HomeMy WebLinkAboutR-11438 authorizing Water Fund Unassigned Working Capital for preparation of the Water Treatment Plant Facility Infrastructure Renewal Strategy PlanR 11438
RESOLUTION NO. 11438 (2023 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, AUTHORIZING WATER FUND UNASSIGNED
WORKING CAPITAL FOR PREPARATION OF THE WATER
TREATMENT PLANT FACILITY INFRASTRUCTURE RENEWAL
STRATEGY PLAN
WHEREAS, the City Water Treatment Plant does not currently have a
comprehensive asset management plan to guide the maintenance and replacement of
plant infrastructure, and development and adoption of an Infrastructure Renewal Strategy
Plan (Project) will facilitate asset maintenance and replacement prioritization, process
optimizations, compliance with future regulatory conditions, and more refined capital
improvement planning and associated budgeting; and
WHEREAS, the Project includes an assessment of future water quality regulatory
and permit requirements and treatment processes to address emerging contaminants,
how these requirements would affect operation of the Water Treatment Plant, and
recommendations for adaptations and process changes, and includes an evaluation of
vulnerabilities to changing climate conditions such as extreme drought periods and high
precipitation events, which will allow the City to best prepare and plan for the future and
minimize unknowns that could result in expensive reactionary capital projects,
unanticipated increases in operating costs, or operational interruptions; and
WHEREAS, the Project is anticipated to facilitate future grant opportunities,
particularly related to climate change resiliency and adaptation, hazard mitigation, and
energy conservation and resiliency; and
WHEREAS, the Water Treatment Plant Infrastructure Renewal Strategy (Project)
is consistent with the City adopted General Plan Water and Wastewater Element (WWE)
Goals A 2.1 and A 3.1 because developing a plan for the maintenance and optimization
of the Water Treatment Plant is necessary to ensure a long-term, reliable water supply
and manage the City’s water resources to meet both current and future water demand
associated with development envisioned by the General Plan; and
WHEREAS, the Project was included in the 2021-23 Financial Plan and 2021-23
Financial Plan Supplement with an identified budget of $150,000; and
WHEREAS, on January 17, 2023, the Project was included on the City Council
agenda and the City Council approved the Request for Proposals (RFP) for the
preparation of the Project, authorized staff to advertise the Project for proposals and bids;
and authorized the City Manager to award the contract for the Project if the bid is within
available project funding of $150,000; and
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WHEREAS, City staff released the RFP on February 10, 2023 and conducted a
pre-proposal meeting and WTP facility tour for interested consultants on February 27,
2023, and proposals were opened on April 6, 2023; and
WHEREAS, based on review of submitted proposals and review of the top
qualified consultant’s Project cost estimate by a technical review panel comprised of City
staff, the original appropriation of $150,000 has been found to be inadequate to fund the
scope of work necessary to fully evaluate the WTP and associated assets, identify
realistic risks and opportunities for adaptation and resiliency, and develop a strategic plan
that is based on sound data, independent analysis, and anticipation of future needs for
the City and future anticipated regulatory compliance requirements; and
WHEREAS, the total Project cost is estimated at $451,111, requiring an additional
$301,111 to complete the Project and ensure smooth transitions through the audit,
assessment, evaluation, planning, and documentation processes; and
WHEREAS, a balance of over $9 million is available from the Water Fund
Unassigned Working Capital to fund the Project.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:
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SECTION 1. Budget. The budget of $301,111 will be moved to the Water
Treatment Plant Infrastructure Renewal Strategy Plan to enable strategic and capital
planning for an essential and critical City facility.
Upon motion of Council Member Shoresman, seconded by Council Member
Francis, and on the following roll call vote:
AYES: Council Member Francis, Pease, Shoresman, Vice Mayor Marx, and
Mayor Stewart
NOES: None
ABSENT: None
The foregoing resolution was adopted this 18th day of July 2023.
___________________________
Mayor Erica A. Stewart
ATTEST:
______________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
______________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the
City of San Luis Obispo, California, on ______________________.
___________________________
Teresa Purrington
City Clerk
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7/20/2023 | 8:58 AM PDT