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Home My WebLink About10-17-2023 Agenda City Council AGENDA Tuesday, October 17, 2023, 5:30 p.m. Council Chambers, 990 Palm Street, San Luis Obispo HYBRID MEETING PARTICIPATION INSTRUCTIONS: Council Meetings are held in a hybrid format, which means participation is allowed both in-person and virtually through teleconference. Below are instructions to participate via Zoom or by telephone. For a complete list of ways to view/participate in meetings, review the Participation Guide. Contact the City Clerk's Office with questions by emailing cityclerk@slocity.org or call (805) 781-7114. REGULAR MEETING BEGINS AT 5:30 PM •Zoom: To join the Regular Meeting, click this link https://slocity-org.zoom.us/j/84853362684 on any computer or mobile device. Press the “raise your hand” button when the comment period on your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak. Comments are limited to 3-minutes. •Telephone: Call 1-669-444-9171 and enter the Meeting’s ID 848 5336 2684 to join by telephone audio only. Press star nine (*9) to “raise your hand” when the comment period on your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak. Comments are limited to 3-minutes. CLOSED SESSION MEETING BEGINS AT 4:30 PM •Zoom: To join the Closed Session, click this link https://slocity-org.zoom.us/j/81076531566 on any computer or mobile device. Public comment will be accepted at the beginning of the meeting, then the public will be dismissed as Closed Sessions are confidential. Press the “raise your hand” button to indicate you would like to speak. You will be notified when you’ve been unmuted and it’s your turn to speak. Comments are limited to 3-minutes. •Telephone: Call 1-669-444-9171 and enter the Meeting’s ID 810 7653 1566 to join by telephone audio only. Press star nine (*9) to “raise your hand” to indicate you would like to speak. You will be notified when you’ve been unmuted and it’s your turn to speak. Comments are limited to 3-minutes. 1.CLOSED SESSION: STARTS AT 4:30 PM 1.a CALL TO ORDER Mayor Erica A. Stewart will call the Closed Session Meeting of the San Luis Obispo City Council to order in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo. 1.b PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY Public comment will only be accepted for Closed Session items. 1.c CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code §54956.8 Property: APN 002-482-027 Agency Negotiators: Derek Johnson, Christine Dietrick, Greg Hermann, Markie Kersten, Whitney McDonald, Matt Horn, Brian Nelson, Shelsie Moore, Noah Maidrand Negotiating Parties: Three Damn Fools LLC, DBA CoastRiders PowerSports; Gary White, Managing Member Under Negotiation: Price and terms of payment Property: APN 002-482-017 Agency Negotiators: Derek Johnson, Christine Dietrick, Greg Hermann, Markie Kersten, Whitney McDonald, Matt Horn, Brian Nelson, Shelsie Moore, Noah Maidrand Negotiating Parties: Madonna Properties II, LLC, a California Limited Liability Company Under Negotiation: Price and terms of payment Property: APN 002-482-024 Agency Negotiators: Derek Johnson, Christine Dietrick, Greg Hermann, Markie Kersten, Whitney McDonald, Matt Horn, Brian Nelson, Shelsie Moore, Noah Maidrand Negotiating Parties: James P. & Frances J. Jones Family PTP, a California PTP Under Negotiation: Price and terms of payment Property: APN 002-482-002 Agency Negotiators: Derek Johnson, Christine Dietrick, Greg Hermann, Markie Kersten, Whitney McDonald, Matt Horn, Brian Nelson, Shelsie Moore, Noah Maidrand Negotiating Parties: Pearce Madonna Partnership, a California Limited Partnership Under Negotiation: Price and terms of payment Property: APN 004-511-001 Agency Negotiators: Derek Johnson, Christine Dietrick, Greg Hermann, Markie Kersten, Whitney McDonald, Matt Horn, Brian Nelson, Shelsie Moore, Noah Maidrand Negotiating Parties: Madonna Properties LLC Under Negotiation: Price and terms of payment 1.d CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code §54956.8 Property: APN 002-436-022 Agency Negotiators: Derek Johnson, J. Christine Dietrick, Rebecca Bernstorff, Gaven Hussey, Greg Hermann, Emily Jackson, Matt Horn, Lee Johnson, Timmi Tway, Whitney McDonald Negotiating Parties: 1166 Higuera Street LLC Under Negotiation: Price and terms of payment 1.e ADJOURNMENT The City Council will hold a Regular Meeting on October 17, 2023 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo. 2.CALL TO ORDER Mayor Erica A. Stewart will call the Regular Meeting of the San Luis Obispo City Council to order. 3.PLEDGE OF ALLEGIANCE Council Member Andy Pease will lead the Council in the Pledge of Allegiance. 4.PRESENTATIONS 4.a INTRODUCTION - CAL POLY ASSOCIATED STUDENTS INCORPORATED BOARD Mayor Stewart will introduce the Cal Poly Associate Students Incorporated (ASI) Board. 4.b CAL POLY HOUSING UPDATE & WATER PLAN PRESENTATION The City Council will receive an update from Cal Poly representatives on the Cal Poly Housing Update and Water Plan. 4.c ARBOR DAY PROCLAMATION Mayor Stewart will present a proclamation declaring November 4, 2023 as "Arbor Day". 4.d CITY MANAGER REPORT Receive a brief report from City Manager Derek Johnson. 5.PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items. 6.CONSENT AGENDA Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit. Recommendation: To approve Consent Calendar Items 6a to 6g. 6.