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HomeMy WebLinkAbout11-13-2023 MTC Agenda Packet - Special MeetingMASS TRANSPORTATION COMMITTEE AGENDA November 13th at 2:30 PM Council Hearing Room 990 Palm Street San Luis Obispo, CA The City of San Luis Obispo has returned to in-person meetings. Zoom participation will not be supported. For those attending in-person, City facilities will be at limited capacity and masks are strongly recommended. INSTRUCTIONS FOR PUBLIC COMMENT: Public Comment prior to the meeting (must be received 3 hours in advance of the meeting): Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401. Email - Submit Public Comments via email to advisorybodies@slocity.org. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting. Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. Voicemails will not be played during the meeting. *All correspondence will be archived and distributed to members, however, submissions received after the deadline will not be processed until the following day. Public Comment during the meeting: Meetings have returned to an in-person format. To provide public comment during the meeting, you must be present at the meeting location. Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy, Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire to utilize electronic visual aids to supplement their oral presentation are encouraged to provide display-ready material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's Office at cityclerk@slocity.org or (805) 781-7100. Mass Transportation Committee Agenda for November 13, 2023 Page 2 Monday, November 13, 2023 2:30 p.m. SPECIAL MEETING Council Hearing Room 990 Palm Street San Luis Obispo, CA CALL TO ORDER: John Osumi (Business – Chair) ROLL CALL: David Figueroa (Vice Chair), Committee Members Robin Kisinger (Senior), Marlene Cramer (Cal Poly), Trevor Freeman (Technical), Ryan Meller (Student), Vacant (Alternate), and Vacant (Disabled). PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should come forward and state their name and address. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. CONSIDERATION OF MINUTES 1. Minutes of the Mass Transportation Committee of May 10, 2023. (Attachment 1) 2. Minutes of the Mass Transportation Committee of July 12, 2023. (Attachment 2) PRESENTATIONS 3. MTC Bylaws update (Attachments 3 and 4) ACTION ITEMS 4. None BUSINESS ITEMS Mass Transportation Committee Agenda for November 13, 2023 Page 3 5. None COMMENT AND DISCUSSION 6. SLO Transit Update. • Academic Service Restoration 23-24 • Holiday Trolley Service • Electric Bus Update • Bus Yard EV Infrastructure • Ridership • Joint RTA/SLO Transit SRTP • SLO Transit Innovations Study ADJOURNMENT The next Regular Meeting of the Mass Transportation Committee is scheduled for Wednesday, January 10, 2024, at 2:30 p.m., in the Council Hearing Room, 990 Palm Street, San Luis Obispo, California. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Public Works Department at (805) 781-7200 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. Service Complaints: Complaints regarding bus service or routes are to be directed to the customer service line at 805-594-8090. Reports of complaints/commendations are available to the public upon request. Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/1/fol/60984/Row1.aspx Minutes – DRAFT MASS TRANSPORTATION COMMITTEE Wednesday, May 10, 2023 Regular Meeting of the Mass Transportation Committee CALL TO ORDER A Regular Meeting of the Mass Transportation Committee was called to order on Wednesday, May 10, 2023 at 2:40 p.m. by Vice Chair David Figueroa. ROLL CALL Present: Committee Members David Figueroa (Vice Chair - At Large), Robin Kisinger (Senior), Franklin Pandoy (Student), and Marlene Cramer (Cal Poly). Absent: Committee Members Trevor Freeman (Technical), Dinah Nassar (Vacant), and John Osumi (Chair – Business). Staff: Transit Coordinator Jesse Stanley PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None --End of Public Comment-- CONSIDERATION OF MINUTES 1. Minutes of the Mass Transportation Committee meeting of November 9, 2023. ACTION: UPON MOTION OF COMMITTEE MEMBER CRAMER, SECONDED BY COMMITTEE MEMBER PANDOY, CARRIED 4-0, the Mass Transportation Committee approved the minutes of November 9, 2023. PRESENTATIONS None COMMENTS AND DISCUSSION DRAFT Minutes – Mass Transportation Committee Meeting of May 10, 2023 Page 2 None 2. SLO Transit Update Updates were provided on the following: • Summer Service • Summer Youth Ride Free • Route 2A Realignment • Electric Bus Procurement • Bus Yard EV Infrastructure • Ridership • SLO Transit Innovation Study Committee Member Kisinger commented. Committee Member Figueroa commented. Committee Member Cramer commented. PUBLIC COMMENT --End of Public Comment-- ADJOURNMENT ACTION: UPON MOTION OF COMMITTEE MEMBER KISINGER, SECONDED BY COMMITTEE MEMBER CRAMER, CARRIED 4-0, the meeting was adjourned at 3:50 p.m. The next Regular Meeting of the Mass Transportation Committee is scheduled for Wednesday, July 12, 2023, at 2:30 p.m., in the Council Hearing Room, 990 Palm Street, San Luis Obispo, California. APPROVED BY THE MASS TRANSPORTATION COMMITTEE: XX/XX/XXXX Minutes – DRAFT MASS TRANSPORTATION COMMITTEE Wednesday, July 12, 2023 Regular Meeting of the Mass Transportation Committee CALL TO ORDER A Regular Meeting of the Mass Transportation Committee was called to order on Wednesday, July 12, 2023 at 2:34 p.m. by Vice