HomeMy WebLinkAboutItem 6a. Parking Program Update and authorization to advertise an RFP for Parking Rate Study Item 6a
Department: Public Works
Cost Center: 5101
For Agenda of: 11/7/2023
Placement: Public Hearing
Estimated Time: 90 minutes
FROM: Matt Horn, Public Works Director
Prepared By: Jennifer Rice, Public Works Deputy Director Mobility Services
SUBJECT: PARKING PROGRAM UPDATE AND AUTHORIZE ADVERTISEMENT OF
A REQUEST FOR PROPOSALS FOR A PARKING RATE STUDY
RECOMMENDATION
1. Review and provide direction on the project scope, strategy, and outreach efforts for
the Parking Rate Study; and
2. Authorize the advertisement of the Request for Proposals for rate study vendors; and
3. Authorize the City Manager to execute an agreement with the selected consulting firm;
and
4. Receive parking program update and consider near-term parking rate relief options,
including consideration of staff’s recommendation to adopt a draft Resolution entitled,
“A Resolution of the City Council of the City of San Luis Obispo, California, authorizing
one hour of free parking for all users of the City’s parking structures.”
REPORT-IN-BRIEF
On June 7, 2022, the City Council approved parking rate increases effective January 2,
2023, July 1, 2023, and July 1, 2025, with the adoption of the 2022-23 Budget
Supplement. The rate structure was based on anticipated impacts to the Parking Fund as
a result of the proposed construction of the Cultural Arts District Parking Structure
(CADPS). In February 2023, the Council adopted the Access and Parking Management
Plan (APMP), and at that time, directed staff to return with a fee study evaluating al l
parking rates and programs.
With the recent construction contract award and lease revenue bond debt financing
secured for the Cultural Arts District Parking Structure, now is the opportunity to conduct
a comprehensive rate study since costs are better known. Additionally, staff is able to
update the Parking Fund’s Long-Term Forecast (LTF) with these costs and has
determined there is an opportunity for rate relief or adjustments in the near term that could
further support the downtown commercial district, particularly as the holiday season is
approaching.
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The following report provides an overview of the updated LTF, which indicates that the
Parking Fund is anticipated to see revenues exceeding expenditures by an average of
$1,060,0001 annually for the upcoming 5 year forecast due to better than anticipated
financing for the CADPS and proposed reductions to the Capital Improvement Project
budget to better reflect anticipated project completion timelines . The report further
discusses the Parking Rate Study scope of work and various scenarios that will be
considered as part of the study. Finally, as the LTF indicates opportunity to adjust
programs and reduce revenue, the report also includes a list of options for Council’s
consideration to provide near-term relief of the downtown parking rates to the community
and visitors. Staff’s recommendation to Council is to reinstate the one-hour free for all
structure users in all structures.
POLICY CONTEXT
Per General Plan Section 13.1 et seq2, City parking programs shall be financially self‐
supporting. Parking Services is responsible for maintaining the health of the Parking Fund
and ensuring that all obligations and financial policies are met. Parking rates and fees
ensure the fund is able to meet these obligations and policies.
On April 18, 2023, the City Council adopted Resolution 11410: “A Resolution of the City
Council of the City of San Luis Obispo, California, authorizing the Public Works Director
or their designee to implement the Park Local Pilot Program” providing one hour free in
the gateless parking structure to San Luis Obispo County community members who
register for the program. Concurrent with this action was a commitment to initiate a
parking rate study after the details of the Cultural Arts Parking District Structure were
finalized.
DISCUSSION
Background
The City of San Luis Obispo recognizes the importance of providing accessible and
affordable parking options for community members, businesses, and visitors. As such, it
is essential to assess the existing parking rates and parking permit fees to ensure those
fees and rates align with the City's goals of maintaining an efficient and equitable parking
system. Historically, the City’s parking rates have been substantially below the market
value in an effort to support downtown commerce and economic vitality.
The City Council approved three parking rate increases with the adoption of the 2022
Budget Supplement. The first rate increase was to go into effect January 2, 2023 to
increase the 10-hour meter area of the downtown perimeter from $1.25 to $1.50.
1 Excluding FY 2023-24, as expenditures are planned to exceed revenues by $8.4 million due to the Cultural
Arts District Parking Structure Construction Contract.
2 Commercial Parking 13.1. Policies 13.1.1. Curb Parking The City shall manage curb parking in the
downtown to encourage short‐term use to those visiting businesses and public facilities. 13.1.2. City Parking
Programs City parking programs shall be financia lly self‐supporting.
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This was ultimately deferred so as to not impose a new rate in the downtown during the
winter months, which are historically the slower times. Additionally, at that time, the
meters were in the process of being updated to credit card meters, and the older meters
did not have the capability to support the change. As such, a rate increase didn’t go into
effect until July 1, 2023. An additional rate increase is scheduled to take effect on July 1,
2025 (see table below). In February 2023, the Access and Parking Management Plan
was adopted by Council. At that time, Council directed staff to return at a later date with
a fee study evaluating all parking rates and fees. In June of 2023, Council authorized the
allocation of $150,000 from the Parking Funds Undesignated Fund Balance to perform a
rate study.
Table 1: Downtown Parking Rates
Downtown Parking Rates
Prior to July 1,
2023
Effective July 1,
2023
Effective July 1,
2025
On-Street Parking Hourly
Tier 1 (Downtown Core, 2-hr) $ 2.00 $ 4.00 $ 5.00
Tier 2 (Outer Perimeter, 10-hr) $ 1.50 $ 3.00 $ 3.00
Structures
Hourly $ 1.50 $ 3.00 $ 3.00
Daily Max $ 6.00 $ 12.00 $ 12.00
Overnight $ 15.00 $ 15.00 $ 15.00
*Prior to July 1, 2021, the 10-hr on-street parking area was $1.25/hour and the structure daily
max was $12.
Parking Rate Study
As part of the ongoing effort to manage parking effectively and support the needs of the
community, it is crucial to periodically evaluate and adjust parking rates and permit fees.
Parking rate studies are typically completed every two to five years in order to allow for
assessments of parking demand, occupancy rates, and revenue generation, as well as
to address changing needs. Factors that would lead to more frequent parking rates
studies include:
1. When there are significant changes such as new developments, changes in land
use, population growth, or any significant change that would impact parking supply
or parking demand.
2. If there are frequent complaints or issues related to parking, it may be necessary
to conduct a parking rate study to identify the root causes and determine if changes
to parking policies and rates are needed.
3. When implementing new technology in order to align with the new technology
platforms.
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The parking rate study contemplated through the RFP process discussed in this report
will serve the City for the next two to five years allowing leadership to make future parking
rate decisions with this analysis coupled with known costs for debt service related to the
recently awarded contract for the construction of the Cultura l Arts District Parking
Structure.
Parking Sentiment
Parking plays a critical role in the fiscal health and customer satisfaction of the downtown
area. Since the implementation of the parking rate increase and other changes on July 1,
2023, some downtown businesses, visitors, and employees have shared frustration with
the increase in rates and concern f or potential negative impacts to the downtown
environment and economy. City staff has been tracking sentiment of phone call
interactions since September and, in general, less than 5% are negative sentiment,
typically on the topics of the parking rates, the Park Local Program , and citations. Since
July 1, 2023, the City has received significant correspondence from downtown business
owners, employees and patrons expressing concerns that parking in the downtown
(costs, technology, etc.) may be prohibitive for visitors.
Downtown Area Parking Session and Visitation Data
City staff tracks and reports a variety of information related to parking activity within the
downtown, including the number of parking sessions compared to previous years.
Overall, the period between July through October (2023) shows the number of parking
sessions are up by 25% since the previous year (2022). While this does not necessarily
equate to the number of visits to the downtown, it should be noted that the technology,
enforcement procedures, and parking space inventory between the two comparison years
has not changed to an extent that would impact the data.
In addition to parking session data, staff has had the opportunity to see some initial mobile
phone location data from a third-party provider. The location data shows a general
decrease in visitation compared to last year throughout the County, including the City of
San Luis Obispo. During the same period, the downtown area has seen a somewhat
larger decline than the City as a whole. The specific causes of the decline are difficult to
determine given the changes in consumer travel and buying behaviors because of the
Covid-19 pandemic, increased inflation, labor issues, gas prices and other factors outside
the City’s control as well as the recent parking changes. Ultimately, the data only shows
the changes in visitation over time and does not describe the “why” behind those changes.
Ultimately, these datasets are limited and conflicting, as neither provides a complete
picture of what specifically is impacting travel behavior in the Downtown. The feedback
from the Downtown community, however, has been consistent that fewer people are
frequenting Downtown which has impacted businesses. That may be for a variety of
reasons including, but not limited to the recent parking changes.