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation: Waive reading of all resolutions and ordinances as appropriate. 6.b MINUTES REVIEW - SEPTEMBER 26, 2023 AND OCTOBER 3, 2023 COUNCIL MINUTES Recommendation: Approve the following minutes of the City Council: •September 26, 2023 - Special Closed Session •October 3, 2023 - Regular Meeting 6.c AUTHORIZATION TO ADVERTISE MITCHELL PARK REVITALIZATION PROJECT, SPECIFICATION NO. 2000188 Recommendation: 1.Approve the project plans and specifications for Mitchell Park Revitalization Project, Specification Number 2000188; and 2.Authorize staff to advertise for bids; and 3.Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City San Luis Obispo, California, authorizing use of Parkland-In-Lieu (Quimby) Funds to support Mitchell Park Revitalization Project, Specification No. 2000188” and appropriate an additional $50,000 from the Quimby Fund to the project account; and 4.Authorize the City Manager to award the Construction Contract pursuant to Section 3.24.190 of the Municipal Code for the bid total, if the lowest responsible bid is within the publicly disclosed funding amount of $211,000. 6.d AUTHORIZATION TO ADVERTISE WASH WATER TANK NO. 1 REHABILITATION, SPECIFICATION NO. 2000034-03 Recommendation: 1.Approve the project plans and specifications for the Wash Water Tank No. 1 Rehabilitation, Specification Number 2000034-03; and 2.Authorize staff to advertise for bids; and 3.Authorize the City Manager to award the Construction Contract for the bid total if the lowest responsive bid is within the Engineer’s Estimate of $622,973; and 4.Appropriate $215,000 from Water Fund Unreserved Working Capital; and 5.Authorize the City Engineer to approve Contract Change Orders up to the available project budget; and 6.Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing use of the Water Fund Unreserved Working Capital Fund to support the Wash Water Tank No. 1 Rehabilitation, Specification Number 2000034-03.” 6.e AUTHORIZE RIGHT-OF-WAY ACQUISITION OF 50 HIGUERA STREET FROM CALTRANS FOR THE HIGUERA STREET WIDENING (BRIDGE TO ELKS) PROJECT, SPECIFICATION NO. 2091294 Recommendation: Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, affirming the transfer of Easements from the State of California Department of Transportation to support construction of the Higuera Street Widening (Bridge to Elks) Project, Specification No. 2091294.” 6.f AUTHORIZATION TO ADVERTISE ON-CALL SERVICES REQUEST FOR QUALIFICATIONS – VARIOUS PROFESSIONAL SERVICES Recommendation: 1.Authorize the advertisement of Requests for Qualifications (RFQ) to establish on-call consultant agreements for the following professional services, in a form approved by the City Engineer and City Attorney: Architectural Design, Civil Engineering Design, Construction Management, Environmental Services, Land Surveying, Landscape Architecture, Mechanical Engineering, Right of Way Acquisition, Soils and Materials Testing, Structural Engineering Design, Transportation Engineering Services, Travel Demand Modeling, Civil Design - Water + Wastewater Specialty (New Service Category), Electrical Engineering (New Service Category), Public Capital Project Management (New Service Category), Urban Design (New Service Category), Energy Services (New Service Category) 2.Authorize the City Manager to execute on-call agreements with selected consulting firms; and 3.Authorize the City Engineer to amend or extend on-call agreements for services in accordance with its terms and within the available annual budget; and 4.Authorize the City Engineer to issue an additional 1-year contract extension for the following professional services set to expire in December 2023, and which have already received a 1-year extension as allowed by contract: Landscape Architecture, Construction Management, Environmental Services, Soils and Materials Testing 6.g ADVISORY BODY APPOINTMENT – TOURISM BUSINESS IMPROVEMENT DISTRICT BOARD Recommendation: Confirm the appointment of Nipool Patel to the Tourism Business Improvement District Board (TBID). 7.PUBLIC HEARING AND BUSINESS ITEMS 7.a ANNUAL REPORT OF THE TOURISM BUSINESS IMPROVEMENT DISTRICT (Estimated Time: 45 minutes) Recommendation: 1.As recommended by the Tourism Business Improvement District (TBID) Board, receive and approve the TBID Board’s annual report for FY 2022-23; and 2.Adopt a Draft Resolution of intention entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, declaring its intention to continue the San Luis Obispo Tourism Business Improvement District, to continue the basis for and to levy the assessment for the district, and to set a date for the Public Hearing on the district and the assessment for 2023- 24.” 8.LIAISON REPORTS AND COMMUNICATIONS Not to exceed 15 minutes. Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) 9.ADJOURNMENT The next Regular Meeting of the City Council will be held on November 7, 2023 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo. LISTENING ASSISTIVE DEVICES for the hearing impaired - see the Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7114 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. City Council meetings are televised live on Charter Channel 20 and the City's YouTube Chanel: http://youtube.slo.city. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website https://www.slocity.org/government/mayor-and-city-council/agendas-and-minutes. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781- 7114.