HomeMy WebLinkAbout11-07-2012 ac lichtig ph3AGENDA
CORRESPONDENCE
Date 1 11-iI Item#P l'r 3
FROM :
Katie Lichtig, City Manage r
VIA :
Carrie Mattingly, Interim Public Wbrks Directo r
Steve Gesell, Police Chie f
Derek Johnson, Community Development Directo r
SUBJECT :Oversized Vehicles &Unattached Trailers Parking Regulations :Outreach
The Council recently received an email from the chair of Residents for Quality Neighborhood s
(RQN). It expresses concern about staff's characterization in the oversized vehicle staff report of
RQN engagement and feedback on the proposed regulations . Unfortunately we have found, du e
to an erroneous assumption, that RQN as an organization was not formally contacted beyond th e
mass e-mail noticing, despite it being identified as a targeted stakeholder .
In the staff report the term "targeted stakeholder" is meant as interested organizations, agencies ,
or businesses potentially affected by the ordinance that received a direct contact above an d
beyond the mass noticing to residents and businesses to solicit feedback . Some targeted
stakeholders requested a presentation or group discussion on the issues which was
accommodated, some engaged in one on one discussion, some were satisfied with bein g
informed but declined to provide feedback, and some were unresponsive .
Staff did not realize at the time the staff report was written that the RQN board was inadvertentl y
omitted from the direct contact list . Mrs . Rowley received an email notification of the wor k
effort on September 6 and appears to have visited the survey website ; also two members of the
RQN board attended the September 11 public workshop providing feedback . These events le d
staff to assume, in error, that the RQN board received direct contact beyond the mass noticin g
and that they were engaged on behalf of RQN in providing feedback as a targeted stakeholder .
Direct and formal contact would have been consistent with the city's prior outreach efforts . We
do apologize for our error and outreach efforts are underway with RQN . Our intent was not t o
mislead Council as to our outreach efforts . A significant effort went into trying to reach a vas t
audience on this item .
While the lack of direct contact with RQN is a disappointing development for all concerned ,
feedback was received from hundreds of individuals, businesses, agencies, and organizations o n
this item within a condensed time frame . It suggests support for the recommended regulations . I n
developing its recommendations, staff utilized multiple sources including feedback fro m
stakeholder groups and individuals, the online survey, and best practices research .
In order to improve in this area in the future, Community Development Director Derek Johnso n
is leading an effort, in coordination with Finance and Information Technology, to develop a n
electronic notification system to ensure that individuals, businesses, and organizations that wan t
RECEIVE D
yNOOVV
06 201 2
U E)TY CLER K'!O council memoRanb
November 6, 201 2
TO :
City Council
Outreach — Oversized Vehicles/Trailers Parking Regulations Page 2
to be engaged in City business can be directly engaged in future outreach efforts . Please contact
any of us if you desire greater detail about our outreach efforts .