HomeMy WebLinkAboutCEO Report to the Board 10-15-20CEO Report to the Board of Directors
October 15, 2020
Zoom Meeting
01 Facilities - Page 4
02 Human Resources Department - Page 6
03 IT Department - Page 8
Central Administration
05 Child Care Resource Connection. - Page 13
06 Head Start - Page 20
06.1 Monterey Actuals - Page 22
06.2 Early Head Start Budget vs. Actual - Page 24
06.3 Early Head Start in-kind ytd.pdf - Page 25
06.4 EHS Partnership Budget vs. Actual.pdf - Page 26
06.5 EHS Partnership in-kind ytd.pdf - Page 27
06.6 Head Start Budget vs. Actual.pdf - Page 28
06.7 Head Start in-kind ytd.pdf - Page 29
06.8 SD HS-EHS FYE 3.21 budget YTD 8.20 - Board
report.pdf - Page 30
07 Migrant and Seasonal Head Start Program - Page 34
07.1 MSHS ENROLLMENT - Page 35
07.2 19-20 MSHS Board ETC - Page 37
07.3 MSEHS Early Supplemental, 1st Part, 2nd Part, 3rd
Part.pdf - Page 38
08 State Child Development Programs - Page 46
Child Youth and Family Services
04 Planning Department - Page 12
Program Update
CEO Report to the Board of Directors
Page 2 of 66
10 Adult Day - Page 49
11 Energy Department - Page 50
12 Family & Community Support Services - Page 52
13 Health and Prevention - Page 58
14 40 Prado - Page 59
15 Supportive Services for Veteran Families - Page 61
Program Reports
17 Fiscal Year (FY) 2021 Monitoring Process for Head Start
and Early Head Start Grantees - Page 64
Correspondence/Memorandums
09 Meal Count - Page 47
16 Volunteer Program - Page 63
18 U.S. Department of Health and Human Services,
Administration for Children and Families, Office of Planning,
Research, and Evaluation - Page 66
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FACILITIES DEPARTMENT
Facilities Director Jason Lal
.
CARES Act Grant: CAPSLO has received funding from the CARES Act to respond to the COVID crisis.
Some of the projects the Facilities Department will be working are include HVAC upgrades and replacement.
We were able to work with the Finance Department to replace a HVAC unit at our Ventura County MSHS
administrative office. There are currently no immediate pressing needs for replacing other units at this time. We
plan on having the list of HVAC-related work prioritized with dates by Friday, October 16.
MSHS/MSEHS:
Budget Development: We are gearing up to begin our site surveys to develop the budget for next fiscal
year. Due to the pandemic we are not travelling out of the county we are assigned to as our “home
office”, however, we can still continue the process by reaching out to our Area Managers, Maintenance
Technicians and site staff by email, phone, FaceTime and through other means of video conferencing. In
addition, we will be utilizing the comprehensive survey data that the Finance Department provides, as
well as notes retained from site visits conducted over the past several years.
Riverview: This site is located within a People’s Self-Help Housing community development in
Guadalupe. The property owner runs a childcare program in the same building as we do, and we share a
playground. With the pandemic and the adjustments we’re all making in our lives, their program has
expanded, and as such, the need to separate the children between programs has come to light. In order to
be responsive for health and safety, and to maintain various licensing requirements, all parties have
agreed that it is best for us to divide the playground and our respective programs with a fence that meets
licensing, CPSC, and ASTM requirements. Cost is $1,875.00.
Head Start/Early Head Start and State CDE:
Monterey County Expansion: Larger projects continue to be on hold until the COVID-19 crisis allows
for these efforts.
Budget Development: We have begun the budget development process using the same methodology as
we will follow for the MSHS program.
Homeless Program:
Detox Center at 40 Prado: The Bidder’s Conference has been temporarily put on hold until a few items
are resolved, including the required approvals for the construction documents (still under review). After
the construction documents are approved we can pick up our building permit (but not before) and
commence work.
Administration/Southwood/Other:
Current Projects: Continued assistance with day to day work requests as well as with reconfigurations
required due to COVID-19, lease renewals, grants, budget development, inspections, year-end projects,
renovations, set-ups for events, consulting, performing walk through inspections, etc.
Front Desk and Lobby Reconfiguration: We are working with vendor Pacific Office Interiors and
other vendors to reconfigure the main lobby and front desk staff areas. This will separate the two staff
members to a distance exceeding current social distancing standards, update the ADA window, and
provide a better flow for people when they enter our main administrative building. They have finalized
the design, based on direction and feedback given to them. Pricing is expected soon.
How the Facilities Department Has Adjusted/Responded to the COVID-19 Situation:
Currently working on reconfiguring the Southwood Front Lobby and Front Desk areas to facilitate
better social distancing for staff and clients, improve the flow of traffic through the area, and give a
better overall first impression to first time visitors. Design work is done. Proposals are expected to arrive
soon.
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Working with the COVID team and Purchasing to research/vet products, chemicals and processes
that would provide a better environment for our programs, sites, staff and the communities we serve.
Examples include reviewing electrostatic cleaning tools/sprayers identified by Finance/Purchasing and
how they would interact with different COVID-certified chemicals. We also have been vetting various
chemicals that are COVID-certified in terms of how safe they are, what considerations to take, what
better options there may be, and how they work when applied through the electrostatic sprayers.
Staffing: Limited staff are working in the office at any given time. Some staff are working at home.
Some have alternate work schedules.
Partnering with Staff to Establish Site Cleaning Protocols, Policies and Procedures: These protocols,
policies and procedures have been reviewed with Senior Management and Executive Leadership for
feedback prior to distribution and posting on the Intranet.
Assisting with Special Site Cleanings: When prudent, working with programs and various departments
to assist with logistical requirements associated with cleaning sites that have had COVID-19 exposures.
Working to Contract with a Preferred Cleaning Vendor: We are in the process of obtaining bids for
cleaning services at our agency’s sites should they require cleaning due to exposure to the coronavirus.
Once all the steps have been completed we will be able to contract these services to a vendor for a set
period of time, up to three years.
Workspace Reconfigurations: We are working with various managers to reconfigure various
workstations. We are working with a vendor to discuss options for the Southwood Front Desk and
Human Resources staff.
Working with programs to install plastic shields to protect staff and clients at front counters and other
locations where appropriate.
Working with HR to install tape on floors, posting signage, hanging bubble security mirrors, etc. to
encourage and support social distancing.
Social Distancing is observed in the office and on the jobsite. When more than one person is working at
a center at the same time, they travel in separate vehicles and maintain the proper acceptable distances
from one another as needed.
Not Reporting to Work Sick: In addition to the standard agency notifications about not reporting to
work sick, Facilities staff have received further direction from the department head in an effort to
reinforce the importance of following this directive.
PPE is used. Gloves are provided and staff are encouraged to use them and keep extra with them at all
times. Staff has been provided their own supply of medical grade, pH neutral (extra level of safety
taken) cleaner to use so they can sanitize anything they feel they may need to.
Following CAPSLO and CDC Protocols as they are developed.
Supporting various needs at 40 Prado.
Facilities Director and Facilities Manager are both on the IIRT.
Ongoing participation in the Senior Management/ELT Call In.
Working directly with Executive Leadership on various tasks as needed.
Ongoing, regular, documented checks of our childcare centers.
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HUMAN RESOURCES DEPARTMENT
HR Director Ron Torres
Asst. Director Brendan McMahon
HUMAN RESOURCES DEPARTMENT- SEPTEMBER 2020
Agency Headcount
Employee Headcount FT PT Totals
Regular 482 14 496
Seasonal 428 9 437
Limited Term 18 0 18
Subs/Temps 72 1 73
Total Employees 1,024
New Hires Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD
Regular 10 18 19 5 2 7 6 10 11
Seasonal 0 1 1 3 4 6 6 4
Limited Term 2 3 3 1 4
Subs/Temps 4 3 3 1 2
Total 16 25 26 5 6 11 13 20 17 139
Terminations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD YTD Turn %
Voluntary 12 15 14 0 8 7 9 17 13
Involuntary 2 1 2 0 0 11 0 3
Monthly Turnover % 1.9% 2.02% 1.62% 0 0.77% 1.82% 0.9% 1.96 1.27%
Turnover 2020 14 16 16 0 8 18 9 20 13 114 11.13%
I. Employee Benefits
CAPSLO 403B Plan Market Value
Participants with Balances 1,104 $34,271,965
YTD Total Contributions
$3,131,246
YTD Total Distributions $1,702,445
III: Workers’ Compensation Claims
2019 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
ENERGY 0 0 0 0 0
EHS 0 0 0 0 0
MSHS 1 0 0 0 0 1 2 4 3
HS 0 0 0 0 1 1 2 1
State 0 0 1 0 0
FSS 0 0 0 0 0
Admin 0 0 0 0 0
Homeless 0 0 0 0 0
CCRC 0 0 0 0 0
Total 1 0 1 0 0 2 4 4 4
YTD 2019 0 2 5 7 11 14 21 26 29 32 33 35
YTD 2020 1 0 1 0 3 5 9 13 17
TOTAL 17
Applicant Source Monthly – September 2020
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Current Jobs by Program – September 2020
Department Requisitions
Child Family Services
Central Administration
75
4
CCRC 0
Family & Community Support Services 1
Energy Services 0
SSVF 0
Health & Prevention Youth Programs 2
Homeless Services 2
Adult Day Services 0
Facilities 0
Total 84
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IT DEPARTMENT
Program Director Brian Crawford
1. 721 Work Orders completed during the last 30 days. Work order category counts:
75 IT - Purchase 6 IT - Network Drive
61 IT - Password 6 IT - User - Modify
49 IT - Questions 6 IT - User - New
43 IT - Computer - Issue 5 IT - Fax
39 IT - *Invalid Requests 5 IT - Meeting Room Setup
32 IT - Printer - Issue 5 IT - Monitor/mount - Installs
31 IT - Software - Install 4 ClientTrack - Client - Change
30 IT - Computer - Installs 4 ClientTrack - Password
29 IT - User - Disable 4 ClientTrack - User - Modify
21 IT - Software - Support 4 IT - Mouse/Keyboard
21 IT - Unlock Account 4 IT - Smart Phone / Tablet - App Install
19 IT - Printer - Install 4 IT - Wiring
15 IT - *Duplicate Ticket 3 ClientTrack - Client - Delete
14 IT - Email / Google Apps 3 ClientTrack - User - New
13 IT - Computer - Move 3 IT - Smart Phone / Tablet - Install
13 IT - Scanner - Install 3 IT - Smart Phone / Tablet - User Update
12 IT - Email Group Update 3 IT - Time Clocks
11 ClientTrack - Data Request 3 IT - Video Conferencing
11 IT - Phone Line 2 IT - Door Locks / Alarm
10 ClientTrack - Form change request 2 IT - Equipment Checkout
10 IT - Monitor Issue 2 IT - Webcam
10 IT - Phone - Cell 2 IT - Website Issue
10 IT - Smart Phone / Tablet - Issue 2 IT - Wireless - WiFi
10 IT - Software - Update 1 ClientTrack - Questions
9 IT - Internal IT 1 ClientTrack - Site Issue
9 IT - Scanner - Issue 1 IT - Browser Issues
9 IT - Training 1 IT - Meeting Room Equipment
7 IT - Network Issues 1 IT - Printer - Move
7 IT - Phone - Desk 1 IT - Scanner - Move
1. Installs/Moves/Repairs:
a. Adult Day Services
i. Copier installed and configured
b. AG Clinic
i. Clinician’s Laptop installed
ii. Staff Desktop installed
iii. Printer installed
iv. 3xPhone Headsets installed
c. Atascadero
i. Laptop installed (B)
d. Bonita
i. Reconnect Computer/fax
e. Cambria HS
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i. Laptop installed
ii. Portable projector and screen delivered
f. CAPSLO Administrative Office
i. Surface Pro installed
ii. 3xAdobe Acrobat Pro installed
iii. 2xScanners installed
g. Castellanos Center
i. Dock/Monitor installed
h. Cuesta HS
i. Laptop installed
i. Five Cities HS
i. Laptop installed
j. Kern Co Office
i. 3xAdobe Acrobat Pro installed
k. Parlier
i. Copier installed and configured
l. Paso Union
i. Copier installed and configured
m. SLO Early Education
i. Laptop installed
n. SSVF South St.
i. Signature pad installed
ii. Surface Pro installed
iii. Printer installed
o. Stern HS
i. Laptop installed
ClientTrack Update for September 2020
A sync took place on 9/30/2020 that brought over the following:
o New user dashboard item highlighting login settings
Workgroup names simplified to make sign-in combinations easier to understand
o Changes to the FEP Completion Form
o Changes to the 40 Prado Bar List
Previous issue with barring/removing bars on all services
o Changes to the CEP Questionnaire
Additional client verification/security added
Instructions how to use included link to AMI information
CAPSLO staff member has left and discussions will be taking place on how to proceed with
modifying/hiring for this position
The creation of a sandbox setup is in the approval process now
o With loss of staff noted above, there will be an increased need of this for training of future staff
All previous user login information has been reviewed and a total of 12,069 mismatched
workgroup/security organization login combinations by users were identified
o Admin logins were not included in this due to the need to be logged in with varying
workgroups/security organizations during data reviews
o A mismatched workgroup/security organization does not necessarily mean incorrect entries,
just the potential thereof.
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o User dashboard item (noted under the above “sync” section) was added to make it apparent to
the user that they have logged in with mismatched information
A CAPSLO ClientTrack Administrator Outline is being worked on
o Contact information at ClientTrack (Eccovia Solutions)
o Links to all relevant documentation
Sites, guides, contact information, etc.
o Items specific to CAPSLO’s use of ClientTrack that is not referenced elsewhere
Reviews for Family and Community Support Services are now on hold due to the loss of staff
CAPSLO IT Survey Results
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Planning Department
Outreach/Development Director Loren Leidinger
Planning
Grant application(s)/LOI’s Submitted in September:
Date
submitted
Funder Program Amount
9/30/2020 MHSA Behavioral Health Detox Center $207,500
Planning Update
The Teen Sexual Health Empowerment Program officially turned in its Final Report, marking an end to 40
years of Teen Pregnancy Prevention programming by CAPSLO. Our teen pregnancy rate is now below the
national average. Mission accomplished! (If you would like to read the final report, please let Loren know)
The Planning Team is working hard on a flood of grant applications that are due in October totally close to $7
million!
Outreach Update
With the COVID-19 emergency we have been doing everything we can to share with the community what
CAPSLO is continuing to do to help vulnerable people during this time. Here is what was captured in
September:
Homelessness
https://www.newtimesslo.com/sanluisobispo/unsheltered -in-place-san-luis-obispos-housed-population-is-
staying-home-during-the-pandemic-but-the-unhoused-are-being-asked-to-move/Content?oid=10067329
https://atascaderonews.com/news/apds-new-position-aims-to-help-with-transient-population/
https://www.newtimesslo.com/sanluisobispo/schools-across-the-central-coast-are-working-to-keep-
homeless-students-engaged-in-virtual-learning/Content?oid=10130075
Development Update
We are in full year-end fundraising mode! Loren has been working with Mara at Adult Day on the year-end
appeal card and has set into motion the external outreach you learned about last month. At the end of
September, Loren reached out to donors giving to homeless services and area of greatest need to see if they
would like to join the board for a virtual tour of 40 Prado on October 5 th.
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CHILD CARE RESOURCE CONNECTION
Program Director Sheri Wilson
OCTOBER 2020 REPORT
Child Care Referral Data
Jul-20 Aug-20 Sep-20
Requests for child care information 1057 1071 1048
Requests for child care referrals in-house 54 47 44
Requests for child care referrals online 150 132 126
Total Referrals 204 179 170
Child Care Referral Statistics
Ages
Infant (under 2 years) 86 68 75
Preschool (2 years through 5 years 11 months) 120 90 99
School Age (6 years and older) 61 67 59
Type of Care
Full-time child care (35 hours or more/week) 238 193 191
Part-time child care (less than 35 hours/week) 76 62 86
Before and/ or after school child care 7 4 4
Summer only child care 3 2 3
Other child care (evening, overnight, weekend, 50 18 12
rotating schedule, drop-
in)
Family Needs for Care
Employed 187 157 144
Seeking Employment 10 15 22
In school/ training 2 6 1
Other parental needs 7 4 10
Child Protective Services 2 6 4
Alternate/ back up 1 1 9
Mildly ill child 0 0 0
Enrichment and/ or development
7 5 7
Child Care Overview: Shana Paulson
San Luis Obispo County is currently operating at 83% of its typical licensed program capacity. The number
of licensed programs is represented here as point-in-time data extracted on October 1, 2020:
Child Care Programs
Active Licensed
Homes Active Licensed Centers
Number of Programs 199 83
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Below is updated on request for child care:
Child Care Initiative Project (CCIP): Yenny Alvarez
In September, staff continued supporting four participants with on-going technical assistance during the
licensing process via email and phone call. We also connected with nine individuals newly interested in
applying for family child care home licenses, including eight planning to apply for a small license, and one with
prior experience who planned to apply for a large license with her sister.