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Park Local Pilot Program
On June 7, 2022, the City Council approved elimination of the long standing first-hour
subsidy for all users of the downtown parking structures, effective July 1, 2023. On
February 21, 2023, the City Council reviewed and approved the Access and Parking
Management Plan. At that meeting, Council expressed a strong desi re to continue to
support downtown businesses and employees by continuing to provide the first hour free
in parking structures while still balancing the increased funding needs to support the
construction of the Cultural Arts District Parking Structure. At that time, Council requested
that staff develop and review with Council prior to implementation a pilot program that
allows locals a first hour free benefit.
On April 18, 2023, the City Council adopted a resolution to provide one hour free in the
gateless parking structure located at 847 Palm Street to registered San Luis Obispo
County residents as part of a Park Local Pilot Program. The resolution included direction
for staff to return to Council and report on the status of the program during the 2024 Mid-
Year Budget Report.
Since implementation of the Park Local Pilot Program , there have been technological and
user-adaptability challenges. Primarily, the technology systems in place in the gateless
structure (pay stations and mobile apps) cannot automa tically include one-hour free for a
specific subset of drivers (San Luis Obispo County residents that have registered to be a
member of the Park Local Pilot Program). Unfortunately, this requires that Park Local
permittees account for the free hour without any receipt or validation. This has presented
significant challenges both in communicating the process to redeem the free hour, and
the ease of using the program. Additionally, the sign-up process has proved challenging
for a number of County residents, and significant staff resources have been necessary to
assist residents in the process of registering for the program.
Parking Program Fund Update
The current rate structure was developed based on anticipated impacts to the Parking
Fund as a result of the planned Cultural Arts District Parking Structure. Now that the
Cultural Arts District Parking Structure’s construction contract has been awarded and the
annual debt service cost is known, staff is able to update the Parking Funds Long Term
Forecast (LTF) and evaluate if there is any opportunity for adjustments in the near term.
The LTF included as Attachment C to this report shows a total anticipated average annual
surplus of $1,060,000. Note that this scenario assumes that the planned rate increase for
July 1, 2025 is not implemented.
The LTF provided in Attachment C includes changes to total anticipated revenue and
expenditures in the Parking Fund resulting in part from the Cultural Arts District Parking
Structure construction costs and financing, as well as proposed reductions to the CIP.
The proposed revisions to the CIP are consistent with the resources available to deliver
capital projects in FY 2024-25 through FY 2028-29, as well as the need to prepare a new
asset management plan in FY 2024-25 and implement this plan with the 2025-27
Financial Plan. This approach allows for a more updated asset management plan to be
developed and aligned with revenue projections and new parking rates that will be
considered by Council in April 2024.
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Scope of the Parking Rate Study
The proposed parking rate study will comprehensively evaluate the parking rates and
permit fees within the parking structures and on -street parking throughout the City. The
key objectives of the study include:
1. Customer Outreach: The consultant shall propose a methodology for surveying
and/or interviewing business owners, employees, community members, visitors,
developers, stakeholders, and City staff to determine parking needs. The survey
shall be used to identify needs, concerns, experiences, and issues with the current
parking conditions in downtown San Luis Obispo. The process shall have several
response opportunities to reach a broad cross-section of respondents.
2. Inventory Existing Parking: The inventory shall include public and private on-street,
off-street, and surface parking. A block-by-block inventory within the study area for
the following data shall be prepared: on -street parking spaces (number, location,
time limit, and hours of service), public and private parking lot spaces (number,
location, time limit, and hours of service), residential parking, loading zones, and
accessible parking. Final reports shall include this data presented on a GIS -based
map and spreadsheets.
3. Parking Usage and Observations Analysis: The study area shall be examined at
different times of the day and days of the week to provide insight into changing
dynamics in the parking demand of downtown San Luis Obispo and to determine
average and peak occupancy, average turnover, and average parking durations.
Areas of interest include determining peak demands and periods of the day when
parking is at low demand and peak demand; identifying areas of perceived parking
space shortages, and surpluses; identifying on-street parking spaces that are non-
conforming with by-laws and legislation; identifying underutilized private lots that
could potentially provide additional parking in high volume parking areas; identify,
where appropriate areas for increased and/or improved pedestrian connectivity
and walkability, including areas for bicycle and pedestrian amenities; identify
where new parking spaces could be relocated to comply with accessibility
standards and other applicable provincial and federal laws.
4. Assessment of Existing and Future Demand: Assess the demand for parking within
the study area and evaluate the demand to current inventory; project new demand
based on current land use ordinances and projected business and residential
growth. Evaluate parking standards in current land use ordinances. Identify parking
solutions to account for projected changes and/or growth in the study area.
5. Evaluate Various Scenarios: The Consultant shall evaluate various scenarios
including, but not limited to the below list. Additional scenarios may be added as a
result of community outreach.
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A. Evaluate elimination or adjustments to charging on-street 6:00PM – 9:00
PM
B. Evaluate adjustments to the paid parking hours on Sunday
C. Evaluate elimination of Park Local Program, and reverting to offering 1 hour
free for everyone
D. Evaluate deferring future approved rate increases (current Council
approved rate increase will include another adjustment July 1, 202 5, to
increase on-street parking to $5/hr)
E. Evaluate rates specifically for new Cultural Arts District Parking Structure
F. Evaluate block time payments
G. Evaluate tier-based parking pricing
H. Evaluate demand-based parking pricing
I. Evaluate daily parking bundles
J. Evaluate maximum daily rates in the structures to incentivize longer term
parking
K. Evaluate permit parking fees (downtown as well as preferential parking
districts)
L. Evaluate the current validation program and possible improvements
M. Evaluate impacts of changes to the grace periods for enforcement
N. Evaluate the costs and benefits of user experience enhancement options
including but not limited to License Plate Recognition (LPR) auto billing in
the structures,
a. Reduction in the number of supported mobile apps,
b. Signage and communication options
6. Identify Parking Priorities and Recommendations : Develop parking priorities and
recommendations to help address community and downtown business parking
concerns. A phased implementation plan to meet current and future parking needs
shall be included. Recommended strategies may include, but are not limited to:
A. Public-private partnerships, including the creation of license
agreements/memorandums of understanding for public use of private off -
street parking lots and other innovative and creative parking solutions.
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B. Bicycle and pedestrian connectivity improvement, including signage,
wayfinding, and lighting recommendations.
C. Land use ordinance amendments, such as changes to parking standards
and parking in-lieu fees.
D. Changes to public parking supply and locations, including establishing
peripheral parking and repurposing existing parking spots where
appropriate.
E. Programs and initiatives such as educational, equitable, informational
and/or marketing materials for local businesses and residents, rideshare
and bikeshare programs, park and walk initiatives, employee and user
incentives, senior rates, low-income parking permits, parking demand
management, and enforcement.
Consideration of Near-Term Relief to Downtown Parking Rates
Recently, the City has secured better than anticipated financing for the Cultural Arts
District Parking Structure, which has allowed staff the ability to update the LTF for the
Parking Fund. As part of this updated LTF, staff has evaluated certain scenarios that
could provide relief to downtown businesses and support local visits to the downtown,
including reinstating one-hour free to all users of the parking structures. If any scenario is
acted upon by Council the scope of work for the Rate Study RFP will be updated to reflect
these changes. It should be noted that a permanent implementation of any of these
scenarios may impact the flexibility of future rates, programs, and/or opportunities that
may be recommended as part of the final Rate Study.
As previously stated, the Parking Fund is anticipated to have an annual surplus of
$1,060,000. The near term relief scenarios described below have been modeled and are
presented to Council considering the Parking Fund’s annual surplus. Tables 3 and 4
included in the Fiscal Impact Section of this report, show projected fiscal impacts of these
scenarios described below.
Structure Rate Scenarios
1. One-Hour Free in Structures: Council could consider providing the first hour
free of parking in all parking structures. This could be a permanent reinstatement,
or done on an interim basis, both of which are shown in Table 3.
2. Reduced Structure Parking: Council could consider reducing the maximum rate
in the parking structures, for example, from $12 daily maximu m to $6 or $9 daily
maximum, to encourage longer trips to downtown.
3. Free Structure Parking Days: Council could consider subsidizing free structure
parking on Sundays, or another specified day, for example Monday, which is
typically the slowest day in downtown, to encourage local visits to downtown
businesses.
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On-Street Scenario
4. Adjust Paid Parking Times (9 AM – 6 PM): Council could consider reducing or
removing the evening enforcement hours. In 2021, enforcement hours were
expanded from 6 PM to 9 PM. It should be noted that the estimated lost revenue
shown in the fiscal section for this scenario includes the lost revenue of the on -
street spaces, lost revenue due to citations, and lost revenue in the structures to
account for shifts in driver behavior as drivers shift from parking in the structures
to on-street during the 6 PM to 9 PM time period. The estimate is based on
reasonable assumptions understanding that actual revenue may be different given
the difficulty for modeling parking behaviors.
