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Home My WebLink About07-15-2014 Special + Regular Meeting Agenda City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo Tuesday, July 15, 2014 5:00 p.m. SPECIAL MEETING Council Hearing Room 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx PUBLIC COMMENT ON CLOSED SESSION ITEM CLOSED SESSION A. CONFERENCE REGARDING PROPERTY NEGOTIATIONS - Pursuant to Government Code § 54956.8 Property: 2450 Victoria Avenue, San Luis Obispo, CA Negotiating Parties: City of San Luis Obispo: Katie Lichtig, J. Christine Dietrick, Daryl Grigsby, Tim Bochum, Anne Russell Waste Connections, Inc. Carol Florence of Oasis Associates; Tom Martin Negotiations: Direction regarding price and terms of real property exchange proposal Adjourn to Regular Meeting of July 15, 2014 San Luis Obispo - Regular Meeting Agenda of July 15, 2014 Page 2 6:00 p.m. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx PLEDGE OF ALLEGIANCE: Council Member Carpenter CITY ATTORNEY REPORT ON CLOSED SESSION INTRODUCTION OF NEW HIRES JON ANSOLABEHERE, ASSISTANT CITY ATTORNEY (DIETRICK – 5 MINUTES) ISAAC SHUCK, FLEET MAINTENANCE SUPERVISOR (GRIGSBY – 5 MINUTES) APPOINTMENTS A1. APPOINTMENT TO THE 2014-2015 CAL POLY CAMPUS PLANNING COMMITTEE (JOHNSON/HERMANN – 5 MINUTES) Recommendation Appoint a Council Member to represent the City Council and City of San Luis Obispo on the 2014-2015 Cal Poly Campus Planning Committee. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. San Luis Obispo - Regular Meeting Agenda of July 15, 2014 Page 3 CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES (MEJIA) Recommendation Waive reading of all resolutions and ordinances as appropriate C2. MINUTES OF CITY COUNCIL MEETING OF JUNE 10, 2014 (MEJIA) Recommendation Approve the Minutes of the City Council meeting of June 10, 2014. C3. APPROVAL OF WORLD TRADE CENTER MEMORIAL PUBLIC ART DESIGN AND PUBLIC ART CONTRACT - SPECIFICATION NO. 91018 (LICHTIG/STANWYCK/MUDGETT) As Recommended by the Cultural Heritage Committee and Architectural Review Commission 1. Conceptually approve the public art design “Standing Tall” for the City of San Luis Obispo World Trade Center Memorial public art project for the City’s Emergency Dispatch Communications Center and Fire Station No. 1 located at 2160 Santa Barbara Avenue. 2. Award a public art contract with Kathleen Caricof in the amount of $62,000 for the design, fabrication and installation of the World Trade Center Memorial public art project, Specification No. 91018. 3. Approve the use and transfer of Public Art Completed Projects funding in the amount of $16,350 to the World Trade Center Memorial projects’ construction phase for site preparation. San Luis Obispo - Regular Meeting Agenda of July 15, 2014 Page 4 C4. ORDINANCE ADOPTION - AMENDING MUNICIPAL CODE TITLE 17: ZONING REGULATIONS, ASSOCIATED WITH THE BEDROOM DEFINITION, REGULATIONS FOR GUEST QUARTERS AND ACCESSORY STRUCTURES, AND ZONING AMENDMENT INITIATIONS WITH A CATEGORICAL EXEMPTION FROM ENVIRONMENTAL REVIEW (JOHNSON/CARLONI) Recommendation Adopt Ordinance No. 1606 (2014 Series) entitled “An Ordinance of the City Council of the City of San Luis Obispo amending Title 17 (Zoning Regulations) of the Municipal Code associated with the bedroom definition, guest quarters and accessory structure regulations and zoning amendment initiations with a Categorical Exemption From Environmental Review (GPA 110-14).” (Intro. on 7/1/14) C5. PARKING METER COIN COLLECTION SERVICES REQUEST FOR PROPOSAL - SPECIFICATION NO. 91291 (GRIGSBY/HORCH) Recommendation 1. Authorize issuance of a Request for Proposal (RFP) for parking meter coin collection services. 2. Authorize the City Manager to execute an agreement of up to $57,300 to perform parking meter coin collection services. C6. GIFT OF HISTORICAL POLICE LEDGERS TO CAL POLY KENNEDY LIBRARY SPECIAL COLLECTIONS (GESELL/WALLACE) Recommendation Authorize the transfer of ownership of thirty-six (36) ledgers from the Police Department to Cal Poly Kennedy Library - Special Collections for preservation and digitizing for public access. C7. CRIME PREVENTION MEDIA SERVICES REQUEST FOR PROPOSAL – SPECIFICATION NO. 91302 (GESELL/WALLACE) Recommendation 1. Authorize the release of a Request for Proposal (RFP) for crime prevention and community outreach marketing services for Fiscal Year 2014-2015 in an amount not to exceed $20,000, with the option to extend two additional years. (Specification No. 91302). 