Thirteen (13) participants attended the Contracts and Policies workshop where they obtained support and
ideas to create their own contracts that address hours of operation, rates, emergencies, allergies, curriculum,
safe sleep regulations/practices, field trips, and much more. This workshop helped participants be better
prepared when they enroll families into their programs.
2850
1337
0
500
1000
1500
2000
2500
3000
3/1/19-9/30/19 3/1/20-9/30/20
SLO County Experienced a Significant Drop in
Requests for Referrals for Child Care
0
200
400
600
800
1000
1200
1400
1600
1800
1 2 3
Percentage of Care Request for Children Under the Age of 6
has Dropped
3/1/19-9/30/19 3/1/20-9/30/20
50%
32%
38%
40%
12%28%
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Emergency Bridge Program for Foster Children (Bridge): Kellie Care
No new referrals were received in the month of September. A Bridge family did return to child care this
month after not using care due to the pandemic. This month we checked in with families and providers to
make sure child care services were being used. Because stable subsidized child care after Bridge eligibility
expires is a long term goal for families receive Bridge services, the navigator is in constant contact with the
resource families as well as social workers to determine if family status was going to change. Changes in the
family status could mean the resource family is moving towards adoption or the child is being reunified with
biological parents. Advanced notice of possible changes can help us determine which route to pursue in
attempting to secure access to other subsidized programs after the Bridge.
We are also continuing to coach our licensed child care providers. At this time, we are really trying to promote
self-care awareness. We feel really strongly that during our this pandemic we are all suffering effects of
trauma. We will continue to spread the word and reach out to child care providers about Trauma Informed
Care.
First 5 Improving and Maximizing Programs so All Children Thrive (IMPACT): by Karina Ayala
On September 15, providers attended our first virtual Orientation/ Yearly Update Conference Twenty-eight
(28) participating providers and one new Quality Counts participant attended. Providers’ continued focus
remains on the health and safety of the children and on providing individual activities that allow children to
develop social emotional, gross motor, fine motor and language skills.
As providers receive Ages and Stages Questionnaire (ASQ) screening forms from parents, we have been
encouraging them to compare them to last year’s assessment results. Providers have shared that although
they had not noted children’s progress, the ASQ highlighted that they had made progress, and that it was
enjoyable to see that, as well as, to receive insight into the areas that needed more individual guidance. This
opened up the conversation on the reliability of the screening tool and positive parent and teacher
relationships. Next month, we will focus on providing activity ideas using the materials found within the
environment; following children’s lead; and how to maintain positive conversations with parents about
children’s progress.
Prevention and Early Intervention (PEI): by Yescenia Leyva
In September, the PEI program continued to work with providers, providing resources that supported the work
that they do with the children. One provider was able to distribute the Ages and Stages Questionnaire to the
families in her program. When questionnaires were returned to her, PEI staff helped to review the score s of
each child in order to assess if any child may need additional support in any area of development. For one
child that was close to the monitoring score in the area of personal -social skills, we were able to provide
additional activities and resources to help the mom/provider to continue working on building those skills.
Only one virtual child activity was conducted this month with a family child care provider from Atascadero.
Two children were present as we played a game of remembering and paying close attention and then listening
to the book Pete the Cat and His Four Groovy Buttons. The children seemed to really enjoy playing the game
and we understand that one child even asked if his dad could buy that game for him. I let him know that I
would be sending the game to his provider so he could continue playing it. Other providers continue to let us
know that for the time being, they are finding it hard to schedule a virtual child activity with us since they are
now very busy with the many stressors of operating during a pandemic and with distance learning for the
older children. Due to this, the PEI program is working in collaboration with Quality Counts to create activity
kits for FCC providers in the hopes that this will provide an easier means of bri nging our work to them. In
October, we will be holding an information session where staff will be able to explain the purpose of the
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activity kits, model how to use the material, and answer any questions the providers may have. We are excited
to see how this goes!
Child Care Food Program: by Rachel Puente
In the month of September, the Child Care Food Program enrolled three providers into the program using
Zoom. One provider lives in Pismo Beach, one in Atascadero, and the other one in San Luis Obispo.
One hundred and seventeen (117) timely claims for reimbursement were processed for over 42,000 meals
served to children in August. We did 38 site-monitoring visits through Zoom and 2 technical assistance
trainings through Zoom in the month of September.
Providers are now getting more comfortable with the new
“normal” including remote monitoring and virtual training.
We are seeing them using masks and gloves and social
distancing during meal times. They are doing their best to
keep everything sanitized and safe for the children they care
for. Providers are enjoying our newsletters that are sent out
monthly and using the ideas we have put on the there. One
provider really enjoyed the art activity we had put in the
newsletter. She changed it up to be more of a learning
opportunity. Here is a picture she sent us of the child doing
the art activity.
Subsidized Child Care: by Mika Buchanan
Our subsidized child care program serves families in San Luis Obispo County that are low income and have a
qualifying need (working, seeking work, education/Training, Medically Incapacitated) for child care services.
Families choose whom they wish to care for their child and CCRC reimburses the approved child care services
directly to the child care provider. The California Department of Education and the Department of Social
Services of SLO fund CCRC.
Due to COVID-19 our subsidized child care program continues to experience many changes in order to support
our families and child care providers. This includes an additional di rection from the California Department of
Education (CDE) to extend services to essential workers previously enrolled in May for an additional 90 days
from the beginning of the new fiscal year. With the amount of funding receive to serve these families, we are
actually able to reimburse child care through October.
CDE has also directed all Alternative Payment child care programs to continue to pay child care providers at
the maximum level of each parent’s certified need without regard to the child’s atten dance for the entire
fiscal year or within the availability of funding.
The following chart shows the direct child care reimbursements per month and the number of children served
for all subsidized programs.
Direct Services
Paid by Month
August 2020 September 2020
Children Served 1184 1170
Child Care
Payments
$991, 620.12 $897,392.71
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Child Care Resource Connection Outstations: by Mika Buchanan
Family Resource Specialists are co-located in the Department of Social Service offices throughout the County
of San Luis Obispo. We currently have Family Resource Specialists covering the five (5) DSS office locations.
Specialists are there to provide child care referrals to families looking for child care providers and to enroll all
CalWORKs referred families into the subsidized child care program. Specialists are also liaisons to the DSS
workers and CCRC workers with regard to the clients we serve.
Families requesting child care referrals are directed to contact Outstation workers (staff working at the
Department of Social Services offices) for a provider listing. The majority of child care referrals made by
Outstation specialists have become “enhanced referrals” where staff makes multiple phone inquiries to
providers to locate a child care opening meeting the parent’s need and schedule, as well as utilizes MapQuest
when distance and transportation issues impact a parent’s accessibility to services.
Outstation Activity September 2020
Count
CD9600 Referrals from DSS to CCRC
Stage 1
Stage 2
WTW Exempt parents
8 families with 18 children were referred for Stage 1
1 family with 2 children were referred for PCW
No families were referred for Diversion
No families were referred as WTW Exempt for Stage 2
Client Intake Meetings
Stage 1
Stage 2
4 intakes were completed (via the receipt of the mailed
intake packet from the parent)
1 intake was completed (via the receipt of the
mailed intake packet from the parent)
No in-person appointments were scheduled for a Stage 1 or
a Stage 2 intake
Enrollments 6 families with 10 children were enrolled into Stage 1
3 families with 4 children were enrolled into Stage 2 as
CalWORKs Direct Enrollment, Diversion or PCW
Outstation Contacts 46 phone calls received from parents and providers
regarding services in Stage 1 and Stage 2 Child Care.
Child Care Referrals 17 referrals
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Local Child Care Planning Council by: Raechelle Bowlay
The next meeting of the Local Child Care Planning Council is scheduled for Wednesday, October 7, 2020.
In partnership with CCRC and First 5 San Luis Obispo County, staff will be presenting at the 2020 CAPPA/R&R
Joint Conference with a workshop entitled Building and Sustaining Community Engagement Amidst the Child
Care Crisis. The workshop will be available on -demand to conference participants and will outline San Luis
Obispo development of an inclusive Quality Counts, We Are the Care Initiative and relationship building
strategies.
Quality Counts by: Britney Ogden
Quality Counts Enrollment
Quality Counts program enrollment is as follows:
Based on enrollment data from July 2020, Center-Based Site enrollment has gone up by 3 and Family Child
Care Home enrollment has gone up by 1.
Recruitment
Quality Counts has been able to successfully onboard 4 new participating programs. These 4 new programs
include:
It is interesting to see that the majority of new participating sites have resulted from word-of-mouth rather
than any official recruitment initiate. This highlights the need for partners and stakeholders to help get Quality
Counts into our community.
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Quality Counts Coaching Activity
The last three months have proved to be a challenge for Quality Counts coaching. Rather than focusing on
specific content areas such as Adult Child Interactions, or Environments, coaches have spent the majority of
their coaching time working on Technical Assistance. Examples of Technical Assistance pr ovided by Quality
Counts Coaches:
How to connect to ZOOM
How to register for trainings online
How to provide distance learning
How to differentiate between cleaning and sanitizing
How to complete a workforce registry ID
How to complete Mandated Reporter training
How to access online professional development
And much more
Quality Counts participants overwhelmingly report that although they are committed to Quality, their focus
has had to shift to learning and using new technology. Some providers are beginning to ask for more content-
based coaching rather than technical support and we expect these numbers to stabilize in Spring of 2021.
Professional Development
Name of Training Date Presenter(s) Attendance
Salud y Seguridad:
Recomendaciones
para la limpieza
August 25, 2020 Karina Ayala 29
Quality Counts Kick
Off August 29, 2020
Raechelle Bowlay
Britney Ogden
Allison Biggers
78
Orientacion de
Calidad Cuenta e
Actualizaciones
September 15,
2020 Karina Ayala 28
Intro to CLASS PreK September 17,
2020 Britney Ogden 13
Intro to Infant CLASS September 28,
2020 Allison Biggers 6
Anti-Bias Education
Workshop 1
September 30,
2020
Raechelle Bowlay
Britney Ogden 32
Program Resource: by Sandra Woods, Program Resource Manager: CCRC’s received two amendments to our
Subsidy grants from the State recently. In Stage 2, we received $380,756 which was actually more than we
needed; in Stage 3, we received only $296,764 leaving us with a need of over $1M to fully fund our need.
Provider payments are running high along with the cost per child as we continue to pay (per CDE guidance) at
the maximum certificate need to keep providers whole. Family fees, while suspended for the months of July
and August, have been reinstated for all but f amilies “sheltering in place” and thus, not using care at all. We
have been assured by the State that we will be made whole in our “entitlement” programs, as well as made
whole in Stage 3. Still, a $1 million whole in that grant is unsettling.
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HEAD START/EARLY HEAD START PROGRAM
Interim Director Elizabeth “Biz” Steinberg
Enrollment
Program Current
Enroll.
Funded
Enroll. Notes
EHS San Luis Obispo 190 254 25 additional children accepted.
HS San Luis Obispo 210 280 16 additional children accepted.
EHS San Diego 70 94 Two additional children accepted. 24 enrollment
opportunities are less than 30 days old.
HS San Diego 261 314 Three additional children accepted. 53 enrollment
opportunities are less than 30 days old. The majority
of the sites started on 9/1/20.
EHS Child Care
Partnership
113 164 Ten additional children accepted.
EHS Monterey 84 118 Seven additional children accepted.
HS Monterey 83 182 Eight additional children accepted. Some sites are
experiencing staffing shortages.
Disabilities Enrollment
Program Children 10% Mandate*
EHS San Luis Obispo 26 Yes
HS San Luis Obispo 43 Yes
EHS San Diego 2 Pending
HS San Diego 24 Pending
EHS Child Care Partnership 8 Pending
EHS Monterey 6 Pending
HS Monterey 15 Pending
*The Head Start Performance Standards mandate that we reserve 10% of our funded enrollment for children
with disabilities.
Some enrollment may be lower than previously reported due to COVID -19: for health and safety reasons,
classrooms are not at full capacity and some families have opted out of child care.
Personnel Report
County New Hires New
Substitutes Separations
Kern 0 0 1
Monterey 1 0 0
San Diego 1 1 1
San Luis Obispo 3 0 0
PROGRAM UPDATE
The program continues to serve families in centers, family child care, the home-based option, and through
virtual services. Recruitment and enrollment of families remains a priority for staff and applications are being
accepted for all service options. While COVID-19 restrictions have limited center-based groups to 10 children
Page 20 of 66
in nine of our counties, the program has received approval to increase our groups in San Diego to 12 children.
Other counties are considering increasing group sizes where appropriate.
Since the last board report, four of the counties served by Child, Youth and Family Services have moved into a
less restrictive tier of the Blueprint for a Safer Economy. As of 10/2, San Benito, Monterey, Kern, and Ventura
Counties were in the Purple/Widespread-Risk tier. San Joaquin, Fresno, San Luis Obispo, Santa Barbara,
Orange, and San Diego Counties were in the Red/Substantial-Risk tier.
New CYFS COVID-19 protocols continue to be explored and developed in preparation for future stages of
reopening. Currently, protocols for in-person family visits, onsite monitoring, and inter-county travel are being
considered.
Team members from eight counties served by Child, Youth and Family Services attended CAPSLO’s Service
Awards on September 24 and 25. Over 140 CYFS staff were honored and included more than 35 awards for 25
and 30 years of service.
Center Report: Georgia Brown Early Head Start
Submitted by Center Supervisor Jude Contreras
This month has seemed long and we have been busy. The teachers and other staff have worked hard on
continuing to keep our center safe and healthy. We continue to practice the safety guidelines from CAPSLO
and the Centers for Disease Control, which include wearing facemasks, handwashing often by staff and
children, and sanitizing items in the classrooms and outside.
Teachers are now preparing to conduct Parent Conferences via ZOOM, which is still new to many of us, as well
as conducting the monthly Parent Meeting. Class A has a younger group of children then Class B and teachers
have been encouraging the use of facemasks. We are now using the book “Smiling from Ear to Ear“, written
and illustrated by Kaitlyn Chu, to help with the encouragement.
The families are grateful to have us open and for their children to be able to attend. They see the importance
of school and that their children need stability, routines, and their peers. I think this has been a real revelation
for them and the children are usually ready to walk in before they even get their temperature checked. On the
same note, the staff is just as grateful to see all our families. It seems to have created stronger bonds. We all
still have that fear of the unknown with COVID, but take it one day at a time.
Page 21 of 66
Community Action Partnership of San Luis Obispo County, Inc.
Monterey Head Start 230 YTD Actuals by Categories - FYE 6/30/21
Contract # 09CH01137-01-00
16.67%into current year
A. PERSONNEL
5020 Salaries 971,210$ 121,747$ 121,747$ 849,463$ 13%
B. FRINGE
5110 Payroll Taxes 84,606 9,368 9,368 75,238 11%
5120 Health Insurance 228,421 29,234 29,234 199,187 13%
5130 Workers Compensation 25,687 3,859 3,859 21,828 15%
5140 Retirement 19,424 2,422 2,422 17,002 12%
358,138 44,883 - 44,883 313,255 13%
C. OUT OF COUNTY TRAVEL
5320 Out of County Travel 3,392 - - 3,392 0%
E. SUPPLIES
5510 Office Supplies 2,400 - 300 300 2,400 0%
5520 Program Supplies 60,223 3,407 3,407 56,816 6%
5523 Program Supplies-COVID - 2,009 2,009 (2,009)0%
5522 IT Supplies 41,330 2,855 2,855 38,475 7%
5540 Food Supplies 3,996 204 204 3,792 5%
5920 Copy Charges 900 143 145 288 757 16%
5935 Postage 1,800 229 229 1,571 13%
110,649 8,847 445 9,292 101,802 8%
F. CONTRACTUAL
5220 Legal 600 - - 600.00 0%
5240 Provider Payments - 10,215 10,215 (10,215)0%
5290 Consultants 24,150 - 14,020 14,020 24,150.00 0%
5525 Contractual 1,131,329 - - 1,131,329.00 0%
1,156,079 10,215 14,020 24,235 1,145,864 1%
H. OTHER
5150 Employee Benefits 2,275 1,006 1,006 1,269 44%
5310 Local Mileage 116 - - 116 0%
5330 Vehicle Maintenance 9,196 1,327 300 1,627 7,869 14%
5410 Rent 28,128 416 416 27,712 1%
5420 Utilities 28,800 1,981 1,981 26,819 7%
5440 Janitorial 2,700 2,409 2,409 291 89%
5450 Facility Repairs & Maint 7,200 6,218 6,218 982 86%
5640 Equip Repair & Maint 11,997 1,006 1,006 10,991 8%
5720 Liability Insurance 13,460 - - 13,460.00 0%
5905 Recruitment 4,550 670 670 3,880 15%
5911 Service Fees 13,508 190 190 13,318 1%
5940 Printing 2,400 1,805 1,805 595 75%
5945 Dues & Subscriptions 2,700 - - 2,700 0%
5950 Telephone 11,700 777 777 10,923 7%
5965 Medical/Dental Supplies 6,370 34 34 6,336 1%
5970 Parent Activity Fund 3,335 - - 3,335 0%
5991 Laundry - 46 46 (46)0%
148,435 17,886 300 18,186 130,549 12%
TRAINING AWARD
Dept 232 Training expenses 25,926 500 - 500 25,426 0%
6000 Indirect 221,906 16,326 1,181 17,507 205,580 8%
TOTAL EXPENDITURES 2,995,735$ 220,403$ 15,946$ 236,350$ 2,775,332$ 7.36%
In-kind Based on Budget Based on Spending
In-Kind Needed 722,520$ 55,101$
In-kind Reported 7/1/20-6/30/21 5,120
Under(Over) YTD 717,400$ 49,981$
Notes Head Start
Budget
Expense thru
8/31/20 Adj Total
Expense
Amount
Remaining
% YTD
Spent
Page 22 of 66
Community Action Partnership of San Luis Obispo County, Inc.