Staff’s recommendation for Council’s consideration is to provide immediate relief of
downtown parking rates by reinstating and subsidizing one hour free in all structures for
everyone. Attachment D is the revised LTF (as shown in Attachment C) including the first
hour free scenario. As previously noted, the Park Local Pilot Program has technological
and customer experience challenges. Additionally, one hour free for all structure users
has been identified by the downtown community and partners as a key adjustment and
strategy since rate changes went into effect on July 1, 2023. If Council approves this
option, the scope of the Rate Study would be modified to include evaluation of other
parking fees to account for the ongoing program costs of reinstating the one ho ur free.
Staff estimates it will take approximately 2 weeks to fully implement the necessary
technology and physical infrastructure to reinstate the first hour free in the structures:
Technology Update in 842 Palm (Gateless Technology) – approx. 2 weeks
Technology Update in 919 Palm and Marsh Structure (Gated System) – approx. 1
week
Signage Update in all Structures – approx. 2 weeks
The goal would be to have the one hour free operational by Thanksgiving weekend. Note
that communication efforts would happen concurrently during this work as well as beyond.
Additionally, with the reinstatement of one hour free for everyone, the Park Local Pilot
Program would be concluded.
Previous Council or Advisory Body Action
On June 7, 2022, Council approved three parking rate increases with the adoption of the
2022 Budget Supplement, as well as the elimination of the first-hour subsidy for all
customers of the downtown parking structures.
On February 21, 2023 City Council received and adopted the Access and Parkin g
Management Plan (APMP). Council also directed staff to conduct a rate study on all
parking fees and return at a later time. Additionally, Council directed staff to create a pilot
program to continue to provide one hour free for San Luis Obispo County residents.
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On April 18, 2023, the City Council adopted a resolution to provide one hour free in the
gateless parking structure to registered San Luis Obispo County residents as park of a
Park Local Pilot Program.
On June 6, 2023, Council authorized with the adoption of the 2023-25 Financial Plan the
allocation of $150,000 to conduct a parking rate study.
Public Engagement
The scope of the Parking Rate Study RFP was presented to and reviewed by both internal
and external stakeholders:
September 2023: Parking Steering Committee (comprised of internal and external
stakeholders, including representation from Downtown SLO, SLO Museum of Art
and SLO Repertory Theater)
October 2023: SLO Chamber of Commerce Economic Development Committee
October 2023: Downtown SLO Board of Directors
The Rate Study also includes a public engagement component which will include, but not
be limited to the following:
1. Survey of downtown residents, visitors, business owners and employees
2. Presence at community events, such as Farmers’ Market
Initial feedback heard from stakeholders includes the following and has been incorporated
into the Rate Study RFP and work plan:
Consider programs specific for employees, particularly part time and/or late-night
employees.
Study should look at user experience as a whole, rather than just rates .
Consider programs to improve ease/convenience to the user that would also save
on administrative costs.
Consider business, community and stakeholder input throughout the data
collection and study, and prioritize that it is reflected in the final study.
Additionally, City staff continues to engage with the downtown community, partners and
stakeholders daily, particularly in regard to the current challenges some are experiencing
due to the recent rate changes.
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CONCURRENCE
The City’s Economic Development Program has reviewed the Parking Rate Study RFP
and concurs with the recommendations within this report.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in
this report, because the action does not constitute a “Project” under CEQA Guidelines
Sec. 15378.
FISCAL IMPACT
Budgeted: Yes Budget Year: 2023-24
Funding Identified: Yes
Fiscal Analysis:
Parking Rate Study
Table 2: Rate Study Budget and Funding Source
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
Parking Fund $150,000 $0 $150,000 $0
State
Federal
Fees
Other:
Total $150,000 $0 $150,000 $0
A budget of $150,000 has been allocated to cover the expenses associated with
conducting this comprehensive rate study. The funds will be utilized for data collection,
analysis, consultant fees, community engagement activities, and the production of a final
report with actionable recommendations.
Fiscal Impact of Near-Term Relief to Downtown Parking Rates Options
The below tables identify the anticipated fiscal impacts associated with each scenario
discussed above and assume Council concurs with the proposed CIP reductions for
Parking Structure Asset Maintenance. Note that the Council could opt to approve relief
for an interim time period or until the conclusion of the Parking Rate Study. However, the
table below includes continued anticipated annual costs, for reference, if these changes
were to be permanent. The costs to implement each scenario until the conclusion of
Parking Rate Study is shown in the table below column “2023-24 Cost”.
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In order to evaluate the Parking Fund’s resilience with these scenarios’ annual ongoing
costs, it is important to evaluate the fund’s total revenue, total expenditures, and fund
balance. Table 4 below shows these three indicators.
Table 3: Scenario Estimated Lost Revenue
Near-Term Solution 2023-24
Revenue1
Annual Ongoing
Revenue
Structures
First Hour Free ($830,000) ($1,420,000)
First Hour Free for Interim Time ($116,000)/month
Reduce to $9 Daily Max ($216,000) ($370,000)
Reduce to $6 Daily Max ($599,000) ($1,026,000)
Free Parking Sunday ($96,000) ($163,000)
Free Parking Sunday and Monday ($272,000) ($466,000)
Reduced Hour Cost each $0.25 ($186,000) ($318,000)
On-Street
Adjust Paid Parking Times (9 AM – 6 PM) ($1,057,000) ($1,811,300)
1. Effective Thanksgiving Weekend 2023
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Table 4: Scenario Revenue, Expenditure and Fund Balance
FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
Structures
First Hour Free
Revenues $9,558,434 $9,529,334 $9,987,287 $10,007,606
Expenditures $9,757,960 $9,691,322 $10,262,290 $9,904,944
Unappropriated
Fund Balance
$2,566,885 $2,309,147 $1,933,539 $1,927,958
Reduced Parking Structure Daily Maximum Costs to $9
Revenues $10,608,434 $10,587,334 $11,051,287 $11,076,606
Expenditures $9,757,960 $9,691,322 $10,262,290 $9,904,944
Unappropriated
Fund Balance
$4,230,885 $5,031,147 $5,719,539 $6,782,958
Reduced Parking Structure Daily Maximum Costs to $6
Revenues $9,952,434 $9,926,334 $10,386,287 $10,408,606
Expenditures $9,757,960 $9,691,322 $10,262,290 $9,904,944
Unappropriated
Fund Balance
$3,191,885 $3,331,147 $3,354,539 $3,749,958
Free Parking Sunday
Revenues $10,815,434 $10,796,334 $11,260,287 $11,287,606
Expenditures $9,757,960 $9,691,322 $10,262,290 $9,904,944
Unappropriated
Fund Balance
$4,557,885 $5,567,147 $6,464,539 $7,738,958
Free Parking Sunday and Monday
Revenues $10,512,434 $10,491,334 $10,953,287 $10,979,606
Expenditures $9,757,960 $9,691,322 $10,262,290 $9,904,944
Unappropriated
Fund Balance
$4,078,885 $4,783,147 $5,373,539 $6,339,958
Reduced Hour Cost each $0.25 for Structures
Revenues $10,660,434 $10,640,334 $11,103,287 $11,129,606
Expenditures $9,757,960 $9,691,322 $10,262,290 $9,904,944
Unappropriated
Fund Balance
$4,312,885 $5,166,147 $5,906,539 $7,022,958
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On-Street
Adjust Paid Parking Times (9 AM - 6 PM)
Revenues $9,167,134 $9,135,034 $9,590,987 $9,609,306
Expenditures $9,757,960 $9,691,322 $10,262,290 $9,904,944
Unappropriated
Fund Balance
$1,948,585 $1,296,547 $524,639 $120,758
ALTERNATIVES
1. Reject the authorization to release an RFP for the rate study. Staff does not
recommend this alternative as it would hinder the City's ability to assess and adapt
parking rates and permit fees in a proactive and data -driven manner, potentially
impacting the overall efficiency and effectiveness of Parking Services. Th is investment
will provide valuable insights and ensure that parking policies align with the needs of
the community, promote turnover, and support the long-term sustainability of the
parking system.
2. Reject staff’s recommendation to subsidize one hour free for all structure users.
Staff does not recommend this alternative as the downtown community continues to
express challenges and concerns associated with the current rates. Reinstating the
first hour free for all structure users is consistent with what the downtown community
has expressed to be their highest priority.
ATTACHMENTS
A - Parking Rate Study Request for Proposal
B - Draft Resolution to authorize one hour of free parking in the parking structures for all
users
C - Revised Long Term Forecast
D - Revised Long Term Forecast including Staff Recommended First Hour Free
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The City of San Luis Obispo is committed to including disabled persons in all of our services, programs and activities.
Telecommunications Device for the Deaf (805) 781-7410.
Notice Requesting Proposals for City of SLO 2024 Parking Rate Study
The City of San Luis Obispo is requesting sealed proposals for a parking rate study for Parking Services.
