HomeMy WebLinkAboutItem 5g. Amendments to Mass Transportation Committee (MTC) Bylaws Item 5g
Department: Public Works
Cost Center: 5201
For Agenda of: 12/5/2023
Placement: Consent
Estimated Time: N/A
FROM: Matt Horn, Public Works Director
Prepared By: Alex Fuchs, Mobility Services Business Manager
SUBJECT: APPROVE AMENDMENTS TO THE MASS TRANSPORTATION
COMMITTEE BYLAWS
RECOMMENDATION
Adopt a Draft Resolution entitled, “A Resolution of the City Council of San Luis Obispo,
California, amending the Advisory Body Handbook revising the Mass Transportation
Committee Bylaws” expanding the potential candidacy pool for the representative position
for persons with disabilities.
POLICY CONTEXT
City Charter Section 1202 – Eligibility, Appointment, and Length of Terms – permits non-
registered voter and non-city resident participation on citizen committees, commissions,
boards, and authorities depending upon the nature and purpose of the advisory body, as
determined by City Council. City Council approval is required to amend the Advisory Body
Handbook revising the participation requirements for committee members.
DISCUSSION
Background
The purpose of the Mass Transportation Committee (MTC) is to advise City staff and the
City Council on matters related to public transportation in San Luis Obispo including
buses, trolley, and taxi services. The MTC has seven voting members, consisting of:
1. one Cal Poly employee,
2. one Cal Poly student,
3. one person 62 years of age or older;
4. one person from the business community;
5. one person with technical transportation planning experience;
6. one person with a disability; and
7. one member-at-large. When possible, one alternate member selected from the
public will be appointed.
The Cal Poly employee representative, ASI representative, and technical planning
representative are exempt from the residency requirements. All other members must be
residents and registered voters of the City.
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Item 5g
Committee Membership Revision
The restriction on residency requirements for the “person with a disability” member has
made filling the position difficult for the past few years. Of the eight regularly scheduled
meetings between May 2022 and July 2023, four were held but were unable to make a
quorum, two were canceled due to lack of items on the agenda, and two were canceled
due to staff absences. Now that the Transit program is fully staffed and reorganized under
the new Mobility Services Division, there is a greater need than ever to hold regular MTC
meetings and have sufficient member attendance to act on relevant items. Significant
policy and budget items are on the horizon such as the Transit Innovation Study and
Short-Range Transit Plan.
Staff is, therefore, recommending revisions to Article 2 – Committee Membership – of the
MTC bylaws modifying the residency requirements for the person with disability position.
The Draft Resolution (Attachment A) would revise the current membership requirement
to read as follows1:
The Committee has seven voting members, consisting of one Cal Poly employee
designated by Cal Poly and one Cal Poly student representative designated by
Associated Students, Inc. (ASI), with City Council review for acceptance; one person
62 years of age or older; one person from the business community; one person with
technical transportation planning experience; one person with a disability disability
community representative*; and one member-at-large. In addition, when possible, one
alternate member selected from the general public will be appointed. The Cal Poly
employee representative, ASI representative, and technical planning representative,
and disability community representative* are exempt from the residency requirements.
All other members must be residents and registered voters of the City.
* Disability Community Representative
Preference will be given to individuals who are registered City of S an Luis Obispo
voters and who identify as an individual with a disability or are a member of the
disability community2. However, if recruitment for this position does not result in
sufficient qualified registered City voters, membership may be considered for:
A disability community member who lives outside the City limits, but within
the County of San Luis Obispo.
A registered City voter who has a close connection with the disabled
community, such as an individual who works in a professional or advocacy
capacity serving the disabled community, has a disabled household or
family member/loved one, serves as a caregiver, or similar connection.
1 Proposed new text shown underlined and text to be removed shown with strikethrough.
2 A person that identifies as an individual with a disability may acknowledge their disability but not
necessarily see themselves reflected within the disability community. A person that is a member of the
disability community may be involved with and advocate for the disability community but does not have a
disability themselves.
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Item 5g
Previous Council or Advisory Body Action
On November 15, 2022, Council adopted Resolution No. 11377 (2022 Series) amending
the Human Relations Commission’s (HRC) purpose statement and bylaws section of the
Advisory Body Handbook. The amendment expanded the residency requirements for two
of the commissioner positions allowing up to two members to be residents and registered
voters of San Luis Obispo County or Cal Poly campus with a significant connection to the
City of San Luis Obispo. The HRC amendments were supported by the HRC itself as well
as the Diversity, Equity, and Inclusion (DEI) Taskforce.