Monterey Early Head Start 234 YTD Actuals by Categories - FYE 6/30/21
Contract # 09CH01137-01-00
16.67% into current year
Expense thru
8/31/2020
A. PERSONNEL
5020 Salaries 1,022,483$ 84,670$ 84,670$ 937,813$ 8%
B. FRINGE
5110 Payroll Taxes 89,130 6,786 6,786 82,344 8%
5120 Health Insurance 248,805 23,221 463 23,685 225,584 9%
5130 Workers Compensation 31,265 2,593 2,593 28,672 8%
5140 Retirement 16,702 1,341 251 1,592 15,361 8%
385,902 33,942 715 34,656 351,960 9%
C. OUT OF COUNTY TRAVEL
5320 Out of County Travel 1,696 - - - 1,696 0%
E. SUPPLIES
5510 Office Supplies 1,800 73 75 148 1,727 4%
5520 Program Supplies 15,470 2,534 2,534 12,936 16%
5521 Program Supplies FCC 23,104 2,688 2,688 20,416 12%
5522 IT Supplies 33,297 4,972 4,972 28,325 15%
5523 Program Supplies-COVID - 5,486 5,486 (5,486)-
5540 Food Supplies 2,342 - - 2,342 0%
5920 Copy Charges 600 21 21 579 4%
5935 Postage 1,200 217 217 983 18%
77,813 15,991 75 16,066 61,822 21%
F. CONTRACTUAL
5220 Legal 400 - - 400 0%
5240 Provider Payments 399,614 68,147 68,147 331,467 17%
5290 Consultants 12,700 145 145 12,555 1%
412,714 68,292 - 68,292 344,422 17%
H. OTHER
5150 Employee Benefits 1,950 - - 1,950 0%
5310 Local Mileage 116 - - 116 0%
5330 Vehicle Maintenance 11,598 105 100 205 11,493 1%
5410 Rent 75,100 2,829 2,829 72,271 4%
5420 Utilities 28,224 797 797 27,427 3%
5440 Janitorial 1,890 786 786 1,104 42%
5450 Facility Repairs & Maint 2,520 946 946 1,574 38%
5640 Equip Repair & Maint 6,000 388 388 5,612 6%
5720 Liability Insurance 12,743 - - 12,743 0%
5905 Recruitment 2,950 411 350 761 2,539 14%
5911 Service Fees 13,344 272 272 13,072 2%
5940 Printing 2,400 1,087 1,087 1,313 45%
5945 Dues & Subscriptions 2,100 - - 2,100 0%
5950 Telephone 12,120 1,866 1,866 10,254 15%
5965 Medical/Dental Supplies 3,920 22 22 3,898 1%
5970 Parent Activity Fund 3,912 - - 3,912 0%
180,887 9,509 450 9,959 171,378 5%
TRAINING AWARD
Dept 236 Training expenses 38,751 549 - 549 38,202 1%
6000 Indirect 169,620 17,036 99 17,135 152,484 -
TOTAL EXPENDITURES 2,289,866$ 229,989$ 1,339$ 231,328$ 2,058,538$ 10.04%
In-kind Based on Budget Based on Spending
In-Kind Needed 550,862$ 57,497$
In-kind Reported 7/1/19-6/30/20 6,857
Under(Over) YTD 544,005$ 50,641$
EHS
Budget Adj Total Expense Amount
Remaining
% YTD
Spent Notes
Page 23 of 66
Actual:37%Expected:42%
Budget Expense thru
August 2020
Amount
Remaining % Spent
A.PERSONNEL
5020 Salaries and Wages 1,706,517$ 740,686$ 965,831$ 43%
B.FRINGE
5110 Payroll Taxes 149,853 57,192 92,661 38%
5120 Health Insurance 429,523 178,518 251,005 42%
5130 Workers Comp 54,832 21,531 33,301 39%
5140 Retirement 54,938 34,438 20,500 63%
689,146 291,678 397,468 42%
C.OUT OF COUNTY TRAVEL
5320 Out of County Travel 1,033 - 1,033 0%
D.EQUIPMENT
5630 Capital Purchases 21,750 - 21,750 0%
E.SUPPLIES
5510 Office Supplies 3,000 499 2,501 17%
5520 Program Supplies 107,669 28,169 79,500 26%
5521 Other Supplies 18,960 803 18,157 4%
5522 Information Technology 27,535 4,456 23,079 16%
5540 Food Supplies 4,200 533 3,667 13%
5920 Copy Charges 2,400 3 2,397 0%
5935 Postage 1,800 592 1,208 33%
165,564 35,055 130,509 21%
G.CONTRACTUAL
5220 Legal 200 - 200 0%
5240 Participant Payments 186,836 54,243 132,593 29%
5290 Consultants 25,125 - 25,125 0%
212,161 54,243 157,918 26%
H.OTHER
5150 Other Employee Benefits 6,600 321 6,279 5%
5310 Local Mileage 1,044 1,044 0%
5322 Monitoring 2,000 - 0%
5330 Vehicle Maintenance 40,860 7,126 33,734 17%
5351 Pupil Transportation 420 420 0%
5410 Rent 154,615 52,333 102,282 34%
5420 Utilities 38,400 12,148 26,252 32%
5440 Janitorial 14,850 5,673 9,177 38%
5450 Repairs & Maintenance 53,747 11,783 41,964 22%
5620 Leasehold Improvements 14,345 14,345 0%
5640 Equip Repair & Maint 27,429 3,247 24,182 12%
5720 Liability Insurance 28,874 1,387 27,487 5%
5905 Recruitment 4,560 2,364 2,196 52%
5911 Payroll Processing Fee 8,064 3,295 4,769 0%
5940 Printing 5,100 794 4,306 16%
5945 Dues & Subscriptions 1,500 822 678 55%
5950 Telephone 24,000 8,276 15,724 34%
5955 Training 2,945 - 2,945.00 0%
5965 Health Exams & Supplies 7,680 882 6,798 11%
5970 Parent Involvement 5,760 205 5,555 4%
442,793 110,656 330,137 25%
6000 Indirect 256,230 98,586 157,644 38%
TRAINING AWARD
Dept 226 Training expenses 76,676 4,797 71,879 6%
TOTAL EXPENDITURES 3,571,870$ 1,335,701$ 2,234,168$ 37%
3,571,870 1,335,701 $2,236,168 37%
Based on Budget
In-Kind Needed 815,039$
In-kind Reported - 8/20 est (220,909)
Under(Over) 594,130$
Community Action Partnership of San Luis Obispo County, Inc.
Early Head Start YTD Actuals by Categories - FYE 3/31/21
(220,909)$
62,421$
* $159,674 in COLA/QI funds included
Based on Spending
283,331$
Page 24 of 66
SAN LUIS OBISPO EARLY HEAD START
In-Kind Breakdown
BUDGETED IN-KIND BY TYPE
1,713,507
HS 280 52%898,468
EHS 254 48%815,039
total 534
Total EHS In-Kind Needed 815,039
BUDGETED IN-KIND BY CENTER
Center Location Child Slots In-Kind
Cambria Cambria 4 1.57%12,835
Cuesta College SLO 8 3.15%25,671
Georgia Brown Paso Robles 16 6.30%51,341
SLOEEC SLO 8 3.15%25,671
Step by Step Arroyo Grande 16 6.30%51,341
Laurel Lane SLO 22 8.66%70,594
Earthwood Lane SLO 8 3.15%25,671
Castellanos SLO 16 6.30%51,341
FCC Various 36 14.17%115,517
HBT Various 120 47.24%385,058
254 100.00%815,039
estimate estimate estimate estimate estimate estimate
Center
Budgeted
In-Kind In-Kind April In-Kind May In-Kind June In-Kind July In-Kind Aug YTD TOTALS
Amount
Remaining
Cambria 12,835 250 250 250 250 250 1,250 11,585
Cuesta College 25,671 500 500 500 500 500 2,500 23,171
Georgia Brown 51,341 250 250 250 250 250 1,250 50,091
SLOEEC 25,671 250 250 250 250 250 1,250 24,421
Step by Step 51,341 500 500 500 500 500 2,500 48,841
Laurel Lane 70,594 - 70,594
Earthwood Lane 25,671 - 25,671
Castellanos 51,341 - 51,341
FCC 115,517 - 115,517
HBT/Office 385,058 - 385,058
TOTAL 815,039 1,750 1,750 1,750 1,750 1,750 8,750 806,289
Other Funding Dept.April May June July August
CCTR CDE 720 54,810 35,665 43,617 39,386 38,682
220,909$ 27%
Page 25 of 66
Actual:7%Expected:8%
Budget Expense thru
Aug 2020
Amount
Remaining % Spent
A.PERSONNEL
5020 Salaries and Wages 1,152,824$ 79,735$ 1,073,089$ 7%
B.FRINGE
5110 Payroll Taxes 99,885 6,408 93,477 6%
5120 Health Insurance 319,321 24,960 294,361 8%
5130 Workers Compensation 35,911 2,394 33,517 7%
5140 Retirement 39,556 2,830 36,726 7%
494,673 36,593 458,080 7%
C.OUT OF COUNTY TRAVEL
5320 Out of County Travel 2,241 - 2,241 0
D.EQUIPMENT
5630 Capital Purchases 27,870 - 27,870 0%
E.SUPPLIES
5510 Office Supplies 2,100 22 2,078 1%
5520 Program Supplies 74,431 2,443 71,988 3%
5521 Other Supplies 13,880 1,454 12,426 10%
5522 Information Technology 43,782 1,117 42,665 3%
5540 Food Supplies 6,200 477 5,723 8%
5920 Copy Charges 120 - 120 0%
5935 Postage 1,680 - 1,680 0%
142,193 5,514 136,679 4%
G.CONTRACTUAL
5240 Participant Payments 289,089 21,850 267,239 8%
5290 Consultants 57,500 6,563 50,937 11%
5525 Subcontracted Services 39,600 39,600 0%
386,189 28,414 357,775 7%
H.OTHER
5150 Other Employee Benefits 1,200 17 1,183 1%
5310 Local Mileage 2,185 - 2,185 0%
5322 Monitoring 9,400 - 9,400 0%
5330 Vehicle Maintenance 15,000 377 14,623 3%
5410 Rent 61,560 6,849 54,711 11%
5420 Utilities 25,500 2,394 23,106 9%
5440 Janitorial 14,025 701 13,324 5%
5450 Repairs & Maintenance 39,600 3,354 36,246 8%
5620 Leasehold Improvements 12,750 - 12,750 0%
5640 Equip Repair & Maintenance 22,330 223 22,107 1%
5720 Liability Insurance 13,050 - 13,050 0%
5905 Advertising & Recruitment 4,850 556 4,295 11%
5911 Payroll Processing Fee 4,200 448 3,752 11%
5940 Printing 4,800 243 4,557 5%
5945 Dues & Subscriptions 400 - 400 0%
5950 Telephone 9,000 740 8,260 8%
5955 Training 2,450 - 2,450 0%
5965 Health Exams & Supplies 3,000 11 2,989 0%
5970 Parent Involvement 2,700 - 2,700 0%
5991 Laundry 180 19 161 11%
248,180 15,932 232,248 6%
6000 Indirect 193,084 13,295 179,789 7%
TRAINING AWARD
DEPT 246 Training expenses 59,066 - 59,066 0%
TOTAL EXPENDITURES 2,706,320$ 179,484$ 2,526,836$ (1)7%
Based on Spending
In-Kind Needed 668,613$ 38,072$
In-kind Reported - 8/20 est (74,615)
Under(Over) 593,998$
(74,615) Current enrollment 164
Community Action Partnership of San Luis Obispo County, Inc.
Early Head Start Partnership YTD Actuals by Categories - FYE 7/31/21
* $110,754 in COLA/QI funds included
Based on Budget Enrollment
Funded enrollment 164
(36,542)$
Page 26 of 66
SAN LUIS OBISPO EARLY HEAD START CCP
In-Kind Breakdown
BUDGETED IN-KIND BY CENTER
Center Location Child Slots In-Kind
FCC KERN KERN 80 48.78%316,533
Borrego Springs SD 4 2.44%15,827
Paso Robles Paso Robles 8 4.88%31,653
Sunnyside Los Osos 8 4.88%31,653
Ruben J Blunt Bakersfield 8 4.88%31,653
Sunset Bakersfield 26 15.85%102,873
Tierra Serena Shafter 30 18.29%118,700
164 100.00%648,892
Estimated
Center
Budgeted
In-Kind In-Kind Aug In-Kind Sept In-Kind Oct
FCC KERN/Admin 316,533 4,200
Borrego Springs 15,827 450
Paso Robles 31,653 300
Sunnyside 31,653 300
Ruben J Blunt 31,653 250
Sunset 102,873 2,600
Tierra Serena 118,700 2,200
TOTAL 648,892 10,300 - -
Other Funding Dept.Aug Sept Oct
CMIG and CCTR 705 & 712 64,315 - -
74,615$
Page 27 of 66
Actual:39%Expected:42%
Budget Expense thru
August 2020
Amount
Remaining
%
Spent
A.PERSONNEL
5020 Salaries 1,797,582$ 750,150$ 1,047,432$ 42%
B.FRINGE BENEFITS
5110 Payroll Taxes 161,816 57,600 104,216 36%
5120 Health Insurance 454,531 199,727 254,804 44%
5130 Workers Compensation 56,594 21,433 35,161 38%
5140 Retirement 75,499 35,452 40,047 47%
748,440 314,211 434,229 42%
C.OUT OF COUNTY TRAVEL
5320 Out of County Travel 4,695 - 4,695 0%
D.EQUIPMENT
5630 Capital Purchases 15,500 - 15,500 0%
E.SUPPLIES
5510 Office Supplies 3,000 834 2,166 28%
5520 Program Supplies 97,325 18,754 78,571 19%
5521 Other Supplies 4,900 77 4,823 2%
5522 IT Supplies 49,102 25,793 23,309 53%
5540 Food Supplies 4,200 5,040 (840) 120%
5920 Copy Charges 2,400 100 2,300 4%
5935 Postage 1,800 912 888 51%
162,727 51,511 111,216 32%
F.CONTRACTUAL
5220 Legal 150 - 150 0%
5290 Consultants/Contractors 29,375 10,717 18,658 36%
29,525 10,717 18,808 36%
H.OTHER
5150 Employee Benefits 6,600 490 6,110 7%
5310 Local Mileage 1,450 193 1,257 13%
5330 Vehicle Maintenance 38,000 10,855 27,145 29%
5351 Pupil Transportation 19,748 1,444 18,304 7%
5410 Rent 113,119 30,976 82,143 27%
5411 Mortgage Payments 35,424 15,151 20,273 43%
5420 Utilities 54,720 18,893 35,827 35%
5440 Janitorial 12,240 7,394 4,846 60%
5450 Repairs for Centers 95,841 24,977 70,864 26%
5620 Leasehold Improvements 31,705 31,705 0%
5640 Equip Repair & Maint 23,601 8,442 15,159 36%
5720 Liability Insurance 26,303 3,344 22,959 13%
5905 Recruitment 6,000 7,938 (1,938) 132%
5911 Payroll Processing Fee 10,008 6,574 3,434 66%
5940 Printing 5,100 2,437 2,663 48%
5945 Dues & Subscriptions 1,500 1,248 252 83%
5950 Telephone 25,200 11,061 14,139 44%
5955 Training 4,760 - 4,760 0%
5965 Medical/Dental Supplies 7,560 83 7,477 1%
5970 Parent Activity Fund 7,020 - 7,020 0%
5991 Laundry 720 206 514 29%
526,619 151,706 374,913 29%
6000 Indirect 259,031 102,264 156,767 39%
TRAINING AWARD
Training expenses 40,224 2,166 38,058 5%
TOTAL EXPENDITURES 3,584,343$ 1,382,725$ 2,201,618$ 39%
* $142,512 in COLA/QI funds included
Based on Budget Based on Spending
In-Kind Needed 898,468$
In-kind Reported - 8/20 est (696,633)
Under(Over) 201,835$
Community Action Partnership of San Luis Obispo County, Inc.
