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Home My WebLink About12-05-2023 Agenda City Council AGENDA Tuesday, December 5, 2023, 5:30 p.m. City Hall, 990 Palm Street, San Luis Obispo HYBRID MEETING PARTICIPATION INSTRUCTIONS: Council Meetings are held in a hybrid format, which means participation is allowed both in-person and virtually through teleconference. Below are instructions to participate via Zoom or by telephone. For a complete list of ways to view/participate in meetings, review the Participation Guide. Contact the City Clerk's Office with questions by emailing cityclerk@slocity.org or call (805) 781-7114. REGULAR MEETING BEGINS AT 5:30 PM •Zoom: To join the Regular Meeting, click this link https://slocity-org.zoom.us/j/87335070961 on any computer or mobile device. Press the “raise your hand” button when the comment period on your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak. Comments are limited to 3-minutes. •Telephone: Call 1-669-444-9171 and enter the Meeting’s ID 873 3507 0961 to join by telephone audio only. Press star nine (*9) to “raise your hand” when the comment period on your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak. Comments are limited to 3-minutes. 1.CALL TO ORDER Mayor Erica A. Stewart will call the Regular Meeting of the San Luis Obispo City Council to order. 2.PLEDGE OF ALLEGIANCE Vice Mayor Jan Marx will lead the Council in the Pledge of Allegiance. 3.PRESENTATIONS 3.a OUTGOING VICE MAYOR RECOGNITION Mayor Stewart will present a Certificate of Recognition to Council Member Jan Marx for her service as Vice Mayor during the 2023 calendar year. 3.b CITY MANAGER REPORT Receive a brief report from City Manager Derek Johnson. 4.PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items. 5.CONSENT AGENDA Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit. Recommendation: To approve Consent Calendar Items 5a to 5l. 5.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation: Waive reading of all resolutions and ordinances as appropriate. 5.b MINUTES REVIEW - NOVEMBER 7, 2023 AND NOVEMBER 14, 2023 COUNCIL MINUTES Recommendation: Approve the following minutes of the City Council: •November 7, 2023 •November 14, 2023 5.c SUCCESSOR MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SAN LUIS OBISPO AND THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, LOCAL 3523 FOR THE PERIOD OF JANUARY 1, 2024 TO JUNE 30, 2027 Recommendation: 1.Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, adopting and ratifying the Memorandum of Understanding between the City of San Luis Obispo and the International Association of Firefighters, Local 3523 for the period of January 1, 2024, to June 30, 2027”; and 2.Adopt a Regular Salary Schedule effective January 4, 2024, to incorporate the salary changes as required by California Public Employees Retirement System (CalPERS); and 3.Authorize the Director of Human Resources to sign a Retiree Medical Trust Special Agreement with the Peace Officers Research Association of California (PORAC) on behalf of the City of San Luis Obispo. 5.d APPROVE THE 2023-24 DIVERSITY, EQUITY, AND INCLUSION HIGH IMPACT GRANT FUNDING RECOMMENDATIONS Recommendation: 1.As recommended by the Human Relations Commission, approve the 2023- 2024 Diversity, Equity, and 2.Inclusion High Impact funding allocations in the amount of $150,000; and Authorize the City Manager to execute agreements with each grant recipient. 5.e SECOND READING AND ADOPTION OF ORDINANCE NO. 1731 (2023 SERIES) AMENDING CHAPTER 12.20 OF THE SAN LUIS OBISPO MUNICIPAL CODE TO ALLOW LIMITED ACCESS TO PUBLIC PARK PARKING LOTS AFTER HOURS FOR ACTIVELY CHARGING ELECTRIC VEHICLES Recommendation: Adopt Ordinance No. 1731 (2023 Series) entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Chapter 12.20, Park Regulations, of the Municipal Code to allow limited after-hours charging of electric vehicles in public park parking lots,” previously referred to as “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Title 12, Streets, Sidewalks and Public Places, of the Municipal Code to allow limited after hours charging of electric vehicles in public park parking lots.” 5.f APPROVAL OF THE FINAL MAP FOR TRACT 3136, 3580 BULLOCK LANE (SBDV-0490-2019) Recommendation: Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving the Final Map for Tract 3136 (3580 Bullock Lane, SBDV-0490-2019),” and authorizing the Mayor to execute a Subdivision Agreement in a form subject to the approval of the City Attorney. 