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HomeMy WebLinkAbout02-19-04 C3 AgendaCOUNCIL COMPENSATION COMMITTEE Thursday, February 19, 2004 - Noon Planning Conference Room 990 Palm Street, San Luis Obispo AGENDA 1. Oaths of Office 2. Call to Order 3. Roll Call 4. Elect Chair 5. Review Council Compensation • Review current CP&P Chapter 2 (pgs 1-4) • Who’s receiving benefits • Gov. Code Section 36516 (pg 5) • Survey of other cities (pg 6) • Average Council work hours • Subcommittee assignments (pgs 7-8) • Council expenditures – actual (pg 9) 6. Review Planning Commission and ARC Stipends (pgs 10-13) 7. Public Comment 8. Develop recommendations and/or request additional information from staff 9. Schedule next meeting date (proposed: March 25 12-2 p.m.) 10. Adjourn c: John Mandeville Agenda 2-19-04 COUNCIL COMPENSATION COMMITTEE Thursday, February 19, 2004 - Noon Planning Conference Room 990 Palm Street, San Luis Obispo AGENDA 1. Oaths of Office 2. Call to Order 3. Roll Call 4. Elect Chair 5. Review Council Compensation • Review current CP &P Chapter 2 (pgs 1 -4) • Who's receiving benefits • Gov. Code Section 36516 (pg 5) • Survey of other cities (pg 6) • Average Council work hours • Subcommittee assignments (pgs 7 -8) • Council expenditures — actual (pg 9) 6. Review Planning Commission and ARC Stipends (pgs 10 -13) 7. Public Comment 8. Develop recommendations and /or request additional information from staff 9. Schedule next meeting date (proposed: March 25 12 -2 p.m.) 10. Adjourn c: John Mandeville Excerpt from the City of San Luis Obispo, California, City Council Policies & Procedures see www.slocity.org (City Clerk page for the whole document). CHAPTER TWO COUNCIL COMPENSATION Council compensation and benefits are established every other year by Council action after the Council Compensation Committee conducts a biennial review and makes a recommendation. See Section 6 of this Chapter. 2.1 SALARIES FOR MAYOR AND COUNCIL MEMBERS Effective January 1, 2001, compensation for services rendered in an official capacity shall be provided as follows: Members of the City Council shall receive $900 per month; and the Mayor shall receive a monthly salary of $1,100. (Res. 9035, 2000 series). 2.2 RETIREMENT, MEDICAL, DENTAL, VISION, AND LIFE INSURANCE The Mayor and Council Members shall be entitled to city- funded participation in P.E.R.S. retirement. The City shall contribute $420 per month toward the Mayor and Council Members participation in PEMCHA, dental, vision and life insurance. Any unexpended amount shall not be distributed to the Mayor and Council Members in cash. 2.3 PROFESSIONAL DEVELOPMENT Allowances shall be budgeted for the Mayor and each Council Member as follows: 2.3.1 PROFESSIONAL DEVELOPMENT For costs of professional development and educational conferences designed to improve understanding of and proficiency in municipal affairs. Said allowance shall be used for out -of- county expenses only and shall be reimbursed in accordance with accepted City Travel Guidelines: Annual Allowance: Council Member $1500 Mayor $1800 2.3.2 LEAGUE OF CALIFORNIA CITIES CONFERENCE For the cost of participating in the Annual Conference of the League of California Cities. The City shall also reimburse the following costs for spousal participation, which is encouraged: • Double room instead of a single room. • Spousal registration fees to attend Conference seminars (this does not include reimbursement for recreational activities that may be offered by the League during meeting activities). • Travel expenses only if a bus, train, or plane must be used rather than a city vehicle. If the public official uses his/her personal vehicle, travel reimbursement shall be provided only the employee. • Meals that spouses are expected to attend as part of directly - related Conference activities will be reimbursed at the same per diem as the public official. 2.3.3 CHANNEL COUNTIES DIVISION MEETINGS When the spouse of an official or employee is expected to attend a quarterly meeting of the Channel Counties Division of the League, the meal expense will be paid by the City with the authorization of the City Administrative Officer. 2.3.4 START -UP ALLOWANCE An additional professional development allowance up to $1,000 shall be budgeted to each new Mayor and Council Member to help accelerate his/her comprehension of municipal and legislative operations during the first 12 months following the taking of office. 