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HomeMy WebLinkAboutBetter_Buildings_SLO_-_Abraxas_Energy_Response_5.12.2021 (1) City of San Luis Obispo Better Buildings SLO – Needs Assessment Submitted by: Abraxas Energy Consulting 1230 Higuera St. San Luis Obispo, CA 93401 805 547 2050 May 12, 2021 Contents Our Approach to the Scope of Work............................................................................................................. 1 Unique Nature of SLO Buildings ................................................................................................................ 1 Best Approach to Collecting Data: Limited Energy Assessments ............................................................. 1 Program Recruitment............................................................................................................................ 1 Deliverables to the Building Owner/Occupant ......................................................................................... 2 Deliverables to the City ............................................................................................................................. 2 Project Case Studies .............................................................................................................................. 2 Similar Work Performed ....................................................................................................................... 2 Staffing Our Better Buildings SLO Program................................................................................................... 4 Company Profile ............................................................................................................................................ 5 Acknowledgement of General Terms and Conditions .................................................................................. 5 Appendix A: RFP Provided Forms Appendix B: Business License and Certificate of Insurance 1 | P a g e Our Approach to the Scope of Work Unique Nature of SLO Buildings Buildings in SLO are not like buildings in the Bay Area, Orange County, or the Los Angeles area. Our buildings are small. They contain simple split and package HVAC systems. Some buildings do have HVAC automation systems, but they were installed and maintained without energy efficiency as a consideration. Our climate is mild, and as a result, our buildings do not have a lot of heating, and many do not even have air conditioning. Most of our energy usage in SLO is not weather dependent, but is base load. Generalizations based on buildings elsewhere do not apply to SLO. Best Approach to Collecting Data: Limited Energy Assessments We understand there are several approaches to analyzing the energy usage characteristics of the existing building stock in SLO, but none of the approaches listed in the RFP involve actually stepping foot inside the buildings. It is important to walk the buildings, inspect the lighting and HVAC and uncover the opportunities for energy savings through actual visual experience rather than inference that many of the approaches utilize. We believe that the best approach for the City would be a simple energy audit and benchmarking program. We have done this before for the County of San Luis Obispo and also for the Ventura County Regional Energy Alliance. Energy audits can be expensive. An ASHRAE Level 2 energy audit for a 30,000 SQFT building might cost $8000. A budget of $65,000 would afford less than 8 energy audits, which is too small a sample to provide any insight. We propose instead, a very limited assessment approach in which we perform only the following tasks: • 2 to 4 hour site inspection • Benchmarking • Generation of a list of energy efficiency measures (EEMs) and decarbonization measures (DCMs) The list of measures would include rough cost estimates based on experience as well as rough simple payback estimates. We estimate that we can do this for between $1200 and $1600 per building, which means we would be able to do assessments for 30 to 40 buildings. Program Recruitment One foreseeable challenge is how difficult it might be to get building owners/occupants to buy into the program, as we have been through this before with other similar programs. If we are Abraxas is committed to working with the City to develop an approach that meets their needs. 