HomeMy WebLinkAboutCity Clerk Destruction memo - variousRECORDS DESTRUCTION LIST
MEMORANDUM
DATE: September 8, 2023
TO: Greg Hermann, Deputy City Manager
J. Christine Dietrick, City Attorney
FROM: Kevin Christian, Deputy City Clerk
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On April 24, 2001, the City Council adopted a Records Retention Schedule (Resolution No. 9174, 2001 Series).
In accordance with that schedule, certain records have been identified as eligible for destruction. A listing of those
records and relevant sections from the records retention schedule are attached.
Various records, listed on the attached, that have expired before June 30, 2023 and exceed the retention
requirements and, as such, are being prepared for destruction. The method of destruction will be confidential
shredding.
Please sign below indicating that the record titles are appropriate for destruction and meets the requirements of the
records retention policy.
(Legal Analyst Review _________)
Greg Hermann, Deputy City Manager J. Christine Dietrick, City Attorney
CERTIFICATE OF DESTRUCTION
I, Kevin Christian, do hereby certify that the records listed on the attached were properly disposed of on:
____________________________ (destruction date)
Kevin Christian, Deputy City Clerk
Attachments:
1. List of records to be destroyed.
2. Relevant sections of the records retention schedule.
DocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
9/26/2023 | 5:11 PM PDT
RECORDS DESTRUCTION LIST Dept/DIV or Category Current in YEAR DESTROY YEAR DESCRIPTION & FORMAT (H=hard copy, D=digital) 704 – General Legal / Ethics Training Certificates 2005 – 2011 2016 Advisory Body Members and assigned staff and City Council (H) 102 – Office Reference 2017 2019 Chronological Files – Misc Unclassified documents (H& D) 2018 2020 Chronological Files – Misc Unclassified documents (H) 2015 2020 Certificate of Life – Andre Rostowski) (H & D) 101 – General Administration Correspondence External 2017 2019 Dept. of Alcoholic Beverage Control (ABC), 44 records (D) 2018 2020 ABC documentation, 13 records (D) 2019 2021 ABC documentation, 37 records (D) 2020 2022 ABC documentation, 21 records (D) 101 – General Administration General Info. 1999 2001 City Clerk Vault Maintenance & Storage (H & D) 2002 2004 City Clerk Vault Maintenance & Storage (H & D) 301 – Council Files 1999 – 2002 2001 – 2004 Agenda Mailing List log and forms (H & D) (Determined to be General Info (101) – 2-year retention) 1996 1998 Display Case – City Hall (H & D) (Determined to be General Info (101) – 2-year retention) 301 - Council Files 2012 2019 FPPC Agency Report of Public Official Appointments - Form 806 (D) 701 - Legislative Legal 2011-2014 2015-2018 Affidavits of Publication (H&D) 2010-2014 2014-2018 Legal Notices, Legal ads, and Display Ads (H&D) 707 - Legislative Legal / Statements of Economic Interest 2004-2011 2022 or prior 87200 Designated filers, Planning Commissioners (Aiken, Ashbaugh, Boswell, Brodie, Brown, Carpenter, Carter, Caruso, Christianson, Cooper, Draze, Gould-Wells, Loh, Osborne, McCoy, Meyer, Miller, Singewald, Whittlesey) Terms ended prior to 2016 (H&D) 2010 2020 87200 Designated Filers - Mary Bradley City Treasurer Term Ended 2013 (H&D) 2001-2009 2017 87200 Designated Filer - Ken Hampian, City Manager Term Ended 2010 (H&D) 2003 -2009 2016 87200 Designated Filer - Jonathan Lowell, City Attorney Term ended 2009 (H&D) 1991-2010 2017 87200 Designated Filer - William Statler, City Treasurer Term Ended 2010 (H&D) 2008-2010 & 2015 2015-2017 & 2022 Form 700 - City Code Filers (H) 2014 2021 FPPC Form 804 - Principal Transportation Planner (H&D) 2015 2022 FPPC Form 804 - Interim Information Technology and Financial Planning Director, Assistant City Clerk, Code Enforcement Supervisor (H&D) DocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
RECORDS DESTRUCTION LIST Dept/DIV or Category Current in YEAR DESTROY YEAR DESCRIPTION & FORMAT (H=hard copy, D=digital) 707 - Legislative Legal / Statements of Economic Interest 2016 2023 FPPC Form 804 - Administrative Review Board Members and Administrative Citation Hearing Officer (H&D) 707 - Legislative Legal / General Correspondence 2011-2019 2013-2021 Conflict of Interest File - notices, information and filers communication, lists of small gifts received (D) 2015-2016 2017-2018 Biennial Ethics notices and communication to filers (D) 701 - Legislative Legal / Certificates of Posting 2011 2015 City Council Agenda Postings, Meeting Cancellations, Notices of Adjournment and Continuation (H&D) 2012 2016 City Council Agenda Postings, Meeting Cancellations, Notices of Adjournment and Continuation (H&D) DocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
RECORDS DESTRUCTION LIST
Dept/DIV or
Category
Current in
YEAR
DESTROY
YEAR DESCRIPTION Appeals are DIGITAL FORMAT ONLY
Clerk/LEGISLATIVE
AND LEGAL ‐
General Appeals,
710 2020 2023 01‐03‐2020 Scarry ‐ Noise
2020 2023 01‐21‐2020 Sosen ‐ Noise
2020 2023 01‐24‐2020 Mika ‐ Noise
2020 2023 01‐28‐2020 Bossert
2020 2023 01‐29‐2020 ‐ Landis ‐ Noise
2020 2023 01‐31‐2020 McCoy ‐ Noise
2020 2023 01‐31‐2020 Scheiffele ‐ Noise
2020 2023 02‐04‐2020 ‐ Scarry ‐ Noise
2020 2023 02‐10‐2020 ‐ Cabral ‐ Noise
2020 2023 02‐10‐2020 ‐ McCool ‐ Noise
2020 2023 02‐10‐2020 ‐ Quezada ‐ Noise
2020 2023 02‐11‐2020 White ‐ Noise
2020 2023 02‐18‐2020 ‐ Gokhale ‐ Noise
2020 2023 02‐18‐2020 ‐ Grieves ‐ Noise
2020 2023 02‐18‐2020 ‐ Hayes ‐ Noise
2020 2023 02‐19‐2020 ‐ Mediati ‐ Noise
2020 2023 02‐24‐2020 ‐ Domingos ‐ noise
2020 2023 02‐25‐2020 ‐ Schacherbauer ‐ Noise
2020 2023 03‐02‐2020 ‐ Stafford Gardens ‐ parking
2020 2023 03‐04‐2020 Scarry‐Noise
2020 2023 03‐10‐2020‐ Stanton‐Noise
2020 2023 03‐12‐2020 Flannagan‐Noise
2020 2023 03‐16‐2020 Brechwald‐Noise