All firms interested in receiving further correspondence regarding this Request for Proposals (RFP) will be
required to complete a free registration using BidSync (https://www.bidsync.com/bidsync-app-
web/vendor/register/Login.xhtml). All proposals must be received via BidSync by the Department of
Finance at or before 5:00 PM December 1, 2023 when they will be opened electronically via BidSync on
the proposal end date and time.
The preferred method for bid submission is electronic via BidSync. However, if you wish to submit a paper
copy, please submit it in a sealed envelope to the Department of Finance, City of San Luis Obispo, 990
Palm Street, San Luis Obispo, CA, 93401.
Project packages and additional information may be obtained at the City’s BidSync website at
www.BidSync.com. Please contact Jennifer Rice, Public Works Deputy Director of Mobility Services at
jrice@slocity.org or 805-781-7058 with any questions.
For technical help with BidSync please contact BidSync tech support at 800-990-9339.
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TABLE OF CONTENTS
A. INTRODUCTION ......................................................................................................................................... 3
B. SCOPE OF WORK ....................................................................................................................................... 5
C. PROJECT SCHEDULE .................................................................................................................................. 8
D. PROJECT BUDGET ...................................................................................... Error! Bookmark not defined.
E. GENERAL TERMS AND CONDITIONS ......................................................................................................... 8
F. SPECIAL TERMS AND CONDITIONS .................................................... ERROR! BOOKMARK NOT DEFINED.
G. FORM OF AGREEMENT ............................................................................................................................. 6
H. INSURANCE REQUIREMENTS ............................................................ ERROR! BOOKMARK NOT DEFINED.
I. PROPOSAL SUBMITTAL FORMS .................................................................................................................. 2
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A. INTRODUCTION
The City is requesting proposals from qualified and experienced firms to conduct a comprehensive parking
rate study. We are interested in understanding our current parking rates, evaluating the competitiveness of
our rates compared to other municipalities of similar size and population and identifying opportunities for
revenue optimization.
Existing Infrastructure
The City’s Parking Services Program provides on-street and off-street public parking facilities including: five
public parking lots downtown, three parking structures, 11 preferential parking permit districts, 55 multi-
space pay stations, and over 700 single space parking meters. The Parking Services Program also oversees
15,000 sq. ft. of retail space, 2,100 sq. ft. of office space, and three residential parcels that total 22,000 sq.
ft.
EV Charging Stations & Parking
The City of San Luis Obispo continues to improve parking in the Downtown core with new technology
including electric vehicle charging stations.
98 public charging station ports
A total of 19 charging spaces are now available including two reserved for vehicles with a valid
disabled placard or license plate in the Marsh Street parking structure
Gateless
The City has installed new gateless technology at the 842 Palm Street Structure. The remaining two
structures, 919 Palm and 871 Marsh, will be converted Summer/Fall 2024.
Cultural Arts District Parking Structure
The Cultural Arts District Parking Structure will be the City’s fourth parking structure. The City broke ground
in Spring of 2023 and is anticipated to take two years to complete.
By investing in the Cultural Arts District Parking Structure, the City will:
Increase downtown’s transportation options for community members, including vehicle parking,
electric vehicle charging stations, and bike storage.
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Increase public event space downtown.
Set the stage for a vibrant and pedestrian-friendly Cultural Arts District, including a new SLO
Repertory (SLO Rep) Theater.
Provide safe overnight parking options for downtown residents and provide much-needed
parking options for new housing units that are planned for downtown.
When completed, the Cultural Arts Parking Structure will stand at five stories and provide the community
with 397 new parking spaces, 41 of which will have electric vehicle (EV) charging stations. The parking
structure will be wired to expand EV charging stations in other parking spaces as needed in the future. There
will also be 32 bike racks for convenient bike parking.
The structure will be accessible 24 hours a day, seven days a week, and includes short-term and long-term
bicycle parking. It will serve residents who live downtown and will also operate DROP (the Downtown
Residential Overnight Parking program).
The roof level has been designed to accommodate special events with excellent views of both the Bishop and
Cerro San Luis peaks. The outdoor courtyard will serve as a meeting place and provide a pedestrian
connection to the Monterey Street corridor. The design team has maximized the use of the site to include
the parking structure, SLO Rep Theater, and future housing.
Current and Planned Rates
Current Rates as of July 2023
Parking structures: $3 per hour, $12 maximum daily rate, overnight parking rate (12am to prior
to 12am on the next day) $15
Two-hour on-street parking in downtown core: $4 per hour
10-hour on-street parking in outer downtown area: $3 per hour
Future / Planned Rates as of July 2025
Parking structures: $3 per hour, $12 maximum daily rate, overnight parking rate (12am to prior
to 12am on the next day) $15
Two-hour on-street parking in downtown core: $5 per hour
10-hour on-street parking in outer downtown area: $3 per hour
Permits and Programs
Commercial Loading Zone Permits
Price: $60.00 per permit/per year
Commercial Loading Zone Permits are currently $60 for each permit and expire on October 31 each calendar
year.
Monthly Street Parking Permit (10-hour Meter Permit)
Price: $60/month and $180/quarter
This permit provides downtown employees access to reduced rate parking at all 10-Hour metered areas. Each
permit allows up to 10 hours of parking at the 10-Hour metered areas for a vehicle displaying a valid pass.
Vehicles must relocate to another 10-Hour metered spaces for additional time each day.
The permits are available five (5) business days prior to the first of the month and/or quarter.
Downtown Business Parking Validation
Businesses can purchase validation tickets or codes (100 for $200). Each validation ticket is equivalent to 1
hour of parking. This is a 33% savings on the hourly rates.
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Validation tickets are a way to provide parking validation for downtown customers (or staff) in any of the
three downtown parking structures (842 Palm, 919 Palm, 871 Marsh) and at select pay stations for on-street
parking.
Quarterly Parking Pass for Employees (PROX Card Pass)
Price: $255/quarter
This pass provides daily access with access to either the 842 Palm or 871 Marsh Parking Structures. Each pass
provides unrestricted access for one vehicle between the hours of 6:00 am – 12:00 am.
Residential Overnight Parking (DROP PROX Card Pass)
Price: $375 per quarter
The City provides an overnight parking option for downtown residents only. Participants of this program are
allowed unlimited use of either the 842 Palm or 871 Marsh Parking Structures. The cost is $375/Quarter, and
all applicants must provide proof of downtown residency.
Preferential Parking District Permit
Price: $20 per year
The City manages 13 Preferential Parking District which ensure that residents are able to find adequate
parking in the area they reside. Qualified properties are provided 2 parking permits per address at an annual
cost of $20 per permit. Roughly 900 properties are currently eligible to participate in the program.
Downtown Special Event and Construction Parking Permit
Price: $20 per space per day
This permit allows the public to reserve a parking space for a special event or construction project.
Park Local Pilot Program Permit
Price: No charge
The Park Local Pilot Program allows San Luis Obispo County residents to have one hour of free parking in
downtown structures once they register to participate in the program. The City created the program to make
certain that residents continue to have reasonably priced parking options to encourage downtown visits and
support local businesses.
B. SCOPE OF WORK
The City is looking for a reputable vendor to perform a thorough analysis of the parking permit and hourly
parking rates. The goal of this study is to provide valuable insights in order to make informed decisions about
our parking rate structure, ensuring it aligns with the needs of our customers while optimizing our revenue
generation.
1. Project Coordination
The Consultant will work closely with the Parking Services Division throughout all phases of the project and
the completion of the scope of services. Regular project management meetings with municipal staff will be
expected throughout the project.
2. Customer Outreach
The consultant shall propose a methodology for surveying and/or interviewing business owners, employees,
residents, visitors, developers, stakeholders, and municipal staff to determine parking needs. The survey shall
be used to identify needs, concerns, experiences, and issues with the current parking conditions in downtown
San Luis Obispo. The process shall have several response opportunities, to reach a broad cross-section of
respondents.
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3. Update Inventory of Existing Parking
The City completed an inventory of existing parking in spring 2023. The consultant should update that
inventory as necessary to ensure that the inventory contains a block-by-block inventory within the study area
(Exhibit B) with the following: on-street parking spaces (number, location, time limit, and hours of service),
public and private parking lot spaces (number, location, time limit, and hours of service), residential parking,
loading zones, and accessible parking. Final reports shall include this data presented on a GIS-based map and
spreadsheets.
4. Parking Usage and Observations Analysis
The study area shall be examined at different times of the day and days of the week to provide insight into
changing dynamics in the parking demand of downtown San Luis Obispo and to determine average and peak
occupancy, average turnover, and average parking durations. Areas of interest include determining peak
demands and periods of the day when parking is at low demand and peak demand; identifying areas of
perceived parking space shortages, and surpluses; identifying on-street parking spaces that are non-
conforming with by-laws and legislation; identifying underutilized private lots that could potentially provide
additional parking in high volume parking areas; identify, where appropriate areas for increased and/or
improved pedestrian connectivity and walkability, including areas for bicycle and pedestrian amenities;
identify where new parking spaces could be relocated to comply with accessibility standards and other
applicable provincial and federal laws. Relevant by-laws such as restrictions to Winter overnight parking,
parking ratios required for new development and front yard parking set-back requirements should be
reviewed.