2 | P a g e able to spend less time recruiting participants for the program, we will be able to complete more assessments. One proposed approach is to offer free benchmarking, which may be enough incentive. If it is not, another alternative could be offering businesses a $50 gift certificate to a nearby restaurant to enroll. Deliverables to the Building Owner/Occupant We would provide the building owner/occupant with a prioritized list of EEMs and DCMs, along with rough costs and payback, and a link to their Energy Star Portfolio Manager benchmarking account that we set up for them. We would also, when possible, set up the benchmarking so that the utilities automatically import their future utility data directly into their Energy Star account. Deliverables to the City We would provide a database of benchmarking scores, EEMs and DCMs along with estimated paybacks to the City broken out by: • Building sector (churches, restaurants, offices, etc.) • Building Size • Owner/Occupant Configuration (owner occupied, landlord tenant) Project Case Studies We provide information on some recent work we have done for the City of Milpitas, Union City and for the Ventura County Regional Energy Alliance on our website here. We have included project contact information in each of these case studies. This information is also detailed in our Reference Forms included in Appendix A of this proposal. Similar Work Performed PG&E Innovator Pilot Program with the County of San Luis Obispo In 2013, Abraxas performed similar work with the County for PG&E. The buildings studied were distributed throughout the county. Buildings in the following sectors were analyzed: houses of worship, offices, athletic facilities, restaurants. Due to funding limitations, other sectors were not evaluated by this study. We performed benchmarking on 120 buildings and provided energy audits on 37 buildings. From this program, 225 EEMs were identified and evaluated for the 37 buildings, which resulted in a potential annual savings of more than 1,150,000 kWh. The EEMs identified included lighting, HVAC controls, DHW, kitchen equipment, plug load, and solar photovoltaics. The table on the following page shows the breakout by EEM type. (We called it ECM in this study.) 3 | P a g e County of San Luis Obispo (PG&E Innovator) Breakout by EEM (ECM) type 4 | P a g e Staffing Our Better Buildings SLO Program To execute our proposed scope of work we will use two engineers and an analyst based in San Luis Obispo and a project manager based in San Diego. We have put together detailed resumes for our team on our website here. Robert Urban CEM, CxA B.S. Mechanical Engineering, Cal Poly, 2008 Project Manager Has managed nearly all energy assessment projects at Abraxas for 12 years, covering many thousands of buildings, and tens of millions of square feet. John Avina P.E., CEM, CMVP, CxA, CEA M.S. Mechanical Engineering, University of Wisconsin, 1994 Energy Engineer Has performed energy audits on millions of square feet of buildings since 2001. Chair of Association of Energy Engineers’ Certified Energy Auditor Test Committee. Has published extensively. Routinely speaks at energy engineering conferences. Clayde Barkley P.E., CEM B.S. Mechanical Engineering, Cal Poly, 2010 Energy Engineer Has worked full-time providing energy audits since 2010. Has performed audits of millions of square feet of building stock. Michael Roth Mechanical Engineering Undergraduate Student, Cal Poly 2021 Energy Analyst Over a year of experience benchmarking and assisting with energy audits on all types of buildings. 5 | P a g e Company Profile Abraxas Energy Consulting, LLC 1230 Higuera St. San Luis Obispo, CA 93401 (805) 547-2050 DUNS Number: 130695385 Abraxas Energy Consulting, an MBE, has been providing energy audits since its founding in 2001. In the past 5 years Abraxas has provided energy audits and retro-commissioning on over 50 million square feet and has found utility savings of over $11M. This work has covered retail, offices, manufacturing, hospitals, public housing, government buildings and universities. Abraxas provides the following services to our clients: ASHRAE Level 1, 2 and 3 Energy Audits Retro-Commissioning Water Audits Measurement and Verification Renewable Energy Feasibility Studies Utility Bill Tracking Services and Software Our commercial clients include: Johnson Controls California Polytechnic State University–SLO Macys Constellation Energy University of South Carolina JC Penny Burns & McDonnell University of North Carolina-Pembroke Accor Hotels Ameresco Lone Star College Hyatt Hotels Trane CB Richard Ellis Holiday Inn PG&E Colliers AT&T CenterPoint Energy Northrup Grumman Pfizer So. California Edison Lockheed Martin Novar Controls Our Federal clients include: US Coast Guard The FBI NOAA US Navy Bureau of Reclamation Centers for Disease Control US Marine Corps Fish & Wildlife Services Indian Health Services US Air Force Army Corps of Engineers GSA Acknowledgement of General Terms and Conditions Abraxas has reviewed all the terms and conditions presented in the RFP and accepts them in their entirety. Abraxas has a valid business license and tax certificate with the City. This has been included in Appendix B along with our certificate of insurance. Appendix A Appendix A: RFP Provided Forms The following section includes all completed forms that were provided in the RFP. Proposal Submittal Form The undersigned declares that she or he has carefully examined this RFP, is thoroughly familiar with its contents; is authorized to represent the proposing firm; and agrees to perform the specified work for the following cost quoted in full: Description Cost Task 1 – Working with the City to devise / refine program scope $3,375 Task 2 – Recruiting, coordinating, and conducting audits and benchmarking $51,905 Task 3 – Compiling data