2020 2023 03‐17‐2020 O'Malley‐ Noise
2020 2023 03‐24‐2020‐ Serdiuk‐Noise
2020 2023 03‐24‐2020‐ Wilkerson‐ Noise
2020 2023 03‐25‐2020‐ Bartolomucci‐Noise
2020 2023 04‐13‐2020 Meyer‐Noise
2020 2023 04‐13‐2020 Moss‐Noise
2020 2023 04‐13‐2020 Trevino‐Noise
2020 2023 04‐13‐2020 Weller‐Noise
2020 2023 04‐14‐2020 Chavez‐ Noise
2020 2023 04‐14‐2020 Duffy‐ Noise
2020 2023 04‐14‐2020 Saldana‐ Noise
2020 2023 04‐14‐2020, Boronski‐Noise
2020 2023 04‐15‐2020, Allred‐Parking
2020 2023 04‐15‐2020, Romero‐Noise
DocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
RECORDS DESTRUCTION LIST
Dept/DIV or
Category
Current in
YEAR
DESTROY
YEAR DESCRIPTION Appeals are DIGITAL FORMAT ONLY
2020 2023 04‐16‐2020 Claggett‐Noise
Clerk/LEGISLATIVE
AND LEGAL ‐
General Appeals,
710
2020 2023 04‐17‐2020 Dvoracek‐Noise
2020 2023 04‐17‐2020 Varner, Noise
2020 2023 04‐20‐2020 McDermott‐ Noise
2020 2023 04‐20‐2020 Toto‐Noise
2020 2023 04‐22‐2020 Giessinger‐Noise
2020 2023 04‐23‐2020 Heald‐ Noise
2020 2023 04‐23‐2020 Martin‐ Noise
2020 2023 04‐24‐2020 Morris‐Noise
2020 2023 04‐24‐2020 Rarig‐Noise
2020 2023 04‐28‐2020 Hanna‐Noise
2020 2023 04‐28‐2020 Herring‐Noise
2020 2023 04‐28‐2020 Sanchez‐Noise
2020 2023 04‐28‐2020 Wilbur‐Noise
2020 2023 04‐29‐2020 Lermant‐Noise
2020 2023 04‐29‐2020 Pirtle‐Noise
2020 2023 05‐01‐2020 Katzenberber‐Noise
2020 2023 05‐01‐2020 Ohashi‐Noise
2020 2023 05‐04‐2020 G. Thomas‐Noise
2020 2023 05‐04‐2020 Singh‐Noise
2020 2023 05‐05‐2020 Batties‐Noise
2020 2023 05‐05‐2020 Holt‐Noise
2020 2023 05‐05‐2020 Lenz‐Noise
2020 2023 05‐05‐2020 N. Thomas‐Noise
2020 2023 05‐05‐2020 Neace‐Noise
2020 2023 05‐06‐2020 Giessinger‐Noise
2020 2023 05‐06‐2020 J. Urias‐Noise
2020 2023 05‐06‐2020 S. Urias‐Noise
2020 2023 05‐06‐2020 Woodward‐Noise
2020 2023 05‐08‐2020 Fernandes‐ Noise
2020 2023 05‐08‐2020 Roloff‐Noise
2020 2023 05‐08‐2020 Schaub‐Noise
2020 2023 05‐08‐2020 Schmitz‐Noise
2020 2023 05‐08‐2020 Triebel‐Noise
2020 2023 05‐10‐2020 Cuccia‐Noise
2020 2023 05‐10‐2020 Serdiuk‐Noise
2020 2023 05‐11‐2020 Conrad‐Noise
2020 2023 05‐11‐2020 Garbarino‐Noise
2020 2023 05‐11‐2020 Harper‐Noise
2020 2023 05‐11‐2020 Koelsch‐Noise
2020 2023 05‐12‐2020 Brusca‐Noise
DocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
RECORDS DESTRUCTION LIST
Dept/DIV or
Category
Current in
YEAR
DESTROY
YEAR DESCRIPTION Appeals are DIGITAL FORMAT ONLY
2020 2023 05‐12‐2020 Lipsey‐Noise
Clerk/LEGISLATIVE
AND LEGAL ‐
General Appeals,
710
2020 2023 05‐12‐2020 N. Baldacci‐Noise
2020 2023 05‐13‐2020 Cordova‐Noise
2020 2023 05‐13‐2020 Santeno‐Noise
2020 2023 05‐14‐2020 Acosta Video (1)
2020 2023 05‐14‐2020 Acosta Video (2)
2020 2023 05‐14‐2020 Acosta Video (3)
2020 2023 05‐14‐2020 Acosta‐Noise
2020 2023 05‐14‐2020 Riddlespurger‐Noise
2020 2023 05‐15‐2020 Bostrom‐Noise
2020 2023 05‐15‐2020 Goodwin‐Noise
2020 2023 05‐15‐2020 Gray‐Noise
2020 2023 05‐15‐2020 Wambolt‐Noise
2020 2023 05‐18‐2020 Brown‐Noise
2020 2023 05‐18‐2020 Chalmers‐Noise
2020 2023 05‐18‐2020 Diekema‐Noise
2020 2023 05‐18‐2020 Kasbergen‐Noise
2020 2023 05‐18‐2020 McMullen‐Noise
2020 2023 05‐20‐2020 Holt‐Noise
2020 2023 05‐20‐2020 Jones‐Noise
2020 2023 05‐21‐2020 Manny‐Noise
2020 2023 05‐22‐2020 A. Baldacci‐Noise
2020 2023 05‐23‐2020 Mika‐Noise
2020 2023 05‐25‐2020 Larsen‐Noise
2020 2023 05‐26‐2020 Scarry‐Noise
2020 2023 05‐28‐2020 Smith‐Noise
2020 2023 05‐29‐2020 Ringquist‐Noise
2020 2023 05‐29‐2020 Serra‐Noise
2020 2023 05‐29‐2020 Stryker‐Noise
2020 2023 06‐01‐2020 Adams‐Noise
2020 2023 06‐01‐2020 Hiseler‐Noise
2020 2023 06‐01‐2020 Plastina‐Noise
2020 2023 06‐03‐2020 Burnett‐Noise
2020 2023 06‐03‐2020 Glumac‐Noise
2020 2023 06‐03‐2020 Triana‐Noise
2020 2023 06‐03‐2020 Williams‐Noise
2020 2023 06‐04‐2020 Benjamin‐Noise
2020 2023 06‐04‐2020 Buchanan‐Noise
2020 2023 06‐04‐2020 Ortiz‐Noise
2020 2023 06‐04‐2020 Ridenour‐Noise
2020 2023 06‐04‐2020 Schrank‐Noise
DocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
RECORDS DESTRUCTION LIST
Dept/DIV or
Category
Current in
YEAR
DESTROY
YEAR DESCRIPTION Appeals are DIGITAL FORMAT ONLY
2020 2023 06‐06‐2020 Cudworth‐Noise
Clerk/LEGISLATIVE
AND LEGAL ‐
General Appeals,
710
2020 2023 06‐08‐2020 Blanchfield‐Noise
2020 2023 06‐08‐2020 Byrd‐Noise
2020 2023 06‐08‐2020 Grady‐Dickey‐Noise
2020 2023 06‐08‐2020 Henry‐Noise
2020 2023 06‐11‐2020 Biley‐Noise
2020 2023 06‐12‐2020 Lopez‐Noise
2020 2023 06‐12‐2020 Manoukian‐Noise
2020 2023 06‐12‐2020 Wuellner‐Noise
2020 2023 06‐15‐2020 Eberhardt‐Noise
2020 2023 06‐15‐2020 Hoover‐Noise
2020 2023 06‐15‐2020 Schuh‐Noise
2020 2023 06‐16‐2020 Barthel‐Noise
2020 2023 06‐18‐2020 Budd‐Noise
2020 2023 06‐21‐2020 Ganti‐Noise
2020 2023 06‐21‐2020 Jamwal‐Noise
2020 2023 06‐23‐2020 Alexander‐Noise
2020 2023 06‐23‐2020 H. Lee‐Noise
2020 2023 06‐23‐2020 Kenerson‐Noise
2020 2023 06‐23‐2020 O'Connell‐Noise
2020 2023 06‐23‐2020 Ritchie‐Noise
2020 2023 06‐24‐2020 Cotham‐Noise
2020 2023 06‐25‐2020 Bresnahan‐Noise
2020 2023 06‐25‐2020 Cummings‐Noise
2020 2023 06‐25‐2020 R. Lee‐Noise
2020 2023 06‐26‐2020 Eng‐Noise
2020 2023 06‐26‐2020 Rosenfeld‐Noise
2020 2023 07‐08‐2020 Chan‐Noise
2020 2023 07‐08‐2020 Maloney‐Noise
2020 2023 07‐09‐2020 Breault‐Emergency Services Violation (1)
2020 2023 07‐09‐2020 Breault‐Emergency Services Violation (2)
2020 2023 07‐13‐2020 Dugas‐Noise
2020 2023 07‐13‐2020 Martinez‐Noise
2020 2023 07‐13‐2020 Sullivan‐Noise
2020 2023 07‐21‐2020 Elliott‐Noise
2020 2023 07‐31‐2020, Pettengill‐Noise
2020 2023 08‐03‐2020, Stivers‐Noise
2020 2023 08‐03‐2020, Wallach‐Noise
2020 2023 08‐03‐2020, Walter‐Parking
2020 2023 08‐04‐2020, Mann‐Noise
2020 2023 08‐05‐2020 Ta‐Noise
DocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
RECORDS DESTRUCTION LIST
Dept/DIV or
Category
Current in
YEAR
DESTROY
YEAR DESCRIPTION Appeals are DIGITAL FORMAT ONLY
2020 2023 08‐07‐2020, Bristol‐Noise
Clerk/LEGISLATIVE