2.4 CITY BUSINESS AND MILEAGE REIMBURSEMENT Quarterly allowances shall be budgeted for the Mayor and each Council Member as follows: 2.4.1 CITY BUSINESS For costs incurred in connection with official City business. Said allowance shall be used for in- county expenses and shall include all meals, tickets, periodicals, dues, subscriptions, and similar miscellaneous expenses. Quarterly Expense Allowance: Council Member $300 Mayor $450 2.4.2 MILEAGE For official travel within the County of San Luis Obispo, reimbursement shall be made upon submittal of an official mileage expense form: Quarterly Mileage Allowance: Council Member $300 Mayor $450 2.5 GENERAL PROCEDURES AND LIMITATIONS Appropriate budgetary practices and accounting controls shall be established to ensure that expenditures and reimbursements are in compliance with approved budget allocations. The Mayor and each Council Member is expected to plan business activities so as to stay within his/her budget. When exceptional circumstances require that additional amounts be allocated to accounts, formal Council action shall be required. 2.5.1 ACCOUNTING An account shall be established in the name of each Council Member with all expenditures charged to the individual Council Member or Mayor. If any account is depleted prior to the end of the fiscal year, additional allocations shall require a specific action of the City Council. Claims for reimbursement as specified in Section 4, above, may be submitted monthly but the aggregate of three monthly claims may not exceed the quarterly maximum. Receipts shall be submitted within the fiscal year. The Council budget shall be available for review in the City Clerk's Office and the Mayor and Council Members shall receive periodic statements. 2.5.2 REIMBURSEMENT LIMITATION The City's adopted Travel Guidelines shall govern all expenditures for non -local professional development and conferences. These guidelines include all non -local official meals, tuition or fees, transportation to meeting sites, materials and telephone usage. 2.5.3 SPECIAL EXPENSES For occasions when the Mayor and/or a Council Member is designated by the City Council to represent the City at special meetings, reimbursement shall be made from an unallocated Travel Expense Account. 2.5.4 HONORARIUM If the Mayor or a Council Member receives an honorarium as a result of his/her participation in a meeting or conference, the amount of the honorarium shall be deducted from the amount normally provided by the City for that meeting or conference if the City paid for the Council Member's attendance at such meeting or conference. 2.5.5 OTHER GUIDELINES Any other travel - related issue not specifically governed in this resolution shall be adjudicated in accordance with the City of San Luis Obispo adopted Travel Guidelines. 2.6 COUNCIL COMPENSATION COMMITTEE A five - member review committee shall be appointed by January 31, in even - numbered years and shall bring its proposed recommendations in resolution form to the City Council within 90 days, or no later than May 1st. 2.6.1 MEMBERSHIP The committee membership shall have as broad a representation as possible, including but not limited to, one previously elected official, one Personnel Board member, and one citizen -at- large. 2.6.2 REVIEW RESPONSIBILITY The committee shall review the full Council compensation package including salary, benefits, expense reimbursement, professional development allowances and any other compensation provided the City Council. Review should include, but shall not be limited to: 1) compensation of Council and Mayors of cities of similar population/budget size; 2) compensation practices of both Charter and General Law cities; 3) Government Code provisions for General Law cities; and 4) Council and Mayor responsibilities in San Luis Obispo at the time of the committee's review; and, 5) any structural changes that may have occurred in municipal government either as a result of State legislation or by actions of the local electorate that may have added to or deducted from the duties and responsibilities of the Council Members and/or Mayor. �Z Excerpt from the California Government Code How Salaries are determined for General Law City Councils 36516. (a) A city council may enact an ordinance providing that each member of the city council shall receive a salary, the amount of which shall be determined by the following schedule: (1) In