and responded to Council questions. Public Comments: None ---End of Public Comment--- 7 Motion By Vice Mayor Marx Second By Council Member Shoresman 1. Receive and adopt the Broadband Plan; and 2. Authorize staff to apply for any current and future grant opportunities that become available to support Broadband Plan implementation; and 3. Amend the Fiscal Year 2023-2024 Capital Improvement Project List to include a project titled “Broadband Plan Implementation” (Project No. 2001063) utilizing funds (SLFRF/ARPA) previously allocated by Council for the Broadband Study; and 4. Authorize staff to advertise a Request for Proposals for the “Broadband Plan Implementation” project in a form approved by the City Engineer and City Attorney, with a scope of design and engineering for implementation of Phase 1 and Phase 1B of the conceptual network design; and 5. Authorize the City Manager to award the design and engineering contract if within the project budget. Ayes (5): Council Member Francis, Council Member Pease, Council Member Shoresman, Vice Mayor Marx, and Mayor Stewart CARRIED (5 to 0) 7. LIAISON REPORTS AND COMMUNICATIONS Vice Mayor Marx announced that there was a 3CE Policy Board Meeting Wednesday, June 21st at 2:00 PM. She also indicated that she attended the IWMA meeting on June 14th where they appointed a subcommittee to work with SLO County on rejoining IWMA. Council Member Shoresman attended the Climate Coalition on June 16 th. She also participated in the Juneteenth celebration at Mission Plaza on June 17th. She will be attending the League of California Cities Advocacy Committee Meeting in Pomona, CA on Friday, June 23rd. Council Member Francis attended her first Friends of 40 Prado meeting, the CAPSLO Board Meeting, and Cal Poly commencement. Mayor Stewart attended the Black Commencement Ceremony at Cal Poly on Friday, June 16th. She participated in Leadership SLO Government Day on June 9th, and BEACON Research Symposium on June 14th. 8 8. ADJOURNMENT The meeting was adjourned at 10:23 p.m. The City Council will hold a rescheduled Regular Meeting on Tuesday, July 11, 2023 with Closed Session at 4:30 p.m. in the Council Hearing Room and the Regular Meeting at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo. The Council will not meet on their regularly scheduled meeting day, July 4, 2023, due to the Independence Day holiday. APPROVED BY COUNCIL: 07/11 /2023