Head Start YTD Actuals by Categories - FYE 3/31/21
Dept 210
293,305 280
(696,633) 280
(403,328)$
Page 28 of 66
SAN LUIS OBISPO HEAD START
In-Kind Breakdown
1,713,507
HS 280 52%898,468
EHS 254 48%815,039
total 534
Total HS In-Kind Needed 898,468
BUDGETED IN-KIND BY CENTER
Center Location Child Slots In-Kind
Atascadero ED Atascadero 16 5.71%51,341
Atascadero FD Atascadero 16 5.71%51,341
Cambria Cambria 20 7.14%64,176
Santa Rosa SLO 16 5.71%51,341
Five Cities Oceano 36 12.86%115,517
Cuesta SLO 16 5.71%51,341
Stern Nipomo 24 8.57%77,012
Oceano Oceano 16 5.71%51,341
Paso Robles ED/FD Paso Robles 36 12.86%115,517
Sunnyside Los Osos 20 7.14%64,176
Earthwood Lane SLO 12 4.29%38,506
Tierra Serena Shafter 20 7.14%64,176
Sunset Shafter 20 7.14%64,176
HBT 12 4.29%38,506
280 100.00%898,468
estimate estimate estimate estimate estimate
Center
Budgeted
In-Kind In-Kind Apr In-Kind May In-Kind June In-Kind July In-Kind Aug
YTD
TOTALS
Amount
Remaining
Atascadero XD 51,341 - - 51,341
Atascadero FD 51,341 - - 51,341
Cambria 64,176 1,546 1,000 1,000 1,000 1,000 5,546 58,630
Santa Rosa 51,341 - - 51,341
Cuesta 51,341 - - 51,341
Five Cities 115,517 2,812 2,500 2,500 2,500 2,500 12,812 102,705
Stern 77,012 - - 77,012
Oceano 51,341 - - 51,341
Paso Robles ED/FD 115,517 3,036 2,500 2,500 2,500 2,500 13,036 102,481
Sunnyside 64,176 1,125 750 750 750 750 4,125 60,051
Earthwood Lane 38,506 - - 38,506
Tierra Serena 64,176 - - 64,176
Sunset 64,176 - - 64,176
HBT/Office 38,506 - - 38,506
TOTAL 898,468 8,519 6,750 6,750 6,750 6,750 35,519 862,949
Other Funding Dept.April May June July August
CSPP CDE 780 104,580 139,905 141,842 149,249 125,538
696,633$ 78%
Page 29 of 66
Community Action Partnership of San Luis Obispo County,Inc.
San Diego Head Start YTD Actuals by Categories -FYE 3/31/21
Contract #09CH010460-04-01
41.67%into current year
Variance %YTD
Spent
$1,281,225 33%
120,749 28%
321,949 26%
61,842 20%
47,490 38%
552,030 27%
4,352 0%
21,000 0%
3,010 7%
16,039 52%
(1,966)
31,133 53%
28,895 17%
(112)119%
1,717 59%
78,716 45%
375 0%
27,464 11%
416,216 15%
444,055 14%
13,872 3%
3,732 5%
3,900 0%
6,926 47%
56,970 63%
16,133 37%
8,267 35%
26,240 25%
9,150 62%
3,577 68%
30,139 0%
4,767 37%
10,171 44%
(399)114%
(959)
1,456 86%
4,465 11%
3,568 52%
7,664 0%
209,639 46%
204,869 31%
2,795,885 31%
40,720 11%
$2,836,605 30%
Budget
A.PERSONNEL
5020 Salaries $1,904,808
B.FRINGE
5110 Payroll Taxes 168,803
5120 Health Insurance 435,767
5130 Workers Compensation 77,508
5140 Retirement 76,613
758,691
C.OUT OF COUNTY TRAVEL
5320 Out of County Travel 4,352
D.EQUIPMENT
5630 Capital Purchases 21,000
E.SUPPLIES
5510 Office Supplies 3,250
5520 Program Supplies 33,540
5523 Program Supplies-COVID
5522 IT Supplies 66,506
5540 Food Supplies 34,967
5920 Copy Charges 600
5935 Postage 4,150
143,013
F.CONTRACTUAL
5220 Legal 375
5290 ConSUltants 30,986
5525 Contractual 487,728
519,089
H.OTHER
5150 Employee Benefits 14,242
5310 Local Mileage 3,915
5322 Monitoring 3,900
5330 Vehicle Maintenance 13,058
5410 Rent 152,356
5420 Utilities 25,540
5440 Janitorial 12,694
5450 Repairs for Centers 35,008
5620 Leasehold Improvements 24,000
5640 Equip Repair &Maint 11,226
5720 Liability Insurance 30,139
5905 Recruitment 7,615
5911 PR Fees 18,017
5940 Printing 2,820
5945 Dues &Subscriptions
5950 Telephone 10,312
5955 Training 5,025
5965 Medical/Dental Supplies 7,360
5970 Parent Activity Fund 7,700
384,927
6000 Indirect 295,270
TOTAL OPERATING EXPENDITURES 4,031,150
Dept 265 -TRAINING AWARD 45,627
TOTAL EXPENDITURES $4,076,777
In-kind Based on Budget
In-kind Needed $1,019,194
In·kind Reported YTO8120est.284,851
Under(Over)Year to Date $734,343
%collected 28%
Expense
thru
8/31/2020
$623,583
48,054
113,818
15,666
29,123
206,661
240
17,501
1,966
35,373
6,072
712
2,433
64,297
3,522
71,512
75,034
370
183
6,132
95,386
9,407
4,427
8,768
14,850
7,649
2,848
7,846
3,219
959
8,856
560
3,792
36
175,288
90,401
1,235,265
4,907
$1,240,172
30%
Based on Spending
$310,043
284,851
$25,192
Cost per Child
$12,983 Budgeted Cost per Child
$3,950 YTD Cost per Child
314 Budgeted Enrollment
Page 30 of 66
Community Action Partnership of San Luis Obispo County,Inc.
San Diego Early Head Start YTD Actuals by Categories -FYE 3/31/21
Contract #09CH010460-04-01
4167%into current year
Expense
%YTOBudgetthruVariance
8/31/2020 Spent
A.PERSONNEL
5020 Salaries $683,796 $301,111 $382,685 44%
B.FRINGE
5110 Payroll Taxes 61,082 23,327 37,755 38%
5120 Health Insurance 167,263 84,303 82,960 50%
5130 Workers Compensation 30,886 9,414 21,472 30%
5140 Retirement 16,235 8,147 8,088 50%
275,466 125,191 150,275 45%
C.OUT OF COUNTY TRAVEL
5320 Out of County Travel 1,300 1,300 0%
O.EQUIPMENT
5630 Capital Purchases 7,500 7,500 0%
E.SUPPLIES
5510 Office Supplies 480 28 452 6%
5520 Program Supplies 33,083 6,872 26,211 21%
5523 Program Supplies-COVID 164 (164)
5522 IT Supplies 5,602 3,912 1,690 70%
5540 Food Supplies 5,579 1,942 3,637 35%
5920 Copy Charges 180 180 0%
5935 Postage 840 625 215 74%
45,764 13,543 32,221 30%
F.CONTRACTUAL
5220 Legal 375 375 0%
5290 Consultants 23,700 6,346 17,354 27%
24,075 6,346 17,729 26%
H.OTHER
5150 Employee Benefits 4,472 11 4,461 0%
5310 Local Mileage 1,044 43 1,001 4%
5322 Monitoring 990 990 0%
5330 Vehicle Maintenance 5,478 2,942 2,536 54%
5410 Rent 39,163 14,046 25,117 36%
5420 Utilities 10,743 4,290 6,453 40%
5440 Janitorial 3,646 1,973 1,673 54%
5450 Repairs for Centers 4,998 2,204 2,794 44%
5640 Equip Repair &Maint 1,880 1,005 875 53%
5720 Liability Insurance 4,741 4,741 0%
5905 Recruitment 1,126 816 311 72%
5911 PR Fees 2,160 961 1,199 44%
5940 Printing 360 1,119 (759)311%
5945 Dues &Subscriptions 396 (396)
5950 Telephone 2,100 1,477 623 70%
5955 Training 1,550 1,550 0%
5965 Medical/Dental Supplies 2,162 1,088 1,074 50%
5970 Parent Activity Fund 3,280 268 3,012 8%
89,893 32,640 57,253 36%
6000 Indirect 89,624 38,306 51,318 43%
TOTAL OPERATING EXPENDITURES 1,217,418 517,137 700,281 42%
Dept 268 -TRAINING AWARD 27,769 1,304 26,465 5%
TOTAL EXPENDITURES $1,245,187 $518,442 $726,745 42%
42%
In·kind Based on Budget Based on Spending
In·kind Needed $311,297 $129,610
In·kind Reported YTO 8/20 est.12,113 12,113
Under(Over)Year to Date $299,184 $117,498
Cost per Child
$13,247 Budgeted Cost per Child
$5,515 YTD Cost per Child
94 Budgeted Enrollment
%collected 4%
Page 31 of 66
Community Action Partnership of San Luis Obispo County,Inc.
San Diego HS/EHS-COVID -YTD Actuals by Categories -FYE 3/31/21
Contract #09CH010460C3 -COVID
41.67%into current year
Expense %YTDBudgetthruVariance
8/31/2020 Spent
A.PERSONNEL
5020 Salaries $110,823 $150,591 $(39,768)136%Summer program Jul/Aug
B.FRINGE
5110 Payroll Taxes 13,014 11,919 1,095 92%
5120 Health Insurance 30,041 42,092 (12,051)140%
5130 Workers Compensation 4,650 4,879 (229)105%
5140 Retirement 3,921 3,619 302 92%
51,626 62,510 (10,884)121%
C.OUT OF COUNTY TRAVEL
5320 Out of County Travel 1,888 1,888 0%
E.SUPPLIES
5520 Program Supplies 48,311 1,746 46,565 4%
5523 Program Supplies-COVID 1,215 (1,215)
5522 IT Supplies 42,341 42,341 0%
5540 Food Supplies 2,695 178 2,517 7%
5920 Copy Charges 250 250 0%
5935 Postage 75 75 0%
93,672 3,139 90,533 3%
F.CONTRACTUAL
5290 Consultants 8,040 8,040 0%
8,040 8,040 0%
H.OTHER
5150 Employee Benefits 1,000 1,000 0%
5310 Local Mileage 1,298 1,298 0%
5420 Utilities 2,500 2,500 0%
5440 Janitorial 22,750 937 21,813 4%
5450 Repairs for Centers 28,098 28,098 0%
5940 Printing 500 500 0%
5955 Training 500 25 475 5%
5965 Medical/Dental Supplies 6,899 651 6,248 9%
5970 Parent Activity Fund 2,400 2,400 0%
65,945 1,613 64,332 2%
6000 Indirect 26,560 17,428 9,132 66%
TOTAL OPERATING EXPENDITURES 358,554 235,281 123,273 66%
TOTAL EXPENDITURES $358,554 $235,281 $123,273 66%
66%
Page 32 of 66
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Page 33 of 66
MIGRANT AND SEASONAL HEAD START PROGRAM
Deputy Director Flora Chacon
PROGRAM INFORMATION SUMMARY
Base Grant (MSHS and MSEHS)
Cumulative Enrollment: 1,375; Total Funded Enrollment: 2,146
Current Enrollment: 99
Note: MSHS enrollment is a cumulative number from 9/1
EHS-CC Partnership Grant
Cumulative Enrollment: 273; Total Funded Enrollment: 348
Current Enrollment: 189
Note: MSHS enrollment is a cumulative number from 9/1
EHS-CC Partnership Expansion Grant
Cumulative Enrollment: 80; Total Funded Enrollment: 116
Current Enrollment: 70
EHS-CC Partnership III Grant
Cumulative Enrollment: 65; Total Funded Enrollment: 70
Current Enrollment: 62
Disabilities Enrollment through December 31, 2019
Grant IEP/IFSP Children % of Funded
Enrollment
Base IFSP 33 4.7% Base IEP 44
Partnership IFSP 19 6.9% Partnership IEP 5
Expansion IFSP 2 3.5% Expansion IEP 1
3rd Partnership IFSP 6 8.6% 3rd Partnership IEP 0
Totals: 110 5.2%
PROGRAM UPDATE
MSHS Program Director
The Migrant and Seasonal Head Start program continues to work on processes to facilitate seamless
transitions into the new upcoming season. During this time teams composed of the Managers, Specialists and
Coordinators come together to review systems and outcomes from the previous year. The current focus is
setting up the training for staff per County upon returning. We look forward to providing premiere training for
all staff and their feedback on what our Admin staff have put together.
Program Options and Staff
The centers braided with State funded programs extended services through the month of December. In
addition, Ventura County continued to operate its usual season in both the center and family child care model.
MSHS POLICY COUNCIL UPDATE
No Executive Policy Council meetings were held in the month of December.
Page 34 of 66
COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.
MIGRANT AND SEASONAL HEAD START
2019-2020 ENROLLMENT
DEPT CENTER BUDGETED
ENROLLMENT
New Slot
Allocation
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
675 NORTH MONTEREY COUNTY
La Paz (Gonzales)40 40 12 30%11 28%15 38%
Primavera (Chualar)32 32 14 44%14 44%12 38%
San Jerardo (Salinas)56 56 32 57%32 57%24 43%
128 128 58 45%57 45%51 40%
670 SOUTH MONTEREY/SAN BENITO COUNTIES
Alegria (King City)36 36 22 61%21 58%17 47%
Little Angels 40 40 23 58%16 40%26 65%
Santa Lucia 28 40 22 79%18 64%10 36%
Soledad (Soledad)36 40 25 69%23 64%20 56%
Valle Verde (Greenfield)76 76 34 45%29 38%27 36%
216 232 126 58%107 50%100 46%
640 SLO/SANTA BARBARA COUNTIES
Bonita (Guadalupe)28 28 10 36%8 29%10 36%
Las Vinas (Shandon)20 0 0%0%
Las Flores (Lompoc)36 36 20 56%18 50%12 33%
Pasitos (Santa Maria)36 36 11 31%10 28%6 17%
Riverview (Capacity 16 Preschoolers)17 16 8 47%5 29%8 47%
William "Bill" Castellanos (Nipomo)36 40 15 42%12 33%14 39%
173 156 64 37%53 31%50 29%
645 VENTURA COUNTY
Buena Ventura (Oxnard)36 36 - 0%- 0%32 89%
Encanto (Oxnard)36 36 29 81%29 81%33 92%
Linda Vista (Fillmore)36 36 26 72%25 69%29 81%
108 108 55 51%54 50%94 87%
660 ORANGE COUNTY
El Jardin 28 0 - 0%- 0%0%
28 0 - 0%- 0%- 0%
682 NORTH KERN COUNTY
Glenwood (Delano)80 76 29 36%27 34%30 38%
Las Mariposas (Delano)16 20 6 38%6 38%10 63%
96 96 35 36%33 34%40 42%
680 SOUTH KERN COUNTY
Buena Vista (Lamont)20 20 9 45%6 30%10 50%
Milagro (Arvin)40 40 21 53%17 43%21 53%
Las Rosas (Wasco)36 40 18 50%14 39%14 39%
96 100 48 50%37 39%45 47%
681 FRESNO COUNTY
Kerman 38 32 17 45%16 42%22 58%
38 32 17 45%16 42%22 58%
665 SAN JOAQUIN COUNTY
Adelita (Lodi)40 50 22 55%17 43%17 43%
Artesi IIA (French Camp)32 34 13 41%12 38%9 28%
Artesi III (French Camp)20 26 11 55%8 40%8 40%
92 110 46 50%37 40%34 37%
TOTAL CENTER 975 962 449 46%394 40%436 45%
June 2020
Child Counts
July 2020
Child Counts
August 2020
Child Counts
Page 35 of 66
COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.