cities up to and including 35,000 in population, up to and including three hundred dollars ($300) per month; and including 50,000 in population, up to and ($400) per month; (3) In cities over 50,000 up to and including 75,000 in population, up to and including five hundred dollars ($500) per month. (4) In cities over 75,000 up to and including 150,000 in population, up to and including six hundred dollars ($600) per month. (5) In cities over 150,000 up to and including 250,000 in population, up to and including eight hundred dollars ($800) per month. (6) In cities over 250,000 population, up to and including one thousand dollars ($1,000) per month. For the purposes of this section the population shall be determined by the last preceding federal census, or a subsequent census, or estimate validated by the Department of Finance. tL z 0 P c (17 z w IL 2 0 L) Z 0 L) L L) M-1 N !2 o (Ny 0 Z 8 0: a ir ir I 'cc I I c K (r 8 cr 7 , < 0 x 0 ir W 2 iwd �wl w U Id to cd w a: ir w z 0 z ir a: Z w z 0 z z w 0 z a: w LL .0 ir 0 z 0 1 a- z z Zj w cc w cc w IE C3 w Lu w prC w w co w w w N D m w w cr cc cc cc ir ir ir z ir w N o :3 c uj Q 2 w , ! � w Lu iel z I w U 0 z 0 z o z 0 z o z o z 0 z 2 0 1. 1 0 0 Ry 2� w co gz 9 . w - z 2 0 w 6 �i 9 9 w u, w mR zw 6 g co Z 2� m p z D x =1 0 =1 0 'r E 0 w 1 2 a a. =1 11, L R I =1 0 L R W u a: Lu Q ir a: cc ir uj uj u Od o= Q Q o L, z cc ir z z COUNCIL SUBCOMMITTEE ASSIGNMENTS 2003 -2004 CITY ADVISORY BODIES • Interviews & makes 2003 O ©4 recommendations for appointments to the full Council. • Facilitates communication between Council and CHAIR MEMBER CHAIR MEMBER committees. Architectural Review Commission Schwartz Mulholland Ewan Schwartz Bicycle Committee Ewan Schwartz Schwartz Mulholland Board of Appeals Settle Ewan Ewan Mulholland Cultural Heritage Committee Schwartz Mulholland Mulholland Ewan Housing Authority Romero Romero - -- (Mayor by state mandate) Human Relations Commission Settle Schwartz Ewan Mulholland Jack House Committee Mulholland Settle Settle Romero Joint Recreational Use of School Settle Schwartz Settle Schwartz District Property Committee Mass Transportation Committee Mulholland Ewan Ewan Mulholland Parks & Recreation Commission Ewan Schwartz Settle Schwartz Personnel Board Settle Mulholland Settle Ewan Planning Commission Romero Mulholland Romero Settle Promotional Coordinating Settle Mulholland Mulholland Romero Committee Tree Committee Schwartz Ewan Ewan Mulholland COUNTY /REGIONAL 2003 2004 Serves as voting representative. REP. ALT. REP. ALT. Air Pollution Control District Ewan Mulholland Ewan Mulholland (APCD) (Quarterly) City Selection Committee Romero Mulholland Romero Schwartz (Mayor/Vice Mayor Alternate) (1 -2 times per year) Zone 9 Advisory Committee Romero Mulholland Romero Ewan (Monthly) LAFCO (Appointments made by Co.) Settle Schwartz Settle Schwartz (Monthly) San Luis Obispo Council of Schwartz Romero Schwartz Romero Governments (SLOCOG) (Monthly) San Luis Obispo Regional Transit Schwartz Romero Schwartz Romero Authority (SLORTA) (Monthly) REP. 2003 ALT. REP. 2004 ALT. County Water Resources Adv. Mulholland Ewan Mulholland Settle Committee (Board of Supervisors) (Monthly) Economic Vitality Corporation Settle Mulholland Mulholland Settle (EVC) (Monthly) Whale Rock Commission (Mayor, Romero Mulholland Romero Schwartz Vice Mayor serves as alternate) (June & as needed) No. County Water Forum (Monthly) Romero Moss /Henderson Schwartz Moss /Henderson Economic Opportunity Ewan Romero Ewan Settle Commission (Monthly) Integrated Waste Management Ewan Settle Mulholland Ewan Authority (IWMA) (Monthly) CMC Citizens Advisory Mulholland Romero Mulholland Romero Committee (Monthly) " 2 year term ends 12104 Performing Arts Center Romero/ George Romero/ George Commission (Mayor/Vice Mayor as representatives) (Quarterly) Mulholland Schwartz PAC Facilities Standing Settle George Settle George Committee (Quarterly) PAC Administrative Settle Romero Settle Mulholland Subcommittee (as needed) PAC Program Subcommittee (as Mulholland Ewan Settle Mulholland needed) 2003 2004 SPECIAL PURPOSE SUBCOMMITTEES MEMBERS MEMBERS Serves as liaison representative. Mayor Advisory Body Chair Romero Rotation Romero Rotation Quarterly Meeting Downtown Association Board Schwartz Mulholland Mulholland Schwartz (Monthly) City /University Romero Rotation Romero Rotation (Mayor /Rotation) (Quarterly) Student Community Liaison Romero Rotation Romero Rotation Committee (Mayor /Rotation) (Monthly) AD HOC SUBCOMMITTEES 2003 2004 Appointed by Councillor a limited purpose MEMBERS MEMBERS North County Water Purveyors Ewan Moss Romero Moss Group (Monthly) G /301 -05 /2004 /Council Subcommittee Assignments 2004 a w a z O U F FBI U Q a L O N O ti I M 0 N N O N N O N 0 0 N p N� �.O O o O� l- O o O r- lt 0 o � O� Moe O kn O o "R O F - IC =Nt NMv'1O)Mv-,MMMOMo0 e4 N N N N CY)-� M 0 0O o 0O 0 00 0 1,-- 0O r- 0O b\ M -- -- -- -- 0 �-c CN y 0 e, r- O M r- 0 0 t1 O It 0 0 N 0 0 0 M 0 0 0 0 0 �-, 00 -- — N N -- N -- O N N -- O N -- � � It � N (7-, -t �'c -A N 0 N tn U e� OOM OOH �O't OOM ooO� O O00 to 00 C,4 MOB- OMB- N .