HomeMy WebLinkAbout11-07-2012 ph2 slo transit program of projectscounci l0j aqenOa RepoRt Mxvng Dane
November 07, 201 2
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C I T Y O F S A N L U I S O B I S P O
FROM :
Carrie Mattingly, Interim Director of Public Work s
PREPARED BY : John Webster, Transit Manage r
SUBJECT : PUBLIC HEARING ON THE 2012-2013 PROGRAM OF PROJECTS FO R
FEDERAL TRANSIT ADMINISTRATION SECTION 5307 GRANT S
RECOMMENDATION S
1.Conduct a public hearing on the 2012-13 Federal Transit Administration Program of Projects .
2.As recommended by the San Luis Obispo Urbanized Area Technical Committee, adopt th e
proposed FY 2012-13 Program of Projects and appropriate $1,424,563 in Federal Transi t
Administration grant funding for 2012-13 into the SLO Transit budget .
3.Adopt a resolution authorizing the Interim Public Works Director, or his/her designee to file a
grant application and execute a grant agreement with the Federal Transit Administration in th e
amount of $1,424,563 .
4.Direct staff to return to Council with final budget amendment requests, revised revenu e
projections and local matching needs, if any, as part of the Mid-Year Fund Review i n
February 2013 .
DISCUSSION
Backgroun d
Since the 1990 census, the City of San Luis Obispo has been classified as an Urbanized Zone Area b y
the federal government and is eligible to receive Federal Transit Administration (FTA) grants fo r
transit operating and capital assistance . To apply for these grants, the City Council must complete th e
following on an annual basis :
1.Publish the Program of Projects (POP);
2.Seek approval by the San Luis Obispo Urbanized Zone Area (SLO UZA) Technica l
Committee ;
3.Hold a public hearing on the proposed POP for federal transit assistance ;
4.Adopt a resolution authorizing the Public Works Director, or his/her designee to file a gran t
application and execute the grant agreement; and
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5 . Forward the approved POP to San Luis Obispo Council of Governments (SLOCOG) fo r
review and amendment into the Federal Transportation Improvement Program (FTIP).
The 2012-13 POP was published in the Tribune on October 6, 2012 as is shown in Attachment 1 .
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2012-13 Program of Projects
Page 2
•Development of the PO P
The FY 2012-13 POP represents the ninth year that San Luis Obispo Regional Transit Authorit y
(RTA) is an eligible recipient of FTA 5307 grant funding in the SLO UZA apportionment area . A s
required by the FTA all transit operators within the UZA must execute a Memorandum o f
Understanding (MOU) formalizing how the funds will be made available to eligible transit operators .
The current MOU was adopted by Council in 2003 .
Pursuant to the adopted MOU the SLO UZA Technical Committee (Committee) must review an d
approve the proposed POP . The Committee, comprised of the for the City of San Luis Obispo ,
(Deputy Director of Public Works, Tim Bochum and John Webster, Transit Manager ) Regiona l
Transit Authority (RTA), the Air Pollution Control District, and San Luis Obispo Council o f
Governments (SLOCOG), has met to review, rank and approve the FY 2012-13 grant requests . Th e
SLO UZA Technical Committee approved the project list as outlined in Table 1 on September 25 ,
2012 .
FTA requires that a public hearing be conducted on the FY 2012-13 POP to notify the public abou t
how the SLO UZA will spend the FTA grants and provide the public an opportunity to comment o n
those recommendations .
2012-13 FTA 5307 Fund Estimat e
The planning estimate for the SLO UZA for this fiscal year is $2,042,842 . This is comprised o f
$1,970,923 in expected revenue for this year plus an unused carryover amount of $71,919 from las t
year ($2,832 in formula funding and $69,087 in Small Transit Intensive Cities (STIC) funding).
Part of this funding is allocated to small-urban transit systems (like SLO Transit and RTA) that out -
perform their larger urban counterparts in one or more performance measures under the Small Transi t
Intensive Cities (STIC) program . The areas qualifying for these funds and the amounts the small -
urban transit systems receive are calculated every year by FTA using the most current information i n
the National Transit Database . These competitive categories include : (1) passenger miles per vehicl e
revenue-mile, (2) passenger miles per vehicle revenue-hour, (3) vehicle revenue-miles per capita, (4 )
vehicle revenue-hours per capita, (5) passenger miles per capita, and (6) passengers per capita . Thi s
year, SLO Transit and RTA are eligible to receive $800,000 in STIC funding because of th e
significant performance attained in four out of the six categories .