MIGRANT AND SEASONAL HEAD START
2019-2020 ENROLLMENT
June 2020
Child Counts
July 2020
Child Counts
August 2020
Child Counts
DEPT FCC BUDGETED
ENROLLMENT
New Slot
Allocation
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
675 NORTH MONTEREY COUNTY
675 FCC - N MONT 2 30 29 35 117%29 97%35 117%
675 FCC - N MONT 3 30 29 14 47%12 40%20 67%
675 FCC - N MONT 4 30 29 19 63%19 63%20 67%
675 FCC - N MONT 5 30 29 30 100%22 73%29 97%
120 116 98 82%82 68%104 87%
670 SOUTH MONTEREY/SAN BENITO COUNTIES
670 FCC - S MONT 2 30 29 21 70%21 70%22 73%
670 FCC - S MONT 3 30 29 16 53%16 53%20 67%
670 San Benito 30 29 11 37%11 37%7 23%
90 87 48 53%48 53%49 54%
640 SLO/SANTA BARBARA COUNTIES
640 SLO/SB (SB/SLO) 1 30 28 28 93%27 90%25 83%
30 28 28 93%27 90%25 83%
645 VENTURA COUNTY
645 Ventura (Oxnard/Fillmore)40 40 - 0%- 0%- 0%
40 40 - 0%- 0%- 0%
660 Orange COUNTY
660 ORANGE COUNTY 0 1 4 400%4 400%2 200%
0 1 4 400%4 400%2 200%
682 NORTH KERN COUNTY
682 No Kern (Kern 3)42 44 23 55%23 55%24 57%
682 No Kern (Kern 4)30 44 25 83%24 80%30 100%
682 No Kern (Kern 7)0 10 7 70%7 70%8 80%
682 Fresno B 48 21 20 42%16 33%15 31%
120 119 75 63%70 58%77 64%
680 SOUTH KERN COUNTY
680 So Kern (Kern 1)45 46 27 60%24 53%28 62%
680 So Kern (Kern 2)45 46 21 47%20 44%26 58%
90 92 48 53%44 49%54 60%
TOTAL FCC 490 483 301 61%275 56%311 63%
MSHS TOTALS 1,465 1,445 750 51%669 46%747 51%
519 539 - 0%- 0%- 0%
1,984 1,984 750 38%669 34%747 38%
Delegate
MSHS TOTALS W/ DELEGATE
Page 36 of 66
updated 9/28/20
Budget Actual Expense
thru Aug 2020 ETC Total Expense Variance % Spent
A.PERSONNEL NOTES
5020 Program Salaries 9,486,907$ 9,480,462$ 98,577$ 9,579,039$ (92,132)$ 101% Additional staff, days
B.FRINGE
5110 PR Taxes 887,536 861,742 7,053 868,795 18,741 98%
5120 Health Insurance 2,636,468 2,268,738 27 2,268,765 367,703 86%
Health Ins expense
lower than expected
5130 Workers' Compensation 389,771 293,199 5 293,204 96,567 75%
5140 Retirement 303,581 405,924 5,085 411,009 (107,428)135%
4,217,356 3,829,602 12,170 3,841,772 375,584 91%
C.OUT OF COUNTY TRAVEL
5320 Out of County Travel 48,669 12,362 - 12,362 36,307 25% COVID
D.EQUIPMENT
5630 Capital Purchases 159,620 121,937 35,560 157,497 2,123 99%
E.SUPPLIES
5510 Office Supplies 9,300 6,383 - 6,383 2,917 69%
5520 Program Supplies 412,997 416,098 10,000 426,098 (13,101)103%
5521 Program Supplies Other 106,722 71,346 2,200 73,546 33,176 69%FCC under enrolled
5522 Program Supplies IT 134,883 280,379 47,113 327,492 (192,609)243%
Additional
computers/IT equip
5523 Program Supplies-COVID - 251,729 251,729 (251,729)#DIV/0!Supplies not budgeted
5540 Food Supplies 9,900 89,520 25,100 114,620 (104,720)1158%Food program
5541 Food Service Supplies - 1,704 1,704 (1,704)#DIV/0!
5920 Copy Charges 5,580 3,208 10 3,218 2,362 58%
5935 Postage 39,600 44,130 200 44,330 (4,730)112%
718,982 1,164,498 84,623 1,249,121 (530,139) 174%
F.CONTRACTUAL
5995 Delegate Agency 4,634,304 4,594,865 39,439 4,634,304 0 100%
4,634,304 4,594,865 39,439 4,634,304 - 100%
H.OTHER
5150 Employee Health & Welfare 12,825 8,100 - 8,100 4,725 63%
5220 Legal 4,975 20 - 20 4,955 0%
5240 Provider Payments 2,315,755 1,779,145 - 1,779,145 536,610 77%Under enrollment
5290 Consultants 166,327 115,216 19,001 134,218 32,109 81%COVID
5310 Local Mileage 2,480 776 - 776 1,704 31%
5322 Program Monitoring 20,250 16,088 - 16,088 4,162 79%
5330 Vehicle Maint Expense 156,780 153,213 2,900 156,113 667 100%
5351 Pupil Transportation 173,456 99,898 1,340 101,238 72,218 58%Less busing
5410 Rent 546,968 551,420 361 551,781 (4,813)101%
5411 Mortgage Payments 16,067 14,432 - 14,432 1,635 90%
5420 Utilities 266,976 254,305 3,071 257,375 9,601 96%
5440 Janitorial 84,240 85,604 1,616 87,220 (2,980)104%
5450 Repairs for Centers 371,003 437,903 19,765 457,667 (86,664)123%
Additional repairs
added
5620 Leasehold Improvements 118,104 113,905 22,362 136,266 (18,162)115%
5640 Equipment Repairs & Maint 54,432 91,213 2,500 93,713 (39,281)172%
ChildPlus, KMI,
Learning Genie
5720 Liability Insurance 171,482 1,293 147,917 149,210 22,272 87%
5905 Recruitment 48,590 34,646 8,439 43,085 5,505 89%
5911 Service Fees 84,000 84,341 - 84,341 (341)100%
5940 Printing 9,912 8,965 - 8,965 947 90%
5945 Subscriptions 23,100 23,004 5,410 28,414 (5,314)123%
5950 Telephone 67,536 83,157 496 83,653 (16,117)124%More phones
5955 Training 14,050 1,555 - 1,555 12,495 11%COVID
5965 Medical & Dental Exams 28,143 41,074 2,345 43,420 (15,277)154%COVID
5970 Parent Activity Fund 77,953 13,851 5,650 19,501 58,452 25%COVID closures
5991 Laundry 760 802 - 802 (42)106%
4,836,164 4,013,926 243,172 4,257,099 579,065 88%
6000 Indirect 1,535,198 1,470,956 33,295 1,504,250 30,948 98%
OPERATING BUDGET 25,637,200 24,688,607 546,837 25,235,444 401,756 98%
TRAINING AWARD
Dept 615 Training expenses 235,349 174,656 5,000 179,656 55,693 76%
TOTAL EXPENDITURES 25,872,549$ 24,863,263$ 551,837$ 25,415,099$ 457,450$ 98.2%
Based on
Budget
Based on
Spending
In-Kind Needed 6%1,779,951$ 1,587,017$
In-kind Collected 8/31/20 (1,202,296) (1,202,296)
State & First 5 In-kind (1,386,070) (1,386,070)
Amount Under(Over) (808,415)$ (1,001,349)$
% Collected based upon spending at 8/31/20 9%
Actual Cost per Child at 8/31/20 25,178$
Budgeted Cost per Child 14,497$
Community Action Partnership of San Luis Obispo County, Inc.
MSHS Funding - Contract # 90CM9821-05
YTD Actuals by Categories - FYE 8/31/20
*estimated
Page 37 of 66
Updated 9/25/20
Budget
Expense
thru
Aug 20
ETC Total
Expense Variance %
Spent Notes
A.PERSONNEL
5020 Program Salaries 698,895$ 686,780$ 7,500$ 694,280$ 4,615 99%
B.FRINGE
5110 PR Taxes 64,618 60,828 574 61,402 3,216 95%
5120 Health Insurance 180,937 154,594 - 154,594 26,343 85%
5130 Workers' Compensation 30,645 20,196 - 20,196 10,449 66%
5140 Retirement 14,076 17,731 1,331 19,062 (4,986)135%
290,276 253,349 1,905 255,254 35,022 88%
C.OUT OF COUNTY TRAVEL
5320 Out of County Travel 1,226 82 - 82 1,144 7%
E.SUPPLIES
5510 Office Supplies 564 239 52 291 273 52%
5520 Program Supplies 30,348 63,792 4,500 68,292 (37,944)225%Additional Materials.
5521 Program Supplies Other 34,256 15,360 5,102 20,462 13,794 60%
5522 Program Supplies IT 20,162 22,379 5,350 27,729 (7,567)138%
5523 Program Supplies - Covid - 23,799 1,455 25,254 (25,254)COVID
5540 Food Supplies 800 564 - 564 236 71%
5935 Postage 1,200 2,477 - 2,477 (1,277)206%Additional mailing locations.
87,330 128,611 16,459 145,070 (57,740)166%
H.OTHER
5150 Employee Health & Welfare 500 420 29 449 51 90%
5240 Provider Payments 591,577 313,501 - 313,501 278,076 53%FCC vacancy, enrollment
pace, and Covid.
5290 Consultants 5,960 5,764 150 5,914 46 99%
5310 Local Mileage 232 16 - 16 216 7%
5322 Monitoring 250 502 - 502 (252)201%Additional activities.
5330 Vehicle Maint Exp 6,840 4,480 - 4,480 2,360 65%
5351 Pupil Transportation 640 279 - 279 361 44%
5410 Rent 47,883 47,527 - 47,527 356 99%
5420 Utilities 20,400 18,935 55 18,990 1,410 93%
5440 Janitorial 4,800 5,061 - 5,061 (261)105%Additional Janitorial supplies.
5450 Repairs for Centers 21,000 38,061 23,919 61,980 (40,980)295%
Repairs at Glenwood,
Milagro, and Buena Vista.
5620 Leasehold Improvements 6,135 6,132 - 6,132 3 100%
5640 Equip Repair & Maint 6,960 4,852 250 5,102 1,858 73%
5720 Liability Insurance 12,540 - 12,540 12,540 0 100%
5905 Advertising & Recruiting 1,600 1,867 - 1,867 (267)117%Recruiting Materials.
5911 Service Fees 3,584 4,789 - 4,789 (1,205)134%Ceridian Fees.
5940 Printing 1,200 463 - 463 737 39%
5945 Dues & Subscriptions 2,100 2,359 500 2,859 (759)136%NMHSA
5950 Telephone 2,280 2,860 200 3,060 (780)134%Additional phone usage.
5955 Training 250 - - - 250 0%
5965 Medical & Dental Exams 3,750 16,605 155 16,760 (13,010)447%Pregnant mother support.
5970 Parent Activity Fund 4,570 1,081 257 1,338 3,232 29%
745,051 475,553 38,054 513,608 231,443 69%
6000 Indirect 145,332 123,059 5,113 128,173 17,160 88%
OPERATING BUDGET 1,968,110 1,667,434 69,032 1,736,466 231,644 88%
TRAINING AWARD
Dept 686 Training expenses 45,242 20,289 1,496 21,785 23,457 48%
TOTAL EXPENDITURES 2,013,352$ 1,687,723$ 70,528$ 1,758,251$ 255,101$ 87%
10,853$ Actual Cost per Child at 8/31
12,428$ Budgeted Cost per Child
Community Action Partnership of San Luis Obispo County, Inc.
MSEHS Early Supplemental Funding
YTD Actuals by Categories - FYE 8/31/20
Page 38 of 66
COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.
MIGRANT AND SEASONAL EARLY SUPPLEMENTAL HEAD START
2019 - 2020 ENROLLMENT
DEPT CENTER
BUDGETED
ENROLLMENT
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
685 Little Angels (King City)16 - 0%6 38%6 38%
Glenwood (Delano)16 0%5 31%7 44%
Milagro (Arvin)8 0%- 0%- 0%
Buena Vista (Lamont)8 - 0%1 13%2 25%
CENTERS TOTAL 48 - 0%12 25%15 31%
DEPT CENTER
BUDGETED
ENROLLMENT
ACTUAL
ENROLL %
ACTUAL
ENROLL %
ACTUAL
ENROLL %
685 FCC - SANTA MARIA 2 35 16 46%13 37%16 46%
FCC - S MONT 1 29 22 76%22 76%22 76%
FCC - N MONT 1 29 - 0%- 0%- 0%
FCCS TOTAL 93 38 41%35 38%38 41%
PREGNANT MOTHERS 21 1 5%1 5%1 5%
MSHS SUPPLEMENTAL 162 39 24%48 30%54 33%
TOTAL
August 2020
Child Counts
July 2020
Child Counts
June 2020
Child Counts
Page 39 of 66
Updated 9/25/2020
Budget
Expense
thru Aug
2020
ETC Total
Expense Variance %
Spent Notes
A.PERSONNEL
5020 Program Salaries 1,791,544$ 1,807,941$ 12,527$ 1,820,468$ (28,924)$ 102%
B.FRINGE
5110 PR Taxes 161,851 156,992 958 157,950 3,901 98%
5120 Health Insurance 425,138 426,735 - 426,735 (1,597)100%
5130 Workers' Compensation 71,096 50,954 - 50,954 20,142 72%
5140 Retirement 36,072 54,083 - 54,083 (18,011)150%
694,157 688,764 958 689,722 4,435 99%
C.OUT OF COUNTY TRAVEL
5320 Out of County Travel 4,977 1,571 - 1,571 3,406 32%
E.SUPPLIES
5510 Office Supplies 3,500 672 - 672 2,828 19%
5520 Program Supplies 48,898 60,202 3,250 63,452 (14,554)130%Additional purchases.
5521 Program Supplies Other 97,210 70,483 3,000 73,483 23,727 76%
5522 Program Supplies IT 24,985 55,070 2,750 57,820 (32,835)231%Additional SD IT Supplies.
5523 Program Supplies - Covid - 86,905 2,800 89,705 (89,705)Covid.
5540 Food Supplies 1,440 2,870 50 2,920 (1,480)203%
5920 Copy Charges 160 - 10 10 150 6%
5935 Postage 6,720 5,759 45 5,804 916 86%
182,913 281,961 11,905 293,866 (110,953)161%
G.CONSTRUCTION
5630 Leasehold Improvements 10,061 - 10,061 10,061 - 100%
10,061 - 10,061 10,061 - 100%
H.OTHER
5150 Employee Benefits 4,320 367 - 367 3,953 8%
5240 Provider Payments 1,853,291 1,258,536 - 1,258,536 594,755 68% Enrollment pace and Covid.
5290 Consultants 16,008 7,360 - 7,360 8,648 46%
5310 Local Mileage 870 842 - 842 28 97%
5322 Program Monitoring 10,450 4,513 - 4,513 5,937 43%
5330 Vehicle Maint Expense 16,500 20,254 250 20,504 (4,004)124%Additional usage and repairs.
5410 Rent 91,383 90,248 - 90,248 1,135 99%
5420 Utilities 15,840 29,824 950 30,774 (14,934)194%El Jardin Office.
5440 Janitorial 8,640 9,432 100 9,532 (892)110%Additional cleaning.
5450 Repairs for Centers 38,976 80,026 500 80,526 (41,550)207%El Jardin Office.
5620 Leasehold Improvements 2,052 18,790 - 18,790 (16,738)916%SJ Fire Systems.
5640 Equipment Repairs & Maint 8,640 17,892 - 17,892 (9,252)207%El Jardin Office.
5720 Liability Insurance 15,758 - 15,758 15,758 0 100%
5905 Recruitment 4,800 3,847 350 4,197 603 87%
5911 Service Fees 6,240 12,480 - 12,480 (6,240)200%Payroll fees.
5940 Printing 4,800 2,486 20 2,506 2,294 52%
5945 Subscriptions 5,400 5,061 50 5,111 289 95%
5950 Telephone 11,376 16,283 - 16,283 (4,907)143%Additional usage.
5955 Training 1,000 128 - 128 872 13%
5965 Medical & Dental Exams 6,264 9,485 500 9,985 (3,721)159%Thermometers.
5970 Parent Activity Fund 15,726 11,039 - 11,039 4,687 70%
2,138,334 1,598,895 18,478 1,617,373 520,961 76%
6000 Indirect 384,790 348,827 3,509 352,337 32,453 92%
OPERATING BUDGET 5,206,776 4,727,959 47,378 4,775,337 421,378 92%
TRAINING AWARD
Dept 625 Training expenses 121,247 45,703 2,511 48,214 73,033 40%
TOTAL EXPENDITURES 5,328,023$ 4,773,661$ 59,950$ 4,833,612$ 494,411$ 91%
Based on
Budget
Based on
Spending
In-Kind Needed 726,549$ 650,954$ Actual Cost per Child at 8/31
In-Kind Collected 8/31 Est.(231,820) (231,820) 13,890$
State In-Kind 8/31 (630,690) (630,690) Budgeted Cost per Child
Amount Under(Over) 8/31 (135,961)$ (211,556)$ 15,310$
Community Action Partnership of San Luis Obispo County, Inc.