5. Assessment of Existing and Future Demand
Assess the demand for parking within the study area and evaluate the demand to current inventory; project
new demand based on current land use ordinances and projected business and residential growth. Evaluate
parking standards in current land use ordinances. Identify parking solutions to account for projected changes
and/or growth in the study area.
6. Evaluate Various Scenarios
The Consultant shall evaluate various scenarios including, but not limited to the below list. Additional
scenarios may be added as a result of community outreach.
1. Evaluate elimination of charging on-street 6PM – 9PM
2. Evaluate adjustments to the paid parking hours on Sunday
3. Evaluate elimination of Parks Local Program, and reverting to offering 1 hour free for everyone
4. Evaluate deferring future approved rate increases
5. Evaluate rates specifically for new Cultural Arts District Parking Structure
6. Evaluate block time payments
7. Evaluate tier-based parking pricing
8. Evaluate demand-based parking pricing
9. Evaluate daily parking bundles
10. Evaluate maximum daily rates in the structures to incentivize longer term parking
11. Evaluate permit parking fees (downtown as well as preferential parking districts)
12. Evaluate the current validation program and possible improvements
13. Evaluate impacts of changes to the grace periods for enforcement
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14. Evaluate the costs and benefits of user experience enhancement options including but not limited
to:
a. License Plate Recognition auto billing in the structures
b. Reduction in the number of supported mobile apps
c. Signage and communication options
7. Identify Parking Priorities and Recommendations
Develop parking priorities and recommendations to help address community and downtown parking
concerns. A phased implementation plan to meet current and future parking needs shall be included.
Recommended strategies may include, but are not limited to:
Public-private partnerships, including the creation of license agreements/memorandums of
understanding for public use of private off-street parking lots and other innovative and creative
parking solutions.
Bicycle and pedestrian connectivity improvement, including signage, wayfinding, and lighting
recommendations.
Land use ordinance amendments, such as changes to parking standards and parking in-lieu fees.
Changes to public parking supply and locations, including establishing peripheral parking and
repurposing existing parking spots where appropriate.
Programs and initiatives such as educational, informational and/or marketing materials for local
businesses and residents, rideshare and bikeshare programs, park and walk initiatives, employee
and user incentives, parking demand management, and enforcement.
Programs to increase ease/convenience to the user while also saving costs on administrative
processes.
Employee specific parking programs, considering both full and part time employees, late night
employees, location/security of parking areas.
8. Final Report
The tasks above will be combined into a final report documenting the project.
Deliverables:
Review the public parking needs of the community.
Collect data and present it in a graphical and spreadsheet format. A map/inventory of downtown
parking shall be developed illustrating current parking spaces in the study area including the
location of handicap spaces and drop-off/loading spaces, public vs. private status and time
regulations of public parking spaces.
The survey of utilization and use patterns shall be tabulated and illustrated with graphics.
Create a set of performance measurements for tracking the success of the program.
Evaluate various scenarios as described.
Conduct community consultation with groups as identified including the public, staff, Council,
municipal advisory committees, and community groups.
Attend and participate in meetings with Parking Services and provide timely, accurate, and
reliable information.
Develop a Parking Rate Study report, summarizing study findings and recommendations. A draft
shall be prepared for stakeholder review, and a final version shall be submitted to Parking
Services in electronic form, along with all original files and data developed and used as part of
this study.
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C. PROJECT SCHEDULE
Preliminary Schedule
Begin Study January 2023
Final Rate Study March 2023
E. GENERAL TERMS AND CONDITIONS
PROPOSAL REQUIREMENTS
1. Requirement to Meet All Provisions. Each individual or firm submitting a proposal (bidder) shall
meet all the terms, and conditions of the Request for Proposals (RFP) project package. By virtue of
its proposal submittal, the bidder acknowledges agreement with and acceptance of all provisions of
the RFP specifications.
2. Proposal Submittal. Each proposal must be submitted on the form(s) provided in the specifications
and accompanied by any other required submittals or supplemental materials. Proposal documents
shall be submitted electronically via BidSync. However, if you can’t submit electronic please send
your bid copy in a sealed envelope to the Department of Finance, City of San Luis Obispo, 990 Palm
Street, San Luis Obispo, CA, 93401. To guard against premature opening, the proposal should be
clearly labeled with the proposal title, project number, name of bidder, and date and time of proposal
opening. No FAX submittals will be accepted.
3. Insurance Certificate. Each proposal must include a certificate of insurance showing:
a. The insurance carrier and its A.M. Best rating.
b. Scope of coverage and limits.
c. Deductibles and self-insured retention.
The purpose of this submittal is to generally assess the adequacy of the bidder’s insurance coverage
during proposal evaluation; as discussed under paragraph 12 below, endorsements are not required
until contract award. The City’s insurance requirements are detailed in Section E.
4. Proposal Quotes and Unit Price Extension. The extension of unit prices for the quantities indicated
and the lump sum prices quoted by the bidder must be entered in figures in the spaces provided on
the Proposal Submittal Form(s). Any lump sum bid shall be stated in figures. The Proposal Submittal
Form(s) must be totally completed. If the unit price and the total amount stated by any bidder for
any item are not in agreement, the unit price alone will be considered as representing the bidder’s
intention and the proposal total will be corrected to conform to the specified unit price.
5. Proposal Withdrawal and Opening. A bidder may withdraw its proposal, without prejudice prior to
the time specified for the proposal opening, by submitting a written request to the Director of
Finance for its withdrawal, in which event the proposal will be returned to the bidder unopened. No
proposal received after the time specified or at any place other than that stated in the “Notice
Inviting Bids/Requesting Proposals” will be considered. All proposals will be opened and declared
publicly. Bidders or their representatives are invited to be present at the opening of the proposals.
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6. Submittal of One Proposal Only. No individual or business entity of any kind shall be allowed to
make or file, or to be interested as the primary submitter in more than one proposal, except an
alternative proposal when specifically requested; however, an individual or business entity that has
submitted a sub-proposal to a bidder submitting a proposal, or who has quoted prices on materials
to such bidder, is not thereby disqualified from submitting a sub-proposal or from quoting prices to
other bidders submitting proposals.
7. Communications. All timely requests for information submitted in writing will receive a written
response from the City. Telephone communications with City staff are not encouraged but will be
permitted. However, any such oral communication shall not be binding on the City.
CONTRACT AWARD AND EXECUTION
8. Proposal Retention and Award. The City reserves the right to retain all proposals for a period of 60
days for examination and comparison. The City also reserves the right to waive non-substantial
irregularities in any proposal, to reject any or all proposals, to reject or delete one part of a proposal
and accept the other, except to the extent that proposals are qualified by specific limitations. See
the “special terms and conditions” in Section C of these specifications for proposal evaluation and
contract award criteria.
9. Competency and Responsibility of Bidder. The City reserves full discretion to determine the
competence and responsibility, professionally and/or financially, of bidders. Bidders will provide, in
a timely manner, all information that the City deems necessary to make such a decision.
10. Contract Requirement. The bidder to whom award is made (Contractor) shall execute a written
contract with the City within ten (10) calendar days after notice of the award. The contract shall be
made in the form adopted by the City and incorporated in these specifications.
CONTRACT PERFORMANCE
11. The City’s contract terms and conditions that Contractor will be expected to execute and be bound by
are attached hereto as Exhibit A.
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F. SPECIAL TERMS AND CONDITIONS
1. Contract Award. Subject to the reservations set forth in Paragraph 9 of Section E (General Terms and
Conditions) of these specifications, the contract will be awarded to the lowest responsible,
responsive proposer.
2. Sales Tax Reimbursement.
For sales occurring within the City of San Luis Obispo, the City receives sales tax revenues. Therefore,
for bids from retail firms located in the City at the time of proposal closing for which sales tax is
allocated to the City, 1% of the taxable amount of the bid will be deducted from the proposal by the
City in calculating and determining the lowest responsible, responsive proposer.
3. Labor Actions.
In the event that the successful proposer is experiencing a labor action at the time of contract award
(or if its suppliers or subcontractors are experiencing such a labor action), the City reserves the right
to declare said proposer is no longer the lowest responsible, responsive proposer and to accept the
next acceptable low proposal from a proposer that is not experiencing a labor action, and to declare
it to be the lowest responsible, responsive proposer.
4. Failure to Accept Contract.
The following will occur if the proposer to whom the award is made (Contractor) fails to enter into
the contract: the award will be annulled; any bid security will be forfeited in accordance with the
special terms and conditions if a proposer's bond or security is required; and an award may be made
to the next lowest responsible, responsive proposer who shall fulfill every stipulation as if it were the
party to whom the first award was made.
