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Home My WebLink About04-05-2006 Council Compensation Committee AgendaCOUNCIL COMPENSATION COMMITTEE Wednesday, April 5, 2006 - 3:00 p.m. Council Hearing Room AGENDA 1. Call to Order (Hooper) 2. Roll Call (Hooper) 3. Election of Chairperson 4. Review of Current Council Compensation • Council Policies & Procedures, Chapter 2 • Government Code Section 36516 • Survey of Other Cities • Council Subcommittee Assignments • Council Expenditures 5. Review of Planning Commission and Architectural Review Commission Compensation (Resolution 9189) 6. Public Comment 7. Development of Recommendations and/or Request Additional Information from Staff 8. Schedule Next Meeting 9. Adjourn G:A303-06 Council Comp Committee\Council Comp 2006\04-05-06 CCC Agenda.doc CHAPTER TWO COUNCIL COMPENSATION Council compensation and benefits are established every other year by Council action after the Council Compensation Committee conducts a biennial review and makes a recommendation. See Section 6 of this Chapter. 2.1 SALARIES FOR MAYOR AND COUNCIL MEMBERS Effective January 1, 2001, compensation for services rendered in an official capacity shall be provided as follows: Members of the City Council shall receive $900 per month; and the Mayor shall receive a monthly salary of $1,100. (Res. 9035, 2000 series). 2.2 RETIREMENT MEDICAL DENTAL VISION AND LIFE INSURANCE The Mayor and Council Members shall be entitled to city -funded participation in P.E.R.S. retirement. The City shall contribute an amount equivalent to that received by City department heads monthly towards the Mayor and Council Members participation in PEMCHA, dental, vision and life insurance. Any unexpended amount shall not be distributed to the Mayor and Council Members in cash. 2.3 PROFESSIONAL DEVELOPMENT Allowances shall be budgeted for the Mayor and each Council Member as follows: 2.3.1 PROFESSIONAL DEVELOPMENT For costs of professional development and educational conferences designed to improve understanding of and proficiency in municipal affairs. Said allowance shall be used for out -of -county expenses only and shall be reimbursed in accordance with accepted City Travel Guidelines: Annual Allowance: Council Member $1500 Mayor $1800 LEAGUE OF CALIFORNIA CITIES CONFERENCE For the cost of participating in the Annual Conference of the League of California Cities. The City shall also reimburse the following costs for spousal participation, which is encouraged: Council Policies &Procedures Manua12004 Adopted 4/20/04 by Resolution No. 9554 (2004 Series) Page 15 - Double room instead of a single room. - Spousal registration fees to attend Conference seminars (this does not include reimbursement for recreational activities that maybe offered by the League during meeting activities). - Trauel expenses only if a bus, train, or plane must be used rather than a city vehicle. If the public official uses his/her personal vehicle, travel reimbursement shall be provided only the employee. - Meals that spouses are expected to attend aspart ofdirectly-related Conference activities will be reimbursed at the same per diem as the public official. 2.3.3 CHANNEL COUNTIES DIVISION MEETINGS When the spouse of an official or employee is expected to attend a quarterly meeting of the Channel Counties Division of the League, the meal expense will be paid by the City with the authorization of the City Administrative Officer. 2.3.4 START-UP ALLOWANCE An additional professional development allowance up to $1,000 shall be budgeted to each new Mayor and Council Member to help accelerate his/her comprehension of municipal and legislative operations during the first 12 months following the taking of office. 2.4 CITY BUSINESS AND MILEAGE REIMBURSEMENT Quarterly allowances shall be budgeted for the Mayor and each Council Member as follows: 2.4.1 CITY BUSINESS For costs incurred in connection with official City business. Said allowance shall be used for in -county expenses and shall include all meals, tickets, periodicals, dues, subscriptions, and similar miscellaneous expenses. Quarterly Expense Allowance: Council Member $300 Mayor $450 Council Policies &Procedures Manua12004 Adopted 4/20/04 by Resolution No. 9554 (2004 Se Page 16 2.4.2 MILEAGE For official travel within the County of San Luis Obispo, reimbursement shall be made upon submittal of an official mileage expense form: Quarterly Mileage Allowance: Council Member $300 Mayor $450 2.5 GENERAL PROCEDURES AND LIMITATIONS Appropriate budgetary practices and accounting controls shall be established to ensure that expenditures and reimbursements are incompliance with approved budget allocations. The Mayor and each Council Member is expected to plan business activities so as to stay within his/her budget. When exceptional circumstances require that additional amounts be allocated to accounts, formal Council action shall be required. 