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HomeMy WebLinkAbout09-06-2023 HRC Agenda Packet Human Relations Commission AGENDA Wednesday, September 6, 2023, 5:00 p.m. Council Hearing Room, 990 Palm Street, San Luis Obispo The Human Relations Commission holds in-person meetings. Zoom participation will not be supported at this time. INSTRUCTIONS FOR PUBLIC COMMENT: Public Comment prior to the meeting (must be received 3 hours in advance of the meeting): Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401. Email - Submit Public Comments via email to advisorybodies@slocity.org. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting. Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. Voicemails will not be played during the meeting. *All correspondence will be archived and distributed to members, however, submissions received after the deadline may not be processed until the following day. Public Comment during the meeting: Meetings are held in-person. To provide public comment during the meeting, you must be present at the meeting location. Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy, Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire to utilize electronic visual aids to supplement their oral presentation are encouraged to provide display-ready material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's Office at cityclerk@slocity.org or (805) 781-7114. Pages 1.CALL TO ORDER Chair Colyer-Worth will call the Regular Meeting of the Human Relations Commission to order. 2.PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA The public is encouraged to submit comments on any subject within the jurisdiction of the Human Relations Commission that does not appear on this agenda. Although the Commission will not take action on items presented during the Public Comment Period, the Chair may direct staff to place an item on a future agenda for discussion. 3.CONSENT Matters appearing on the Consent Calendar are expected to be non- controversial and will be acted upon at one time. A member of the public may request the Human Relations Commission to pull an item for discussion. The public may comment on any and all items on the Consent Agenda within the three-minute time limit. 3.a CONSIDERATION OF MINUTES - AUGUST 2, 2023 HUMAN RELATIONS COMMISSION MINUTES 5 Recommendation: To approve the Human Relations Commission Minutes of August 2, 2023. 4.BUSINESS ITEMS 4.a REVIEW THE GRANTS-IN-AID 2022-23 END OF YEAR REPORT 9 Recommendation: Review the Grants-in-Aid 2022-23 program by receiving updates from Human Relations Commissioners on their respective liaison assignments. 4.b DEI STRATEGIC PLAN COMMUNITY WIDE SURVEY FEEDBACK 13 Recommendation: Provide feedback to staff on the draft DEI Strategic Plan Community Survey to ensure it captures relevant information pertinent to the development and adoption of the DEI Strategic Plan. 5.COMMENT AND DISCUSSION 5.a HATE INCIDENT REPORTING UPDATE 19 Recommendation: Receive an update on the research conducted that will serve as examples of components, elements, processes, and actions taken during hate incidents, and provide direction to staff on which components, elements, processes, and actions to include in the development of the Community Hate Incident Response Guideline. 5.b STAFF & COMMISSIONER UPDATES AND AGENDA FORECAST Receive a brief update from Diversity, Equity, and Inclusion Manager Nestor Veloz-Passalacqua. 6.ADJOURNMENT The next Regular Meeting of the Human Relations Commission is scheduled for October 4, 2023 at 5:00 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo. LISTENING ASSISTIVE DEVICES are available -- see the Clerk The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7114 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. Agenda related writings or documents provided to the Human Relations Commission are available for public inspection on the City’s website, under the Public Meeting Agendas web page: https://www.slocity.org/government/mayor- and-city-council/agendas-and-minutes. Meeting audio recordings can be found on the City’s website: http://opengov.slocity.org/WebLink/Browse.aspx?id=60981&dbid=0&repo=CityCl erk 1 Human Relations Commission Minutes August 2, 2023, 5:00 p.m. Council Hearing Room, 990 Palm Street, San Luis Obispo Human Relations Commissioners Present: Commissioner Catuih Campos, Commissioner Stephanie Carlotti (arrived at 5:35 pm), Commissioner Vincent DeTurris, Commissioner Sierra Smith, Vice Chair Angie Kasprzak, Chair Dusty Colyer-Worth Human Relations Commissioners Absent: Commissioner Taryn Warrecker City Staff Present: Diversity, Equity, and Inclusion Manager Nestor Veloz-Passalacqua _____________________________________________________________________ 1. CALL TO ORDER A Regular Meeting of the San Luis Obispo Human Relations Commission was called to order on August 2, 2023 at 5:00 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo, by Chair Colyer-Worth. 2. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA Public Comment: Erica A. Stewart --End of Public Comment-- 3. CONSENT 3.a CONSIDERATION OF MINUTES - JULY 5, 2023 HUMAN RELATIONS COMMISSION MINUTES Motion By Commissioner DeTurris Second By Commissioner Campos To approve the Human Relations Commission Minutes of July 5, 2023. Ayes (5): Commissioner Campos, Commissioner DeTurris, Commissioner Smith, Vice Chair Kasprzak, and Chair Colyer-Worth Absent (2): Commissioner Carlotti, and Commissioner Warrecker CARRIED (5 to 0) Page 5 of 21 2 4. BUSINESS ITEMS 4.a SELECTION OF A DEI HIGH IMPACT GRANT SUBCOMMITTEE Diversity, Equity, and Inclusion Manager Nestor Veloz-Passalacqua presented the staff report and responded to inquiries. Public Comment: None --End of Public Comment-- Motion By Vice Chair Kasprzak Second By Chair Colyer-Worth The Human Relations Commission selected the following Commissioners to participate in a subcommittee to review applications for the Diversity, Equity, and Inclusion High Impact Grant and provide funding recommendations to the Human Relations Commission as a whole:  Commissioner Campos  Commissioner Smith  Commissioner DeTurris Ayes (5): Commissioner Campos, Commissioner DeTurris, Commissioner Smith, Vice Chair Kasprzak, and Chair Colyer-Worth Absent (2): Commissioner Carlotti, and Commissioner Warrecker CARRIED (5 to 0) *Commissioner Carlotti joined the meeting at 5:35 p.m. 4.b REVIEW OF THE DEI HIGH IMPACT GRANT MID-YEAR REPORT Diversity, Equity, and Inclusion Manager Nestor Veloz-Passalacqua presented the staff report and responded to inquiries. Public Comment: None --End of Public Comment-- Action: Commissioners provided feedback to staff on their roles as liaisons by reviewing the 2022-23 DEI High Impact Mid-Year reports. Commissioners recommended staff follow up with the following non-profit organizations to ensure compliance with the contracts: Downtown SLO, Boys and Girls Clubs of Mid Central Coast, SLO Noor Foundation, Restorative Partners, and SLO Museum of Art. Page 6 of 21 3 4.c REVIEW AND APPROVE THE 2023-24 HUMAN RELATIONS COMMISSION WORKPLAN Diversity, Equity, and Inclusion Manager Nestor Veloz-Passalacqua presented the staff report and responded to inquiries. Public Comment: Erica A. Stewart --End of Public Comment-- Motion By Commissioner Carlotti Second By Commissioner Smith Review and approve the Human Relations Commission 2023-24 Workplan, as presented. Ayes (6): Commissioner Campos, Commissioner Carlotti, Commissioner DeTurris, Commissioner Smith, Vice Chair Kasprzak, and Chair Colyer- Worth Absent (1): Commissioner Warrecker CARRIED (6 to 0) 5. COMMENT AND DISCUSSION 5.a STAFF & COMMISSIONER UPDATES AND AGENDA FORECAST Diversity, Equity, and Inclusion Manager Nestor Veloz-Passalacqua provided the following update of upcoming projects:  The DEI High Impact Grant for 2023-24 is now open; the application period is open from July 28 to September 1, 2023.  Shared the 'We Welcome/Bienvenidos' posters with the Commissioners.  In partnership with the Cal Poly Office of University Diversity & Inclusion (OUDI), the City's DEI Office will host a Meet & Greet event on Friday, August 11, 2023 from 4:00-6:00 p.m. at Cal Poly.  The Office of DEI is in the process of developing and incorporating the recommendations from City Council and HRC on the new draft of the DEI Strategic Plan Framework and the Plan. Page 7 of 21 4  The Community Workshop is tentatively scheduled for September 6, 2023 and will include the Community Development Department Community Development Block Grant review. Details on this event are pending as CDD staff must confirm with the Office of DEI if they will have all the required information to attend.  Starting in September, HRC meetings will offer video recordings via Zoom, rather than audio recording only. By capturing video of the meetings, we hope to ensure accessibility for our community members and spread awareness about HRC activities. Zoom participation during the meeting is not supported at this time, as it requires additional staff resources. 6. ADJOURNMENT The meeting was adjourned at 6:23 p.m. The next Regular Meeting of the Human Relations Commission is scheduled for September 6, 2023 at 5:00 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo. _________________________ APPROVED BY HUMAN RELATIONS COMMISSION: XX/XX/2023 Page 8 of 21 Item 4a. Human Relations Commission Agenda Report For Agenda of: 9/6/2023 Item Number: 4a. FROM: Nestor Veloz-Passalacqua, Diversity, Equity, and Inclusion Manager Phone Number: (805) 781-7073 E-mail: nveloz@slocity.org SUBJECT: REVIEW THE GRANTS-IN-AID 2022-23 END OF YEAR REPORT RECOMMENDATION Review the Grants-in-Aid 2022-23 program by receiving updates from Human Relations Commissioners on their respective liaison assignments. BACKGROUND The 