5. Contract Term.
The supplies or services identified in this specification will be used by the City until completion of
said services but not to exceed one year from the date of contract execution. The prices quoted for
these items must be valid for the entire period indicated above unless otherwise conditioned by the
proposer in its proposal.
6. Contract Extension.
The term of the contract may be extended by mutual consent for an additional one-year, and
annually thereafter, for a total of four years.
7. Supplemental Purchases
Supplemental purchases may be made from the successful proposer during the contract term in
addition to the items listed in the Detail Proposal Submittal Form. For these supplemental purchases,
the proposer shall not offer prices to the City in excess of the amounts offered to other similar
customers for the same item. If the proposer is willing to offer the City a standard discount on all
supplemental purchases from its generally prevailing or published price structure during the contract
term, this offer and the amount of discount on a percentage basis should be provided with the
proposal submittal.
8. Contractor Invoices.
The Contractor may deliver either a monthly invoice to the City with attached copies of detail
invoices as supporting detail, or in one lump-sum upon completion.
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9 Non-Exclusive Contract. The City reserves the right to purchase the items listed in the Detail
Proposal Submittal Form, as well as any supplemental items, from other vendors during the contract
term.
10. Unrestrictive Brand Names. Any manufacturer's names, trade names, brand names or catalog
numbers used in the specifications are for the purpose of describing and establishing general quality
levels. Such references are not intended to be restrictive. Proposals will be considered for any brand
that meets or exceeds the quality of the specifications given for any item. In the event an alternate
brand name is proposed, supplemental documentation shall be provided demonstrating that the
alternate brand name meets or exceeds the requirements specified herein. The burden of proof as
to the suitability of any proposed alternatives is upon the proposer, and the City shall be the sole
judge in making this determination.
11. Delivery. Prices quoted for all supplies or equipment to be provided under the terms and conditions
of this RFP package shall include delivery charges, to be delivered F.O.B. San Luis Obispo by the
successful proposer and received by the City within 90 days after authorization to proceed by the
City.
12. Start and Completion of Work. Work on this project shall begin immediately after contract execution
and shall be completed within 90 calendar days thereafter, unless otherwise negotiated with City by
mutual agreement.
13. Change in Work. The City reserves the right to change quantities of any item after contract award. If
the total quantity of any changed item varies by 25% or less, there shall be no change in the agreed
upon unit price for that item. Unit pricing for any quantity changes per item in excess of 25% shall be
subject to negotiation with the Contractor.
14. Submittal of References. Each proposer shall submit a statement of qualifications and references on
the form provided in the RFP package.
15. Statement of Contract Disqualifications. Each proposer shall submit a statement regarding any past
governmental agency bidding or contract disqualifications on the form provided in the RFP package.
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PROPOSAL CONTENT
1. Proposal Content. Your proposal must include the following information:
Submittal Forms
a. Proposal submittal summary.
b. Certificate of insurance.
c. References from at least three firms for whom you have provided similar services.
Qualifications
d. Experience of your firm and those of sub-consultants in performing work and projects
relevant to the Scope of Services outlined and described in the request.
e. Resumes of the individuals who would be assigned to this project, including any sub-
consultants, with their corollary experience highlighted and specific roles in this project
clearly described.
f. Standard hourly billing rates for the assigned staff, including any sub-consultants.
g. Statement and explanation of any instances where your firm or sub-consultant has been
removed from a project or disqualified from proposing on a project.
h. Must have experience conducting parking studies in communities of comparable or larger
size and scope to San Luis Obispo. The proposer must demonstrate capabilities in providing
these services to similarly sized communities and the ability to work creatively with key
stakeholders.
i. Must have been in business providing parking studies for a minimum of four years. The
proposer must have provided parking studies in other communities and demonstrated this
through its proposal.
Work Program
j. Detailed description of your approach to completing the work.
k. Detailed schedule by task and sub-task for completing the work.
l. Estimated hours for your staff in performing each phase and task of the work, including sub-
consultants, so we can clearly see who will be doing what work, and how much time it will
take.
m. Detailed budget by task and sub-task for completing the work.
n. Services or data to be provided by the City.
o. Services and deliverables provided by the Consultant(s).
p. Any other information that would assist us in making this contract award decision.
q. Description of assumptions critical to development of the response which may impact cost
or scope.
Requested Changes to Terms and Conditions
r. The City desires to begin work soon after selecting the preferred Consultant and expects
the Consultant to execute the City’s contract and all of the terms therein, as set forth in
Exhibit A. To expedite the contracting process, each submittal shall include requested
redlined changes to terms and conditions, if necessary. Please be advised that Consultant’s
requested changes to the City’s terms and conditions will be considered by City staff when
scoring and determining the competency and responsibility of the proposer.
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Proposal Length
s. Proposal length should only be as long as required to be responsive to the RFP, including
attachments and supplemental materials.
2. Proposal Evaluation and Selection. Proposals will be evaluated by a review committee and
evaluated on the following criteria:
a. Understanding of the work required by the City.
b. Quality, clarity and responsiveness of the proposal.
c. Demonstrated competence and professional qualifications necessary for successfully
performing the work required by the City.
d. Recent team experience in successfully performing similar services.
e. Creativity of the proposed approach in completing the work.
f. Value
g. Writing skills.
h. References.
i. Background and experience of the specific individuals managing and assigned to this project.
j. The ability to deliver the study within the specified timeline.
As reflected above, contract award will not be based solely on price, but on a combination of factors as
determined to be in the best interest of the City. After evaluating the proposals and discussing them further
with the finalists or the tentatively selected contractor, the City reserves the right to further negotiate the
proposed work and/or method and amount of compensation.
3. Proposal Review and Award Schedule. The following is an outline of the anticipated schedule for
proposal review and contract award:
a. Issue RFP 11/10/23
b. Receive proposals 12/1/23
c. Complete proposal evaluations 12/15/23
d. Execute contract 12/20/23
e. Start work 1/15/24
f. Complete work 3/15/24
4. Ownership of Materials. All original drawings, plan documents and other materials prepared by or
in possession of the Contractor as part of the work or services under these specifications shall
become the permanent property of the City and shall be delivered to the City upon demand.
5. Release of Reports and Information. Any reports, information, data, or other material given to,
prepared by or assembled by the Contractor as part of the work or services under these specifications
shall be the property of the City and shall not be made available to any individual or organization by
the Contractor without the prior written approval of the City.
6. Copies of Reports and Information. If the City requests additional copies of reports, drawings,
specifications, or any other material in addition to what the Contractor is required to furnish in
limited quantities as part of the work or services under these specifications, the Contractor shall
provide such additional copies as are requested, and City shall compensate the Contractor for the
costs of duplicating of such copies at the Contractor's direct expense.
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7. Required Deliverable Products. The Contractor will be required to provide:
a. One electronic submission - digital-ready original .pdf of all final documents. If you wish to
file a paper copy, please submit in sealed envelope to the address provided in the RFP.
b. Corresponding computer files compatible with the following programs whenever possible
unless otherwise directed by the project manager:
Word Processing: MS Word
Spreadsheets: MS Excel
Desktop Publishing: InDesign
Virtual Models: Sketch Up
Digital Maps: Geodatabase shape files in
State Plan Coordinate System as
specified by City GIS staff
c. City staff will review any documents or materials provided by the Contractor and, where
necessary, the Contractor will be required to respond to staff comments and make such
changes as deemed appropriate.
ALTERNATIVE PROPOSALS
8. Alternative Proposals. The proposer may submit an alternative proposal (or proposals) that it
believes will also meet the City's project objectives but in a different way. In this case, the proposer
must provide an analysis of the advantages and disadvantages of each of the alternative and discuss
under what circumstances the City would prefer one alternative to the other(s).
9. Attendance at Meetings and Hearings. As part of the workscope and included in the contract price
is attendance by the Contractor at up to [number] public meetings to present and discuss its findings
and recommendations. Contractor shall attend as many "working" meetings with staff as necessary
in performing work-scope tasks.
10. Accuracy of Specifications. The specifications for this project are believed by the City to be accurate
and to contain no affirmative misrepresentation or any concealment of fact. Bidders are cautioned
to undertake an independent analysis of any test results in the specifications, as City does not
guaranty the accuracy of its interpretation of test results contained in the specifications package. In
preparing its proposal, the bidder and all subcontractors named in its proposal shall bear sole
responsibility for proposal preparation errors resulting from any misstatements or omissions in the
plans and specifications that could easily have been ascertained by examining either the project site
or accurate test data in the City's possession. Although the effect of ambiguities or defects in the
plans and specifications will be as determined by law, any patent ambiguity or defect shall give rise
to a duty of bidder to inquire prior to proposal submittal. Failure to so inquire shall cause any such
ambiguity or defect to be construed against the bidder. An ambiguity or defect shall be considered
patent if it is of such a nature that the bidder, assuming reasonable skill, ability and diligence on its
part, knew or should have known of the existence of the ambiguity or defect. Furthermore, failure
of the bidder or subcontractors to notify City in writing of specification or plan defects or ambiguities
prior to proposal submittal shall waive any right to assert said defects or ambiguities subsequent to
submittal of the proposal.