AND LEGAL ‐
General Appeals,
710
2020 2023 08‐12‐2020 Stivers‐Noise
2020 2023 08‐18‐2020, Carpenter‐Noise
2020 2023 08‐18‐2020, NKT University Square, LLC‐Obstruction
2020 2023 08‐19‐2020, Club 24‐Obstruction
2020 2023 08‐19‐2020, Inglis‐Noise
2020 2023 08‐20‐2020, Larkins‐Noise
2020 2023 08‐23‐2020, Mody‐Noise
2020 2023 08‐24‐2020, Cocuzzo‐Noise
2020 2023 08‐25‐2020 Reynolds‐Noise
2020 2023 08‐25‐2020 Waggoner ‐ Noise
2020 2023 08‐26‐2020 Mortimer ‐ Noise
2020 2023 08‐28‐2020 Franks ‐ Noise
2020 2023 08‐31‐2020 Cromett ‐ Noise
2020 2023 08‐31‐2020 England ‐ Noise
2020 2023 08‐31‐2020 Hochman ‐ Disabled Parking Space
2020 2023 08‐31‐2020 Powers ‐ Noise
2020 2023 08‐31‐2020 Ratkovich ‐ Noise
2020 2023 09‐01‐2020 Bell ‐ Noise
2020 2023
09‐02‐2020 NKT University Square ‐ Emergency Order
Violation
2020 2023 09‐02‐2020 Scarry ‐ Noise
2020 2023 09‐03‐2020 Hiltner ‐ Noise
2020 2023 09‐04‐2020 Manheimer ‐ Noise
2020 2023 09‐08‐2020 Club 24 Inc. ‐ Emergency Order Violation
2020 2023 09‐08‐2020 Frane ‐ Noise
2020 2023 09‐08‐2020 Richardson ‐ Noise
2020 2023 09‐09‐2020 Allen ‐ Noise
2020 2023 09‐09‐2020 Flaherty ‐ Noise
2020 2023 09‐11‐2020 Ratkovich ‐ Noise
2020 2023 09‐14‐2020 Dean ‐ Noise
2020 2023 09‐14‐2020 Saxton ‐ Noise
2020 2023 09‐14‐2020 Ward ‐ Noise
2020 2023 09‐14‐2020 Webster ‐ Screening
2020 2023 09‐16‐2020 Ayers ‐ Noise
2020 2023 09‐16‐2020 Brydon ‐ Noise
2020 2023 09‐16‐2020 Petersen ‐ Noise
2020 2023 09‐17‐2020 Keffer ‐ Noise
2020 2023 09‐17‐2020 Williams ‐ Noise
2020 2023 09‐21‐2020 Colwell ‐ Noise
2020 2023 09‐21‐2020 DeMayo ‐ Screening
DocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
RECORDS DESTRUCTION LIST
Dept/DIV or
Category
Current in
YEAR
DESTROY
YEAR DESCRIPTION Appeals are DIGITAL FORMAT ONLY
2020 2023 09‐21‐2020 Smith ‐ Noise
Clerk/LEGISLATIVE
AND LEGAL ‐
General Appeals,
710
2020 2023 09‐22‐2020 Weddle ‐ Parking
2020 2023 09‐25‐2020 Ramirez ‐ Noise
2020 2023 09‐25‐2020 Weiss ‐ Noise
2020 2023 09‐28‐2020 Battles ‐ Noise
2020 2023 09‐28‐2020 Fisher, J ‐ Noise
2020 2023 09‐28‐2020 Krampert ‐ Noise
2020 2023 09‐28‐2020 Maslan ‐ Noise
2020 2023 09‐28‐2020 Politz ‐ 2.24.100
2020 2023 09‐29‐2020 Bogetti ‐ Noise
2020 2023 09‐29‐2020 Fisher, M ‐ Noise
2020 2023 09‐30‐2020 Lavorato ‐ Noise
2020 2023 09‐30‐2020 Mavis ‐ Noise
2020 2023 09‐30‐2020 Vann ‐ Noise
2020 2023 10‐01‐2020 Sub. Corporation ‐ Sign Regs.
2020 2023 10‐01‐2020 Sub. Corporation ‐ Sign Regs. (2)
2020 2023 10‐02‐2020 Avila ‐ Noise
2020 2023 10‐02‐2020 Crawford ‐ Noise
2020 2023 10‐02‐2020 Sheffield ‐ Noise
2020 2023 10‐06‐2020 Brittain‐ Noise
2020 2023 10‐06‐2020 Herring‐ Noise
2020 2023 10‐06‐2020 Keffer ‐ Noise
2020 2023 10‐06‐2020 Wood ‐ Noise
2020 2023 10‐07‐2020 Cully ‐ Correction Notice
2020 2023 10‐07‐2020 Delay ‐ Noise
2020 2023 10‐07‐2020 Reyes ‐ Noise
2020 2023 10‐08‐2020 Coy ‐ Noise
2020 2023 10‐08‐2020 Erickson ‐ Noise
2020 2023 10‐12‐2020 O'Neill ‐ Noise
2020 2023 10‐13‐2020 Galbraith ‐ Noise
2020 2023 10‐13‐2020 Tenekjian ‐ Noise
2020 2023 10‐14‐2020 Carroll ‐ Noise
2020 2023 10‐15‐2020 Settle ‐ Couch
2020 2023 10‐16‐2020 Geiser ‐ Noise
2020 2023 10‐16‐2020 Lee ‐ Noise
2020 2023 10‐19‐2020 Fahey ‐ Noise
2020 2023 10‐19‐2020 Kramer ‐ (unknown)
2020 2023 10‐19‐2020 Mendez‐Santeno ‐ Noise
2020 2023 10‐20‐2020 Finn ‐ Noise
2020 2023 10‐20‐2020 Trudell ‐ Noise
2020 2023 10‐21‐2020 Anderson ‐ Noise
DocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
RECORDS DESTRUCTION LIST
Dept/DIV or
Category
Current in
YEAR
DESTROY
YEAR DESCRIPTION Appeals are DIGITAL FORMAT ONLY
2020 2023 10‐22‐2020 Clemensen ‐ Front Yard Parking
Clerk/LEGISLATIVE
AND LEGAL ‐
General Appeals,
710
2020 2023 10‐22‐2020 Young ‐ Noise
2020 2023 10‐26‐2020 Browning ‐ Noise
2020 2023 10‐26‐2020 Huizenga ‐ Noise
2020 2023 10‐26‐2020 Santero ‐ Business Tax Certificate
2020 2023 10‐26‐2020 Singh ‐ Noise
2020 2023 10‐26‐2020 Smith ‐ Noise
2020 2023 10‐27‐2020 Bentley ‐ Noise
2020 2023 10‐27‐2020 Gallo ‐ Noise
2020 2023 10‐27‐2020 Kramer ‐ Shipping Containers on Property
2020 2023 10‐27‐2020 Solorio ‐ Noise
2020 2023 10‐28‐2020 Collins ‐ Business Tax Renewal
2020 2023 10‐28‐2020 Graham ‐ Noise
2020 2023 10‐28‐2020 Manser ‐ Noise
2020 2023 10‐29‐2020 Friedman‐ Noise
2020 2023 10‐29‐2020 Schumann ‐ Noise
2020 2023 10‐30‐2020 Smith ‐ Screening
2020 2023 11‐02‐2020 Harris ‐ Noise
2020 2023 11‐02‐2020 Lucke ‐ Residential Parking Permit
2020 2023 11‐02‐2020 Thoming ‐ Business License
2020 2023 11‐02‐2020 Walter ‐ Correction Notice
2020 2023 11‐03‐2020 Schmitz ‐ Noise
2020 2023 11‐05‐2020 Rogers ‐ Noise
2020 2023 11‐05‐2020 Scarry ‐ Noise
2020 2023 11‐05‐2020 Veloria ‐ Residential Permit
2020 2023 11‐06‐2020 Spangenberg ‐ Noise
2020 2023 11‐07‐2020 Welsh ‐ Noise
2020 2023 11‐09‐2020 Barragan ‐ Noise
2020 2023 11‐09‐2020 Cardenas‐ Noise
2020 2023 11‐09‐2020 Finch ‐ Noise
2020 2023 11‐09‐2020 Vanderbroncke ‐ Noise
2020 2023 11‐10‐2020 Maedo ‐ Noise
2020 2023 11‐10‐2020 Ogilvie ‐ Noise
2020 2023 11‐10‐2020 Williford ‐ Noise
2020 2023 11‐16‐2020 Schwartz ‐ Noise
2020 2023 11‐17‐2020 Rawski ‐ Noise
2020 2023 11‐19‐2020 Friedman ‐ Noise
2020 2023 11‐20‐2020 Renteria ‐ Business Tax
2020 2023 11‐21‐2020 Levy ‐ Noise
2020 2023 11‐22‐2020 Cristales ‐ Noise
2020 2023 11‐23‐2020 Bardwell ‐ Noise
DocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
RECORDS DESTRUCTION LIST
Dept/DIV or
Category
Current in
YEAR
DESTROY
YEAR DESCRIPTION Appeals are DIGITAL FORMAT ONLY
2020 2023 11‐23‐2020 Gordon ‐ Business Tax
Clerk/LEGISLATIVE
AND LEGAL ‐
General Appeals,
710
2020 2023 11‐23‐2020 Hayes ‐ Noise
2020 2023 11‐23‐2020 Lindsley ‐ Noise
2020 2023 11‐23‐2020 Thoming ‐ Business Tax
2020 2023 11‐23‐2020 Valladao ‐ Noise
2020 2023 11‐25‐2020 Scarry ‐ Notice to Correct
2020 2023 11‐30‐2020 Baucom ‐ Noise
2020 2023 11‐30‐2020 Nelson ‐ Urination