Public Engagement
The proposed amendments were discussed at a scheduled public meeting of the Mass
Transportation Committee Meeting on November 13, 2023. This item is on the agenda
for the December 5, 2023, Council meeting which also allows for public comment and
followed the required postings and notifications.
CONCURRENCE
The Mass Transportation Committee (MTC) met on November 13, 2023, to discuss the
Advisory Body Handbook amendments. The Committee was unable to meet quorum, so
no action was taken on the proposed amendm ents.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to the recommended
action in this report because the action does not constitute a “project” under CEQA
Guidelines Sec. 15378.
FISCAL IMPACT
Budgeted: No Budget Year: 2023-24
Funding Identified: N/A
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ 0 $ 0 $ 0 $ 0
State
Federal
Fees
Other:
Total $ 0 $ 0 $ 0 $ 0
The Advisory Body Handbook amendments have no fiscal impact.
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Item 5g
ALTERNATIVE
Council could decide not to adopt the Draft Resolution amending the Advisory
Body Handbook. The action is not recommended by staff because the Mass
Transportation Committee has several position vacancies and struggles to make quorum
for regularly scheduled meetings.
ATTACHMENTS
A - Draft Resolution amending the MTC Bylaws
Page 236 of 325
R ______
RESOLUTION NO. _____ (2023 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, AMENDING THE ADVISORY BODY
HANDBOOK TO REVISE THE MASS TRANSPORTATION COMMITTEE
BYLAWS
WHEREAS, in accordance with the Charter of the City of San Luis Obispo, the
San Luis Obispo Municipal Code, and it’s own Resolutions, the City Council of San Luis
Obispo appoints individuals to serve on its advisory bodies; and
WHEREAS, those advisory bodies have bylaws to aid them in conducting their
meetings fairly, smoothly, efficiently, and in accordance with law; and
WHEREAS, pursuant to Charter section 1202, the City Council is permitted to
allow non-registered voter and non-city resident participation on citizen committees,
commissions, boards, and authorities depending upon the nature and purpose of the
advisory body; and
WHEREAS, the City’s Mass Transportation Committee has failed to make quorum
at four of the past eight regularly scheduled meetings; and
WHEREAS, a quorum is required for committees to take formal action on
agendized items and make recommendations to the City Council for their consideration,
and
WHEREAS, the City’s Mass Transportation Committee has reviewed the
amendments to their bylaws at a special meeting on November 13, 2023, but was unable
to take action due to the lack of a quorum ; and
WHEREAS, at its regular meeting on December 5, 2023, the City Council reviewed
the proposed changes to the advisory body bylaws, as recommended by the Mas s
Transportation Committee.
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Resolution No. _____ (2023 Series) Page 2
R ______
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Luis
Obispo that Article 2 of the bylaws of the Mass Transportation Committee are hereby
amended to read as set forth and incorporated herein as Exhibit A.
Upon motion of Council Member ___________, seconded by Council Member
___________, and on the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this _____ day of _______________ 20 23.
___________________________
Mayor Erica A. Stewart
ATTEST:
______________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
______________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the
City of San Luis Obispo, California, on ______________________.
___________________________
Teresa Purrington
City Clerk
Page 238 of 325
Resolution No. _____ (2023 Series) Page 3
R ______
EXHIBIT A
MASS TRANSPORTATION COMMITTEE BYLAWS
Amended by Resolution No. XXXXX (2023 Series)
Article 2. COMMITTEE MEMBERSHIP
The Committee has seven voting members, consisting of one Cal Poly employee
designated by Cal Poly and one Cal Poly student representative desig nated by
Associated Students, Inc. (ASI), with City Council review for acceptance; one person 62
years of age or older; one person from the business community; one person with technical
transportation planning experience; one disability community representative*; and one
member-at-large. In addition, when possible, one alternate member selected from the
general public will be appointed. The Cal Poly employee representative, ASI
representative, technical planning representative, and Disability Community
representative* are exempt from the residency requirements. All other members must be
residents and registered voters of the City.
*Disability Community Representative
Preference will be given to individuals who are registered City of SLO voters and who
identify as an individual with a disability or are a member of the disability community.
However, if recruitment for this position does not result in sufficient qualified registered
City voters, membership may be considered for:
A disability community member who lives outside the City limits, but within the
County of San Luis Obispo.
A registered City voter who has a close connection with the disabled community,
such as an individual who works in a professional or advocacy capacity serving
the disabled community, has a disabled household or family member/ loved one,
serves as a caregiver, or similar connection.
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