2022-23 Grants-in-Aid (GIA) Program funding recommendations were approved by City Council June 2022. In January 2023, the Human Relations Commission (HRC) assigned liaisons for each grant recipient. In February 2023, the grant recipients provided to the Office of Diversity, Equity, and Inclusion (DEI) their midyear reports. The midyear reports were reviewed, and feedback was provided to Staff on April 5, 2023. As stipulated in the contract, grant recipients are required to provide a final year-end report detailing information on the last remaining months where services were provided, which must align with the full use of funds. All 2022 -23 GIA grant recipients fully executed their contracts by July 31, 2023. The Commissioners will review and provide feedback to staff on the completion of the contracts and any required follow up. Commissioner Liaison Grant Recipient Vice Chair Kasprzak Access Support Network Vice Chair Kasprzak Access Support Network Vice Chair Kasprzak Big Brothers Big Sisters Of San Luis Obispo County Vice Chair Kasprzak Literacy for Life Organization Vice Chair Kasprzak San Luis Obispo Legal Assistance Foundation Commissioner Campos Cuesta College Foundation Commissioner Campos Hospice of San Luis Obispo County Commissioner Campos San Luis Obispo Children's Museum Page 9 of 21 Item 4a. Chair Colyer-Worth R.A.C.E. Matter SLO Chair Colyer-Worth Community Action Partnership of San Luis Obispo County, Inc Chair Colyer-Worth Community Action Partnership of San Luis Obispo County, Inc Chair Colyer-Worth Lumina Alliance Commissioner DeTurris Community Counseling Center (CCC) of San Luis Obispo Commissioner DeTurris People's Self-Help Housing Corporation Commissioner DeTurris Pregnancy and Parenting Support (Formerly ALPHA) Commissioner DeTurris Shower the People Commissioner DeTurris SLO Noor Foundation Commissioner Smith City Farm SLO Commissioner Smith Food Bank Coalition of San Luis Obispo County Commissioner Smith One Cool Earth Commissioner Smith Smart Share Housing Solutions, Inc Commissioner Carlotti 5Cities Homeless Coalition Commissioner Carlotti Meals That Connect Commissioner Carlotti Senior Volunteer Services Commissioner Carlotti Tolosa Children's Dental Center Commissioner Carlotti United Way Commissioner Warrecker Court Appointed Special Advocates of San Luis Obispo County, Inc Commissioner Warrecker Long Term Care Ombudsman Services of San Luis Obispo County Commissioner Warrecker San Luis Obispo Committee for Education on Alcoholism, dba "MiddleHouse" Commissioner Warrecker San Luis Obispo Committee for Education on Alcoholism, dba "MiddleHouse" Commissioner Warrecker The San Luis Obispo Child Development Resource Center Page 10 of 21 Item 4a. NEXT STEPS Each Commissioner to provide a brief summary of their respective assigned grant recipient review and report 1) if grant recipients are in compliance with the use of funding (yes or no), and 2) any questions or concerns about the program that staff should know and follow up. Page 11 of 21 Page 12 of 21 Item 4b. Human Relations Commission Agenda Report For Agenda of: 9/6/2023 Item Number: 4b. FROM: Nestor Veloz-Passalacqua, Diversity, Equity, and Inclusion Manager Phone Number: (805) 781-7073 E-mail: nveloz@slocity.org SUBJECT: DEI STRATEGIC PLAN COMMUNITY WIDE SURVEY FEEDBACK RECOMMENDATION Provide feedback to staff on the draft DEI Strategic Plan Community Survey to ensure it captures relevant information pertinent to the development and adoption of the DEI Strategic Plan. BACKGROUND In fiscal year 2021-2023 the DEI Major City Goal (MCG) included the development and adoption of the DEI Strategic Plan. Due to work plan prioritization and staff turnover, there were delays in the formulation and development of the DEI Strategic Plan. In fiscal year 2023-2025, the same DEI MCG work item was carried over for development and implementation. The DEI Strategic Plan Framework was presented before Council on May 2, 2023, as a study session to gather feedback and direction on items that needed to be included as part of the plan. The Office of DEI executed a contract to hire a consultant, Dr. Beya Makekau, to assist in the community outreach component and development of the plan. One of the key strategies under community outreach is the development and implementation of the Community Wide Survey, which will help in providing community input in the development of the DEI Strategic Plan. NEXT STEPS HRC to review the Community Wide Survey and provide feedback to staff on the draft questionnaire to ensure it reaches and meets the most community members. ATTACHMENTS A - Draft DEI Strategic Plan Community Wide Survey Page 13 of 21 Page 14 of 21 DEI Strategic Plan Community Survey OVERVIEW As part of the preparation of Diversity, Equity, and Inclusion (DEI) Strategic Plan, the City of San Luis Obispo invites residents and the community at large to