2.5.1 ACCOUNTING An account shall be established in the name of each Council Member with all expenditures charged to the individual Council Member or Mayor. If any account is depleted prior to the end of the fiscal year, additional allocations shall require a specific action of the City Council. Claims for reimbursement as specified in Section 4, above, may be submitted monthly but the aggregate of three monthly claims may not exceed the quarterly maximum. Receipts shall be submitted within the fiscal year. The Council budget shall be available for review in the City Clerk's Office and the Mayor and Council Members shall receive periodic statements. 2.5.2 REIMBURSEMENT LIMITATION The City's adopted Travel Guidelines shall govern all expenditures for non -local professional development and conferences. These guidelines include all non -local official meals, tuition or fees, transportation to meeting sites, materials and telephone usage. 2.5.3 SPECIAL EXPENSES For occasions when the Mayor and/or a Council Member is designated by the City Council to represent the City at special meetings, reimbursement shall be made from an unallocated Travel Expense Account. Council Policies &Procedures Manual 2004 Adopted 4/20/04 by Resolution No. 9554 (2004 Se Pag 17 2.5.4 HONORARIUM If the Mayor or a Council Member receives an honorarium asa result ofhis/her participation in a meeting or conference, the amount of the honorarium shall be deducted from the amount normally provided by the City for that meeting or conference if the City paid for the Council Member's attendance at such meeting or conference. 2.5.5 OTHER GUIDELINES Any other travel -related issue not specifically governed in this resolution shall be adjudicated in accordance with the City of San Luis Obispo adopted Travel Guidelines. 2.6 COUNCIL COMPENSATION COMMITTEE A five -member review committee shall be appointed by January 31, in even -numbered years and shall bring its proposed recommendations in resolution form to the City Council within 90 days, or no later than May 1 st. 2.6.1 MEMBERSHIP The committee membership shall have as broad a representation as possible, including but not limited to, one previously elected official, one Personnel Board member, and one citizen -at -large. 2.6.2 REVIEW RESPONSIBILITY The committee shall review the full Council compensation package including salary, benefits, expense reimbursement, professional development allowances and any other compensation provided the City Council. Review should include, but shall not be limited to: 1) compensation of Council and Mayors of cities of similar population/budget size; 2) compensation practices of both Charter and General Law cities; 3) Government Code provisions for General Law cities; and 4) Council and Mayor responsibilities in San Luis Obispo at the time of the committee's review; and, 5) any structural changes that may have occurred in municipal government either as a result of State legislation or by actions of the local electorate that may have added to or deducted from the duties and responsibilities of the Council Members and/or Mayor. Council Policies &Procedures Manual 2004 Adopted 4/20/04 by Resolution No. 9554 (2004 Series) Page 18 EXCERPT FROM CALIFORNIA GOVERNMENT CODE How Salaries are Determine for General Law Cities 36516, (a) A city council may enact an ordinance providing that each member of the city council shall receive a salary, the amount of which shall be determined by the following schedule: (1) In cities up to and including 35,000 in population, up to and including three hundred dollars ($300) per month; (2) In cities over 35,000 up to and including 50,000 in population, up to and including four hundred dollars ($400) per month; (3) In cities over 50,000 up to and including 75,000 in population, up to and including five hundred dollars ($500) per month. (4) In cities over 75,000 up to and including 150,000 in population, up to and including six hundred dollars ($600) per month. (5) In cities over 150,000 up to and including 250,000 in population, up to and including eight hundred dollars ($800) per month. (6) In cities over 250,000 population, up to and including one thousand dollars ($11000) per month. For the purposes of this section