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HomeMy WebLinkAbout06-10-2014 B3 PPP Measure Y Check-in REOC.pdfMeasure Y Extension Check-In To Protect and Maintain Essential Services Bob Jones Trail Bridge – Partially funded by Measure Y Presentation Overview Ballot Measure Language REOC Overview Next Steps Draft Ballot Measure Language Maximum 75 Words (currently 69): To protect and maintain essential services and facilities – such as open space preservation; bike lanes and sidewalks; public safety; neighborhood street paving and code enforcement; flood protection; senior programs; and other vital services and capital improvement projects – shall the City’s Municipal Code be amended to extend the current one-half percent local sales tax for eight years, with independent annual audits, public goal-setting and budgeting, and a Citizens’ Oversight Commission? Ordinance Revisions Section 3.15.040: Fiscal Accountability A. Citizen’s Local Revenue Enhancement Oversight Commission. A citizen’s commission will be established to provide transparency and maximize City accountability. The Commission will be responsible for making budget recommendations directly to the City Council regarding expenditures from the essential services transactions (sales) and use tax, and reporting annually to the community on the City’s use of these tax revenues. Revenue Enhancement Oversight Commission (REOC) Members: Five, members may serve on another advisory body City Residency: Required Experience: Applicants with financial/government accounting experience encouraged Terms: Staggered Compensation: $60/meeting consistent with Planning Commission compensation Appointments: Similar to other advisory bodies. Applications reviewed by Council subcommittee, recommendation approved by City Council. Responsibilities: Reviewing, reporting on, recommending uses of voter approved sales tax revenues (i.e. make budget recommendations to Council, and review/report on expenditures) Frequency of Meetings: Minimum four per year Additional Guidelines 1.Officers. At the first regular meeting of the REOC, a Chairperson and Vice-Chairperson shall be selected from among its appointed members, each for a term of one year. 2.Meeting. The REOC shall meet at least four times per year, as needed at the time and place as they may fix by resolution, subject to City Council approval. Special meetings may be called at any time by a majority of the members of the REOC, or as directed by a majority of the City Council. 3.Commission Policy on Meetings, Organizational Form and Rules of Order. Subject to approval by the City Council, the REOC shall adopt rules of order or bylaws for the transaction of business, ordering meetings, holding public hearings, and forwarding recommendations to the City Council. 4.Minutes. Written minutes of meetings shall be kept and filed by the City Clerk, and shall be posted on the City’s website. Additional Guidelines 5.Expenditures. Expenditures shall be made consistent with the budget established by the City Council for the conduct of public meetings, workshops, forums, or other outreach efforts undertaken by the Commission. 6.Mandatory Attendance. Duly appointed members of the REOC shall be required to attend all meetings of the REOC unless specifically excused by the Chairperson and said excused absences noted in the meeting minutes. Unexcused absences from two consecutive meetings of the REOC shall be considered formal notice of resignation from the Commission. 7.Staff for the Commission. The City Manager shall designate staff to provide primary support for the REOC, including properly noticing all meetings and attending Commission meetings to provide information and facilitate the conduct of the Commission. City staff may provide the REOC with information as may be requested by Commissioners. The City Clerk or its designee may perform secretarial duties for the REOC, such as keeping minutes, and may be responsible for the keeping of records. Budget Recommendations Budget Recommendations Reviewing and Reporting Responsibilities 1.Year End Meeting 2.Audit/Annual Report Review Reviewing and Reporting Responsibilities 1.Year End Meeting 2.Audit/Annual Report Review Year 1 Year 2 Next Steps Additional opportunities to check-in with Council June 17 – Review of Fiscal Responsibility Philosophy, Benchmark Study, and Dashboards Currently scheduled date for Council action July 1 July 15 (Second Reading) Final date to place a measure on the November general election ballot August 8 Recommendation 1.Introduce an ordinance establishing the Revenue Enhancement Oversight Commission. 2.Review recommended ballot measure language to extend the local half-percent sales tax and provide staff with direction on any final changes needed.