� O V1 M N a° A �b 00 0C,00win0C,�ow NM -t0 tnO�MNOM00 F� O O O N 0 0 0 0 O N N N 06 N 00 0 ^0 0 ^0 0 M O 00 -- 0 -- M 1-4 � 0 rA U CN � O O 00 O r 00 O 00 O O tn 00 O M N O � A O N e N N e b N e N e .�- N e- C G PA u PA P� Pq Pq 0 0 RESOLUTION NO. 9189 (2001 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO INCREASING COMPENSATION FOR PLANNING COMMISSION AND ARCHITECTURAL REVIEW COMMISSION MEMBERS WHEREAS, it is the practice of many cities to provide compensation to Planning Commission and Architectural Review Commission members in recognizing their commitment and dedicated service in performing official duties and helping to defray associated costs; and WHEREAS, compensation for Planning Commission and Architectural Review Commission members has not changed since May 1990 (Resolution No. 6805); and WHEREAS, Planning Commission and Architectural Review Commission members regularly meet twice monthly but often meet weekly; and WHEREAS, the Council has determined that an increase in compensation is warranted based on the extensive time commitment required by these Commissioners and the passage of time since their compensation was last adjusted over eleven years ago in May 1990. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo that: SECTION 1. Effective July 1, 2001, compensation for Planning Commission and Architectural Review Commission members is hereby increased from $25.00 to $50.00 per meeting, not to exceed $200.00 monthly. SECTION 2. The Council will review compensation for Planning Commission and Architectural Review Commission members in conjunction with its periodic review of Council compensation as set forth in the Council Policies and Procedures. Upon motion of Council Member Schwartz, seconded by Council Member Marx, and on the following roll call vote: AYES: Council Members Marx, Mulholland, Schwartz, Vice Mayor Ewan and Mayor Settle NOES: None ABSENT: None R 9189 Resolution No. 9182001 Series) Page 2 of 2 The foregoing resolution was adopted this 5th day of June 2001. A Lee Price, City Clerk APPROVED AS TO FORM: I /�/ i Mayor Allen 141 Charter Cities Survey - February 2004 How much do you pay your advisory bodies? City Planning Commission Architectural or Design Others? Review Committee Downey $36 /meeting, not to Design Review Board Comm. Develop. exceed $72 /month $35 /hour Commission $30 /meeting, not to exceed $120 /month, Pers. Advisory Board $18 /meeting, not to exceed $36 /month, Water Board $18 /meeting, not to exceed 436 /month Dublin $50 per meeting — meets Heritage & Cultural 2x month Arts, Parks & Community Services paid $50 /meeting. Both meet 1x month. Fortuna $30 per meeting Fresno $25 stipend of ea. Meeting attended (usually 2 meetings per month) Long Beach $100 /meeting (usually 2x /month Monterey $25 /meeting, not to $25 /meeting, not to exceed exceed $75 /mo $75 /mo Meets 2x /mo Meets 2x /mo Mountain -0- -0- View Napa $200 per month (flat rate regardless of the number of meetings) Palm Desert $50 /meeting up to a max Redevelopment of $150 per calendar Agency $30 /meeting, month Housing Authority $50/meeting Salinas -0- -0- San Luis $50 /per meeting (meets $50 /per meeting, meets Obispo 2x mo) (no more than 2x mo, not to exceed $200 /mo $200 /mo San Ramon $50 /meeting with a max Parks & Community of $100 /month Services $50 /meeting with a max of $100 /month Santa Barbara (information coming) Santa Clara -0- -0- AZ Charter Cities Survey - February 2004 How much do you pay your advisory bodies? Santa Maria $50 per meeting not to Rec and Parks exceed 2 meeting per Commissioners, month plus $50 /meeting not to reimbursement of exceed 2/ month plus expenses reimbursement of expenses Stockton $25 /month 2x per month (max is $150 per month) Torrance $10 per meeting (2 meetings per month) 13