HomeMy WebLinkAbout06-10-2014 B1 PPP 2014-6-101 Council Presentation-r LOVR-101 Advertise.pdfSan Luis Obispo City Council
Meeting – June 10th, 2014
Business Item #1
LOS OSOS VALLEY ROAD/US 101
INTERCHANGE IMPROVEMENTS PROJECT
UPDATE, SPECIFICATION NO. 99821
US 101/LOVR Interchange
Tonight
Very Important Milestone
We are ready to advertise the project!
100%
Project Highlights
Widens LOVR to four lanes, bike lanes and sidewalks
between the recently constructed Calle Joaquin
intersection and just west of South Higuera Street (3 in
front on Los Verdes)
New two-lane bridge structure will be constructed south of,
and adjacent to, the existing overcrossing
The existing bridge will carry the westbound traffic and the
new bridge will carry eastbound traffic
The bridge crossing of San Luis Obispo Creek will be
widened to accommodate the four travel lanes and bike
lanes.
Project Highlights
Includes minimum 6-foot wide sidewalks over the
freeway, 6.5-foot wide bike Lanes
Sidewalks across the SLO Creek Bridge will be widened
to minimum of 10’ to allow additional area for pedestrians
and bicyclists accessing the Bob Jones Trail
Project Highlights
Milestones Accomplished So Far
Entered contract with Southstar Engineering to provide
project management
100% Plans, Specifications, and Estimates Approved by
Caltrans
Cooperative Agreement and a Freeway Maintenance
Agreement with Caltrans
Majority of project ROW secured, misc. utility relocations to
happen as part of project
Project has been submitted to CTC to vote on funds request
- June 25th
Construction Management Firm selected (MNS Engineering
from Santa Barbara)
Project website www.lovr101.org created and under
construction
Construction
Approximate Timeframe
Pre-construction – 3 months (starting July 2014)
October Contract Award
November Construction Start
Construction: 18-24 months depending upon weather
Post-construction – 3 months
Los Verdes – Settlement Agreement
City is complying with the agreement.
Staff met with Los Verdes as recently as Sunday to
discuss project issues
Some residents still remain concerned.
We will continue efforts with Los Verdes and all other
stakeholders in area
Budget – US 101/LOVR
Revised estimated total cost of final phase of project:
$28,334,000
$17,986,302 for construction, landscaping and
environmental mitigation
$1,840,000 in project contingency
$250,000 for the bond origination fee (may be ultimately
rolled up in bond issuance)
$4,048,500 in PM, CM and construction engineering
services for the project
Project Budget
Funded to
Date
Needed to
complete
To Date 2013-14 2014-15
Alrerady Incurred Costs:
Study (PSR)189,000$ 189,000$
Environmental & Studies 954,300$ 954,300$
Value Engineering 40,000$ 40,000$
Land Acquisition 250,000$ 250,000$
Design (PS&E)2,676,120$ -$ 2,676,120$
Legal 26,240$ 26,240$
Subtotal:4,135,660$ 4,135,660$
Misc.
GF Reimbursement for ROW 74,000$ 74,000$
Construction:
RE Services/Pre-Construction 100,000$ 100,000$
City Contingency Amount 1,839,481$ 1,839,481$
Loan/bond Origionation Fee 250,000$ 250,000$
Construction (includes Env. Mit)17,986,302$ 17,986,302$
Construction Management 759,475$ -$ 3,189,025$ 3,948,500$
759,475$ 100,000$ 23,264,808$ 24,124,283$
Total All Project Costs:4,895,135$ 100,000$ 23,338,808$ 28,333,943$
Project Components
Debt Financing Needs
Total Costs- FY 2014-15: $23,338,808
Grant Amount: $16,000,000
Subtotal: $7,338,808
Rounded: $7,500,000
Estimated annual cost: $482,000 (30 year term)
Roughly $57,000 above annual payment forecast in FP
General Fund will be obligated to pay this Annually
Recommendation: half this amount to be reimbursed by
TIF/LOVR Fees annually as it comes in
Total Project Costs:
Total Costs All Phases
Calle Joaquin Relocation (Phase I) : $7,945775
Misc. Sidewalk and Bridge Widening
(Phase II) :
$234,000
Phase III- US 101/LOVR Interchange : $28,333,942
Total Costs All Phases: $36,513,717
Fiscal Strategy (Local)
1.Impact fees intended to be dedicated to this project
are anticipated to fall short of the total project cost
of $36,513,717 by about $1.4 million.