MSEHS 1st Partnership Funding - Contract # 90HM000019
YTD Actuals by Categories - FYE 8/31/20
Additional Staff time.
Page 40 of 66
COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.
MIGRANT AND SEASONAL EARLY HEAD START PARTNERSHIP 1
2019-2020 ENROLLMENT
DEPT CENTER
BUDGETED
ENROLLMENT
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
620 Little Angels (King City)8 5 63%5 63%6 75%
622 Artesi IIB (French Camp)28 9 32%10 36%11 39%
Artesi III (French Camp)34 19 56%18 53%19 56%
Adelita (Lodi)22 11 50%11 50%14 64%
CENTERS TOTAL 116 44 38%44 38%50 43%
FCC
DEPT CENTER
BUDGETED
ENROLLMENT
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
620 FCC - N MONT 6 36 22 61%24 67%25 69%
San Benito (Hollister/Salinas)36 29 81%29 81%29 81%
Orange (Orange)40 21 53%20 50%20 50%
Fresno (Fresno A)40 24 60%25 63%25 63%
Fresno (Fresno C)25 7 28%7 28%11 44%
Santa Maria 10 6 60%7 70%7 70%
Kern 5 (Arvin/Bakersfield)45 22 49%20 44%21 47%
FCCS TOTAL 232 131 56%132 57%138 59%
MSEHS EXP PART TOTAL 348 175 50%176 51%188 54%
August 2020
Child Counts
July 2020
Child Counts
June 2020
Child Counts
Page 41 of 66
Updated 9/25/20
Budget
Expense
thru
Aug 20
ETC Total
Expense Variance %
Spent Notes
A.PERSONNEL
5020 Program Salaries 360,824$ 335,122 2,498$ 337,620$ 23,204 94%
B.FRINGE
5110 PR Taxes 32,868 29,348 191 29,539 3,329 90%
5120 Health Insurance 88,985 70,237 - 70,237 18,748 79%
5130 Workers' Compensation 15,545 8,938 - 8,938 6,607 57%
5140 Retirement 6,989 7,266 - 7,266 (277)104%
144,387 115,790 191 115,981 28,406 80%
C.OUT OF COUNTY TRAVEL
5320 Out of County Travel 2,510 211 - 211 2,299 8%
E.SUPPLIES
5510 Office Supplies 300 232 - 232 68 77%
5520 Program Supplies 12,487 10,851 157 11,008 1,479 88%
5521 Program Supplies Other 24,325 21,490 1,177 22,667 1,658 93%
5522 Program Supplies IT 8,551 5,551 247 5,798 2,753 68%
5523 Program Supplies - COVID - 20,348 - 20,348 (20,348)Covid Supplies.
5540 Food Supplies 500 263 - 263 237 53%
5935 Postage 1,800 1,857 - 1,857 (57)103%
47,963 60,592 1,581 62,173 (14,210)130%
F.CONTRACTUAL
5995 Delegate Agency 297,187 253,400 7,787 261,187 36,000 88%
297,187 253,400 7,787 261,187 36,000 88%
H.OTHER
5150 Employee Health & Welfare 605 52 - 52 553 9%
5240 Provider Payments 556,685 494,571 - 494,571 62,114 89%Enrollment pace and Covid.
5290 Consultants 5,445 4,622 - 4,622 823 85%
5310 Local Mileage 87 - - - 87 0%
5322 Monitoring 2,976 474 - 474 2,502 16%
5330 Vehicle Maint Exp 2,640 5,317 47 5,364 (2,724)203%Additional repairs.
5351 Pupil Transportation 400 - - - 400 0%
5410 Rent 25,902 24,431 - 24,431 1,471 94%
5420 Utilities 3,600 4,774 - 4,774 (1,174)133%Under budgeted amount.
5440 Janitorial 2,400 2,004 21 2,025 375 84%
5450 Repairs for Centers 7,440 8,798 47 8,845 (1,405)119%CAM expenses.
5640 Equip Repair & Maint 2,832 2,532 20 2,552 280 90%
5720 Liability Insurance 2,681 - 2,681 2,681 0 100%
5905 Advertising & Recruiting 1,045 1,191 - 1,191 (146)114%Recruiting materials.
5911 Service Fees 1,375 2,758 - 2,758 (1,383)201%Paryroll fees.
5940 Printing 500 389 - 389 111 78%
5945 Dues & Subscriptions 2,400 1,230 500 1,730 670 72%
5950 Telephone 1,560 3,405 - 3,405 (1,845)218%Additional usage.
5955 Training 250 - - - 250 0%
5965 Medical & Dental Exams 2,666 2,699 20 2,719 (53)102%
5970 Parent Activity Fund 2,310 994 10 1,004 1,306 43%
625,799 560,241 3,346 563,587 62,212 90%
6000 Indirect 94,519 85,756 609 86,366 8,153 91%
OPERATING BUDGET 1,573,189 1,411,111 16,012 1,427,124 146,065 91%
TRAINING AWARD
Dept 629 Training Expenses 30,551 10,240 264 10,504 20,047 34%
TOTAL EXPENDITURES 1,603,740 1,421,351$ 16,276$ 1,437,628$ 166,112$ 90%
Based on
Budget
Based on
Spending
49,600$ 90,725$ Actual Cost per Child at 8/31
(52,333) (52,333) * Estimated 12,393$
(1,767) (1,767) * Estimated Budgeted Cost per Child
(4,500)$ 36,624$ 13,825$
Del. Collected In-Kind 8/31 Est
Amount Under(Over) 8/31
Community Action Partnership of San Luis Obispo County, Inc.
MSEHS Partnership 2nd Round - Contract # 90HM000010
YTD Actuals by Categories - 8/31/20
In-Kind Needed
In-Kind Collected 8/31 Est.
Page 42 of 66
COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.
MIGRANT AND SEASONAL EARLY HEAD START 2ND EXPANSION PARTNERSHIP
2019-2020 ENROLLMENT
DEPT CENTER / FCC
BUDGETED
ENROLLMENT
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
628 FCC - S MONT 4 40 34 85%33 83%33 83%
FCC - KERN 6 30 22 73%25 83%27 90%
Santa Lucia 16 - 0%4 25%4 25%
Delegate - CAPMC 30 - 0%
MSEHS 2ND EXP PART TOTALS 116 56 48%62 53%64 55%
August 2020Child
Counts
June 2020 Child
Counts
July 2020 Child
Counts
Page 43 of 66
Updated 9/25/20
Budget
Expense
thru
Aug 20
ETC Total
Expense Variance %
Spent Notes
A.PERSONNEL
5020 Program Salaries 225,058$ 124,621 114,659$ 239,280$ (14,222)106%
B.FRINGE
5110 PR Taxes 19,627 10,076 8,771 18,847 780 96%
5120 Health Insurance 49,033 25,998 22,508 48,506 527 99%
5130 Workers' Compensation 7,289 2,945 3,564 6,509 780 89%
5140 Retirement 5,240 2,486 1,630 4,116 1,124 79%
81,189 41,505 36,474 77,978 3,211 96%
C.OUT OF COUNTY TRAVEL
5320 Out of County Travel 3,312 - 150 150 3,162 5%
E.SUPPLIES
5510 Office Supplies 1,000 35 60 95 905 9%
5520 Program Supplies 6,224 3,630 1,200 4,830 1,394 78%
5521 Program Supplies Other 22,580 23,316 19,900 43,216 (20,636)191%Additional purchases.
5522 Program Supplies IT 17,000 9,272 3,000 12,272 4,728 72%
5540 Food Supplies 850 7 60 67 783 8%
5935 Postage 1,500 635 750 1,385 115 92%
49,154 36,894 24,970 61,864 (12,710)126%
H.OTHER
5150 Employee Health & Welfare 275 4 - 4 271 1%
5240 Provider Payments 554,981 271,784 198,012 469,796 85,185 85%Enrollment Pace, Covid, and
Quality Funds.
5290 Consultants 6,925 155 6,770 6,925 0 100%
5310 Local Mileage 44 - 44 44 0 100%
5322 Monitoring 2,208 - 150 150 2,058 7%
5330 Vehicle Maint Exp 4,950 1,748 1,950 3,698 1,252 75%
5410 Rent 17,448 7,825 7,845 15,670 1,778 90%
5420 Utilities 2,040 794 900 1,694 346 83%
5440 Janitorial 3,900 621 450 1,071 2,829 27%
5450 Repairs for Centers 9,800 1,626 1,500 3,126 6,674 32%
5640 Equip Repair & Maint 2,280 358 1,180 1,538 742 67%
5720 Liability Insurance 2,461 - 2,461 2,461 0 100%
5905 Advertising & Recruiting 550 46 500 546 4 99%
5911 Service Fees 1,100 - 120 120 980 11%
5940 Printing 491 194 280 474 17 97%
5945 Dues & Subscriptions 1,800 276 1,524 1,800 0 100%
5950 Telephone 1,560 2,238 1,800 4,038 (2,478)259%Additional usage.
5955 Training 750 - - - 750 0%
5965 Medical & Dental Exams 2,100 2,471 150 2,621 (521)125%Thermometers.
5970 Parent Activity Fund 2,475 - 2,475 2,475 0 100%
618,138 290,141 228,110 518,251 99,887 84%
6000 Indirect 78,149 39,453 32,349 71,802 6,347 92%
OPERATING BUDGET 1,055,000 532,614 436,712 969,326 85,674 92%
TRAINING AWARD
Dept 627 Training Expenses 25,000 1,356 23,644 25,000 - 100%
COVID-19 ONE TIME AWARD
Dept 631 COVID-19 One Time 61,517 13,391 48,126 61,517 - 100%
TOTAL EXPENDITURES 1,141,517 547,361$ 508,482$ 1,055,843$ 85,674$ 92%
Based on
Budget
Based on
Spending Actual Cost per Child at 8/31
77,151$ 34,938$ 15,083$
(17,223) (17,223) Budgeted Cost per Child
59,928$ 17,715$ 16,307$ Amount Under(Over) 8/31
Community Action Partnership of San Luis Obispo County, Inc.
MSEHS Partnership 3rd Round - Contract # 90HM000011-02
YTD Actuals by Categories - 2/29/21
In-Kind Needed
In-Kind Collected 8/31 Est.
Page 44 of 66
COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.
MIGRANT AND SEASONAL EARLY HEAD START 3RD EXPANSION PARTNERSHIP
2020-2021 ENROLLMENT
DEPT CENTER / FCC
BUDGETED
ENROLLMENT
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
626 FCC - 3P- North Kern 35 31 89%30 86%32 91%
FCC - 3P- Venutra 35 30 86%30 86%32 91%
MSEHS 3ND PART TOTALS 70 61 87%60 86%64 91%
August 2020
Child Counts
July 2020
Child Counts
June 2020
Child Counts
Page 45 of 66
STATE CHILD DEVELOPMENT PROGRAMS
Interim Division Director Elizabeth Steinberg
STATE CHILD DEVELOPMENT PROGRAMS
PROGRAM INFORMATION SUMMARY THROUGH SEPTEMBER 30, 2020
Enrollment
Program Budgeted
Enrollment
Current
Enrollment
% of Budgeted
Enrollment
State Migrant Program (CMIG 5011) 84 74 88%
State Migrant Program (CMIG 5012) 319 121 38%
California State Preschool Program (CSPP) 696 330 47%
General Child Care & Dev. Prog. (CCTR) 162 103 64%
Guadalupe USD Grant (CSPP-7683) 20 0 0%
Program Totals: 1,281 628 49%
Program Update
Please see the update provided in the Head Start/Early Head Start report.
Center Report: Step by Step Early Head Start
Submitted by Center Supervisor Ruby Alcantar
We currently have 16 families in our program. We have six children enrolled in Classroom A ranging from 6
months to 17 months of age. In Classroom B, we have five children ranging between 20 months to 25 months
of age. We also have four families participating in our distance -learning program and one family in our home
base option. We transitioned two of our toddlers into the Head Start program.
We are working with our families on getting physicals done, dental checkups, and staying up to date on
immunizations. Teachers have started on parent teacher conferences. We are also working on the Desired
Results Developmental Profile summary of findings and completing our Infant/Toddler Environment Rating
Scales assessment.
Our parent meeting was held on September 23. We talked to our families about financial literacy and we
provided resources.
In Classroom A, the teachers and children continue working on interactions with peers, getting familiar with
utensils, and gross motor skills such as pushing cars and tummy time. In Classroom B, we are working on self -
help skills such as washing hands and brushing teeth with assistance. We are also working on fine motor skills
such as using crayons and paintbrushes.
Happy “fall” to all!
Page 46 of 66
2020
September/Septiembre
DESAYUNO/
BREAKFAST
ALMUERZO/
LUNCH
BOCADILLO/
SNACK
ADA Attendance NIÑO/CHILD NIÑO/CHILD NIÑO/CHILD
Alegria (King City)9 183 180 173 107
Bonita (Guadalupe)6 112 112 111 65
Buena Ventura (Oxnard)
Buena Vista (Lamont)8 165 157 160 99
Encanto (Oxnard)
Glenwood - Inf/Tod
Glenwood - Pre braided 14 279 276 277 179
Kerman Full Day-A 9 76 71 75 52
La Paz (Gonzales)6 116 111 113 108
Las Flores (Lompoc)9 183 180 178 162
Las Mariposas - Inf/Tod
Las Mariposas - Pre braided 5 103 102 100 59
Las Rosas (Wasco)4 80 79 80 75
Linda Vista (Fillmore)14 282 276 278 231
Little Angels - Pre 16 323 323 320 246
Milagro (Arvin)10 194 194 188 130
Pasitos (Santa Maria)8 163 163 157 118
Primavera (Chualar)10 210 206 203 184
Riverview (Guadalupe)8 148 147 137 97
San Jerardo (Salinas)14 285 280 277 248
Santa Lucia 9 185 185 184 173
Soledad 19 385 384 380 341
Valle Verde (Greenfield)25 514 514 514 485
Willian "Bill" Castellanos Childcare 9 158 157 157 123
212 4144 4097 4062 3282
Glenwood - Toddlers 3 58 58 58 50
Las Mariposas - Toddlers
Little Angels - Toddlers 5 84 84 84 80
Milagro - Toddlers
8 142 142 142 130
Adelita (Lodi)9 178 176 173 175
Artesi II (French Camp)9 170 170 166 170
Artesi III (French Camp)13 255 254 253 254
Little Angels - PI - Infants 4 64 64 64 63
Santa Lucia - Toddlers 17 350 350 347 335
52 1017 1014 1003 997
* teachers meals not included in these numbers.
*comidas de las maestras no están incluidas en estos números.
PROGRAM/BREAKFAST LUNCH SNACK
CENTER Child Child Child
17 338 317 337 270
13 252 237 242 187
9 169 155 167 158
9 173 173 173 72
14 278 273 276 243
7 140 140 139 58
10 191 191 187 139
Meal Count
HEAD START:
Numero de comidas servidas/
Number of Meals Served
MSHS CENTROS/CENTERS
MSHS TOTALS:
MSEHS Supplemental
MSEHS TOTALS:
Nipomo
MSEHS - Partnership w/ CMIG
MSEHS PARTNERSHIP TOTALS:
ADA Attendance
Atascadero
Cambria
C.W.R.