5.g APPROVE AMENDMENTS TO THE MASS TRANSPORTATION COMMITTEE BYLAWS Recommendation: Adopt a Draft Resolution entitled, “A Resolution of the City Council of San Luis Obispo, California, amending the Advisory Body Handbook revising the Mass Transportation Committee Bylaws” expanding the potential candidacy pool for the representative position for persons with disabilities. 5.h ADOPT A MODIFIED SUPPLEMENTAL SALARY SCHEDULE REFLECTING 2024 MINIMUM WAGE INCREASES Recommendation: Adopt a modified Supplemental Employee Salary Schedule as necessary to comply with Senate Bill No. 3, Chapter 4, An act to amend Sections 245.5, 246, and 1182.12 of the Labor Code, relating to labor, requiring a minimum wage of $16.00 per hour effective December 21, 2023. 5.i AWARD CONSTRUCTION CONTRACT FOR THE TANK FARM LIFT STATION DISCHARGE PIPE REPLACEMENT PROJECT, SPECIFICATION NO. 2001050 Recommendation: 1.Award the construction contract for Tank Farm Lift Station Discharge Pipe Replacement, Specification Number 2001050, to MGE Underground Inc. in the amount of $215,853; and 2.Approve a budget transfer of $76,000 from the Sewer Fund Undesignated Capital Account (Completed Projects) to the project account; and 3.Authorize the City Engineer to execute Contract Change Orders within the available project budget of $276,000. 5.j AWARD A CONSTRUCTION CONTRACT FOR THE RESERVOIR NO. 2 COVER REPLACEMENT PROJECT, SPECIFICATION 2000034-2 Recommendation: 1.Authorize the City Manager to award a Construction Contract to Layfield USA Corporation in the amount of $2,891,917.26 for the Reservoir No. 2 Cover Replacement project, Specification Number 2000034-2; and 2.Authorize the appropriation and budget transfers to the Reservoir No. 2 Cover Replacement Project account (2000034) as follows: a.$516,031 from Water Fund Unreserved Working Capital; and b.$60,379.26 from Water Fund Undesignated Capital (Completed Projects); and 3.Authorize the City Engineer to approve Contract Change Orders up to the available project budget; and 4.Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing use of Unreserved Working Capital Fund to support the Reservoir No. 2 Cover Replacement, Specification Number 2000034-2.” 5.k VICE MAYOR APPOINTMENT FOR 2024 Recommendation: Appoint Council Member Andy Pease to serve as Vice Mayor for a one-year term commencing upon appointment. 5.l COUNCIL LIAISON SUBCOMMITTEE ASSIGNMENTS FOR 2024 Recommendation: Approve the Council Liaison Subcommittee assignments for the 2024 calendar year. 6.PUBLIC HEARING AND BUSINESS ITEMS 6.a ADOPT A RESOLUTION ESTABLISHING POLICY ON PUBLIC NOTIFICATION FOR LONG-TERM CONSTRUCTION PROJECTS IN THE DOWNTOWN AREA (Estimated Time: 30 minutes) Recommendation: 1.Adopt a Draft Resolution entitled, “A Resolution of the Council of the City of San Luis Obispo, California, approving policy regarding City Capital Improvement Projects and Right of Way Encroachment in the Downtown Area”; and 2.Provide direction to staff on whether the Council has an interest in pursuing the development of a “Public Inconvenience Fee”, which would assess a fee for private construction that requires extended closures of public sidewalks, roadways, and parking lanes. 7.STUDY SESSION 7.a STUDY SESSION ON EXISTING BUILDING ENERGY EFFICIENCY RETROFIT POLICY OPTIONS (Estimated Time: 75 minutes) Recommendation: Receive a presentation and conduct a study session on energy efficiency retrofit policy options for existing buildings and provide strategic direction to staff for pursuing those options. 8.LIAISON REPORTS AND COMMUNICATIONS Not to exceed 15 minutes. Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) 9.ADJOURNMENT The next Regular City Council Meeting has been rescheduled to January 9, 2024 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo. Council approved this action on November 14, 2023 during their annual review of the 2024 Council Meeting Calendar. The Regular Meeting of December 19, 2023 will be cancelled, as approved by Council during their annual review of the 2023 Council Meeting Calendar. LISTENING ASSISTIVE DEVICES for the hearing impaired - see the Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7114 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. City Council meetings are televised live on Charter Channel 20 and the City's YouTube Chanel: www.youtube.com/CityofSanLuisObispo. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website https://www.slocity.org/government/mayor-and-city-council/agendas- and-minutes. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7114.