HomeMy WebLinkAboutMarch 2001 - Certificate of Destruction - FinanceRECORD STORAGE
F~NANCE STORE ROOM
OLD LIBRARY BUILDING
TO BE DESTROYED MARCH 2001
SYSTEM STORAGE DESCRIPTION
FISCAl.
________ DATE ____________________________________ ____________ YEARS
Accounting 06/98 Receipt journals, budget amendments 96-97
Accounting 06/98 Receipt journals, budget amendments 96-97
ADMIN 07/94 Street Report 198-89, Transit Report 1985-90, DOT Special Proje 1982-86 80-90
ADMIN 06/96 6/94 audit workpapers, debt service trustee thru 6/95, Street Repoii: /90, 1986 Capital 86-95
Improvement Financing binder
ADMIN 06/96 Utility billing adjustment committee 6/95-1/96, sales tax lst/2~~(~ qu.t ~r 1995 95-96
ADMIN 09/97 Utility billing adjustment committee 96-97
ADMIN 03/99 Audit workpapers 94-95
A/P 06/96 1099 tax reports 85-90
A/P 07/98 Ameripride/Valley Industrial backup 9~97
A/P 07/98 Cash trial balance, destruction list, refunds 96-97
A/P 07/98 Call America backup 96-97
A/P 07/98 Pacific Bell backup 96-97
A/P 07/98 Vouchers A 96-97
A/P 07/98 Vouchers B 96-97
A/P 07/98 Vouchers Ca - Ch 96-97
A/P 07/98 Vouchers Cl — Cy 96-97
A/P 07/98 Vouchers C misc — D misc 96-97
A/P 07/98 Vouchers E — F 96-97
A/P 07/98 Vouchers G — H 96-9 7
A/P 07/98 Vouchers I — K 96-97
A/P 07/98 Vouchers L — Mi 96-97
A/P 07/98 Vouchers Mo - 0 96-97
A/P 07/98 Vouchers P — Ph 96-97
A/P 07/98 Vouchers Pi — P misc 96-97
A/P 07/98 Vouchers Q — San Luis J 96-97
A/P 07/98 Vouchers San Luis M — SLO City 96-97
A/P 07/98 Vouchers SLO County — Sp 96-97
A/P 07/9 8 Vouchers St — Te 9 6-97
AlP 07/98 Vouchers Th — V 96-97
A/P 07/98 Vouchers W - Z 96-97
A/R 06/97 Paid invoices 96-97
A/R 11/97 Payment batches, MARS reports 96-97
A/R 11/97 Paid invoices 96-97
Bank Rec 06/96 Bank reconciliations 94-95
Bank Rec 07/96 Bank reconciliations & daily bank reports 94-9 5
Bank Rec 08/00 Stale-dated checks 90-93
Bank Rec 12/99 Stale-dated checks 88-98
Bank Rec 03/97 Cancelled checks 94-95
Bank Rec 03/97 Cancelled checks 94-95
Bank Rec 03/97 Cancelled checks 94-95
Bank Rec 03/97 Cancelled checks 94-95
Bank Rec 03/97 Cancelled checks 94-95
Bank Rec 03/97 Cancelled checks 94-95
Bank Rec 03/97 Cancelled checks 94-95
Bank Rec 03/97 Cancelled checks 94.95
Bank Rec 03/97 Cancelled checks 94-95
Bank Rec 03/97 Cancelled checks 94-95
Bank Rec 03/97 Cancelled checks 94-95
Bank Rec 03/97 Cancelled checks 94-95
B/T 07/95 Tax certificate copies 94-95 I B/T i 07/95 Reports; open balance; payment , billing & adjustment registers 94-95
MEMORANDUM
DATE:
TO: Department Head
Jeff Jorgensen, City Attorney
FROM: Records Coordinator/other Employee
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On, _______________, the City Council adopted a Records Retention Schedule. In accordance with that
schedule, certain records have been identified as eligible for destruction. A listing of those records is attached.
Provide general information about the request: (Example: 104 boxes of records exceeding the retention
requirements and, as such, are being prepared for destruction. The method of destruction will be via recycling
after the Friendship School removes the non-recyclable materials (paper clips, metal prongs, rubber bands, etc.)
from the files. The cost of this service will be $1.50 per box or $156.00 and approximately $40.00 for two boxes
of large heavy duty plastic bags used to contain the paper for the recycler. We are scheduled to deliver the 104
boxes to Friendship School on (date).)
Please sign below indicating your approval for the destruction of the attached listing of records.
Dept
Head/Dept
J
e
f
f
r
ey Jorgensen, C ‘Attorney
CERTIFICATE OF DESTRUCTION
I, (employee name) -, do hereby certify that th ecords listed on
the attached were properly disposed of on _______ (date) Signature
Original: City Clerk
Copy: Department