Cuesta
Five Cities
Oceano - Braided
Page 47 of 66
16 303 261 259 203
9 172 172 171 143
HS TOTALS:104 2,016 1,919 1,951 1,473
King City EE CC 16 213 211 200 186
Little Angels HS 4 80 80 79 67
San Ardo HS 5 94 82 86 51
San Lucas HS
Santa Lucia HS
MONTEREY HS TOTALS:25 387 373 365 304
Boys & Girls Club 16 311 297 308 295
Midland 18 352 321 351 163
Nuevo 12 231 230 231 0
Ramona 35 695 682 691 298
San Diego HS TOTALS:81 1,589 1,530 1,581 756
Hillside Village EHS 8 144 138 138 138
Ramona EHS 7 122 122 121 115
15 266 260 259 253
Cuesta - infant room 6 101 94 99 95
Georgia Brown EHS 8 152 149 149 73
9 173 152 173 192
Sunnyside EHS 6 119 119 119 118
29 545 514 540 478
Cambria EHS 7 115 111 111 90
Cuesta - Toddler collaboration 4 69 69 69 64
SLO Early Education & Child Care 5 86 85 82 75
Paso Robles - Toddler - CCTR braided 4 47 37 33 27
Ruben J. Blunt CDC - Toddler 2 23 23 23 20
Sunset CDC - Infant/Toddler 13 245 245 242 200
Tierra Serena - Inf/Tod CMIG braided 2 34 34 34 18
Tierra Serena - Inf/Tod CCTR braided 11 219 218 215 200
48 838 822 809 694EHS Partnership TOTALS:
Paso Robles
Sunnyside
MONTEREY COUNTY HEAD START:
SAN DIEGO HEAD START:
SAN DIEGO EARLY HEAD START:
SD EHS TOTALS:
EARLY HEAD START:
Step by Step (Lopez HS-AG)
EHS - TOTALS:
EHS - Partnership expansion
Page 48 of 66
ADULT DAY SERVICES
Program Manager Mara Whitten
Current enrollment at the Center: 26
Clients actively attending the Center: 14
Clients participating virtually: 3
Daily average: 7
Hours of services provided: 495
The Center reopened on September 8 and since that time the staff members have noticed the clients are more
engaged in activities and the caregivers seem more relaxed. We have also received an increase in calls from
people in the community regarding our pro gram and needing referrals for supportive services.
We are so grateful for the outpouring of support from the Community as well as within CAPSLO during these
last few months. Here are just a few examples. The St. James church has graciously reduced the rent by 50%
for the next six months. Ada’s Lodge is donating fresh fruit, bread, and Peanut Butter for client’s snacks. CFO,
Joan Limov, was able to acquire funds through the CARES ACT to purchase a new computer for staff, five
bedside tables for clients, an Air Filtration system and COVID cleaning supplies. IT Director, Brian Crawford
provided the necessary supplies to install WIFI at the Center at no cost to the program. The WIFI will allow us
to conduct Zoom activities and access resources online to help improve the activity program for clients at the
Center. And lastly, CCRC donated 40 boxes of face masks for our clients that they received from Bank of
America. We wish to thank everyone for their incredible support during these challenging times.
We are also happy to report that the Paso Robles City Council awarded the Adult Day Center $14,389 from the
CDBG funds. In addition, the Area Agency on Aging renewed the Title IIIB funding in the amount of $51,000
and $11,140 from the CARES ACT. We wish to thank the Planning Department and Finance for all their help in
acquiring these funds.
Success story: Career Veteran, Juan, was excited to return to the “Club”
after being at home for the last five months due to COVID-19.
Unfortunately, Juan had a stroke recently but that hasn’t stopped him
from enjoying the activities at the Center. His wife stated the last few
months have been challenging for her to care for her husband and she is
grateful for the opportunity to have respite at the
Page 49 of 66
ENERGY DEPARTMENT
Program Director Jim McNamara
CARES ACT Funding: CAPSLO is now offering utility assistance and emergency heating and cooling repairs and
replacements using for SLO County households using CARES ACT funds. The utility assistance funds are
targeted at lower-income households who are impacted by COVID-19 through a loss of employment or
business activity. Energy also has its regular source of utility assistance funding available as well.
CDBG Ramp Project: Del Olds and Miguel Juarez completed another wheelchair ramp last month. This one
was built with County of San Luis Obispo CDBG funds for a client in San Luis Obispo who suddenly became
wheelchair bound and was unable to access her home.
Newly built and painted ramp for access to front door from driveway
3C-REN and Peoples Self Help Housing: Energy crews installed the first hybrid electric heat pump water
heater in the Los Adobes de Maria complex in Santa Maria. The installation was also a training session for four
Energy crew members, the maintenance team at the complex and the local distributor of the water heaters.
Training was done on-site by the manufacturer Rheem.
Marco, Jose, Mark and Daniel at the morning training session
The new water heater is the most energy efficient water heater on the market today and can save up to $480
per year in energy costs compared to standard gas or electric water heaters. The water heater uses ambient
Page 50 of 66
air to help raise the water temperature which lowers the cost of providing hot water. They can be controlled
remotely via a Wi-Fi connection. CAPSLO Energy will be installing 65 water heaters in the LADM 1 complex and
another 132 more in two other PSHHC complexes.
Socially distanced training
Energy will install the second water at the site on October 7th and will begin installing the rest of the units near
the end of the month of October. This is a great opportunity to install a new, high -tech item that will provide
significant savings for the families in the complex and is good training opportunity for our staff.
Page 51 of 66
FAMILY AND COMMUNITY SUPPORT SERVICES
Program Director Melinda Sokolowski
Family Preservation, By Miriam Castillo, Parent Educator/Advocate Coordinator
The Family Preservation Program (FPP): FPP has seen an increase again in referrals through the fall months.
We are averaging 29 closed referrals per month. We have closed 89 referrals as of September 2020. We are
responding to a variety of referrals within this program year and 127 referrals for parent education, and 5
referrals for direct service items such as: beds, clothing, infant supplies. We currently have a 56% acceptance
rate, which is a better rate from prior months. We have provided parent education services to 77 families with
children ages 0-5 years old.
Foster Parent Services: 14 Resource Parents and 2 Probation parents were referred to the program. Parent
education was provided to 5 parents and 14 parent received goods to improve household safety. 9 Parents
were caring for children 0-5 years old.
2-1-1 Community Resource Project
By: Monica Anderson and Cori Julien, Community Resource Specialists
Presentations – Monica and Cori, 2-1-1 Community Outreach Specialists, continued to attend virtually held
community meetings to provide 2-1-1 informal presentations as well as share their 2-1-1 training video and
flyer. They also provide tele-trainings as requested.
Date Agency
9/02/2020 San Luis Obispo County Veteran Services
9/23/2020 SAFE North County
9/22/2020 Cal Poly SLO Outreach
9/25/2020 Cal Fresh (Cambria)
9/30/2020 SAFE North County
Page 52 of 66
Program Data:
September YTD (Jan-Sept)
Number of referrals provided 1,220 3,812
Number of Presentations Made 5 43
Number of Outreach Events Tabled 0 7
Number of People Reached 361 4,827
Program Updates:
Both Monica and Cori received an influx in phone calls from community members and service providers
looking for help in finding resources. Monica received calls for rental assistance, utility assistance, counseling,
and housing assistance with an increase in senior concerns including crime, falling risk, and housing. Cori was
able to provide diapers, baby wipes, and food to local families in the North County by utilizing COVID-19 funds.
Cori provided direct housing support for two individuals. The first individual who Cori assisted was a 76 -year-
old woman living in Bakersfield that due to health and other concerns required her to return to No rth SLO
County. She had a Section 8 voucher and was having a hard time finding housing. She was anxious because she
had to move out of her current residence by October 15th. Cori reached out to HASLO and they provided
details around her Section 8 voucher, but were unable to provide direct assistance in locating housing. Once
questions were answered by the HASLO staff Cori was able to start reaching out to property management
companies herself to assist. Cori was able to provide a list of properties that acc epted Section 8 and connected
the individual to the property managers.
Another individual who reached out to Cori regarding rental assistance, was two months late on her rent and
had lost her job due to COVID-19. She was very overwhelmed and desperate for help. Cori was able to inform
this single mother of two about the new eviction law that went into place. Cori was also able to use CAPSLO
COVID-19 funds for a portion of rent. Cori spoke with the representative at Catholic Charities regarding the
situation and connected the mother to the service provider for additional assistance. Cori and the mother
have connected since then and she confirmed that Catholic Charities will pay September, October, and
November rent.
Project intern, Katie Mazer, worked to maximize 2-1-1 outreaches in Cambria, sharing rack cards and
promotional materials at the Cambria Farmers Market, and directly referring locals to 2 -1-1 during her work at
a Cambria winery. Additionally, she created a Community Resource Guide targeted at college students and
young adults in SLO County, and encouraged them to use 2-1-1 when they need assistance or other
community resources. She shared the flyer on Cal Poly’s campus and in student -based online spaces.
Monica and Cori also attended the Alliance of Information and Referral Systems (AIRS) e -conference for
Community Resource Specialists. AIRS is the driving force behind the delivery of quality Information & Referral
services. The e-conference provided a variety of learning and professional development for I&R providers.
Monica and Cori attended sessions focusing on communication, veteran services, COVID-19 response, 2-1-1,
crisis intervention amongst other topics that can be integrated into their work in res ources and referrals.
Financial Empowerment Program (FEP) By: Danijela Dornan, Division Coordinator
Page 53 of 66
Program Data:
Quarter 4
June – Aug 2020
Program
Cumulative Data
Number of Case Managed clients served
through the FCSS Division
7 74
Other CAPSLO clients receiving FEP 140 473
Total Clients Served 147 547
The following are the special populations served by FEP:
Hispanic families (67.6%)
Single Parents (46.6%)
Unemployed or not in the labor force (45.9%)
Highest Education Level is a high school diploma or lower (71.6%)
Updates:
The new Financial Resource Specialist, Reyna Solis, who started with us mid -August, has met with a number of
FCSS Division program coordinators/managers, other CAPSLO program managers/directors, and staff from
outside community-based agencies to learn about all the available programs and resources in the community.
Reyna is now trained in the Your Money, Your Goals (YMG) toolkit and has started case managing clients. She
currently has a caseload of six. Reyna has also been responsible for processing funding available for
undocumented individuals/families (and farmworker families) and offering them YMYG tools and case
management services (when appropriate). She is a great new asset to the team and we are excited t o see her
efforts in moving the program forward.
Martha’s Place By: Marivel Flores, Martha’s Place Family Advocate
Success Story:
Susie is a 62-year-old, single grandmother who has legal guardianship of her two grandchildren. She retired
but continues to work a couple hours a week to help with expenses. Due to COVID and her grandchildren
being in Social Distance learning, she had to stop working to stay at home and help them. Susie has a difficult
time asking for help, although she is sometimes strugglin g. She always tries her best to provide everything she
and her grandchildren need. Recently Susie was struggling financially and her car registration was due and she
also needed to make repairs to her car because it did not pass smog (which was needed in o rder to renew
registration). The Family Advocate (FA) connected with the regarding her situation and the client was able to
provide a quote from the mechanic which was $363.12, which included charges for parts, labor, Smog test,
and oil change. The FA submitted a request to Womenade and they were able to assist with $150. Client then
set up a payment plan with the mechanic for the remaining amount. The client was grateful for the advocate’s
assistance.
Help Me Grow by Jamie McGillis
System Overview
SLO County Help Me Grow continues to prioritize community engagement and partner outreach. During
August 2020, Help Me Grow staff facilitated 6 presentations to other programs / partners that reached
approximately 140 professionals in SLO County.
During the Steering Committee meeting this month, it was agreed that the committee would utilize time to
support Help Me Grow in the following areas: Policy and Advocacy; Physician Outreach; Community and
Family Engagement, and Data Collection. These task groups aim at supporting the larger Help Me Grow system
through collaboration and feedback to the Program Coordinator.
Page 54 of 66
The Program Coordinator continues to work with the system developer for implementing STAR. It is
anticipated that the database system will be fully implemented by October 2020. Staff continued to develop
the back end of the system: letters, menu’s, referral algorithm’s, etc.
Staff created drafts of social-emotional support packets and began to create additional outreach materials.
The program coordinator is working on a regular outreach schedule to ensure our partners have what they
need to refer families to Help Me Grow. It is anticipated that this outreach effort will result in an increase in
referrals to the Centralized Access Point.
The Program Coordinator provided the CFS Manager with the Visitor Policy drafted in July 2020. The policy is
routing through needed channels to be authorized and implemented soon so that staff can begin returning to
in-person appointments with willing clients. This will also positively affect the HMG Resource Center which has
been identified as an appropriate space for programs to book for client appointments.
Centralized Access Point
The Centralized Access Point continues to grow, but is low in contact. The Cal l Center responded to 5 phone
calls and 2 Path 2 referrals. The majority of needs articulated varied from financial support to parenting
classes and child development concerns. Two of the five phone calls resulted in appointments and intake into
clients. The Call Center is open Monday – Friday 8AM – 5PM. Additional responsibilities held by our specialist
beyond acting as the Call Center staff are to facilitate screenings, case manage, and support in social media.
The Program Coordinator continues to manage all social media accounts and posts nearly every day.
A significant accomplishment in August is the completed development of the website, slohelpemegrow.org.
The Coordinator launched the website in early august and has received extensive positive feedbac k regarding
the website’s ease of access and aesthetic. A frequent positive feedback note is that the site is family friendly
and easy to understand. The website has translation capabilities in two forms: Google Translate and LingoTek.
LingoTek automatically translate the website into manually listed languages. To date, the website
automatically translates pages into Spanish, French, Mandarin, and Arabic. Google Translate offers page
translation into the same languages as well as any other language in Google’s database.
Family Resource Center
The Family Resource Center (FRC) continues to be open and staff host meetings in there on a scheduled basis.
Staff continue to acquire items for the center that support the work of HMG and other programs that will use
the space in the future. The space is equipped with typical home items, a children’s library, toys, and a
Resource Wall. Staff continue to seek helpful information to have available on the Resource Wall and our
partners are eager to give us their materials.
SAFE By Daniela Garcia, Family Resource Center Supervisor
Program Data:
September FY 2020-21
Total
FY 2019-20
Total
Referrals Received 70 128 513
September
Data
Year-To-Date
Fiscal Year Data
Case Managed Clients 2 38
Page 55 of 66
Case Managed Client Contacts 118 343
Family Resource Center Client
Contacts 318 837
Community Based Client Contacts 150 324
Spanish Speaking Contacts 231 566
TOTAL 586 1,504
Year-To-Date FY Projected % of Projected
Met
All Client Contacts 1,504 3,500 43%
Spanish Speaking
Contacts 586 900 65%
Events/ Meetings Attended:
● South County Youth Coalition Board Meeting
● Meeting with Help Me Grow to discuss collaboration between the program and the Family Resource
Centers.
● Central Coast New Tech High School staff meeting presentation
● Check-in meeting w/ Behavioral Health staff regarding the new SAFE referral process.
Program Updates:
● Pismo Beach Rotary Club donated 150 bags of nonperishable food
● We receiving produce boxes from New Life every Tuesday
San Luis Obispo Family Resource Center (SLOFRC)
By: Mariana Gutierrez, SLO Family Resource Center Supervisor
Program Updates:
In the month of September, the SLOFRC continues to process and distribute the San Luis Coastal Unified
School District (SLCUSD) school closure impact funds to our local families.
A total of 13 new families have been assisted financial for partial rent pa yment, utility assistance, and more.
This brings the total to 282 families that have received the assistance. The partnership and collaboration
between the SLOFRC, Education foundation, and SLCUSD has been incredibly successful and we are excited to
continue to partner up and assist our families in need during these hard times.
Page 56 of 66
The new school year is well on its way and we have been adapting to the ever changing COVID -19 policies. This
month alone we assisted 33 families with food support (lunch application, food drop off), clothed 25 students,
provided 28 families with technology/academic support, and assisted with enrollment of 10 students 4
families.
The SLOFRC goal is to continue support SLCUSD and SLO families with their needs, as well as continue to foster
partnerships within our local partners.
Teen Academic Parenting Program (TAPP) By: Socorro Ramirez, Youth Advocate
Program Data:
September:
2 new TAPP referrals received
12 Clients served (3 high school graduates, 4 seniors, 3 juniors, 2 sophomores)
o 1 Cal-Learn Participant
o 1 Cal-Learn Application Pending
16 referrals sent to partnering agencies
Client Success Stories
September 16th was a great day for a TAPP baby to be born. Alma’s baby was born on this day and is cared for
with well-equipped medical staff. Alma has been great vocalizing concerns or needs for her family prioritizing
breastfeeding and her baby’s health needs. Alma also received a donation of a new full -size mattress for her
and her family who recently was housed earlier this month as well! Big congratulations for the young family.
The community donated several items throughout the year and this month Alexis received a brand new crib
and mattress for her baby who will be born early 2021. Alexis was extremely thankful for a ll the support she
has received through TAPP and the community.