participate in a brief survey. The information you provide will help inform and guide the vision for the City's DEI efforts in the coming years. This survey is completely confidential. No contact information is collected, and results of the survey will be provided in aggregate only. Thank you for taking the time to participate in this important effort. All survey responses must be completed by October 31st at 5:00pm. Community Wide Survey 1. Does the following DEI Statement serve as guiding principle and vision for the City and the community? “The City of San Luis Obispo values diversity, promotes equity and belonging, actively denounces systemic racism, and believes that both in value and practice San Luis Obispo can be a place where *all individuals are treated with dignity, respect, and inclusion. The City is dedicated to building a community and government in which diversity is celebrated, equity is embedded in policy, and inclusion is foundational to the organizational culture. The City is committed to ensuring that its employees, contractors, and members of the public are equitably represented and have access to the necessary resources to ensure San Luis Obispo is a place they can thrive.” o Strongly agree o Agree o Neutral o Disagree o Strongly disagree On a scale where 1 is WEAK and 5 is STRONG, assess the following statements: 2. The City is actively committed to address issues of diversity, equity, inclusion, in the community. Options: 1 2 3 4 5 3. The City’s DEI values are adequately reflected in internal and external communications, programs/projects, outreach, website, and services. Options: 1 2 3 4 5 Page 15 of 21 Your DEI Vision for San Luis Obispo: 4. Which of the following words describe your vision of DEI for the City of San Luis Obispo? Please select up to five (5) words. 1. Equitable 11. Culturally-rich 21. Other (please specify) 2. Inclusive 12. Prosperous 3. Fair 13. Wealth 4. Diverse 14. Equal Opportunity 5. Justice-driven 15. Accessible 6. Safe 16. Family-driven 7. Resilient 17. Belonging 8. Innovative 18. Community-led 9. Progressive 19. Multi-lingual 10. Sustainable 20. Universal Mobility On a scale where 1 is WEAK and 5 is STRONG, assess each of the following statements as priority concepts for the strategic plan: 5. Inclusive Organizational Culture and Structure: Fostering a workplace culture that prioritizes equitable programs and policies to cultivate an environment that values, respects, and welcomes employees and community members from all backgrounds and diverse identities. Options: 1 2 3 4 5 6. Equitable Communication and Accessibility: Developing equitable communication strategies to create inclusive and accessible engagement in city programs and services that increases the participation for underserved communities and reinforces the City’s commitment to DEI. Options: 1 2 3 4 5 7. Diverse Community Engagement and Representation: Cultivating equitable pathways for expanded community partnerships rooted in diverse representation in City processes, services, and community initiatives aimed at fostering systemic change and increased public awareness. a. Options: 1 2 3 4 5 8. Embedded Accountability and Sustainable Change: Building strategies that operationalize the City’s commitment to DEI and allow for sustained movement and continued growth towards transformational change. a. Options: 1 2 3 4 5 9. Do you have any additional comments or feedback about San Luis Obispo’s community needs related to diversity, equity, and inclusion or your vision for the city DEI Strategic Plan? Page 16 of 21 Demographic Survey NOTE: These demographic questions are OPTIONAL and will ONLY be used to understand satisfaction rates, identify service gaps, and inform service enhancements in programs. Please circle the answer that is applicable to you. 1. What is your age group? a. 1997 - now (age 0-26) e. 1928 - 1945 (age 78-95) b. 1981 - 1996 (age 27-42) f. Born 1927 or before (age 96+) c. 1965 - 1980 (age 43-58) g. Prefer not to answer d. 1946 - 1964 (age 59-77) 2. What is the primary language used in your household? a. English l. Other b. Spanish m. Prefer not to answer 3. Do you have any of the following conditions that fit into one of the definitions of a disability or different ability? Ambulatory: having serious difficulty walking or climbing stairs. Cognitive: because of a physical, mental, or emotional problem, having difficulty remembering, concentrating, or making decisions. Employment: because of physical, mental, emotional condition lasting 6 months or more, the person has difficulty working at a job or business. Sensory: conditions that include blindness, deafness, or a severe vision or hearing impairment. Self-care: because of a physical, mental, or emotional condition lasting 6 months or more, the person has difficulty dressing, bathing, or getting around inside the home. Mental: because of