Loading...
HomeMy WebLinkAboutr 10524 Amend Council Policies and Procedures ManualRESOLUTION NO 10521 (2014 Series) A RESOLUTION OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, AMENDING ITS COUNCIL POLICIES AND PROCEDURES MANUAL WHEREAS, the City Council has adopted a certain manual entitled Council Policies and Procedures to define and ensure the proper conduct of the Cav s business by the City Council and in compliance with State law and the City s Charter and Ordinances and WHEREAS, the Council periodically revises its Council Policies and Procedures Manual to ensure clarity consistency with state law and conformity with the City Charter and Ordinances NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo SECTION 1 Section 1 1 2 — Regular Meetings — of the Council Policies and Procedures Manual is hereby amended effective immediately following the enactment of Ordinance No 1601 (2014 Series), to read as follows 1121 The regular business meetings of the council shall be held at the City Hall 990 Palm Street in the city on the first and third Tuesday of each month at the hour of sip p m (6 00 p in ) Regular closed session meetings of the council shall be held at City Hall 990 Palm Street in the city on the first and third Tuesday of each month at the hour of five p in (5 00 p in ) or at such other time as may be designated on the same agenda giving notice of the business meetmg posted at the same time and in the same manner as regular business meeting notice In the event that a regular meeting of the council falls on a legal holiday then the regular meeting shall be held at the same place and time on the nest succeeding working day (Prior code § 2100) (Ord 1601 (2014 Series)) 1 1 2 2 Regular meetings shall be held in the Council Chamber 990 Palm Street in the City of San Luis Obispo (Ord 677) 1 1 2 3 Regular meetings shall be between the hours of 5 00 p m and 1 1 00 p m It shall be the policy of the City Council to complete meetings including closed sessions by I 1 00 p m unless a majority of the Council elects to commue past the adjournment hour If at the hour of 11 00 p m the City Council has not concluded its business the Council will review the balance of the agenda and determine whether to extend the meeting beyond the hour of 11 00 pin continue any remaining items or adjourn the meeting to another date and time SECTION 2. Section 1 3 8 — Public Use of City Media at Council Meetings — of the Council Policies and Procedures Manual shall be added to read as follows R 10524 Resolution No 1 0524 (2014 Serves) Page 2 Members of the public who desire to utilize electronic visual aids to supplement their oral presentations are requested to provide display -ready material to the City Clerk by 12 00 noon on the day of the meeting Data provided to the City Clerk later than 12 00 noon will be accepted provided that it is practical for staff during regular business hours to venfy that the data us free of viruses and that it is compatible with the City s computer system if staff is unable to accommodate the late submittal of data staff shall recominend that the presenter produce hard copies of their materials and present the copies to Council during their presentations 1 3 8 1 Electronic presentations must be provided in a format that can be read on a standard PC- compatible computer running Microsoft Windows or Microsoft Office 1 3 82 Upon receipt the City Clerk will promptly transmit electronic visual aids to the City s Information Technology Division for a determination as to whether the material is free of viruses 1 3 8 3 Upon receipt the City Clerk will promptly transmit electronic visual aids to the City s Infomiauon Technology Division for a determination as to whether the material is free of viruses 1 3 84 Staff shall preload and queue the electronic visual aid in the City s media system and display it when the public member is called upon to speak 1 3 8 5 Members of the public shall not be permitted to connect equipment devices or storage media directly to the City s computer system during a live Council meeting i 3 8 6 Members of the public shall not be permitted to access the intemet from the City s computer equipment 13 87 Nothing in this Policy is intended to warrant of otherwise guarantee that electronic visual aids will successfully display at a City Council meeting Members of the public are urged to have hard copies of their presentations available at the City Council meetings in the event a media system malfunction occurs SECTION 3 Section') 2 — Appointment of Vice Mayor— is hereby amended to read as follows The appointment of the Vice Mayor shall be for a one -year term and is made on a rotational basis the appointment going to the neat senior member that has not yet served as Vice Mayor during his/her Council term The Vice Mayor shall be appointed at the first meeting in December Resolution No 10524 (2014 Series) Page 3 SECTION 4 Section 6 7 3 5 of the Council Policies and Procedures Manual is hereby amended to read as follows The subcommittee shall interview qualified applicants inviting the advisory body Chair to attend (if the Chair is being considered for reappointment the Council Liaison Subcommittee shall designate another representative) The City Clerk will provide the subcommittee with the Advisory Body Interview Template to assist with the interview process SECTION 5 Staff is directed to review the Council Policies and Procedures Manual for typographical and clerical errors and to correct any such errors prior to final publication SECTION 6 A copy of the Council Policies and Procedures Manual shall be maintained on file in the Office of the City Clerk shall be distributed to all Council Members and Department Heads and shall be available to the public online and during reasonable business hours Upon motion of Council Member Smith seconded by Vice Mayor Christianson and on the following roll call vote AYES Council Members Carpenter Mar\ NOES Council Member Ashbaugh ABSENT None Smith Vice Mayor Christianson and Mayor The foregoing resolution was adopted this 20th day of May 2014 Mayor M A -TTEST Y APPROVED AS hrisune Dietnck City Attorney