2020 2023 11‐30‐2020 Potts ‐ Screening
2020 2023 11‐30‐2020 Zarasua ‐ Noise
2020 2023 12‐01‐2020 Farrington ‐ Noise
2020 2023 12‐02‐2020 Kennedy Club Fitness ‐ Emergency Health Order
2020 2023 12‐08‐2020 Olds ‐ Busniess License
2020 2023 12‐11‐2020 Price ‐ Noise
2020 2023 12‐14‐2020 Welsh ‐ Noise
2020 2023 12‐17‐2020 ‐ Schmitz ‐ Noise
2020 2023 12‐17‐2020 Kennedy Club Fitness ‐ emergency regulation
2020 2023 12‐18‐2020 Club 24 ‐ #22995
2020 2023 12‐18‐2020 Club 24 ‐ #22996
2020 2023 12‐18‐2020 Jones ‐ Noise
2020 2023 12‐21‐2020 Cristales Resubmittal
2020 2023 12‐21‐2020 Rawski ‐ Noise Resubmittal
2020 2023 12‐22‐2020 Hanna Noise
2020 2023 12‐23‐2020 Kennedy Fitness Club ‐ 2.24.100
2020 2023 12‐23‐2020 Scarry Noise
2020 2023 12‐25‐2020 Milliford Noise
2020 2023 12‐29‐2020 Corbet ‐ Noise
2020 2023 12‐30‐2020 Pyle ‐ 2.24.100
2020 2023 12‐30‐2020 Silvestre 2.24.100
2019 2022 01‐15‐2019 Farmer‐ Business License
2019 2022 01‐18‐2019 Kantner ‐ business license
2019 2022 01‐22‐2019 Jouret ‐ Noise
2019 2022 01‐22‐2019 Su ‐ Business License
2019 2022 01‐23‐2019 Ferrario ‐ Business License
2019 2022 01‐25‐2019 Tirado ‐ parking
2019 2022 01‐28‐2019 Schwartz ‐ noise
2019 2022 01‐29‐2019 Bevans ‐ Unruly gathering
2019 2022 01‐29‐2019 Krznarich ‐ Unruly Gathering
2019 2022 01‐31‐2019 Stephens ‐ noise
2019 2022 02‐11‐2019 Boehm ‐ trash cans
2019 2022 02‐11‐2019 Sanchez ‐ noise
DocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
RECORDS DESTRUCTION LIST
Dept/DIV or
Category
Current in
YEAR
DESTROY
YEAR DESCRIPTION Appeals are DIGITAL FORMAT ONLY
2019 2022 02‐11‐2019 Schuchmann ‐ Business
Clerk/LEGISLATIVE
AND LEGAL ‐
General Appeals,
710
2019 2022 02‐12‐2019 Berry ‐ screening
2019 2022 02‐15‐2019 Cuccia ‐ Noise
2019 2022 02‐22‐2019 Elisarraraz ‐ Noise
2019 2022 02‐22‐2019 Ellingson ‐ Noise
2019 2022 02‐25‐2019 Bermodez ‐ Business
2019 2022 02‐26‐2019 Gross ‐ Business
2019 2022 02‐26‐2019 Slade ‐ Business
2019 2022 02‐28‐2019 Belsher ‐ Axis Engineering ‐ Business
2019 2022 02‐28‐2019 Belsher ‐ Obispo Co ‐ Business
2019 2022 02‐28‐2019 Belsher ‐ Wright Homes ‐ Business
2019 2022 02‐28‐2019 Morrow ‐ Business
2019 2022 03‐01‐2019 Altishin ‐ noise
2019 2022 03‐04‐2019 Willis ‐ Business
2019 2022 03‐13‐2019 Smith ‐ screening
2019 2022 03‐19‐2019 Harlan ‐ Noise
2019 2022 03‐20‐2019 Armstrong ‐ Urinating in Public
2019 2022 03‐21‐2019 Amberg ‐ Urinating in Public
2019 2022 03‐25‐2019 Olree ‐ Noise
2019 2022 03‐26‐2019 Hight ‐ Noise
2019 2022 03‐26‐2019 Zhang ‐ Noise
2019 2022 03‐27‐2019 Tracy ‐ Noise
2019 2022 04‐02‐2019 Olree ‐ noise
2019 2022 04‐02‐2019 Singer ‐ Drainage Issue Resolved
2019 2022 04‐11‐2019 Lenhard ‐ noise
2019 2022 04‐19‐2018 Attala ‐ Noise
2019 2022 04‐24‐2019 Penner ‐Trashcans
2019 2022 04‐24‐2019 Sullivan ‐ Noise
2019 2022 04‐25‐2019 Land ‐ Front Yard Parking
2019 2022 04‐29‐2019 Froman ‐ Noise
2019 2022 04‐29‐2019 Scarry ‐ Trash Cans
2019 2022 04‐29‐2019 Scarry ‐ Trash Cans (2)
2019 2022 04‐30‐2019 ‐ Scarry ‐ Noise
2019 2022 05‐06‐2019 Chiero ‐ Noise
2019 2022 05‐06‐2019 Schioldager ‐ Noise
2019 2022 05‐09‐2019 Koowalsky ‐ Noise
2019 2022 05‐10‐2019 Smith ‐ noise
2019 2022 05‐20‐2019 Couvrey ‐ homestay
2019 2022 05‐21‐2019 Barthelmass ‐ Noise
2019 2022 05‐23‐2019 McFarland ‐ Noise
2019 2022 05‐23‐2019 Parker ‐ Noise
DocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
RECORDS DESTRUCTION LIST
Dept/DIV or
Category
Current in
YEAR
DESTROY
YEAR DESCRIPTION Appeals are DIGITAL FORMAT ONLY
2019 2022 05‐28‐2019 Georgouses ‐ Noise
Clerk/LEGISLATIVE
AND LEGAL ‐
General Appeals,
710
2019 2022 06‐05‐2019 Adams ‐ Noise
2019 2022 06‐10‐2019 Nash ‐ Noise
2019 2022 06‐12‐2019 ‐Calderhead ‐ Noise
2019 2022 06‐25‐2019 Lussi ‐ Noise
2019 2022 06‐25‐2019 Scarry ‐ Noise
2019 2022 06‐26‐2019 ‐ Stevens ‐ Screening
2019 2022 06‐26‐2019 Chivens ‐ Noise
2019 2022 07‐02‐2019 Ciano
2019 2022 07‐02‐2019 Giri ‐ Noise
2019 2022 07‐05‐2019 Wilson ‐ improper occupancy
2019 2022 07‐16‐2019 Ciardullo‐Finn ‐ Noise
2019 2022 07‐31‐2019 Stollmeyer ‐ Parking
2019 2022 08‐05‐2019 Knight ‐ Noise
2019 2022 08‐05‐2019 Rowen ‐ Noise
2019 2022 08‐06‐2019 Scarry ‐ Noise
2019 2022 08‐06‐2019 Scarry ‐ Noise (2)
2019 2022 08‐08‐2019 ‐ Gin ‐ Noise
2019 2022 08‐14‐2019 ‐ Quintana ‐ Noise
2019 2022 08‐22‐2019 ‐ Chizek ‐ Trash Cans
2019 2022 08‐26‐2019 ‐ Brans ‐ Front Yard Parking
2019 2022 08‐26‐2019 ‐ Brans ‐ Vegetation
2019 2022 09‐03‐2019 ‐ Riedstra ‐ Noise
2019 2022 09‐10‐2019 ‐ Breckward ‐ Noise
2019 2022 09‐16‐2019 Guy ‐ Vegetation
2019 2022 09‐20‐2019 Younus ‐ Open Container
2019 2022 09‐23‐2019 ‐ Guy ‐ Vegetation
2019 2022 09‐23‐2019 ‐ McNiel ‐ Noise
2019 2022 09‐24‐2019 Paruszkiewicz‐ Philson ‐ Noise
2019 2022 09‐25‐2019 ‐ Eliopoulos ‐ Noise
2019 2022 09‐25‐2019 ‐ Works ‐ Noise
2019 2022 09‐27‐2019 Cunningham ‐ Open Container
2019 2022 09‐30‐2019 ‐ Childress ‐ Open Container
2019 2022 09‐30‐2019 ‐ Edens ‐ Open Container
2019 2022 09‐30‐2019 ‐ Geerts ‐ Open Container
2019 2022 09‐30‐2019 ‐ Yoo ‐ Open Container
2019 2022 09‐30‐2019 ‐ Zeimet ‐ Open Container
2019 2022 10‐01‐2019‐ Mann‐Alcoser ‐Open Container
2019 2022 10‐03‐2019 ‐ Kingston ‐ Open Container
2019 2022 10‐03‐2019 ‐ Sjoblom ‐ Open Container
2019 2022 10‐07‐2019 ‐ Sando ‐ Noise Violation
DocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
RECORDS DESTRUCTION LIST
Dept/DIV or
Category
Current in
YEAR
DESTROY
YEAR DESCRIPTION Appeals are DIGITAL FORMAT ONLY
2019 2022 10‐08‐2019 ‐ Sambar ‐ Noise Violation
Clerk/LEGISLATIVE
AND LEGAL ‐
General Appeals,
710
2019 2022 10‐08‐2019 ‐ Stephan ‐ Open Container
2019 2022 10‐08‐2019 Barratt ‐ Noise Violation
2019 2022 10‐09‐2019 ‐ Cunningham ‐ Open Container
2019 2022 10‐10‐2019 ‐ Ball ‐ Public Urination
2019 2022 10‐14‐2019 ‐ Katz ‐ Noise
2019 2022 10‐16‐2019 ‐ Baron ‐ Business Tax Cert.