Chair David Figueroa. ROLL CALL Present: Committee Members David Figueroa (Vice Chair - At Large), Ryan Meller (Student), and Marlene Cramer (Cal Poly). Absent: Committee Members Robin Kisinger (Senior), Trevor Freeman (Technical), and John Osumi (Chair – Business). Staff: Deputy Director of Mobility Services Jennifer Rice, Mobility Services Business Manager Alex Fuchs, Transit Coordinator Jesse Stanley PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None --End of Public Comment-- CONSIDERATION OF MINUTES Due to lack of quorum, the minutes of the Mass Transportation Committee on May 10, 2023 were not approved. PRESENTATIONS Deputy Director of Mobility Service Jennifer Rice and Mobility Services Business Manager Alex Fuchs gave a presentation on the Mobility Services Division. COMMENTS AND DISCUSSION None DRAFT Minutes – Mass Transportation Committee Meeting of July 12, 2023 Page 2 1. SLO Transit Update Updates were provided on the following: • Summer Service • Summer Trolley Service • FY 2023-25 DBE Program • Electric Bus Update • Bus Yard EV Infrastructure • Ridership • Joint RTA/SLO Transit SRTP • SLO Transit Innovations Study Committee Member Figueroa commented. Committee Member Cramer commented. PUBLIC COMMENT --End of Public Comment-- ADJOURNMENT ACTION: UPON MOTION OF COMMITTEE MEMBER FIGUEROA, SECONDED BY COMMITTEE MEMBER CRAMER, CARRIED 3-0, the meeting was adjourned at 3:10 p.m. The next Regular Meeting of the Mass Transportation Committee is scheduled for Wednesday, November 8, 2023, at 2:30 p.m., in the Council Hearing Room, 990 Palm Street, San Luis Obispo, California. APPROVED BY THE MASS TRANSPORTATION COMMITTEE: XX/XX/XXXX I. Mass Transportation Committee Bylaws (T/SP) ARTICLE 1. PURPOSE The purpose of the Mass Transportation Committee (MTC) is to advise City staff and the City Council on all matters related to public transportation in San Luis Obispo (buses, trolley, and taxi). ARTICLE 2. COMMITTEE MEMBERSHIP The Committee has seven voting members, consisting of one Cal Poly employee designated by Cal Poly and one Cal Poly student representative designated by Associated Students, Inc. (ASI), with City Council review for acceptance; one person 62 years of age or older; one person from the business community; one person with technical transportation planning experience; one person with a disability disability community representative*; and one member-at-large. In addition, when possible, one alternate member selected from the general public will be appointed. The Cal Poly employee representative, ASI representative, and technical planning representatives representative, and Disability Community representative* are exempt from the residency requirements. All other members must be residents and registered voters of the City. * Disability Community Representative Preference will be given to individuals who are registered City of SLO voters and who identify as an individual with a disability or are a member of the disability community. However, if recruitment for this position does not result in sufficient qualified registered City voters, membership may be considered for: • A disability community member who lives outside the City limits, but within the County of San Luis Obispo. • A registered City voter who has a close connection with the disabled community, such as an individual who works in a professional or advocacy capacity serving the disabled community, has a disabled household or family member/ loved one, serves as a caregiver, or similar connection. ARTICLE 3. TERMS OF OFFICE Committee members will be appointed by the City Council to staggered terms of four* years. Committee members will serve at the pleasure of the City Council. *ASI appointments will be made in September for a two-year term and should be at least 1 year away from graduation. Any Committee member may be reappointed, providing no appointee serves more than eight consecutive years (two 4-year terms or four 2-year terms). A member who has served eight years can be reappointed after a one-year absence from the Committee. ARTICLE 4. MEETINGS 1. The Committee will hold a regular meeting at least quarterly. 2. The Committee will approve an annual regular meeting schedule by June of each year. 3. The Committee meetings will be open to the public and held at the Council Hearing, unless otherwise noticed. 4. A quorum is the majority of the total number of established voting members of the committee. 5. All actions of the Committee will be decided by a majority vote or consensus and will be directed through the Committee Chair. 6. Minutes of each meeting will be available as a public record in the Public Works Department. 7. The Chairperson or any four members of the Committee may call a special meeting, provided that a week’s prior notice is given in writing to each member and the meeting is otherwise properly noticed pursuant to the Brown Act. 8. All Committee meetings will be conducted in accordance with City practices, customs, and policies. Robert's Rules of Order, Newly Revised, may be used as a guideline. 