2.It is premature to adjust fees at this point as several
variables remain in motion:
a)Project costs including final debt requirement
b)Actual bids yet to be received
c)Potential LUCE changes: Avilla Ranch, Madonna
Property
3. We will return to Council by October with
recommended adjustments to the fee programs
based upon bid and final finance costs
Where to from Here:
Date Milestone
June 25th, 2014 California Transportation Commission to vote on $16,000,000
grant
July, 2014 City Manager to award/execute Construction Management
contract
July 15th, 2014
Council resolution for reimbursement from Grant/Debt
July, 2014 Federal authorization to proceed issued from FHWA - Form E-76
July -August,
2014
Construction advertisement period
October, 2014 Council authorization to proceed with necessary debt financing;
Award construction contract;
Discuss Impact fee program modifications
November, 2014 Start construction
Spring, 2016 End construction
Recommendations
1.Approve the project plans and specifications, and
the revised project budget for the Los Osos Valley
Road/US 101 Interchange Improvements Project,
Specification No. 99821.
2.Authorize the advertisement of the project pending
issuance of the Federal authorization form E-76.
Recommendations
3. Direct staff to return by October in order to:
1.Award of contract with the lowest responsible bidder
following a selection process conforming to the Caltrans
Local Assistance Procedures Manual.
2.Provide debt financing recommendations up to $7.5
million (estimated) in project funding to pay the City’s
remaining portion of the Los Osos Valley Road/US 101
Interchange Improvements Project costs, Specification
No. 99821.
3.Apprise Council of any necessary impact fee program
modifications that may be needed to fund project costs.
Questions
Los Verdes – Settlement Agreement
1. LUCE update to evaluate LOVR bypass.
2. Participation in LUCE Task Force.
3. City to implement short term measures:
Freeway directional signage
Speed feedback signs
Pedestrian countdown heads
Maintain raised curb median
Utilize quiet pavement technologies (rubberized
asphalt)
Study LOVR/S. Higuera signalization improvements as
part of Traffic Operations Report
(ongoing)
Los Verdes – Settlement Agreement
(Future)
4. Follow City night work regulations.
5. Measure traffic and noise after project completion.
6. Include LOVR/S. Higuera and project driveways in
City biennial traffic safety analysis.
Provide educational materials regarding traffic and
pedestrian safety.
LOVR – Between Los Verdes and
Higuera
Maintaining Existing Cross Section
Fiscal Strategy (Local)
The funding strategy for the interchange project was
initially established as follows:
An ultimate 50/50 split between local funds from the
City and outside funding sources (transportation
grants)
The local fund component would be:
i.The Citywide TIF account
ii.The special LOVR Sub Area Impact fee
established to better collect monies from
development in close proximity to the project
iii. And, when necessary, the General Fund or
other source to help keep the project on track.
Current Project Funding
CITY OF SAN LUIS OBISPO
Executive Management
CALTRANS
Executive Management
CALTRANS
Project Manager
FHWA
Review Staff
CITY OF SAN LUIS OBISPO
Project Manager
SOUTHSTAR ENGINEERING
Consultant Project Manager
DOKKEN ENGINEERING
Construction Engineering
CM FIRM (MNS
Engineering)
Resident Engineer
Organizational Structure
CONTRACTOR (TBD)
4 month Duration
Bob Jones trail Integration
Existing
Bob Jones
Trail
Bob Jones trail - Alt#3 Proposal
Existing
Bob Jones
Trail
Existing Bike Plan - Alignment
City
County