HomeMy WebLinkAboutRFP - Emerson Park_TEMPLATE_10-11-22City of San Luis Obispo, Public Works, 919 Palm Street, San Luis Obispo, CA, 93401-3218, 805.781.7200, slocity.org
REQUEST FOR PROPOSAL
October 20, 2022
INSERT DESIGN COMPANY
MAILING ADDRESS
PROJECT: Emerson Park Amenity Upgrades and Beautification
The City of San Luis Obispo is requesting proposals from our on-call consultants for
the design of the existing Emerson Park to bring the amenities and services to current
safety and ADA standards (except for the exercise equipment that was replaced
through another project and the community garden area that may be done in-house
with city staff).
PROJECT BACKGROUND:
Emerson Park is in the downtown core of San Luis Obispo, adjacent to the Parks
and Recreation main office building. Current amenities at Emerson Park’s include
two bocce ball courts, an old basketball court, community garden plots, a weathered
black top, new exercise equipment, playground, picnic tables, and turf area with a
backstop. There are currently no public restrooms within the park for families with
small children to utilize while playing at the park.
As part of the Master Plan Public Outreach process, the Parks and Recreation
Department has facilitated multiple public workshops for the community to provide
input on specific items to include in the Parks and Recreation Master Plan and
General Plan Element update. The feedback received at these workshops has
provided the amenities proposed within the Emerson Neighborhood Park
Revitalization Concept plan. The Concept plan includes public restrooms to provide
families with young children an accessible restroom while playing at the park
thereby extending their use of the park with minimal interruption.
The desire for more shade structures has been a consistent community request
throughout the public workshops and the concept plan includes a shade structure
over the playground.
In developing the concept plan, staff included sustainable techniques in the design
of the park while highlighting sustainable features that will inspire sustainable living.
One of the City’s major City Goals is Climate Action and Sustainability, and the
concept plan proposes the use of rain barrels to capture and store rainfall run off to
utilize in watering the educational on-site gardens. The plan will also include an
update to the compost bins already located within Emerson Park.
The design process will require conceptual layout options for the park. The project
is tied to the recent Prop 68 State Parks grant awarded to the city in December
2021 with a requirement to have project completed prior to March 2025.
PROJECT SCOPE:
The consultant will need to meet with Parks & Recreation staff for input on design
features and amenities relative to the Prop 68 State Parks grant and recently
implemented Parks + Recreation Blueprint (master plan - July 2021). Upon review
and approval of a conceptual layout for the park, the consultant will complete the
design and prepare construction documents for the projects. The consultant will be
responsible for all coordination with third party utility companies (PG&E, etc.) as
needed to complete the design.
The first stage of each park will be to incorporate recommendations from Staff and
the Parks and Recreation Commission (PRC).
• The consultant will need to develop conceptual designs based on the
requested amenities for Emerson Park.
• Provide visual concept plans for Staff and the consultant to conduct community
forum.
• Present two conceptual plans and designs to PRC.
• Based on the detail of the design plans, provide a minimum of one follow up
meeting to present scope and design, and return to present the 90% design to
PRC.
The following list of improvements shall be considered in the design:
New Features:
- ½ Acre Large/Small Dog Park with fencing, lighting, and shade structure
- Educational garden with storm water barrel and compost station
- Public art mural on restroom and a new mosaic
- Shade structures
New Support Amenities:
- Restroom with solar roof panels
- Drought tolerant landscaping
- Shade structure over existing exercise equipment
- Safety Lighting throughout the Park on Main Pathways
Updated Features:
- Renovate and relocate (2) Bocce Courts
- Renovate an existing basketball court to multi-purpose court and install
new court lighting
- Renovate an existing playground with expansion of playground for 5-12
year old’s and shade structure
Updated Support Amenities:
- Renovate existing perimeter fencing
- Drinking fountain and hydration station (include dog bowl feature)
This is a list of all improvements included in the Prop 68 State Parks grant
application for the project. The consultant will produce conceptual layouts to
be reviewed and discussed with staff, the community , and the Parks and
Recreation Commission during the design process.
CONSULTANT SUBMITTAL:
Please submit a cost proposal for providing the following services:
1. Produce preliminary/conceptual layout options based on the requested
amenities. Attend one staff meeting to review conceptual layouts.
2. Provide guidance and recommendations for community forums. Minimum
two.
3. Prepare presentations and participate at two Parks and Recreation
Commission Meetings. Consultant will be responsible for preparing visual
concept plans for the first meeting and presenting the 90% Design at the
second meeting.
4. Complete design (plans, special provisions, and estimate) for the entire
scope of work. The plan set (using City AutoCAD template) shall include the
following as a minimum:
o Cover/title sheet with vicinity map
o Site Plan
o Grading Plan
o Utility Plan
o Electrical Design (optional)
o Irrigation and Planting Plans
o Detail sheets as needed
5. Construction Administration Services including attending the preconstruction
meeting, reviewing, and responding to request for information from the
contractor, reviewing submittals, and answering questions during
construction.
Cost proposal must be broken down per the tasks above. Prime consultants and
subconsultants should include their hours and costs for each team member and all
costs should be subtotaled by task. Include identification of any other direct costs
not specified above. Consultants shall provide their current billing rates in
accordance with the terms and conditions of the on-call agreement.
Required Deliverables for each park:
• Preliminary/Conceptual Park Layout Options
• 50% Plans and cost estimate
• 90% Plans, Specifications and Cost Estimate
• 100% Plans, Specifications and Cost Estimate
• Final Plans, Specifications and Cost Estimate
The City will provide review comments for each deliverable, with a timeframe of
approximately 4 weeks. City will submit project plans for building permit review and
approval at the 90% PS&E stage. The consultant can expect 90% plan check
revisions from the building permit review process that will be combined with the
engineering staff review comments. Consultant may also anticipate minor revisions
to the 100% PS&E prior to City Engineer approval of Final PS&E.
Please include a schedule for delivery for the design work and revisions of the
project plans, specifications, and estimates in the proposal.
Proposals will be evaluated based on design price, relevant work experience (within
the last 5 years) and understanding of project scope.
Please provide proposals to the City by November 18, 2022, to be considered for
this project. Please submit any question by November 9, 2022, so the City has time
to answer questions prior to the proposal due date. Proposals must comply with the
terms and conditions of the signed on-call agreements. Proposals are to be emailed
to the project manager, Erica Long at elong@slocity.org.
Sincerely,