9. All voting* members present must vote, except when abstaining due to a declared conflict of interest. A failure or refusal to vote when present (except for a declared conflict of interest) will be construed as an affirmative vote. (*See Article 2. and Article 4.11 concerning the Alternate Member voting rules,) 10. Any member with a declared conflict of interest will not vote or participate in any discussion of any item or in any manner attempt to influence the decision on that item. 11. The Alternate member does not count towards a quorum unless a voting member of the MTC is absent from an MTC meeting. When a voting member is absent, the Alternate member shall take the place of the voting member and then count towards quorum. ARTICLE 5. SUBCOMMITTEES Subcommittees consisting of less than a quorum of the Committee can be appointed as needed by the Chairperson. ARTICLE 6. OFFICERS 1. The officers will consist of a Chairperson and Vice-Chairperson who will be elected at the Committee meeting in May for one-year terms that commence the first meeting of the next fiscal year. Special elections for Chair or Vice Chair shall be held at the first meeting following the unscheduled resignation of an officer, or other reason for an officer position to become vacant. 2. The Chairperson will preside over all meetings of the Committee, prepare (with the assistance of staff) all meeting agendas and perform such duties as directed by the Committee. 3. The Vice-Chairperson will serve in the absence or incapacity of the Chairperson. ARTICLE 7. NEW MEMBER TRANSIT PASSES In order to assist new MTC members with their transit advocacy function, new members shall receive an initial 31 Day Transit Pass for their personal use. ARTICLE 8. POLICIES The Committee adopts policies as stated in the City of San Luis Obispo Advisory Body Handbook, incorporated herein by reference. R ______ RESOLUTION NO. _____ (2023 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, AMENDING THE ADVISORY BODY HANDBOOK REVISING THE MASS TRANSPORTATION COMMITTEE BYLAWS WHEREAS, in accordance with the Charter of the City of San Luis Obispo, the San Luis Obispo Municipal Code, and it’s on Resolutions, the City Council of San Luis Obispo appoints individuals to serve on its advisory bodies; and WHEREAS, those advisory bodies have bylaws to aid them in conducting their meetings fairly, smoothly, efficiently, and in accordance with law; and WHEREAS, pursuant to Charter section 1202 the City Council is permitted to allow non-registered voter and non-city resident participation on citizen committees, commissions, boards, and authorities depending upon the nature and purpose of the advisory body; and WHEREAS, the City’s Mass Transportation Committee has failed to make quorum at four of the eight regularly scheduled meetings; and WHEREAS, a quorum is required for committees to take formal action on agendized items and make recommendations to City Council for their consideration, and WHEREAS, the City’s Mass Transportation Committee has reviewed their bylaws and have recommended revisions to committee membership that expand recruitment opportunities for long standing vacant positions; and WHEREAS, at its regular meeting on December 5, 2023, the City Council reviewed the proposed changes to the advisory body bylaws, as recommended by the Mas Transportation Committee. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo that the bylaws of the Mass Transportation Committee are hereby amended to read as set forth in and incorporated herein as Exhibit A. Upon motion of Council Member ___________, seconded by Council Member ___________, and on the following roll call vote: AYES: NOES: ABSENT: The foregoing resolution was adopted this _____ day of _______________ 2023. Resolution No. _____ (2023 Series) Page 2 R ______ ___________________________ Mayor Erica A. Stewart ATTEST: ______________________ Teresa Purrington City Clerk APPROVED AS TO FORM: ______________________ J. Christine Dietrick City Attorney IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on ______________________. ___________________________ Teresa Purrington City Clerk Resolution No. _____ (2023 Series) Page 3 R ______ EXHIBIT A MASS TRANSPORTATION COMMITTEE BYLAWS Amended by Resolution No. XXXXXX (2023 Series) Article 2. COMMITTEE MEMBERSHIP The Committee has seven voting members, consisting of one Cal Poly employee designated by Cal Poly and one Cal Poly student representative designated by Associated Students, Inc. (ASI), with City Council review for acceptance; one person 62 years of age or older; one person from the business community; one person with technical transportation planning experience; one disability community representative*; and one member-at-large. In addition, when possible, one alternate member selected from the general public will be appointed. The Cal Poly employee representative, ASI representative, technical planning representative, and Disability Community representative* are exempt from the residency requirements. All other members must be residents and registered voters of the City. *Disability Community Representative Preference will be given to individuals who are registered City of SLO voters and who identify as an individual with a disability or are a member of the disability community. However, if recruitment for this position does not result in sufficient qualified registered City voters, membership may be considered for: • A disability community member who lives outside the City limits, but within the County of San Luis Obispo. • A registered City voter who has a close connection with the disabled community, such as an individual who works in a professional or advocacy capacity serving the disabled community, has a disabled household or family member/ loved one, serves as a caregiver, or similar connection.