In 2009-10, the SLO UZA Committee came to a consensus as to how to allocate the STIC fundin g
with multiple agencies reporting statistics . If a category was earned alone by an agency, then STI C
funding would be allocated 100% to that agency . If the category was met with combined data, the n
the split of STIC funding would be according to each agency's contributing statistics . This year, SL O
Transit was successful in solely meeting category 6, with RTA solely meeting category 2 . Both
agencies' data combined for categories 1 and 5 . Pursuant to the philosophy split, SLO Transit wil l
receive $400,000 plus previous year carryover of $30,629 for a total of $430,629 . RTA will receiv e
$400,000 plus previous year carryover of $38,458 for a total of $438,458 . The total amount of STI C
funding is $869,087, which is part of the total $2,042,842 that needs to be programmed .
The SLO UZA committee agreed to allocate $1,424,563 of its total funding to the City of San Lui s
Obispo transit system and $618,279 to RTA . In addition, both agencies have agreed to join t
participation in the environmental study for the Downtown Transit Center and utilize $15,459 in FT A
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2012-13 Program of Projects Page 3
•funding . The FTA and local match funds that will be assigned to RTA as the lead agency for thi s
project will not impact SLO transit operations, capital projects or current service levels . Table 1
shows programming and local matches for the federal funds .
Table 1 : 2012-13 FY Recommended PO P
FY 2012-13 FY Program of Projects
Project Description Transit
O erator
Total
Cost
Federal*....
Share
Local
Share
SLO Transit Operations for 2012-13 SLO City
'$
2,466,464 $
1,124,563 $
1,341,90 1
Bus Rehabilitation SLO City 125,000 $
100,000 $
25,00 0
SLO Transit Totals $2,841,464 $
1,424,563 $
1,416,901
Bus Rehab
V
Bus Stop I urovements-Kiosk
RTA
RTA
RTA Totals
125,00 0
187,82 0
$
1,205,779
$
100,00 0
$
112,82 0
$
618,279
$
25,00 0
$
75,00 0
$
587,50 0
Total POP Funding $
4,047,243 $2,042,842 $
2,004,40 1
*Variance from Council approved in June 2012 Will be presented as part of mid year Transit Enterprise fund revie w
As part of the SLO UZA review process it was agreed that some projects are discretionary in natur e
and might need to be deferred if the final FTA apportionment is lower than the estimated fun d
amount . Should funding apportionments be decreased, the bus rehabilitation and support vehicl e
replacement capital projects for SLO Transit will likely be reduced or deferred until funding become s
available in the following fiscal yea r
Program of Project Detail s
The POP includes the following individual projects :
1.SLO Transit Operating Assistance for 2012-2013 FY . The federal share of this project i s
$1,124,563 and this project is essential to SLO Transit operations and will help fund transi t
operating expenses . SLO Transit is limited in its ability to program federal dollars for transi t
operating expenses to a maximum of fifty percent (50%) of the net operating cost after all othe r
revenues have been subtracted . The local match must meet or exceed the FTA requirement for a
50/50 match ratio . The $1,341,901 in local match projected for this project will come from Stat e
funding sources such as Transportation Development Act, the Local Transportation Fund, the Stat e
Transit Assistance Fund and local transit farebox revenues that are already programmed in the F Y
2012-13 SLO Transit operating budget . Staff will be returning with a full update of the Transi t
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Enterprise Fund, revenues and the revised matching fund amounts as part of the Mid-Year fund
review scheduled for the end of February .
2.Preventative Maintenance :This project will fund the eligible activities, supplies, materials ,
2012-13 Program of Projects
Page 4
•labor, services, and associated costs required to preserve or extend the functionality an d
serviceability for vehicles .. These capital maintenance expenses are eligible to be paid partially b y
FTA funding . The total project is for $187,500 with a $37,500 local match projected for thi s
project that will come from State funding sources such as Transportation Development Act, th e
Local Transportation Fund, the State Transit Assistance Fund and local transit farebox revenues tha t
are already programmed in the FY 2012-13 SLO Transit operating budget .
3.Bus Rehabilitation :This project will utilize $100,000 in FTA capital funding to replace majo r
vehicle components such as engine, transmission and turbochargers on transit vehicles that are stil l
within the 12-year useful life . These costs are currently the City's responsibility in order to reduc e
the total annual purchased transportation contract costs . The $25,000 in local match projected fo r
this project will come from State funding sources such as Transportation Development Act, th e
Local Transportation Fund, the State Transit Assistance Fund and local transit farebox revenues tha t
are already programmed in the FY 2012-13 SLO Transit operating budget .