To the extent that these specifications constitute performance specifications, the City shall not be
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liable for costs incurred by the successful bidder to achieve the project’s objective or standard
beyond the amounts provided there for in the proposal.
In the event that, after awarding the contract, any dispute arises as a result of any actual or alleged
ambiguity or defect in the plans and/or specifications, or any other matter whatsoever, Contractor
shall immediately notify the City in writing, and the Contractor and all subcontractors shall continue
to perform, irrespective of whether or not the ambiguity or defect is major, material, minor or trivial,
and irrespective of whether or not a change order, time extension, or additional compensation has
been granted by City. Failure to provide the hereinbefore described written notice within one (1)
working day of contractor's becoming aware of the facts giving rise to the dispute shall constitute a
waiver of the right to assert the causative role of the defect or ambiguity in the plans or specifications
concerning the dispute.
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SECTION H: INSURANCE REQUIREMENTS
The Contractor shall procure and maintain for the duration of the contract insurance against claims
for injuries to persons or damages to property which may arise from or in connection with the
performance of the work hereunder by the Contractor, its agents, representatives, employees or
subcontractors.
Minimum Scope of Insurance. Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1
(any auto).
3. Workers' Compensation insurance as required by the State of California and Employer's Liability
Insurance.
Minimum Limits of Insurance. Contractor shall maintain limits no less than:
1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property
damage. If Commercial General Liability or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to this project/location or the general
aggregate limit shall be twice the required occurrence limit of $2,000,000.
2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
3. Employer's Liability: $1,000,000 per accident for bodily injury or disease.
Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to
and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects the City, its officers, officials, employees and
volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be
endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, agents and volunteers are to be covered as insureds as
respects: liability arising out of activities performed by or on behalf of the Contractor; products
and completed operations of the Contractor; premises owned, occupied or used by the
Contractor; or automobiles owned, leased, hired or borrowed by the Contractor. The coverage
shall contain no special limitations on the scope of protection afforded to the City, its officers,
official, employees, agents or volunteers.
2. For any claims related to this project, the Contractor's insurance coverage shall be primary
insurance as respects the City, its officers, officials, employees, agents and volunteers. Any
insurance or self-insurance maintained by the City, its officers, officials, employees, agents or
volunteers shall be excess of the Contractor's insurance and shall not contribute with it.
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3. The Contractor's insurance shall apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
4. Each insurance policy required by this clause shall be endorsed to state that coverage shall
not be suspended, voided, canceled by either party, reduced in coverage or in limits except
after thirty
(30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating
of no less than A:VII.
Verification of Coverage. Contractor shall furnish the City with a certificate of insurance showing
maintenance of the required insurance coverage. Original endorsements effecting general liability
and automobile liability coverage required by this clause must also be provided. The endorsements are
to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements
are to be received and approved by the City before work commences.
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SECTION I: PROPOSAL SUBMITTAL FORM - SAMPLE
The undersigned declares that she or he:
Has carefully examined this RFP, which is hereby made a part of this proposal.
Is thoroughly familiar with its contents.
Is authorized to represent the proposing firm.
Agrees to perform the work as set forth in this proposal.
BID ITEM:
Total Base Price
Sales tax []
Other
TOTAL $
□ Certificate of insurance attached; insurance company’s A.M. Best rating: __________________.
Firm Name and Address
Contact Phone
Signature of Authorized Representative
Date
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REFERENCES
Number of years engaged in providing the services included within the scope of the specifications under
the present business name: .
Describe fully the last three contracts performed by your firm that demonstrate your ability to provide
the services included with the scope of the specifications. Attach additional pages if required. The City
reserves the right to contact each of the references listed for additional information regarding your firm's
qualifications.
Reference No. 1:
Agency Name
Contact Name
Telephone & Email
Street Address
City, State, Zip Code
Description of services provided
including contract amount, when
provided and project outcome
Reference No. 2:
Agency Name
Contact Name
Telephone & Email
Street Address
City, State, Zip Code
Description of services provided
including contract amount, when
provided and project outcome
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Reference No. 3
Agency Name
Contact Name
Telephone & Email
Street Address
City, State, Zip Code
Description of services provided
including contract amount, when
provided and project outcome
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STATEMENT OF PAST CONTRACT DISQUALIFICATIONS
The proposer shall state whether it or any of its officers or employees who have a proprietary interest in
it, has ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal,
state, or local government project because of the violation of law, a safety regulation, or for any other
reason, including but not limited to financial difficulties, project delays, or disputes regarding work or
product quality, and if so to explain the circumstances.
Do you have any disqualification as described in the above paragraph to declare?
Yes □ No □
If yes, explain the circumstances.
Executed on at _______________________________________ under penalty of
perjury of the laws of the State of California, that the foregoing is true and correct.
______________________________________
Signature of Authorized Proposer Representative
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EXHIBIT A: FORM OF AGREEMENT
CITY OF SAN LUIS OBISPO
AGREEMENT
This Agreement is made and entered into in the City of San Luis Obispo on _____________, by
and between the City of San Luis Obispo, a municipal corporation, hereinafter referred to as City, and
________________, hereinafter referred to as Contractor.
W I T N E S S E T H:
WHEREAS, the City wishes to [____]; and
WHEREAS, [_____] is qualified to perform this type of service and has submitted a proposal to do
so which has been accepted by City.
NOW THEREFORE, in consideration of their mutual promises, obligations and covenants
hereinafter contained, the parties hereto agree as follows:
NOW THEREFORE, in consideration of their mutual promises, obligations and covenants
hereinafter contained, the parties hereto agree as follows:
1. TERM. The term of this Agreement shall be from the date this Agreement is made and entered,
as first written above, until [date], or upon acceptance and completion of said Services,
whichever occurs sooner.
2. INCORPORATION BY REFERENCE. The City of SLO Parking Rate Study 2024 RFP and
Consultant's proposal dated [date] are hereby incorporated in and made a part of this
Agreement, attached as Exhibit A.; To the extent that there are any conflicts between the
Consultant’s fees and scope of work and the City’s terms and conditions as stated herein, the
City’s terms and conditions shall prevail unless specifically agreed otherwise in writing signed
by both Parties.
3. CITY'S OBLIGATIONS. For providing services as specified in this Agreement, and upon receipt of
an invoice, City will pay and Contractor shall receive therefor compensation of [_________].
4. CONSULTANT’S/CONTRACTOR’S OBLIGATIONS. For and in consideration of the payments and
agreements hereinbefore mentioned to be made and performed by City, Contractor agrees with
City to do everything required by this Agreement and the said specifications set forth in Exhibit A.
5. AMENDMENTS. Any amendment, modification or variation from the terms of this Agreement
shall be in writing and shall be effective only upon approval by the City Manager.
6. COMPLETE AGREEMENT. This written Agreement, including all writings specifically incorporated
herein by reference, shall constitute the complete agreement between the parties hereto. No
oral agreement, understanding or representation not reduced to writing and specifically
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incorporated herein shall be of any force or effect, nor shall any such oral agreement,
understanding or representation be binding upon the parties hereto.
7. NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage
prepaid by registered or certified mail addressed as follows:
City City of San Luis Obispo
990 Palm Street
San Luis Obispo, CA 93401
Attn: [_____]
Consultant
8. AUTHORITY TO EXECUTE AGREEMENT. Both City and Contractor do covenant that everyone
executing this agreement on behalf of each party is a person duly authorized and empowered to
execute Agreements for such party.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day
and year first above written.
CITY OF SAN LUIS OBISPO:
By:_____________________________________
City Manager
APPROVED AS TO FORM: CONSULTANT:
________________________________ By: _____________________________________
City Attorney Name of CAO / President
Its: CAO / President
Page 179 of 281
Page 180 of 281
R ______
RESOLUTION NO. _____ (2023 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, AUTHORIZING ONE HOUR OF FREE PARKING
FOR ALL USERS OF THE CITY’S PARKING STRUCTURES
WHEREAS, the Circulation Element of the General Plan states the City shall
maintain and regularly update the Access and Parking Management Plan including
parking demand reduction strategies and emerging best practices; and
WHEREAS, parking plays a critical role in the fiscal health and customer
satisfaction of the downtown area; and
WHEREAS, on June 7, 2022, Council adopted rate increases to address revenue
enhancement strategies associated with the Parking Fund, and approved elimination of
the first hour parking subsidy at public structures, effective July 1, 2023; and
WHEREAS, the Access and Parking Management Plan was updated and adopted
on February 21, 2023; and
WHEREAS, on February 21, 2023, Council instructed staff to return with a details
for the Park Local Pilot Program, which would preserve the first hour free in the parking
structure or similar benefit in the parking structures that supports downtown vitality while
allowing the Parking Fund to meet current and future debt obligations; and
WHEREAS, on April 18, 2023 Council adopted a resolution authorizing the Public
Works Director to establish a Park Local Pilot Program; and
WHEREAS, on July 1, 2023 the Park Local Pilot Program was implemented in the
842 Palm Street structure.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:
SECTION 1. Resolution 11410 (2023 Series) is hereby rescinded.