physical, mental, or emotional condition lasting 6 months or more, the person has difficulty learning, remembering, or concentrating. Physical: conditions that substantially limit one or more basic physical activities such as walking, climbing stairs, reaching, lifting, or carrying. a. Yes b. No c. Prefer not to answer 4. Do you identify as Hispanic/Latino/Latina/Latinx or of Spanish origin? a. Yes b. No c. Prefer not to answer 5. Which racial group do you most closely identify with? a. Asian n. White/Caucasian b. Black or African American o. Two or more races c. Native American, American Indian, or Alaska Native p. Prefer not to answer d. Native Hawaiian or Other Pacific Islander 6. Which sex were you assigned at birth? a. Male c. Intersex b. Female d. Prefer not to answer Page 17 of 21 7. Which of the following best describes your gender identity? a. Cisgender Male/man f. Gender variant/nonconforming/non-binary b. Cisgender Female/woman g. Questioning/unsure c. Transgender Male/Man h. Another gender identity d. Transgender Female/Woman i. Prefer not to answer e. Genderqueer 8. Which of the following best describes your sexual orientation? a. d. Bisexual g. Queer b. Gay or Lesbian e. h. Another sexual orientation c. Heterosexual or Straight f. Questioning or unsure i. Prefer not to answer 9. Have you ever served in the U.S. military or the military reserves? a. Yes b. No c. Prefer not to answer Page 18 of 21 Item 5a. Human Relations Commission Agenda Report For Agenda of: 9/6/2023 Item Number: 5a. FROM: Nestor Veloz-Passalacqua, Diversity, Equity, and Inclusion Manager Phone Number: (805) 781-7073 E-mail: nveloz@slocity.org SUBJECT: HATE INCIDENT REPORTING UPDATE RECOMMENDATION Receive an update on the research conducted that will serve as examples of components, elements, processes, and actions taken during hate incidents, and provide direction to staff on which components, elements, processes, and actions to include in the development of the Community Hate Incident Response Guideline. BACKGROUND On August 2, 2023, during the regular meeting, the Human Relations Commission received a public comment urging the commission to prepare a statement as part of the DEI Strategic Plan denouncing hate incidents and develop a Hate Incident Response document geared toward addressing the community’s needs. The Commission directed staff to conduct research and provide an update on the next meeting on the examples and information collected thus far. NEXT STEPS HRC to provide feedback on the research findings and provide recommendations on what components, elements, processes, and actions to include in the Community Hate Incident Response Guidelines. ATTACHMENTS A - Hate Incident Response Components Page 19 of 21 Page 20 of 21 HUMAN RELATIONS COMMISSION Hate Incident Response Resources: 1. CA vs. Hate (https://calcivilrights.ca.gov/ca-vs-hate-page/) 2. Bias Incident Reporting Team (BRIT) (https://deanofstudents.calpoly.edu/content/BIRT) 3. City of Philadelphia Action Guide – Hate Crimes and Bias Incident (https://www.phila.gov/2018-11 -28-hate-crimes-and-bias-incidents/) 4. Preventing and Responding to Bias and Hate Incidents in K-12 Educational Settings (https://www.justice.gov/file/1445601/download) 5. Hate Crime Book (https://www.hatecrimebook.com/) Potentials Components to include: 1. Purpose of the Bias & Hate Incident Response a. This will include sections that further: i. Explains to the community the purpose and vision of the document. ii. Empowers residents and community at large to report bias and hate incidents. iii. Brings awareness community wide that such events take place. iv. Makes this document a tool to dismantle systems of oppression and establishes preventive measures for community members engage in. 2. Facts a. This will include sections to: i. Explain the differences between bias or hate incident versus a hate crime. ii. Understand the impact of hate incidents in the community. iii. Understand general information that lead to reporting. 3. Report Submission a. This will include the following sections: i. Who can report bias/hate incidents. ii. Steps to follow for report submission. iii. State reporting via CA v. Hate and Local Reporting iv. The event specifics that need to be reported. 4. Resources for Targeted People and Communities a. This section include: i. Clear identification of potential communities and the entire community at large affected by the bias/hate incident. ii. General resources ranging from behavioral health services to housing and culture-based organizations that may provide advocacy to communities and individuals impacted by incident. 5. Next Steps a. This section includes: i. Bystander point of view: depending on situation determine severity of incident and either reach 911 or local reporting line. ii. Share options with and encourage report submission to other bystanders. Page 21 of 21