HomeMy WebLinkAbout1/9/2024 Item 5i, Avakian / Nelson - Staff Agenda CorrespondenceG�TY Ofi
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DATE: January 9, 2024
TO: Mayor and Council
FROM: Greg Avakian, Parks & Recreation Director
Prepared by: Brian Nelson, Deputy Director of Public Works / City Engineer
Hai Nguyen, Senior Civil Engineer
VIA: Derek Johnson, City Manager
SUBJECT: ITEM 51. AWARD CONSTRUCTION CONTRACT FOR THE MITCHELL
PARK REVITALIZATION PROJECT, SPECIFICATION NO. 2000188
Staff received the following question, regarding the Mitchell Park Revitalization Project.
The question is below with staff's response shown in italics:
1) From the 10/17/2023 Council meeting, Item 6c, the following was included in the
staff report:
"The project's Base Bid includes the shade structure, benches, and bocce
ball court. The project's Additive Alternative A includes the picnic tables
and chess tables. If it is not within the available budget to award the
additive alternative, staff will investigate if the picnic tables and chess
tables can be donated from a local community group or be purchased
through other funding at a later date."
Please explain why we wouldn't follow that initial approach since the project
bid is over budget, and the add alternate is double the engineer's estimate?
All four bids received on November 16, 2023, exceeded the Engineer's Estimates,
requiring additional funding to construct the project. Staff identified additional funding
from the Park Improvement Fund (Fund #519) after the project advertisement, and it
was found that the available funding was sufficient to support the award of both the
Base Bid and Additive Alternate A, leaving a remaining balance in the Park
Improvement Fund of $329, 907. Additive Alternate A will provide picnic tables and
chess tables that will provide additional seating to support play at the bocce ball court,
complete the entire scope of the designed project, and include desired improvements
for the community. Council could direct staff to pursue donations, but timing for the
donations, installation, and the entire scope of the project work may not be completed
timely in accordance with the State Grant. The California State Grant outlines a
completion date, including State inspection of the project, by June 30, 2024.
City of San Luis Obispo
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