2019 2022 10‐16‐2019 ‐ Johnson ‐ Noise
2019 2022 10‐16‐2019 ‐ Scarry ‐ Noise
2019 2022 10‐17‐2019 ‐ Drake ‐ Business License
2019 2022 10‐21‐2019 ‐ Ball ‐ Public Urination
2019 2022 10‐24‐2019 ‐ Holloway ‐ Front Yard Parking
2019 2022 10‐24‐2019 ‐ Stephan ‐ Open Container
2019 2022 10‐25‐2019 ‐ Tsuji ‐ Noise Violation
2019 2022 10‐28‐2019 ‐ Wiesner ‐ Noise Violation
2019 2022 10‐29‐2019 Wortmann ‐ Noise
2019 2022 11‐04‐2019 ‐ Mejia ‐ Expired Meter
2019 2022 11‐12‐2019 ‐ Mlynek ‐ Noise Violation
2019 2022 11‐14‐2019 ‐ Appel ‐ Business License
2019 2022 11‐15‐2019 ‐ Ferris ‐ Commercial Signs
2019 2022 11‐18‐2019 ‐ Bush ‐ Noise
2019 2022 11‐18‐2019 ‐ Dilfault ‐ Screening
2019 2022 11‐18‐2019 ‐ Hayes ‐ Noise
2019 2022 11‐18‐2019 ‐ Ready ‐ Business Tax
2019 2022 11‐26‐2019 ‐ Saedi ‐ Disabled Parking
2019 2022 12‐05‐2019 ‐ Hoffman ‐ Trash Container
2019 2022 12‐05‐2019 ‐ Roberts ‐ Homestay
2019 2022 12‐17‐2019 ‐ Diaz ‐ Business Lic.
2019 2022 12‐18‐2019 ‐ Herrera ‐ Sidewalk Parking
2019 2022 12‐18‐2019 ‐ Megow ‐ Noise
2019 2022 12‐18‐2019 ‐ Rodriquez ‐ Business Lic.
2019 2022 12‐18‐2019 ‐ Sundher ‐ Broken Window
2019 2022 12‐19‐2019 ‐ McDavid ‐Business Lic.
2019 2022 12‐23‐2019 ‐ Collins ‐ Business Lic.
2019 2022 12‐23‐2019 ‐ King ‐ Noise
2019 2022 12‐26‐2019 ‐ Heinlein ‐ Fence Height
2018 2021 01‐03‐2018 Rocha Family Trust ‐ Business Tax Appeal 109765
2018 2021 01‐12‐2018 Warner ‐ Business License Appeal
2018 2021 01‐19‐2018 McGrew ‐ noise appeal
2018 2021 01‐23‐2018 Zachrich ‐ noise appeal ‐ 80119104
2018 2021 01‐24‐2018 Maino ‐ noise ‐ 22459
DocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
RECORDS DESTRUCTION LIST
Dept/DIV or
Category
Current in
YEAR
DESTROY
YEAR DESCRIPTION Appeals are DIGITAL FORMAT ONLY
2018 2021 01‐24‐2018 van Rooyen ‐ 000932‐2017
Clerk/LEGISLATIVE
AND LEGAL ‐
General Appeals,
710
2018 2021 01‐25‐18 Lynberg ‐ noise ‐ 170120079
2018 2021 01‐26‐2018 Ralls ‐ noise ‐ 21330
2018 2021 02‐01‐2018 Clark ‐ noise ‐ 130127058
2018 2021 02‐02‐2018 Smith ‐ Noise Appeal ‐ 180119104
2018 2021 02‐06‐2018 Potts ‐ Visible Storage ‐ 11984
2018 2021 02‐06‐2018 Scarry ‐ noise ‐ 180126087
2018 2021 02‐09‐2018 Ahern ‐ noise
2018 2021 02‐12‐2018 Baba ‐ noise
2018 2021 02‐12‐2018 Shaffer ‐ noise
2018 2021 02‐13‐2018 Martin ‐ noise ‐ 16831
2018 2021 02‐14‐2018 Christino ‐ noise ‐22736
2018 2021 02‐15‐2018 Fields ‐ noise ‐ 21715
2018 2021 02‐15‐2018 Thai ‐ noise ‐ 23554
2018 2021 02‐15‐2018 Watkins ‐ broken window ‐ 12089
2018 2021 02‐16‐2018 Andre ‐ Business license appeal
2018 2021 02‐16‐2018 Ruiz ‐ Noise appeal
2018 2021 02‐20‐2018 Brown ‐ noise appeal ‐ 21441
2018 2021 03‐02‐2018 DiFronzo ‐ screen containers ‐ 12249
2018 2021 03‐02‐2018 Saloff ‐ noise ‐ 22461
2018 2021 03‐06‐2018 Brouker ‐ Noise ‐ 21641
2018 2021 03‐12‐2018 Melton ‐ apn 001‐043‐009
2018 2021 03‐14‐2018 Scarry ‐ noise appeal
2018 2021 03‐15‐18 Pitkanen Noise Appeal
2018 2021 03‐15‐18 Zanetti 12358
2018 2021 03‐16‐18 Crane ‐ inopperable vehicle
2018 2021 03‐16‐18 Paulson ‐ Noise Appeal 22781
2018 2021 03‐16‐18 Stuckey ‐ Business License Appeal
2018 2021 03‐19‐18 Gage ‐ Parking ‐ 12146
2018 2021 03‐19‐18 Kamin ‐ Noise
2018 2021 03‐19‐18 Trimble ‐ Noise
2018 2021 03‐20‐2018 Schwarz ‐ Noise ‐ 18031702
2018 2021 03‐22‐2018 Vander Dussen ‐ noise ‐ 22904
2018 2021 03‐26‐2018 Rubio ‐ noise ‐ 23652
2018 2021 04‐03‐2018 Evans ‐ noise 22463
2018 2021 04‐13‐2018 ‐ White ‐ visable storage
2018 2021 04‐17‐2018 ‐ McCracken ‐ noise ‐ 180408001
2018 2021 04‐19‐2018 ‐ Sarner ‐ Noise 18041475
2018 2021 04‐23‐2018 ‐ Balfour ‐ Noise
2018 2021 04‐23‐2018 ‐ Williams ‐ Noise
2018 2021 04‐24‐2018 ‐ Potts ‐ Broken Window #9069
DocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
RECORDS DESTRUCTION LIST
Dept/DIV or
Category
Current in
YEAR
DESTROY
YEAR DESCRIPTION Appeals are DIGITAL FORMAT ONLY
2018 2021 04‐24‐2018 Oswald ‐ Noise 180419082
Clerk/LEGISLATIVE
AND LEGAL ‐
General Appeals,
710
2018 2021 04‐25‐2018 Pidromova ‐ Noise ‐ 180414090
2018 2021 04‐27‐2018 Gomez ‐ Noise ‐ 21335
2018 2021 04‐27‐2018 Cruz ‐ Noise
2018 2021 04‐27‐2018 Zanetti ‐ Parking ‐ 12358
2018 2021 04‐30‐2018 Dale ‐ Noise
2018 2021 04‐30‐2018 Parsons ‐ Open Container 22576
2018 2021 05‐02‐2018 ‐ Gasper ‐ Noise
2018 2021 05‐08‐2018 ‐ Kam ‐ Noise 180927107
2018 2021 05‐08‐2018 Mariscal ‐ Noise ‐ ADM 21745
2018 2021 05‐08‐2018 Pearce ‐ Noise ‐ 180478106
2018 2021 05‐09‐2018 ‐ Ruotolo ‐ Noise ‐ 23726
2018 2021 05‐10‐2018 ‐ Goodell ‐ Noise ‐ 180505049
2018 2021 05‐14‐2018 ‐ Charlene Souza ‐ Towed Car ‐ 180507013
2018 2021 05‐18‐2018 ‐ Hernandez ‐ 2959
2018 2021 05‐23‐2018 ‐ Peters ‐ Noise ‐ 23727
2018 2021 05‐29‐2018 ‐ Duncheon ‐ Social Host ‐ 180518112
2018 2021 05‐29‐2018 ‐ Gage ‐ parking ‐ 13043
2018 2021 06‐01‐2018 ‐ Cadwell ‐ Noise ‐ 100527004
2018 2021 06‐13‐2018 ‐ McKee ‐ Visable Storage ‐ 13241
2018 2021 06‐13‐2018 ‐ Suh ‐ Noise ‐ 21446
2018 2021 06‐14‐2018 ‐ Kaplan ‐ Visable Storage ‐ 13223
2018 2021 06‐15‐2018 ‐ Gamble ‐ Noise ‐ 80608100
2018 2021 06‐19‐2018 ‐ Leachman ‐ Noise ‐ ADM23606
2018 2021 06‐21‐2018 ‐ Scarry ‐ noise ‐ 180613090
2018 2021 06‐25‐2018 ‐ Friessen ‐ noise ‐ 21358
2018 2021 07‐02‐2018 ‐ Chequer ‐ Noise ‐ 180609104
2018 2021 07‐02‐2018 ‐ Proll ‐ Noise ADM 23605
2018 2021 07‐02‐2018 ‐ Safreno ‐ Visable Storage ‐ 13404
2018 2021 07‐06‐2018 ‐ Matheson ‐ noise ‐ 180627007
2018 2021 07‐10‐2018 ‐ Seplovich ‐ visable storage ‐ 13545
2018 2021 07‐19‐2018 ‐ Friedlander ‐ Noise ‐ 180706094
2018 2021 07‐25‐2018 ‐ Brazil ‐ unsure ‐ 001702‐2016
2018 2021 07‐25‐2018 ‐ Schoen ‐ noise ACL0000849
2018 2021 07‐26‐2018‐ Gaitan‐ noise 180717074
2018 2021 08‐02‐2018‐ Sullivan ‐ Building permit citation 13798
2018 2021 08‐03‐2018‐ Costa ‐ noise ‐ 180728096
2018 2021 08‐21‐2018 ‐ Laird ‐ Noise appeal 180818071
2018 2021 08‐26‐2018 ‐ Jenkins ‐ Parking (9593112)
2018 2021 09‐04‐2018 ‐ Bradley ‐ Visible Vegetation 14131
2018 2021 09‐05‐2018‐ Sullivan ‐ Noise 180818071
DocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
RECORDS DESTRUCTION LIST
Dept/DIV or
Category
Current in
YEAR
DESTROY
YEAR DESCRIPTION Appeals are DIGITAL FORMAT ONLY
2018 2021 09‐10‐2018‐ Pemberton ‐ Overgrowth N55‐001390‐2018
Clerk/LEGISLATIVE
AND LEGAL ‐
General Appeals,
710
2018 2021 09‐11‐2018 ‐ Hernandez ‐ 14235
2018 2021 09‐12‐2018 ‐ Moore ‐ Noise ADM23609
2018 2021 09‐14‐2018 ‐ Brans ‐ trash receptacles N55‐001416‐2018
2018 2021 09‐17‐2018 ‐ Taus ‐ visible storage ‐ 14285
2018 2021
09‐20‐2018 ‐ Gallo ‐ failure to screen waste containers ‐
14301
2018 2021 09‐20‐2018 ‐ Gallo ‐ visible storage ‐ 14156
2018 2021 09‐20‐2018 ‐ Gallo ‐ visible storage ‐ 14300
2018 2021 09‐21‐2018 ‐ Passanisi ‐ Urinating in Public ‐ ADM24003