the population shall be determined by the last preceding federal census, or a subsequent census, or estimate validated by the Department of Finance. City Council Compensation Survey February 2006 Median Hours Cafeteria Annual 5 Council Pay for Pay for Median Home Annual City Mayer >UMo Week Mayor's Council Monthly Cafeteria Plan Paid Life Reimbursed Mileage Other Camp, Planning Architectural City Pop. Family Sales Budget Elected or CC CC Monthly Contribution Cash retirement insurance for City Allowance Allowances Last Commission Design Income Price Rotated meets Works Salary Salary Back Business Updated Committee San Luis M - $1,800 M - $1,800/yr Prof. Dev M - $50 meeting $50 meeting Obispo / 44,613 $66,420 $572,000 $74,000,000 elected 2+ 28 $1,100 $900 $610 no 2.7% @ 55 $104,000 CC - $1.200 CC - $1r 2004 $200 month $200 month $1,200/yr 1,200/yr $1,20 max max Charter Chico / 43,077 $43,077 $339,242 $132,292,916 elected 2 varies $600 $500 100% paid minus $20 no no no $2,500 for conference no phone $50 month 2006 no no Charter Davis 1 64,000 $60,450 $425,000 $111,878,410 rotated 2-4+ 30-50 $558 $558 $1,168 no 2% @ 55 $30,000 $1,500 no computer & cell phone 2006 no no General' Monterey / « 30.641 $58,757 $700,000 $79,513,903 elected 5 20 $675 $429 $964 no 2% PERS or deferred comp $65,000 reasonable expenses 37.5 cents mile none M - 2002 CC- 1999 $25 meeting $75 month max $25 meeting $75 month max Charter Napa I 76,346 $45,035 $578,000 $100,000,000 elected 4 20 $2,098 $1,049 100% paid no 2.7% @ 55 & $200 mo $100,000 reasonable current IRS retiree medical paid 8 2005 $30/meeting rto Charter ` minus $20 deferred comp expenses rate yearsafter Palm 45,000 & $56,506 & PERS Optional reasonable retirement Springs / 76.000 $80,000 $425,000 $135,755,176 elected 4 varies $2,204 $682 none no paid by $50,000 expenses no health care 2000 no no Charter ` seasonal seasonal employee contribution Petaluma / 56,632 $71,158 $620,000 $103,397,000 elected 2 20+ $40 $20 100% paid for $483 2% of salary $50,000 no no no pre 2000 no no Charter employee San Juan 3.75 % deferred reasonable Capistrano 36,078 $81,000 $575,000 $117,000,000 rotated 2 10 $300 $300 no no comp - $10,000 expenses reimbursed no 1985 $100 month $100 month / General employer paid Santa Barbara / 90.569 $52,570 $925,000 $164,500,000 elected q M - 55 $3,485 $2,788 $881 no optional $50,000 reasonable 44.5 cents no 2006 $50 per meeting n/a CC - 28 expenses per mile Charter $350/mo in Santa Cruz « 56,300 $69,000 $700,000 $115,938,536 rotated 2+ varies $2,000 $1,000 $1106 for family $200 2% @ 55 $25,000 M - $1,275 CC - $510 county 44.5 cents/mile no 1999 no no / Charter coverage 100% out $100,000 Santa Maria 68 900 $39,277 $466,000 $45,227,000 rotated 2 vanes $1,170 $940 $571 for family $482 2.7% @55 and $2,500 reasonable current IRS car M - $378 2005 $75 per meetin no /Charter' for family expenses rate CC-$223 members Ventura / 104,952 $58,114 $432,500 $295,784,214 rotated 4 varies $700 $600 no no no no M - $3,600 CC-$2,400 no no 2004 no no Charter' Averages 64.750 $57,844 $562,340 $127,389,742 elected 3 $1,257 $806 $1,004 no $47.500 These cltys were uSetl in me 1l06 A MMIrk study COUNCII }UBCOMMITTEE ASSIGNME' TS 2005-2006 CITY ADVISORY BODIES • Interviews & makes 2005 recommendations for 2006 appointments to the full Council. • Facilitates communication CHAIR MEMBER CHAIR MEMBER between Council and committees. Architectural Review Commission Brown Settle Settle Romero Bicycle Committee Ewan Brown Brown Ewan Board of Appeals Mulholland Ewan Mulholland Brown Cultural Heritage Committee Ewan Brown Brown Mulholland Housing Authority Romero Romero (Mayor by state mandate) Human Relations Commission Ewan Settle Mulholland Settle Jack House Committee Mulholland Settle Ewan Settle Joint Recreational Use of School Settle Ewan Ewan Brown District Property Committee Mass Transportation Committee Mulholland Brown Brown Ewan Parks & Recreation Commission Brown Mulholland Ewan Brown Personnel Board Settle Mulholland Mulholland Ewan Planning Commission Ewan Romero Romero Mulholland Promotional Coordinating Brown Settle Settle Brown Committee Tree Committee Romero Mulholland Mulholland Ewan COUNTY/REGIONAL 2005 2006 Serves as voting representative. REP. ALT. REP. ALT. Air Pollution Control District Ewan Romero Ewan Brown (APCD) (Quarterly) City Selection Committee Romero Ewan Romero Settle (Mayor/Vice Mayor Alternate) (1-2 times per year) Zone 9 Advisory Committee Romero Brown Romero Brown (Monthly) Nacimiento Water Project Romero Ewan Romero Ewan Commission LAFCO (Appointments made by