Program Updates/Changes:
During the month of September, the Youth Advocate continued to support teens as they transitioned back
into the new school year. The Youth Advocate continued to serve as a mode of transportation for clients to
get DSS documents to clients or pick-up and provide applications for them. She would ensure clients
submitted work on time and completed their DSS benefits applications submitting to their nearest regional
office. The Youth Advocate provided client’s and their baby’s essential items such as groceries, diapers, wipes
and clothing. Teens communicated with the Youth Advocate through FaceTime, phone calls, and texting. The
Youth Advocate connected clients to partnering agencies to receive other services through referrals so they
can have the support they needed from other community agencies. Referring agencies included, but were not
limited to, WIC, Public Health Department, County Mental Health, Department of Social Services, school
districts, Food Banks, and South County SAFE.
Page 57 of 66
HEALTH AND PREVENTION SERVICES
Program Director Raye Fleming
Adult Wellness remains sheltered to protect our senior clients and staff.
Thanks to Nurse Heather for providing the flu vaccine for SLO. Co. Agency staff.
Liberty Tattoo Removal (LTR), Raye is the acting program coordinator
220 volt electricity will be installed in early October, which will allow the Tattoo Clinic to move from SV
Hospital to the Center clinic in Arroyo Grande.
Interested participants continue to contact the program.
The Center for Health & Prevention, Kayla Wilburn, Clinic Director & Kellie Fernandez, Outreach & Enrollment
Coordinator
Clinic stats:
SLO: 536 visits
AG visits: 291 visits
Outreach
The Center participated virtually in multiple awareness days for the month of Sept ember, building
content around world sexual health day, suicide prevention week, and bisexual visibility day on our
Instagram and Facebook platforms.
Outreach has started doing a Sexual Health Trivia Thursday on our Instagram account to create an
interactive way for people to receive information on sexual health.
The Center was able to donate 3 boxes of condoms along with clinic information to The Cal Poly
University Housing.
Cal Poly, Cuesta and Hancock are back in session and outreach participated in th eir virtual orientations
for students.
The Center is continuing to do our Oceano Family Resource Center clothing distribution on the third
Friday of the month. This month we received a large donation of baby clothes, which will help us
continue to support the South County community with free clothing and information on our clinic
services.
Outreach also met with the EROS peer educators through the wellness programs on Cal Poly’s campus
to discuss ways to reach students through content around destigmatizin g sex. We will be working with
them more in the upcoming months.
Outreach was also part of the ITUP (insure the un -insured project) Central Coast Regional Workgroup
where different community organizations were able to discuss barriers to healthcare for t he
communities we serve.
The teen wellness providers continue to work on their social media account, thecenter_teenwellness.
Youth Programs
Jenna Miller, Teen Wellness Program Supervisor
Charley Newel and Emma Fay, Youth Programs Coordinator
No Report
Page 58 of 66
40 PRADO
Program Director Grace McIntosh
40 Prado Day Center
The Day program had 171 unduplicated participants (51% of normal) and 153 households (50% of
normal). The total persons served/day was 70, which is 68% of normal. The Shelter hosted 9
unduplicated children and an average of 5 children/day.
People’s Kitchen served hot lunch to an average of 57 persons/day. The breakfast program had 60% of
the typical unduplicated participants, with 131; the breakfasts served (50/day) was at 76% of normal.
84 individuals received laundry service, 63% of the median of 134, with an average of 8 loads/day, which
is 63% of normal. 21 participants used the telephone service, 50% of the median of 42, an average of 3.5
calls/day, 76% of the median of 4.7 calls/day. Bus tokens were earned by 37 individuals (52% of the
median of 71) and an average of 5.4 bus tokens distributed/day (58% of the median).
40 Prado Night Shelter
The Night program hosted 69% as many people as usual, with 67 persons per night. The number of
unduplicated participants was 101 individuals from 85 households. There were 10 unduplicated
children over the month. There was an average of 7 children per night.
Warming Center
Warming Center will be in operation November 1st with extensive changes due to COVID-19. Maximum
capacity will be reduced to 25 indoors, with a port-a-potty and handwashing station being installed
within the courtyard and separated from the general population. Warming Center individuals will only
have access to the dining hall and will not be able to enter into the main community area. Meals will be
served individually in “to-go” boxes. Hours of operation will change to 7pm – 6am with check-in closing
by 9pm. New cots have been purchased that will be placed a minimum of 6 feet apart, head-to-toe, with
large screens in between beds. Participants will be responsible for placing their bedding in a separate
laundry cart which will be bagged up and given to Mission Linen. Once individuals leave the dining hall at
6am, staff will spray all surfaces with a leave-on disinfectant that kills the COVID-19 virus on contact.
Should weekly on-site COVID testing continue at 40 Prado, Warming Center participants will be strongly
encouraged to participate.
Safe Parking Program
The Safe Parking program had 237 parking nights, with a total of 10 participants. There are currently 7
participants in the Safe Parking Program.
S.L.O. Case Management
San Luis Obispo Case Management served a total of 49 clients. Of the 2 case managed families, 4 were
adults and 9 were children. Of the 36 single case managed adults, 10 were seniors, 23 were disabled
adults, and 11 were chronically homeless. 5 individuals were housed, and 1 family was housed.
S.L.O. Coordinated Entry Process
Due to the temporary policy of not accepting new individuals without proof of a negative COVID test, the
C.E.P. representatives met with only 35 individuals and 2 households with children. A total of 4
individuals were assisted in obtaining housing through this process.
Page 59 of 66
S.L.O. Hub
Numbers stayed fairly even in S.L.O. Hub participants (from 21 to 23). Outreach was at 217% of normal
(26 new individuals). 23 unduplicated participants received 404 case management services and 24
unduplicated participants received 93 therapy services. 3 individuals were housed.
Recuperative Care Program
The R.C.P. served 10 unduplicated medically fragile participants for an average of 5 participants/day.
Success Story
In the month of September 2020 5 single people and 1 family of 7 were housed through the 40 Prado case
management programs! An example of one of the individuals that was housed is the story of Steve who had
been living at the 40 Prado shelter for over a year struggling to manage his menta l health and physical health
issues and had difficulty walking without falling due to an injury to his feet many years ago. Steve being a 70 -
year-old man with 35+ years of homelessness and limited social security income found it very difficult to
secure permanent housing that met his needs. Steve had accepted that he was going to be homeless for the
remainder of his life and just learned to deal with it each day. Steve then began working with the case
management program at 40 Prado and was able to see a spe cialist to obtain appropriate shoes for his feet to
allow him to walk better. Steve was able to obtain regular medical care through the onsite CHC clinic to ensure
he was able to obtain his medications regularly.
Steve experienced several barriers to finding appropriate housing that could meet his needs due to his age,
years of homelessness and physical and mental health issues. Steve needed permanent housing with some
supports in place to ensure his mental and physical health remained stable. Fortunatel y, with the help from
his case manager at Prado working collaboratively with TMHA and their permanent housing programs Steve
was accepted into the RAD housing here in San Luis Obispo. After years of living on the streets and in shelters
just trying to survive each day Steve is now housed safely and appropriately with continued case management
support to ensure he continues to maintain his stability.
Page 60 of 66
Supportive Services for Veteran Families
Program Manager: Brandy Graham
SSVF Activity for FY20 Grant Cycle which started 10/1/2019-9/30/2020 (Year End Numbers)
Target number of Households to be served in FY20: 106
Number of potential Veterans engaged: 89
Number of Veterans deemed eligible or pending eligibility: 77
Number of Veteran Households served: 110
Number of participants/Homeless Prevention (HP): 21
Number of participants/Rapid Re-Housing (RRH): 89
Total number supported by SSVF including family members: 146
Number of households referred by HUD-VASH: 21
Number of Rapid Re-Housing/HP households housed: 51
Number of Participants that have exited the program: 55
Number of households placed into Emergency Housing (hotel): 47
Temporary Financial Assistance (TFA) expenditures to date (HMIS data):
Category 1 - $88,032.49
Category 2&3 - $416,693.44
Total - $504,985.93
Performance Management Scorecard Measures
1. Presentations and information sessions:
2. Meetings with Partners:
a. CAPSLO SSVF Program hosted a monthly meeting with collaborative partners VAHUD-VASH,
PATH VASH, Good Samaritan Grant per Diem, and SSVF to update the CoC Veteran Master list.
3. Strategies that improve program operations:
a. Addition of 1 FTE staff to connect and coordinate homeless Veterans with health care services.
(filled)
b. Daily Zoom meetings while staff rotate shifts in office.
4. Strategies that improve internal operations:
Program Update
SSVF will be providing services to our Veteran participants in linking them to healthcare. This is a new service
at the direction of our National Program office. Rachel Ballela has started her position this week. We are
excited to provide a broader scope of services to our Veteran participants.
Page 61 of 66
Veteran Services Program
SLO Vets2Work
Program Manager: Brandy Graham
SLO-Vets2Work Activity for FY19 Grant Cycle which started 7/1/2020
Target number of Veterans to be served in FY20: 60
Number of potential Veterans engaged: 2
Number of Veterans enrolled: 24 (17 carried over from last fiscal year)
Number of Job Placements: 7
Number of Veterans receiving training and supportive services: 5
SLO-Vets2Work Update
The Vets2Work team is working diligently to attend trainings at both the HVRP Post Award Conference and
the National Coalition for Homeless Veteran Annual Conference. Our new staff member is in the midst of
competing his initial training and is looking forward to taking over a case load.
Veteran Services Program Success Story:
JC entered the SSVF program 4 weeks ago with an ambition
to succeed. JC is a Navy veteran who served our country for 9 years
and found his way to SLO seeking a fresh start. JC was able to move
into Emergency Housing Assistance and took advantage of this
opportunity to begin working on the things that needed to get
done. JC worked quickly with our program and was connected with
our Benefit Specialist, Housing Placement Specialist, Employment
Specialist, and local VSO office within a week. Within his 4 weeks of
being in our program, SSVF Housing Placement Specialist assisted
him with obtaining housing and was successfully housed on
10/1/2020 here in San Luis Obispo, CA. While housing search was in
the works, JC was also able to sign up for VA health care and obtain
VA health care the same day as move-in. JC is now eligible for HUD-
VASH which will ensure his permanent housing is secure.
JC is also enrolled in our SLO-Vets2Work Program and is
attempting to find a job allowing him to do what he loves which is
working in the aviation field. JC is now settling in his new home and
is looking forward to accomplishing his next goal by finding
employment. JC expressed how thankful he is for the VSP team and
the great work we do for our veterans.
Page 62 of 66
Volunteer Program
Program Coordinator Hollie Wogan
This will be the final report you will receive from me as Volunteer Coordinator. In the 3.5 years I have been
with the agency I have had the pleasure of building a strong volunteer program. As volunteers yourselves you
understand how vital and valuable volunteers are to the agency as a whole. Every program has benefitted
from the growth of this program and the partnerships that have been made with other community partners
and individuals. It has been my great honor and pleasure to have been part of this.
During my tenure with the agency I have recruited and engaged over 5,759 volunteers/interns/work study
students. Their donated time totals over 72,994 hours. These are significant numbers to reflect on.
During COVID the Volunteer Coordinator became more involved in coordinating donations of needs for
individuals and families, although this role has always assisted with donations. The In-Kind I have been able to
track totals over $100,000, keeping in mind this total reflects signed In-Kind donation forms. This number is
probably much higher since not every donor is wanting to give or receive this form.
In closing, thank you for the amazing opportunity to be part of an agency that does so much to help so many
in our community. I am honored to have worked with everyone here.
Gratefully,
Hollie
Page 63 of 66
INFORMATION MEMORANDUM
TO: All Head Start and Early Head Start Grantees
SUBJECT: Fiscal Year (FY) 2021 Monitoring Process for Head Start and Early Head Start Grantees
INFORMATION:
Sec. 641A of the Improving Head Start for School Readiness Act of 2007 requires the Office of Head Start (OHS)
to implement ongoing monitoring of all programs receiving federal funds. As a result of the coronavirus disease
2019 (COVID-19) pandemic and public health emergency, all monitoring reviews for the 2020 –2021 school year
will be conducted virtually. This decision was based on two principles that have driven OHS's decisions and
guidance to programs throughout this period: (1) taking decisive actions to support each program's success and
(2) keeping the safety of children and staff paramount.
While prevalence or risk of COVID-19 varies from community to community, OHS recognizes that each program's
energies are focused on making innovative programmatic changes in a fluid environment to serve as many
children and families as safely as possible. OHS does not wish to distract from those critical efforts by adding the
burden of planning and accommodating an on-site federal review team. OHS believes a virtual monitoring protocol
more appropriately balances the need for monitoring with the on-the-ground challenges to which programs are
actively responding at this time. Secondly, and as important, OHS is committed to protecting the health and safety
of children and staff in OHS programs. It understands that having outside monitors visit programs, in some
locations, may increase the risk of exposure to COVID-19. Limiting visitors to Head Start facilities is consistent with
guidance on best practices from the U.S. Centers for Disease Control and Prevention on safely providing child
care in group settings during the pandemic. Given the availability of a suitable virtual alternative, on -site OHS
monitoring reviews as a general practice present an unnecessary risk at this unique time. However, OHS reserves
the right to conduct special off-site or on-site reviews if they are determined to be necessary.
FY 2021 Monitoring Overview
Review Type FY 2021 Implementation Start Date
Focus Area 1 (FA1)
FA1 reviews will continue to
be conducted using a virtual
format.
November 2020
Focus Area 2 (FA2)
FA2 reviews will be
conducted virtually for the
2020–2021 program year.
January 2021
ACF
Administration for Children
and Families
U.S. DEPARTMENT
OF HEALTH AND HUMAN SERVICES
1. Log No. ACF-IM-HS-20-05 2. Issuance Date: 09/24/2020
3. Originating Office: Office of Head Start
4. Key Words: Monitoring; CLASS®; COVID-19; FY 2021
Page 64 of 66
Classroom Assessment
Scoring System
(CLASS®)
OHS plans to suspend
CLASS® reviews for the
2020–2021 school year.
Not Applicable
Follow-up
Follow-up reviews will be
conducted virtually by your
Regional Office.
Start dates will coincide with
the end of the corrective
action period.
American Indian and
Alaska Native (AIAN)
Reevaluations
AIAN reevaluation reviews
will be conducted virtually by
the applicable Regional
Office.
Start dates will coincide with
the Tribal DRS Consultation
process and Plan to Improve
Quality.
OHS will begin virtual monitoring of grantees in November 2020. Grantees who will receive a monitoring review in
FY 2021 will receive a notification letter at least 45 days prior to the start of their review event. Grantees can
expect a planning call with their assigned review lead to discuss the virtual schedule. It will include conversations
on:
Program Design and Management.
Education and Child Development.
Health Program Services.
Family and Community Engagement.
Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA).
Fiscal Infrastructure.
During the FA1 and FA2 review processes, grantees will be asked questions about the use of Coronavirus Aid,
Relief, and Economic Security (CARES) Act funding. They will also be asked about any adjustments made to
program service delivery in response to the COVID-19 pandemic. OHS will request information regarding grantee
service delivery model (e.g., in-person services, virtual services, or a hybrid of both) with the understanding that
these operations may change throughout the program year.
If you have any questions or concerns regarding FY 2021 monitoring, please contact your Regional Office.
Thank you for your work on behalf of children and families.
/ Dr. Deborah Bergeron /
Dr. Deborah Bergeron
Director
Office of Head Start
Office of Early Childhood Development
Page 65 of 66
View the web version
Go to ECLKC
Title: Submission for OMB Review; National Survey of Early Care and Education COVID-19 Follow-Up (OMB
#0970-0391)
Category: Notices
Issuing Agency: U.S. Department of Health and Human Services, Administration for Children and Families, Office
of Planning, Research, and Evaluation
Action: Request for Public Comment
Issue Date Month/Year: 9/2020
Citation: Federal Register Volume 85, Number 189 (Tuesday, September 29, 2020) Pages 60998 -60999
URL: https://www.govinfo.gov/content/pkg/FR-2020-09-29/html/2020-21509.htm
Summary: The Administration for Children and Families (ACF), U.S. Department of Health and Human Services
(HHS), is proposing a two-wave data collection as part of the National Survey of Early Care and Education
(NSECE) (OMB #0970-0391), which will be conducted October 2020 through June 2021. The objective of the
NSECE COVID-19 Follow-up is to document the nation's current supply of early care and education (ECE)
services that is home-based providers, center-based providers, and the center-based provider workforce. In the
context of the COVID-19 pandemic, the NSECE COVID-19 Follow-up will deepen our understanding of the state of
ECE supply and the ECE workforce following the initial period of crisis, including changes in supply or departures
from and re-entries to the workforce.
Action Date: Comments due within 30 days of publication.
Contact: Written comments and recommendations for the proposed information collection should be sent within 30
days of publication of this notice to www.reginfo.gov/public/do/PRAMain.
Page 66 of 66