and analysis $3,240 Task 4 – Presentation(s) to City (including preparation) $6,480 Firm Name and Address Abraxas Energy Consulting 1230 Higuera Street San Luis Obispo, CA 93401 Contact: Tyler Stafford Phone: 805-547-2050 ; Ext. 102 Signature of Authorized Representative Date: 5/12/2021 Appendix A References Number of years engaged in providing the services included within the scope of the specifications under the present business name: 20 Years Describe fully the last three contracts performed by your firm that demonstrate your ability to provide the services included with the scope of the specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. Appendix A Reference No. 1 Agency Name Community Environmental Council Contact Name April Price Telephone & Email (805) 963-0583 *101 Aprice@cecmail.org Street Address 26 W. Anapamu Street, 2nd Floor City, State, Zip Code Santa Barbara, CA 93101 Description of the services provided including contract amount, when provided and project outcome Abraxas Energy Consulting was awarded a contract by the VCREA and CEC-SB to provide comprehensive energy assessments and benchmarking services for municipal buildings within the City of Lompoc and commercial properties in the City of Lompoc and County of Ventura. Since the program started, Abraxas has completed audits on more than 36 buildings totaling 704,000 square feet. The energy audits serve to provide the businesses with short and long-term frameworks on the most effective ways to change operations and invest in more energy efficient systems. Building owners and managers have the option to select which measures they would like to optimally save businesses money and increase revenue streams. The audit will identify the greatest cost- effective range of energy efficient measures, from no cost/low cost measures to large capital investment projects, as well as identify simple operations and maintenance (O&M) improvements that can be made at their facility. Throughout the program, Abraxas has worked alongside program leads to develop innovative recruitment methods and procedures to increase interest with potential program participates. Recruitment efforts have included qualified businesses across all business sectors from commercial, retail, hospitality, manufacturing, medical, and more. Total Contract Value: $89,102 Period of Performance: 6/2019 – 3/2021 Appendix A Reference No. 2 Agency Name City of Union City, Ca / Southland Industries Contact Name Eric Nyenhuis Telephone & Email (858) 210-0940 enyenhuis@southlandind.com Street Address 16835 West Bernardo Dr, St 210 City, State, Zip Code San Diego, CA 92127 Description of the services provided including contract amount, when provided and project outcome As a subcontractor to Southland Energy, Abraxas completed an ASHRAE Level 2 and an ASHRAE Level 3 audit of the twenty-one municipal buildings of Union City, totaling 185,000 square feet. The energy assessment began with a utility bill analysis and a review of building mechanical drawings. During the onsite inspection, we interviewed site personnel, inspected lighting, HVAC and other energy using equipment, and conducted measurements. Once we had collected all the information, we returned to our offices, developed ideas for ECMs, and after vetting them with our client, Southland Energy, we developed the chosen ECMs for our report. We estimated energy savings using bin-simulations and other spread sheet calculations. The focus of the work was on BAS control upgrades for the campus that contains a central chiller and boiler plant. There were also ECMs associated with lighting, retro-commissioning, replacing package units and boilers, and several solar photovoltaic systems. As part of the retro-commissioning effort, Abraxas identified 233 issues which included deficiencies related to BAS mapping, sensor calibration, AHU economizer operation, central plant lockout and setpoint strategies, equipment scheduling, VAV damper control and VAV water valve control. Total energy cost reduction from the project was estimated at $360,000 annually. As solar and BAS upgrades are expensive, the total project payback was longer than we are used to, at about 15 years. Total Contract Value: $200,228 Period of Performance: 1/2016 – 6/2019 Appendix A Reference No. 3 Agency Name City of Milpitas, Ca/ Honeywell Contact Name Mary Wyand (Now works for Encore Renewable Energy) Telephone & Email (802) 861-3023 marytwyand@gmal.com Description of the services provided including contract amount, when provided and project outcome As a subcontractor to Honeywell, Abraxas completed an ASHRAE Level 2 audit of the seven of the largest municipal buildings of Milpitas totally about 315,000 square feet. The energy assessment began with a utility bill analysis and a review of building mechanical drawings. During the onsite inspection, we interviewed site personnel, inspected lighting, HVAC and other energy using equipment, and conducted measurements. Once we had collected all the information, we returned to our offices, developed ideas for ECMs, and after vetting them with our