Co.) Settle Romero Settle Brown (Monthly) San Luis Obispo Council of Romero Settle Romero Brown Governments (SLOCOG) (Monthly) San Luis Obispo Regional Transit Romero Settle Romero Brown Authority (SLORTA) (Monthly) REP. 2005 ALT. REP. 2006 ALT. County Water Resources Adv, Mulholland Settle Mulholland Ewan Committee (Board of Supervisors) (Monthly) Economic Vitality Corporation Brown Settle Brown Romero (EVC) (Monthly) Whale Rock Commission (Mayor, Romero Ewan Romero Settle Vice Mayor serves as alternate) (June & as needed) Economic Opportunity Brown Mulholland Brown Romero Commission (Monthly) Integrated Waste Management Mulholland Brown Mulholland Ewan Authority (IWMA) (Monthly) CMC Citizens Advisory Mulholland Romero Mulholland Romero Committee (Monthly) 2 year term ends 12106 Performing Arts Center Romero Ewan Romero Settle Commission (Mayor George Hampian Hampian Stanwyck representative/Vice Mayor as alternate) (Quarterly) PAC Facilities Standing Settle George Ewan Kiser Committee (Quarterly) PAC Administrative Settle Brown Ewan Mulholland Subcommittee (as needed) PAC Program Subcommittee (as Settle Brown Ewan Mulholland needed) 2005 2006 SPECIAL PURPOSE SUBCOMMITTEES MEMBERS MEMBERS Serves as liaison representative. Mayor Advisory Body Chair Romero Rotation Romero Rotation Quarterly Meeting Downtown Association Board Ewan Romero Mulholland Ewan (Monthly) City/University Romero Rotation Romero Rotation (Mayor/Rotation) (Quarterly) Student Community Liaison Romero Rotation Romero Rotation Committee (Mayor/Rotation) (Monthly) AD HOC SUBCOMMITTEES 2005 2006 Appointed by Council for a limited nACU91pac MFMRFRS G/301-05/2006/Council Subcommittee Assignments 2006 SUMMARY OF CITY COUNCIL EXPENDITURES FY 2004-05 1 07/01 /05-12/31 /05 Council Professional City Mileage Other Total For Year Professional City I Mileage Other Total To Member Development Business Misc End 03-04 Development Business Misc 12/31/05 Romero 538.17 634.17 292.31 1,464.65 120.00 145.00 303.53 31.81 600.34 Budget 1,800.00 1,800.00 1,800.00 5,400.00 1,800.00 1,400.00 1,800.00 5,000.00 % 0% 30% 35% 27% 7% 10% 17% 12% Brown 324.16 142.86 467.02 120.00 118.06 238.06 Budget 1,500.00 1,200.00 1,200.00 3,900.00 1,500.00 900.00 1,200.00 3,600.00 % 0% 27% 0% 12% 8% 13% 0% 7% Mulholland 804.60 912.62 92.42 1,809.64 120.00 170.00 290.00 Budget 1,500.00 1,200.00 1,200.00 3,900.00 1,500.00 900.00 1,200.00 3,600.00 % 54% 76% 0% 46% 8% 19% 0% 8% Ewan 1,413.74 16.20 535.99 1,965.93 120.00 228.89 17.01 365.90 Budget 1,500.00 1,200.00 1,200.00 3,900.00 1,500.00 900.00 1,200.00 3,600.00 % 0% 118% 1 % 50% 8% 25% 100 10% Settle 2,284.61 589.59 792.30 3,666.50 463.00 128.06 135.77 45.29 772.12 Budget 1,500.00 1,200.00 1,200.00 3,900.00 11500.00 900.00 1,200.00 3,600.00 % 0% 190% 49% 94% 31 % 14% 11 % 21 % 0 6 RESOLUTION NO.9189 (2001 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO INCREASING COMPENSATION FOR PLANNING COMMISSION AND ARCHITECTURAL REVIEW COMMISSION MEMBERS WHEREAS, it is the practice of many cities to provide compensation to Planning Commission and Architectural Review Commission members in recognizing their commitment and dedicated service in performing official duties and helping to defray associated costs; and WHEREAS, compensation for Planning Commission and Architectural Review Commission members has not changed since May 1990 (Resolution No. 6805); and WHEREAS, Planning Commission and Architectural Review Commission members regularly meet twice monthly but often meet weekly; and WHEREAS, the Council has determined that an increase in compensation is warranted based on the extensive time commitment required by these Commissioners and the passage of time since their compensation was last adjusted over eleven years ago in May 1990. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo that: SECTION 1. Effective July members is herebys' inn for Planning Commission and creased from $25.00 to $50.00 per Architectural Review Commission meeting, not to exceed $200.00 monthly. SECTION 2. The Council will review compensation for Planning Commission and Architectural Review Commission imembers the Council Policies and with its dic review of Council compensation as set s. Upon motion of Council Member Schwartz, seconded by Council Member Marx, and on the following roll call vote: AYES: Council Members Marx, Mulholland, Schwartz, Vice Mayor Ewan and Mayor Settle NOES: None ABSENT: None R 9189 Resolution No. 91$IR Series) Page 2 of 2 The foregoing resolution was adopted this 5th day of June 2001. A 6 Lee Price, City Clerk APPROVED AS TO FORM: Mayor Allen