4.Support Vehicle replacement :This project will use $50,000 in FTA funding for the replacemen t
of the current staff vehicle that has exceeded its useful life . Accessory equipment such as an ai r
compressor and generator may be included in the purchase depending on the final vehicle cost .
This vehicle is used by First Transit maintenance staff for bus road calls and to support th e
maintenance program . The $12,500 in local match projected for this project will come from Stat e
funding sources such as Transportation Development Act, the Local Transportation Fund, the Stat e
Transit Assistance Fund and local transit farebox revenues that are already programmed in the F Y
2012-13 SLO Transit capital budge t
5.RTA Paratransit Operations :This project will provide $340,000 in supplemental FTA fundin g
for Paratransit (Runabout) operations .
6.RTA Bus Rehab :This project will leverage $100,000 in FTA capital funding to replace majo r
engine components on existing RTA buses .
7.RTA Bus stop improvement-Ticket Kiosk : This project will provide FTA funding for mino r
improvements to the RTA transfer stop at Government Center and add a Ticket Vending Kios k
(Location TBD) for customers to purchase fare media for both SLO Transit and RTA systems .
The $75,000 local match will be provided by SLOCOG using Transportation Development Ac t
(TDA-STA) funding .
8.RTA Support Vehicle replacement :This project will provide $50,000 in FTA funding for a
RTA support vehicle replacement that is past its useful life .
9.Joint DTC Environmental Study :This project will provide $15,459 in FTA joint funding fo r
the required Environmental Impact Report (EIR) in connection with the proposed consolidate d
Downtown Transit Center Study . RTA and SLOCOG will continue to be the lead agencies on thi s
project . A $75,000 local match will be provided by SLOCOG bringing the total 2012-13 F Y
project funding to $90,459 . SLOCOG intends to seek additional financial support along with rura l
transit funding to meet the $300,000 estimated to proceed with environmental and desig n
services . The FTA and local match funds programed for this project will not impact other SL O
Transit capital projects, current operations or service levels .
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2012-13 Program of Projects Page 5
FISCAL IMPAC T
There are no fiscal impacts to the General Fund as part of Council's approval of the 2012-13 F Y
Program of Projects . The City will receive federal funds for projects in the amount of $1,424,563 fo r
FY 2012-13 . Staff will be returning with a full update of the Transit Enterprise Fund, revenues an d
the revised matching fund amounts as part of the Mid-Year fund review scheduled for the end o f
February 2013 .
ALTERNATIV E
Deny funding resolution .The City Council could chose not to adopt the resolution to file a gran t
application or appropriate FTA funding for the 2012-13 FY Program of Projects . Staff is no t
recommending this alternative as this would jeopardize funding available to SLO Transit and leav e
the fund with insufficient revenues to cover projected operating expenses in the upcoming fiscal year .
ATTACHMENT S
1.2012-13 FY POP Publicatio n
2.Resolution for FTA Grant Applicatio n
T :\Council Agenda Reports\ 2012\ 2012-11-07\ SLO Transit Program of Projects (Mattingly-Webster)\FY 2012-13 PROGRAM OF PROJECTS-
Final.docx
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Attachment #1
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-CITYCOUNCIL PUBLIC HEARIN G
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NOVEEMMBER007,2WiIncreasethe San~yw Obi io itHearing ~d at 6e :0PIA.in the COUNCIL. CHAMBER at HALL,890 PALM on SI Bfollowinz
SLO TRANSIT 2012-13 PROGRAM OF PROJECTS (POP) (30 MINUTES )
The recommendationsInclude :".Federal pp~pritotnments:For 2012-2-'l3 $1,970,823
va Ian dor We previous year $71,81.A ~a Program .$2.042,842
-Transit Federa lAmountOperatin$Assistace7/12012-813012013 SIT)city .1,1 42,563
TotalAmou2,468,464Preventative Maintenance C$y 150,000 187,50 0ILOBus Rehab SLO City 100,000 125,000Support Vehicle Replacement "SLO City 50.000 02.50 0Parabartsit operation&SLORTA .340,000 .740,000Bus Rehab - - SLORTA 100,000 125.000BsptuipSYL..
tvpcte Replacement SLORTA 11 1 6240000Environmental Study Clty/RTA 15,Total refect Cost ~TA52 ,243
Federal Share 1,842San Luis Obi 521..04424,3 1.anSan LSLuis Obispo Regional-TrarrsitAWotby 618,279
Localof SariLuLuis ObispoCity 1.4~0 16:801San Luis Obispo Regional Transit Authon'ty 587.500
The Council may also discuss other .heafm or business items before or after the itemslisted above. If you challenge the prac ion h court ou may be Welted to raisin gionly those issues you or someone raised at the public hearings desented in thenotice, or in written correspondence delivered to the City Council at, or prior b, the publichearing._•--
Reports for this meetingq will be available for review in the City Clerks Office and online atiwww sloeity.org on Wednes October 31, 2012 . Please call John Webster at781-7121 for more information.The Council meeting will be televised live on Charte rCableahannel20..