2. Authorize the City Manager to execute an agreement with the selected vendor. San Luis Obispo - Regular Meeting Agenda of July 15, 2014 Page 5 C8. REQUEST FOR QUALIFICATIONS - LAND SURVEYING, ARCHITECTURE, CIVIL ENGINEERING, AND PROPERTY ACQUISITION (GRIGSBY/HORN) Recommendation 1. Approve the Request for Qualifications (RFQ) to provide: a. Land Surveying Services, Specification No. 100.50410.7227.LS b. Architecture Design Services, Specification No. 100.50410.7227.AD c. Civil Engineering Services, Specification No. 100.50410.7227.CE d. Property Acquisition Services, Specification No. 100.50410.7227.ROW 2. Authorize the City Manager to execute agreements with selected consulting firms. 3. Authorize the Finance Director to execute and amend Purchase Orders for individual consultant services contracts in an amount not-to-exceed the authorized project budget. C9. AWARD OF CONTRACT FOR BOND AND DISCLOSURE COUNSEL SERVICES (PADILLA) Recommendation 1. Approve the agreement with Orrick, Herrington & Sutcliffe LLP for bond counsel and disclosure counsel services. 2. Authorize the City Manager to execute the agreement and subsequent amendments. C10. POLICE DEPARTMENT HVAC REPLACEMENT - SPECIFICATION NO. 91251 (GRIGSBY/MCGUIRE) Recommendation 1. Award a contract to Smith Electric Service in the amount of $148,953 for the Police Department HVAC Replacement, Specification No. 91251. 2. Approve a transfer of $5,178 from the CIP Completed Projects account to the project account. San Luis Obispo - Regular Meeting Agenda of July 15, 2014 Page 6 C11. ORDINANCE ADOPTION – AN ORDINANCE TO BE SUBMITTED TO THE VOTERS EXTENDING THE ESSENTIAL SERVICES TRANSACTIONS (SALES) AND USE TAX FOR AN ADDITIONAL EIGHT YEARS (LICHTIG/ CODRON) Recommendation Adopt Ordinance No. 1604 (2014 Series) entitled “An Ordinance of the City Council and the people of the City of San Luis Obispo, California, amending Chapter 3.15 of the Municipal Code to extend the existing ‘Essential Services Transactions (Sales) and Use Tax’ for an additional eight years (March 31, 2023), to be administered by the State Board of Equalization; update the purpose statement; and provide for additional citizen oversight and accounting transparency.” (Intro. on 7/1/14) C12. ORDINANCE ADOPTION - ESTABLISHING THE CITIZENS’ REVENUE ENHANCEMENT OVERSIGHT COMMISSION (REOC) (LICHTIG/CODRON) Recommendation Adopt Ordinance No. 1605 (2014 Series) entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, establishing the Citizens’ Revenue Enhancement Oversight Commission (REOC).” (Intro. on 7/1/14) BUSINESS ITEMS B1. LAGUNA LAKE NATURAL RESERVE CONSERVATION PLAN - RESOLUTION (CODRON/HILL – 90 MINUTES) As recommended by the Planning Commission and Parks and Recreation Commission 1. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the Laguna Lake Natural Reserve Conservation Plan and adopting a Negative Declaration.” 2. Approve a Negative Declaration of environmental impact for the Project. B2. MEASURE Y CONTINGENCY PLAN AND IMPACT ANALYSIS (PADILLA/ LAMERS – 60 MINUTES) Recommendation Receive and file the update to the contingency planning process to address the possible loss of the half-percent sales tax (Measure Y) revenue stream and the presentation of an impact analysis resulting from a significant loss in revenue. San Luis Obispo - Regular Meeting Agenda of July 15, 2014 Page 7 B3. HIGHLAND ENTRY MONUMENT (GRIGSBY/FRASER – 30 MINUTES) Recommendation 1. Approve funding transfers to the City Gateways project construction account totaling $125,000 as follows: a) $15,000 from the City Gateways design account. b) $55,000 from the Completed Projects account. c) $55,000 from the Directional Sign Program project accounts ($30,000 from design and $25,000 from construction) 2. Approve a $125,000 match, as requested by the San Luis Obispo Council of Governments, in support of construction of the Highland Entry Monument project. 3. Direct staff to return funds back to original accounts, in the event the Highland Entry Monument Project does not move forward. 4. Direct staff to submit Capital Improvement Project (CIP) Requests in the 2015-17 budget process to replace the $55,000 Directional Sign Program funds. COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit—3 minutes. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) ADJOURNMENT Adjourn to a Special Meeting to be held on Tuesday, August 19, 2014 at 4:00 p.m. in the City Council Chambers, 990 Palm Street, San Luis Obispo, California. The Regular Meeting will commence at 6:00 p.m. in the City Council Chambers located at 990 Palm Street, San Luis Obispo, California. San Luis Obispo - Regular Meeting Agenda of July 15, 2014 Page 8 LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781 -7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, during normal business hours, and on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781 -7100.