2018 2021 09‐24‐2018 ‐ Bissell ‐ noise ‐ 23103
2018 2021 09‐24‐2018 ‐ Koski ‐ noise violation ‐ 24276
2018 2021
09‐25‐2018 ‐ Baptiste ‐ noise violation ‐ citation number
unknown
2018 2021 09‐25‐2018 ‐ Dobrenen ‐ noise violation ‐ ADM24004
2018 2021 09‐25‐2018 ‐ Stanger ‐ noise violation ‐ 9/15/2018
2018 2021
09‐26‐2018 ‐ Mulholland ‐ noise violation ‐ citation number
unknown
2018 2021 10‐02‐2018 ‐ Fimbrez ‐ noise violation ‐ 180921101
2018 2021 10‐02‐2018 ‐ Keeth ‐ noise violation ‐ 180926095
2018 2021 10‐03‐2018 ‐ Yekan ‐ open container ‐ 18740
2018 2021 10‐08‐2018 ‐ Rebora ‐ noise violation ‐ 80608100
2018 2021 10‐08‐2018 ‐ Schmidt ‐ noise violation ‐ ADM23611
2018 2021 10‐10‐2018 ‐ Bray ‐ noise violation ‐ 1006012
2018 2021 10‐17‐2018 Thomas ‐ noise
2018 2021 10‐18‐2018 ‐ Lipsey ‐ noise ‐ 24326
2018 2021 10‐22‐2018 ‐ Garvey ‐ noise ‐ 181012085
2018 2021 10‐22‐2018 ‐ Kent ‐ noise ‐ 181005012
2018 2021 10‐22‐2018 ‐ Meyer ‐ noise ‐ ADM23612
2018 2021 10‐23‐2018 ‐ Bianchina ‐ noise ‐ 180909064
2018 2021 10‐24‐2018 ‐ Dollard ‐ noise ‐ 181013079
2018 2021 10‐24‐2018 ‐ Plane ‐ noise ‐ ADM24331
2018 2021 10‐24‐2018 ‐ Van Buskirk ‐ noise ‐ 24329
2018 2021 10‐26‐2018 ‐ Van Beek ‐ noise ‐ 181019008
2018 2021 10‐30‐2018 Gaitan ‐ noise 181020117
2018 2021 11‐02‐2018 Wang ‐ trash receptacles
2018 2021 11‐05‐2018 ‐ Merchant ‐ noise 24351
2018 2021 11‐06‐2018 Mellor ‐ noise
2018 2021 11‐09‐2018 ‐ Bechard ‐ open container
2018 2021 11‐09‐2018 Dowgiewicz ‐ Open Container‐ 21677
2018 2021 11‐13‐18 ‐ Berge ‐ unruly gathering ‐ 22794
DocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
RECORDS DESTRUCTION LIST
Dept/DIV or
Category
Current in
YEAR
DESTROY
YEAR DESCRIPTION Appeals are DIGITAL FORMAT ONLY
2018 2021 11‐13‐18 Mammini ‐ Noise ‐ 181103070
Clerk/LEGISLATIVE
AND LEGAL ‐
General Appeals,
710
2018 2021 11‐14‐2018 Ghirann ‐ Public Urination
2018 2021 11‐16‐2018 ‐ Paige ‐ Visible Storage ‐15122
2018 2021 11‐16‐2018 Wilson ‐ Noise ‐ 24351
2018 2021 11‐20‐2018 Gubbins ‐ visible storage ‐ 73405
2018 2021 11‐21‐2018 Gullage ‐ Noise ‐ 181027084
2018 2021 11‐26‐2018 ‐ Lloyd ‐ Business License
2018 2021 11‐26‐2018 ‐ Mayr ‐ business license
2018 2021 11‐26‐2018 ‐ Paige ‐ Visible Storage
2018 2021 11‐26‐2018 ‐ Schneemann ‐ Overgrown Vegetation 15191
2018 2021 11‐26‐2018 ‐ Souza ‐ Business License
2018 2021 11‐26‐2018 Bechard ‐ open container
2018 2021 11‐27‐18 Alrcon ‐ Noise
2018 2021 11‐27‐2018 ‐ Burke ‐ Business License
2018 2021 11‐27‐2018 ‐ Campa ‐ noise
2018 2021 11‐27‐2018 Bjere ‐ Noise
2018 2021 11‐27‐2018 Weatherby ‐ 15237 ‐ Trash receptacles
2018 2021 11‐30‐2018 ‐ Evers ‐ Business License
2018 2021 11‐30‐2018 Eastham 108285 Business License
2018 2021 11‐30‐2018 Oleson 109065 Business License
2018 2021 11‐6‐2018 Issa ‐ noise
2018 2021 11‐7‐2018 Proll ‐ noise
2018 2021 12‐04‐2018 Oleson ‐ Business License
2018 2021 12‐06‐2018 ‐ Uniack ‐ Noise
2018 2021 12‐07‐2018 ‐ Schneemann ‐ overgrown vegitation
2018 2021 12‐07‐2018 Sanusi ‐ Noise
2018 2021 12‐10‐2018 ‐ Skowbo ‐ Yard Parking
2018 2021 12‐10‐2018 Burke ‐ Business License
2018 2021 12‐17‐2018 Bearce ‐ Trash receptacles
2018 2021 12‐19‐2018 Politz ‐ Porch Permit
2018 2021 12‐21‐2018 Ambrose ‐ visible storage
DocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULERECORD TITLETOTAL OFFICE RESPONSIBLE CODE SECTIONRETENTION FOR RETENTION AND REMARKSPERIODDISPOSITION OF RECORDCOPIES or DUPLICATES of documents for which a department is not the office of record D/R Duplicates and copies distributed to various departments for informational purposes may be destroyed by the departments when they are no longer useful for reference. No "Request for Records Destruction" form is required.ELECTRONIC DOCUMENTSElectronic copies of paper records should be kept no longer than the retention period specified in this schedule. If electronic documents are also in a paper format, both must be destroyed at the same time.100GENERAL ADMINISTRATION101OFFICE GENERAL MANAGEMENT City Manager (CM) Reports 5 Various GC34090 City-Generated Informational Brochures, Publications, Newsletters P Various GC34090 Keep one for historical purposes City-wide Policies and Procedures P Various GC34090 Keep one for historical purposes Correspondence - External 2 Various GC34090 Correspondence - Internal (excluding CM Reports - see above) 2 Various GC34090 Departmental Policies/Procedures S+5 Various GC34090 General Information 2 Various GC34090 In-House Committees CU+5 Various GC34090 May be kept for research/historic purposes Staff Meeting Notes 2VariousGC34040102OFFICE REFERENCE Annual Departmental Reports5VariousGC34090 Certificates of Life5ClerkGC34090 Chronological Files2VariousGC34090 Community Organizations5VariousGC34090 Complaints2VariousGC34090 General Information2VariousGC34090 Positive Feedback (How are we doing? forms)2VariousGC34090 Professional Associations2VariousGC34090 Publications (journals, periodicals)D/RVariousNot a public record. No "Request for Records Destruction" form is required. 103FORMS MANAGEMENT Blank FormsSVarious No "Request for Records Destruction" form is required.104RECORDS MANAGEMENT Certificates of DestructionPClerkGC34090 Legal record of final disposition of document. Public Records Requests2VariousGC34090 Records Retention ScheduleS+5ClerkCCP 343200COMMUNITY DEVELOPMENT201CITY PLANNING Address FilesPPlanningGC34090(a) Business Tax CertificatesPPlanningGC34090(a) Code Enforcement FilesPBuildingGC34090(a) Microfilm after 5 years Construction FilesPBuildingGC34090(a) Microfilm immediately after final inspection Construction Permits (numeric)PBuildingGC34090(a) Microfilm one year after final inspection Home Occupation PermitsPPlanningGC34090(a) Inspection CardsPBuildingGC34090(a) Microfilm and retain original cards Notices of Address ChangePPlanningGC34090(a) Notices of Determination PPlanningGC34090(a) Notices of ExemptionPPlanningGC34090(a) MicrofilmAE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=TerminatedDocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECORD TITLETOTAL OFFICE RESPONSIBLE CODE SECTIONRETENTION FOR RETENTION AND REMARKSPERIODDISPOSITION OF RECORDProject Files: Administrative Use Permit; Planning Commission Use Permit; Planned Development; Certificate of Compliance; Architectural Review; Architectural Review Minor and Incidental; Environmental Review; General Plan; Specific Plan; Text Amendment; Rezone; City Initiated Rezone; Annexation; Variance; Lot Line Adjustment; Street Name Change; OtherP Planning GC34090(a) Microfilm after 2 years Recorded Agreements: Residents/Covenants, Affordability, First-Time Home-Buyer, etc. P Clerk GC34090(a) (Filed under 704-06 in City Clerk's office in Housing Agreement section by property address.) Sign Inventory Files 2 Planning GC34090 Sign Permits2 Building GC34090 Tentative Tracts and Minor Subdivisions P Planning GC34090(a) Film after minimum of 10 years.