client, Honeywell, we developed the chosen ECMs for our report. We estimated energy savings using bin-simulations and other spread sheet calculations. The ECMs included LED retrofits, lighting control, reconfiguring the data center to be more energy efficient, cooling tower modifications, replacing HVAC controls, DHW demand control pumping, and replacing aging package units. Total energy cost reduction from the project was estimated at $170,000 annually. PG&E was to supply over $90,000 in incentives. The total project payback was only about 3 years. This audit was done as part of a proposal to do a performance contract with the City of Milpitas. Honeywell was shortlisted for interviews, and due to concerns wholly unrelated to this project, Honeywell dropped their West Coast operations before we could attend the meeting with the City. Engie won the job, and we were later hired by Engie to assist with their measurement and verification efforts at the City. Total Contract Value: $10,000 Period of Performance: August 2018 -October 2018 Appendix A Statement of Past Contract Disqualifications The proposer shall state whether it or any of its officers or employees who have a proprietary interest in it, has ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of the violation of law, a safety regulation, or for any other reason, including but not limited to financial difficulties, project delays, or disputes regarding work or product quality, and if so to explain the circumstances. Abraxas Energy Consulting does not have any disqualifications as described in above paragraph. Executed on May 12, 2021 at 1230 Higuera Street, San Luis Obispo, CA , under penalty of perjury of the laws of the State of California, that the foregoing is true and correct. ______________________________________ Signature of Authorized Proposer Representative Appendix B Appendix B: Business License and Certificate of Insurance This page has intentionally been left blank City of San Luis Obispo PLEASE POST IN A CONSPICUOUS PLACE Business Location: 1st Owner Name: BUSINESS LICENSE AND TAX CERTIFICATE 2nd Owner Name: NOT TRANSFERABLE 990 Palm St., San Luis Obispo, CA 93403-8112 (805) 781-7134 105615 Energy Accounting Software 026 CERTIFICATE NO. Business Type: Description: Effective Date: Expiration Date: THIS BOX IS FOR THE BUSINESS TYPE MESSAGE Restricted to license holder onlyABRAXAS ENERGY CONSULTING, LLC JOHN THEISEN 1230 HIGUERA ST SAN LUIS OBISPO, CA 93401-3128 John Avina 811 PALM ST SAN LUIS OBISPO, CA 93401-3238 Abraxas Energy Consulting, LLC This license does not constitute proof of compliance with other city, county, state, and federal regulations. Possession of this business license and tax certificate does not authorize, permit, or allow the bearer to do any act which bearer would not otherwise be lawfully entitled to do. This license is issued without verification that the business is subject to or exempt from licensing by the State of California. Business Name: Starting January 1, 2021, Assembly Bill 1607 requires the prevention of gender-based discrimination of business establishments. 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THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 5/11/2021 License # 0603247 (530) 823-3733 (530) 823-3640 34452 Abraxas Energy Consulting, LLC 1230 Higuera St. San Luis Obispo, CA 93401 42390 A 1,000,000 793-008-602 0002 10/11/2020 10/11/2021 50,000 5,000 1,000,000 2,000,000 2,000,000 1,000,000B ABAU100876 10/24/2020 10/24/2021 4,000,000A 793-008-603 0002 10/11/2020 10/11/2021 4,000,000 C TWC3903464 9/1/2020 9/1/2021 1,000,000 1,000,000 1,000,000 A Professional Liabili 793-008-602 0002 10/11/2020 Aggregate 2,000,000 A Pollution 793-008-602 0002 10/11/2020 10/11/2021 Aggregate/Occurrence 1,000,000 RE: Proof of Coverage Abraxas Energy Consulting, LLC 1230 Higuera Street San Luis Obispo, CA 93401-3128 ABRAENE-01 CMEES1 George Petersen Insurance Agency, Inc. PO Box 6675 Auburn, CA 95604 info@gpins.com Homeland Insurance Company of New York AmGUARD Insurance Company Technology Insurance Company X 10/11/2021 X X X X X X X ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? 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EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 5/11/2021 License # 0603247 (530) 823-3733 (530) 823-3640 34452 Abraxas Energy Consulting, LLC 1230 Higuera St. San Luis Obispo, CA 93401 42390 A 1,000,000 793-008-602 0002 10/11/2020 10/11/2021 50,000 5,000 1,000,000 2,000,000 2,000,000 1,000,000B ABAU100876 10/24/2020 10/24/2021 4,000,000A 793-008-603 0002 10/11/2020 10/11/2021 4,000,000 C TWC3903464 9/1/2020 9/1/2021 1,000,000 1,000,000 1,000,000 A Professional Liabili 793-008-602 0002 10/11/2020 Aggregate 2,000,000 A Pollution 793-008-602 0002 10/11/2020 10/11/2021 Aggregate/Occurrence 1,000,000 RE: Proof of Coverage City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 ABRAENE-01 CMEES1 George Petersen Insurance Agency, Inc. PO Box 6675 Auburn, CA 95604 info@gpins.com Homeland Insurance Company of New York AmGUARD Insurance Company Technology Insurance Company X 10/11/2021 X X X X X X X