Maeve Kennedy Grimes, City Cler kCray of San Luis Obispo -
® The City of San Lids Obispo is committed to hckding .the disabled in all of it sseivicescprograms, and activities . Clerkrk priior to thee~meetDevice for the Deafingif you require (805}heating781-7410.. P speak to the Cityamplification device or other assistance.October 13,2012 7002533
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Attachment-2
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RESOLUTION NO . (2012 Series)
A RESOLUTION OF THE CITY OF SAN LUIS OBISPO AUTHORIZING THE FILING
OF THE 2012-13 FEDERAL CAPITAL AND OPERATING ASSISTANCE GRAN T
APPLICATION WITH THE FEDERAL TRANSIT ADMINISTRATIO N
WHEREAS,the Federal Transit Administration has been delegated authority to awar d
federal financial assistance for a transportation project ; and
WHEREAS,a grant of federal assistance will impose certain obligations upon the Cit y
of San Luis Obispo and may require the City of San Luis Obispo provide the local share o f
project costs ; and
WHEREAS,the City of San Luis Obispo has or will provide all annual certifications an d
assurances to the Federal Transit Administration required for the project .
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Lui s
Obispo as follows :
SECTION 1 .The City of San Luis Obispo is an eligible recipient as defined by 4 9
U .S .C . 5307, 5311, 5317, 5336j, 5339, and 5340 .
•SECTION 2 . The Public Works Director, or his/her designee is authorized to execut e
and file an application for federal assistance on behalf of the City of San Luis Obispo with th e
Federal Transit Administration for federal assistance authorized by 49 U .S .C . Chapter 53, Titl e
23, United States Code and other federal statutes authorizing a project administered by th e
Federal Transit Administration .
SECTION 3 . The Public Works Director, or his/her designee is authorized to execut e
and file with the application the annual certifications, assurances, and other documents th e
Federal Transit Administration requires before awarding a federal assistance grant ..
SECTION 4. The Public Works Director, or his/her designee is authorized to execut e
grant agreements with the Federal Transit Administration on behalf of the City of San Lui s
Obispo in Exhibit A .
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Resolution No . (2012 Series)
Attachment 2
Page 2
Upon motion of , seconded by , and on
the following vote :
AYES :
NOES :
ABSENT :
the foregoing resolution was adopted this day of , 2012 .
Mayor Jan Mar x
ATTEST :
Maeve Kennedy Grime s
City Clerk
APPROVED AS TO FORM :
/s/ Christine Dietrick
J . Christine Dietric k
City Attorney
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Attachment-2
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Exhibit A
FEDERAL TRANSIT ADMINISTRATIO N
GRANT APPLICATIO N
FO R
SLO UZ A
PROGRAM OF PROJECT S
FOR FISCAL YEAR 2012-201 3
The City of San Luis Obispo will be conducting a public hearing to receive comments on th e
Draft Program of Projects on Wednesday, November 07, 2012 at 6 :00 p .m . in Council Chambers ,
990 Palm Street, San Luis Obispo . The below Draft Program of Projects will become the final
program unless modified :
Federal Apportionments :
For 2012-1 3
Carryover from previous yea r
Available to Program
$1,970,92 3
$71,91 9
$2,042,84 2
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Project
Transit
Operator
Federal
Amount
Total
Amount
Operating Assistance 7/1/2012-6/30/2013 SLO City 1,124,563 2,466,464
Preventative Maintenance SLO City 150,000 187,50 0
Bus Rehab SLO City 100,000 125,000
Support Vehicle Replacement SLO City 50,000 62,50 0
Paratransit operations SLORTA 340,000 740,00 0
Bus Rehab SLORTA 100,000 125,00 0
Bus Stop Improvement-Ticket Kiosk SLORTA 112,820 187,82 0
Support Vehicle Replacement SLORTA 50,000 62,50 0
Joint DTC Environmental Study*City/RTA 15,459 90,45 9
Total Project Cost $4,027,24 3
Federal Share $2,042,842
City of San Luis Obispo 1,424,56 3
San Luis Obispo Regional Transit Authority 618,279
Local Share $2,004,40 1
City of San Luis Obispo 1,416,90 1
San Luis Obispo Regional Transit Authority 587,500
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