* See Public Works for final maps. Unreinforced Masonry Files (structural analysis) P Building GC34090(a)300CITY MANAGEMENT301COUNCIL FILES Appeals Heard by Council P Clerk GC34090 Appeals not Heard by Council CL+2 Various GC34090 Audio Tapes or Liberty System 6 mos Clerk GC34090.7 Cablecast Schedule for Gov. Access Channel 20 2 Clerk GC34090 Council Agenda Packets P Clerk GC34090 Council BrochuresP Clerk GC34090 Keep one for historical purposes Council "Notes"2 Admin GC34090 Council Policies & Procedures P Clerk GC34090 Keep one for historical purposes Council Resumes CU+2 Admin GC34090 Council Subcommittee Assignments 8 Clerk GC34090 DVDs of Council and Planning Commission Meetings P Clerk GC34090.7 Hot Files2 Admin GC34090 MinutesP Clerk GC34090(e) Oaths of OfficeP Clerk GC34090 Petitions to Council5 Clerk GC34090 Advisory, non-election related. (If submitted to Council, retain permanently with agenda packet.) Proclamations2 Clerk GC34090 Proposition 218 Protest letters P Clerk State Constitution Public Comment and Speaker Slips 2 Clerk GC34090 Red File Items (i.e; correspondence) P Clerk GC34090 Original red file is part of the agenda packetResolutions and Ordinances P Clerk GC34090(e)302COMMISSIONS, COMMITTEES, BOARDS Agenda/Agenda Packets P Various GC34090 Audio Tapes2 Various GC34090.7 Bylaws P Various GC34090(e) Membership File: (Appointed AB members applications, oaths, correspondence, etc.) T + 5 Clerk GC34090 Applications (not appointed) 2 Clerk GC34090 MinutesP Various GC34090(e) Recruitment File: Includes correspondence, Maddy Act notices, misc. ads, and information2 Clerk GC34090 ResolutionsP Various GC34090(e) RostersS+5 Clerk GC34090304CITY ADVISORY BODIES Advisory Body Handbook P Clerk GC34090 Keep one for historic reasons Advisory Body Training 5 Clerk GC34090AE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=TerminatedDocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECORD TITLETOTAL OFFICE RESPONSIBLE CODE SECTIONRETENTION FOR RETENTION AND REMARKSPERIODDISPOSITION OF RECORD Fixed Asset Subsidiary Ledger (includes inventory) AU+5 Finance & IT GC34090(c) / 26CFR301-65-1(f) Monthly Financial Statements AU+5 Finance & IT GC34090(c) Other Financial Reports AU+4 Finance & IT GC34090(c) State Controller Reports AU+10 Finance & IT GC34090(c) Surplus Property List AU+4 Finance & IT GC34090(c)500HUMAN RESOURCES Applications (unsuccessful applicants) CL+5 HR 29 CFR 30.8 / GC12946 Department of Motor Vehicles Records T+1 HR GC12946 Discrimination Complaint T+5 HR 29 USC 255 (a) Employee Discipline T+3 HR GC34090(c) Employee FilesT+5 HR 45CFR1068.6APPA / 29CFR1627.3 / SLOMC11.04.010(H) Employment Eligibility Verification - Immigration/Naturalization Service (I9 Form)T+3 HR GC34090(c) Equal Employment Opportunity Reports 3 HR GC34090(c) General Correspondence 2 HR GC34090 Insurance/Benefits AU+4 HR 29CFR1627.3(b)(2) Labor Negotiations T+3 HR GC34090(c) Risk Management Claims Against The City CL+5 HR GC34090 Risk Management Reports CL+5 HR GC34090 SafetyT+3 HR GC34090(c) Temporary Employees T+5 HR 45CFR1068.6APPA / 29CFR1627.3 / SLOMC11.04.010(H) Tuition Reimbursement AU+3 HR GC34090(c) Workers Compensation T+30 HR 29CFR1910.20600PURCHASING & CONTRACTING601PURCHASING Bids, RFPs (unsuccessful) CU+2 Various GC34090 / CCP337 / SLOMC3.24.170 Bids, RFPs, RFQs (successful) AU+5 Various GC34090 / CCP337 / SLOMC3.24.170 City-Owned Property/Property Management P Clerk GC34090(a) General Information 2 Various GC34090 Surplus Property Auction/Disposal AU+4 Finance CCP337 Surplus Property Listing AU+2 Finance GC34090700LEGISLATIVE AND LEGAL701LEGISLATIVE Affidavits of Publication CU+4 Various GC34090 Certificates of Posting CU+4 Various GC34090 Charters-Listed Numerically with Amendments P Clerk GC34090(e)/GC40806 Citizens’ Charter Committee P Clerk GC34090 Council OrdinancesP Clerk GC34090(e) Council Resolutions P Clerk GC34090(e) / GC40806 Grand Jury2 Clerk GC34090 League of CA Cities 2 Clerk GC34090 Legal Notices, Legal ads, and Display Ads CU+4 Various GC911.2; GC34090 Legislation: County, Federal, State 2 Clerk GC34090 Municipal CodeP Clerk GC34090(e) Database on City network/Keep one for historic value Notices of Adjournment 2 Various GC34090702ELECTIONAbsentee Voter applications (copies of) E+6 mos. Clerk EC17505(b) ConfidentialApplication to view: voter registration info, AV voter lists 5 Clerk EC2188 Ballots: all, voter ID envelopes and ballot receipts, manual tally sheets, logic/accuracy tests, other ballot-related docsE+6 mos. Clerk EC17302; EC17306 (if no legal action) ConfidentialAE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=TerminatedDocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULERECORD TITLETOTALOFFICE RESPONSIBLE CODE SECTIONRETENTIONFOR RETENTION ANDREMARKSPERIODDISPOSITION OF RECORD Campaign Disclosure Statements: Successful Candidates P Clerk GC81009(b) Unsuccessful Candidates E+5 Clerk GC81009(b) OtherT+7 Clerk GC81009(e) Election correspondence E+2 Clerk GC34090 Election documents: expenses, proofs, night logs E+2 Clerk GC34090 Election historyP Clerk GC34090 Election notices, publications, certificatesE+2ClerkGC34090 Initiative, Referendum, Charter Amendments, Recall Petitions After Certification of results + 8 monthsClerkEC17200/EC17400 Confidential Municipal Election File/Sample BallotsPClerkGC34090 Nomination Papers: Successful CandidatesPClerkEC17100 Unsuccessful CandidatesE+5ClerkEC17100 Precinct Board Appointments - appointment of precinct oficialsE+6 mos.ClerkEC17503(b) Precinct hand tally, copies of index, challenge list, assisted voter listE+6 mos.ClerkEC17304 Confidential Roster of voters, original indices (precinct board)E+5ClerkEC17300(a) (if no legal action)703CITY ATTORNEY Administrative FilesCU+5City AttorneyGC34090 Civil LitigationCL+10City AttorneyGC34090(b) Civil Litigation regarding Property (including settlement and releases)PCity AttorneyGC34090(a) Criminal Cases going to courtCL+5City AttorneyGC34090(b) Criminal CitationsCL+2City AttorneyGC34090 Legislative FilesCU+2City AttorneyGC34090704GENERAL LEGALAgreements/Contracts (consultants, purchase agreements, and others not shown elsewhere in the retention schedule)CU+5AE Various CCP337Claims/Subpeona Logs 2 Clerk GC34090Donor and Donation Agreements P Clerk GC34090Ethics Training Certificates CL + 5 Clerk GC34090Housing Agreements (Includes recorded and other related agreements) P Clerk GC34090(a)Joint Powers AuthoritiesCL + 10ClerkGC34090Lease Agreements of Real Property (long-term; i.e., more than five CL + 5ClerkGC34090LiensPClerkGC34090(a)Municipal Advocate's Registration FormPClerkGC34090Public Art AgreementsPClerkGC34090Recorded Documents (Abandonments, Deeds, Easements, PClerkGC34090Williamson Act ContractsPClerkGC34090(a)706CAPITAL IMPROVEMENT BOARD CIB Agreements/ContractsPClerkCCP337 CIB Establishment/BylawsPClerkGC34090(e) CIB Resolutions/OrdinancesPClerkGC34090(e) General Correspondence2FinanceGC34090 MinutesPClerkGC34090(e)707STATEMENTS OF ECONOMIC INTERESTAE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=TerminatedDocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECORD TITLETOTAL OFFICE RESPONSIBLE CODE SECTIONRETENTION FOR RETENTION AND REMARKSPERIODDISPOSITION OF RECORD General Correspondence 2 Clerk GC34090 Statements of Economic Interest (87200 Filers) T+7 Clerk GC81009(e) & CCAC Guidelines Statements of Economic Interest (City Code Filers)7 GC81009(e)709PUBLIC INFORMATION/COMMUNITY RELATIONS Consumer Price Index (CPI) CU+2 Various GC34090 General Correspondence 2 Various GC34090 Press Releases CU+2 Various GC34090800PUBLIC WORKS801ENGINEERINGContractor Bids (not awarded) CL+2 Public Works GC34090 Exception: Federally funded: 3 year retention period or as required by the funding authority. Encroachment Permits CL+4 Public Works GC34090 Engineering Standards P Public Works GC34090(a) General Correspondence 2 Public Works GC34090Job Files: Certified payroll; pay estimates; original bid documents; legal ads; preliminary notices/liens; engineer's daily logs or inspector's diaries; DAS13CL+2 Public Works GC34090 Federally funded or as req'd by the federal authorityJob Files:Org. specials w/autocad drawings, photos/video tapes for historic value; agrmnts; CMR/CAR; change orders; env docs; final pay est. w/attach; notice completion; haz waste manifests/transp docs; ins certs; perform bonds; proposals; spec reports (haz mat, bio, soils), submtls (matls, draw), warranty, as-built daily logs or inspectors' diaries; bids/plans/specsP Public Works GC34090 Final Tracts and Minor Subdivisions (includes subdivision improvement agrees; development agrees; in-lieu agrees)P Public Works GC34090(a) Film after minimum of 10 years*. See Community Development for Final maps802STREET ADDRESS FILES General Information 2 Public Works GC34090 Street Files10 Public Works GC34090803MASS TRANSPORTATION General Information 5 Public Works GC34090 Local-SLO Municipal Bus System CU+10 Public Works GC34090 Regional Elderly/Handicapped Transit CU+2 Public Works GC34090 TaxicabsCU+5 Public Works GC34090 Transportation Permits CU+2 Public Works GC34090 Unmet Transit Needs CU+10 Public Works GC34090804PARKING Downtown Parking Study P Public Works GC34090 General Information 2 Public Works GC34090 Parking Appeals CU+2 Public Works GC34090 Parking Citations CU+2 Public Works GC34090 Parking Meters CU+5 Public Works GC34090 Parking Policies CU+5 Public Works GC34090 Ridesharing/Car Pool Program CU+5 Public Works GC34090806DISTRICTS Assessment Districts CL+10 Public Works/Clerk GC34090 Note: original documentation in City Clerk's Office Benefit Districts CL+10 Public Works/Clerk GC34090 Note: original documentation in City Clerk's Office General Information 2 Public Works GC34090 AE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=TerminatedDocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
Office of the City Clerk
990 Palm Street, San Luis Obispo, CA 93401-3218
805.781.7100
slocity orq
MEMORANDUM
To: Carrie Gallagher, City Clerk
From: Kevin Christian, Administrative Assistant
Subject: ADDITION TO RECORD RETENTION SCHEDULE, AUGUST 2017
In accordance with federal, state and local regulations the following records should be incorporated
into the City's Records Retention Schedule.
Record Record Title Retention Department Code
Series Period Responsible Section/
Remarks
700 Administrative Citation 2 Clerk GC34090
Appeals
300 Form 806 -FPPC Agency 7 Clerk GC81009,
Report of Public Official 84615, FPPC
Appointments Reg. 18944,
18944.1
Please sign below indicating your approval for the addition of the above listed record title.
1stine Dietrick
City Attorney
�� Carrie Gallagher
City Clerk
DocuSign Envelope ID: 74F60ED6-B798-4F0D-B945-506868990091
Certificate Of Completion
Envelope Id: 74F60ED6B7984F0DB945506868990091 Status: Completed
Subject: Complete with DocuSign: Clerk Destruction - Sept 2023.pdf
Department:
Supplier:
Source Envelope:
Document Pages: 24 Signatures: 3 Envelope Originator:
Certificate Pages: 5 Initials: 1 City Clerk
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
990 Palm Street
San Luis Obispo, CA 93422
cityclerk@slocity.org
IP Address: 104.129.202.81
Record Tracking
Status: Original
9/8/2023 12:41:05 PM
Holder: City Clerk
cityclerk@slocity.org
Location: DocuSign
Signer Events Signature Timestamp
Kelly White
kwhite@slocity.org
Legal Assistant / Paralegal
City of San Luis Obispo
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 104.129.202.98
Sent: 9/8/2023 12:47:57 PM
Viewed: 9/8/2023 12:51:24 PM
Signed: 9/8/2023 12:53:14 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Greg Hermann
ghermann@slocity.org
Deputy City Manager
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 104.129.202.83
Sent: 9/8/2023 12:53:16 PM
Viewed: 9/8/2023 2:55:27 PM
Signed: 9/8/2023 2:55:38 PM
Electronic Record and Signature Disclosure:
Accepted: 9/8/2023 2:55:27 PM
ID: d818729b-4b65-4133-970b-a3911b8e04b8
Christine Dietrick
cdietrick@slocity.org
City Attorney
City of San Luis Obispo
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 136.226.67.73
Sent: 9/8/2023 2:55:39 PM
Viewed: 9/9/2023 10:32:36 AM
Signed: 9/9/2023 10:36:48 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Kevin Christian
kchristian@slocity.org
Security Level: Email, Account Authentication
(None)
Signature Adoption: Uploaded Signature Image
Using IP Address: 104.129.202.81
Sent: 9/9/2023 10:36:49 AM
Viewed: 9/11/2023 1:55:12 PM
Signed: 9/26/2023 5:11:15 PM
Electronic Record and Signature Disclosure:
Accepted: 9/11/2023 1:55:12 PM
ID: eeace2df-f89f-4a72-84b3-68060747f9f3
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 9/8/2023 12:47:57 PM
Certified Delivered Security Checked 9/11/2023 1:55:12 PM
Signing Complete Security Checked 9/26/2023 5:11:15 PM
Completed Security Checked 9/26/2023 5:11:15 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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Electronic Record and Signature Disclosure created on: 5/10/2017 10:25:58 AM
Parties agreed to: Greg Hermann, Kevin Christian
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