SECTION 2. Findings. The Council, after review and consideration of the
Park Local Pilot Program, public testimony, and staff presentation; makes the following
findings:
a) Reinstating one hour of free parking for all structure users would be of greater
benefit to downtown businesses, employees, and the local community than the
Park Local Pilot Program.
b) The benefit of the one hour of free parking shall be offered at all three of the
existing City parking structures and will include the City’s fourth parking
structure, once constructed.
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Resolution No. _____ (2023 Series) Page 2
R ______
SECTION 3. Environmental Review. The California Environmental Quality Act
(CEQA) does not apply to the recommended action in this report because the
recommended action does not constitute a “Project” under CEQA Guidelines Sec. 15378.
The adoption of the Park Local Pilot Program is an administrative activity of a government
agency that will not result in direct or indirect physical impact on the environment.
Upon motion of Council Member ___________, seconded by Council Member
___________, and on the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this _____ day of _______________ 2023.
___________________________
Mayor Erica A. Stewart
ATTEST:
______________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
______________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the
City of San Luis Obispo, California, on ______________________.
___________________________
Teresa Purrington
City Clerk
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Long Term Forecast With Changes to CIP and No Rate Reductions
PARKING FUND LONG‐TERM FORECAST
UNAUDITED ACTUAL ADOPTED
BUDGET
REVISED
PROJECTED
BUDGET
BUDGETED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
2022‐23 2023‐24 2023‐24 2024‐25 2025‐26 2026‐27 2027‐28 2028‐29 2029‐30
REVENUES
Other Revenues 829,710 37,800 80,460 85,000 85,000 85,000 85,000 85,000 85,000
TOTAL REVENUES 7,965,182 10,203,324 10,793,163 10,978,434 10,960,334 11,425,287 11,453,606 11,230,401 11,251,640
Proceeds from Debt Financing 46,315,169 47,427,585
TOTAL REVENUES INCL. DEBT FINANCING 7,965,182 56,518,493 58,220,748 10,978,434 10,960,334 11,425,287 11,453,606 11,230,401 11,251,640
EXPENDITURES
Staffing 1,690,052 1,922,948 2,088,629 2,197,468 2,262,973 2,332,493 2,429,976 2,532,079 2,638,989
Contract Services 829,932 950,946 950,946 632,861 646,015 659,463 673,210 687,266 701,638
Other Operating Expenditures 733,292 695,046 667,660 694,888 738,601 799,681 867,973 944,469 1,030,308
General Government (CAP) 872,976 1,019,048 1,019,048 1,049,619 1,102,100 1,157,205 1,215,066 1,275,819 1,339,610
Operating Transfers Out 390,646 368,233 368,233 372,223 376,333 380,566 384,926 154,183 158,809
Total Operating Expenditures 4,516,898 4,956,220 5,094,516 4,947,060 5,126,022 5,329,408 5,571,151 5,593,816 5,869,353
Total Capital Expenditures 1,936,247 48,594,961 58,989,830 882,467 631,665 1,102,292 507,612 998,814 1,209,136
Total Debt Service 819,617 4,195,421 2,565,990 3,928,434 3,933,635 3,830,590 3,826,182 3,827,455 3,826,080
TOTAL EXPENDITURES 7,272,762 57,746,602 66,650,336 9,757,960 9,691,322 10,262,290 9,904,944 10,420,085 10,904,570
CHANGES IN FINANCIAL POSITION
BEGINNING FUND BALANCE 13,129,005 13,210,257 13,210,257 4,719,666 5,879,137 7,087,146 8,189,140 9,676,799 10,426,112
Revenue Over/(Under) Expenses $692,420 (1,228,109) ($8,429,588) 1,220,474 1,269,012 1,162,997 1,548,662 810,316 347,071
ENDING FUND BALANCE W/O CALPERS DOWN PAYMENT 13,821,425 11,982,148 4,780,669 5,940,140 7,148,149 8,250,143 9,737,802 10,487,115 10,773,183
Cal PERS Additional Discretionary Payment (ADP) 61,003 61,003 61,003 61,003 61,003 61,003 61,003 61,003
ENDING FUND BALANCE 13,210,257 11,921,145 4,719,666 5,879,137 7,087,146 8,189,140 9,676,799 10,426,112 10,712,180
Policy Reserve Level ‐ 20% 896,927 1,000,202 1,027,900 997,356 1,032,104 1,071,705 1,118,945 1,169,383 1,223,314
CalPERS Trust Fund 64,896 64,896 64,896 64,896 64,896 64,896 64,896 64,896 64,896
UNRESERVED FUND BALANCE 12,248,434 10,856,047 3,626,870 4,816,885 5,990,147 7,052,539 8,492,958 9,191,834 9,423,970
2023‐2025 FINANCIAL PLAN
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Page 184 of 281
Long Term Forecast With Changes to CIP and No Rate Reductions
PARKING FUND LONG‐TERM FORECAST
UNAUDITED ACTUAL ADOPTED
BUDGET
REVISED
PROJECTED
BUDGET
BUDGETED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
2022‐23 2023‐24 2023‐24 2024‐25 2025‐26 2026‐27 2027‐28 2028‐29 2029‐30
REVENUES
Other Revenues 829,710 37,800 80,460 85,000 85,000 85,000 85,000 85,000 85,000
TOTAL REVENUES 7,965,182 10,203,324 9,963,163 9,558,434 9,529,334 9,987,287 10,007,606 9,778,401 9,791,640
Proceeds from Debt Financing 46,315,169 47,427,585
TOTAL REVENUES INCL. DEBT FINANCING 7,965,182 56,518,493 57,390,748 9,558,434 9,529,334 9,987,287 10,007,606 9,778,401 9,791,640
EXPENDITURES
Staffing 1,690,052 1,922,948 2,088,629 2,197,468 2,262,973 2,332,493 2,429,976 2,532,079 2,638,989
Contract Services 829,932 950,946 950,946 632,861 646,015 659,463 673,210 687,266 701,638
Other Operating Expenditures 733,292 695,046 667,660 694,888 738,601 799,681 867,973 944,469 1,030,308
General Government (CAP) 872,976 1,019,048 1,019,048 1,049,619 1,102,100 1,157,205 1,215,066 1,275,819 1,339,610
Operating Transfers Out 390,646 368,233 368,233 372,223 376,333 380,566 384,926 154,183 158,809
Total Operating Expenditures 4,516,898 4,956,220 5,094,516 4,947,060 5,126,022 5,329,408 5,571,151 5,593,816 5,869,353
Total Capital Expenditures 1,936,247 48,594,961 58,989,830 882,467 631,665 1,102,292 507,612 998,814 1,209,136
Total Debt Service 819,617 4,195,421 2,565,990 3,928,434 3,933,635 3,830,590 3,826,182 3,827,455 3,826,080
TOTAL EXPENDITURES 7,272,762 57,746,602 66,650,336 9,757,960 9,691,322 10,262,290 9,904,944 10,420,085 10,904,570
CHANGES IN FINANCIAL POSITION
BEGINNING FUND BALANCE 13,129,005 13,210,257 13,210,257 3,889,666 3,629,137 3,406,146 3,070,140 3,111,799 2,409,112
Revenue Over/(Under) Expenses $692,420 (1,228,109) ($9,259,588) (199,526) (161,988) (275,003) 102,662 (641,684) (1,112,929)
ENDING FUND BALANCE W/O CALPERS DOWN PAYMENT 13,821,425 11,982,148 3,950,669 3,690,140 3,467,149 3,131,143 3,172,802 2,470,115 1,296,183
Cal PERS Additional Discretionary Payment (ADP) 61,003 61,003 61,003 61,003 61,003 61,003 61,003 61,003
ENDING FUND BALANCE 13,210,257 11,921,145 3,889,666 3,629,137 3,406,146 3,070,140 3,111,799 2,409,112 1,235,180
Policy Reserve Level ‐ 20% 896,927 1,000,202 1,027,900 997,356 1,032,104 1,071,705 1,118,945 1,169,383 1,223,314
CalPERS Trust Fund 64,896 64,896 64,896 64,896 64,896 64,896 64,896 64,896 64,896
UNRESERVED FUND BALANCE 12,248,434 10,856,047 2,796,870 2,566,885 2,309,147 1,933,539 1,927,958 1,174,834 (53,030)
2023‐2025 FINANCIAL PLAN
and First Hour Free
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