The URL can be used to link to this page

Home My WebLink AboutPeterson Batch 21 From:wayne peterson <slowayne@gmail.com> Sent:Tuesday, April 19, 2022 5:47 PM To:Hannula, Hal Subject:Re: Avila ranch drainage ponds - stormwater summary Attachments:Avila Ranch Preliminary Stormwater Control Plan.pdf This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Thanks Hal. Let’s see where this goes now. Your explanation is complicated because the system is doing a lot of different things. Much more than I had originally thought. I’ll see is I can help the folks understand. Wayne Sent from my iPhone On Apr 19, 2022, at 4:29 PM, Hannula, Hal <hhannula@slocity.org> wrote: Hi Wayne and Neighbors, I am writing this to provide a quick synopsis of the drainage strategy and background for the Avila Ranch development project. The timing for this update is appropriate as I recently signed the Community Acknowledgement form for the latest submittal to FEMA to process a letter of map revision for the remaining tract phases 2 through 6. This map revision is needed to provide better articulation of the mapped flood zone that follows Tank Farm Creek and to recognize the limits and impacts of the proposed cut, fill, bridges, and culverts. A separate change has already been processed for the first phase of development. As you may recall from our previous discussions, the City codes, ordinances, and permitting with the Regional Water Quality Control Board require that development projects evaluate water quantity and water quality impacts for new and altered imperious surfaces. The regulations are intended to try to replicate the natural watershed processes. As such, the stormwater run-off strategies must address natural watershed process (Low Impact Development strategies), a de-centralized approach to water quality treatment, retention (getting the run-off back into the ground), and peak management or detention to limit the run-off to pre-development quantities. The Avila Ranch project is similar to other contemporary projects in that they are utilizing some Stormwater Control Measures (SCM’s) to manage runoff quality, retention, and quantity within one basin. Water quality improvements within the subdivision follow the tentative map strategies and preliminary drainage reports. The run-off from homes, driveways, sidewalks, and roadways is discharged to a series of bio-basins or bio-swales at periodic locations within the subdivision to provide water quality treatment and retention prior to final collection and discharge to an approved outlet. City staff met with the engineer of record and Regional Water Quality Control Board staff prior to tentative map and drainage strategy approval to confirm that the water quality and retention strategies were adequately de-centralized. See the attached tentative map exhibit for reference. 2 The end-of-line basin located downstream from the developed portions of the subdivision near Buckley Road and Vachell Lane is a dual purpose basin to provide both retention (hold and retain stormwater) and detention (slow the flow and meter the discharge). It was noticed by you and others that the basins were holding water and were not completely draining after storm events. This observation was insightful and the notification to the City was helpful so that we could confirm that temporary erosion control measures were not affecting the basin operation. It was discovered that the basins were operating as designed. The main basin is constructed with a rock lens located below the bottom of the basin to store and potentially infiltrate stormwater back into the ground. The basin design did not take credit for an assumed infiltration rate and was over-sized to accommodate this assumption. The basin is also designed to potentially hold a pond of water above the basin bottom and up to the bottom of the concrete overflow weir. The best water quality measures would function to retain all urban run-off on- site for the smaller storms and have no discharge to the receiving waterways. This functionality of stored run-off was observed at the time of my site inspection. The main basin provides peak management (over-detention) for the entire subdivision. The City detention requirement per our adopted Drainage Design Manual is more conservative than the peak management requirements imposed by the Regional Water Quality Control Board. The outlet weir in the basin is designed to meter the water out of the basin so that the surface flows at the downstream tract boundary do not exceed the flows from the previously undeveloped (agricultural) land for the 2- year through 100-year storm events. The flow out of the basin weir structure (vertical grates) increases and decreases as the water surface elevation increases and decreases based on the storm event and flow into the basin. The top horizontal grate of the weir structure provides for additional capacity and a safe overflow in larger events. The basin is also designed with an emergency overflow spillway. The overall drainage strategy is considered to be conservative in that the peak management design and drainage report has been simplified in not trying to capture the volume and detention functionality of the several smaller bio-swales and bio-basins. The analysis would be much more complicated to evaluate the flow into and out of each smaller basin. Furthermore, the future phases of the development will most probably provide additional detention for the smaller stormwater events in excess of the detention functionality of the main basin that already considers the ultimate build-out of the entire subdivision. I hope that this helps with the understanding of the general provisions for stormwater runoff from the Avila Ranch development. Feel free to reach out to me at any time with follow-up questions or observations. Regards, Hal Hal Hannula Supervising Civil Engineer Community Development Engineering Development Review 919 Palm Street, San Luis Obispo, CA 93401-3218 E hhannula@slocity.org T 805.781.7201 C 805.431.0083 slocity.org 3 Stay connected with the City by signing up for e-notifications From: wayne peterson <slowayne@gmail.com> Sent: Tuesday, January 4, 2022 12:25 PM To: Horn, Matt <mhorn@slocity.org> Cc: Wayne Peterson <wayne-peterson@sbcglobal.net>; Kathy Borland < ; Nelson, Brian <BNelson@slocity.org>; Hannula, Hal <hhannula@slocity.org>; Codron, Michael <mcodron@slocity.org> Subject: Re: Avila ranch drainage ponds This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. ________________________________ Happy new year friends. We’ve started into the new year after receiving a nice rain the last weeks of December. I’m writing this to you hoping to mediate an issue that seems to be going in the wrong way and might hurt the city. The neighbors of the Avila Ranch project have been watching the drainage operation at Buckley road and keep letting me know they are concerned about the apparent non operation of the detention basins. I’ve observed that at the first rain they fill full or close to full almost immediately. After the rain stops they remain full or close to full. Even today after several dry days the ponds are filled. How in the world can they be available at the next rain to take any peak flows off and maintain the peak flows to before project rates. I and the neighbors are quite aware that the developers are not responsible to correct historical flooding issues but they also are not to make it worse. Is there any chance you might be able to meet with these concerned neighbors and explain to them how these basins work. The developer has met with them and insisted that they are finished and working properly. From my observation of the earlier basins installed in the Edna Isley area I question that. They are acting similar to the basins installed on south Higuera street by the Octagon Barn. They fill up and remain full doing no flood control but becoming wonderful wetlands. Is that what we should expect with Avila’s new ponds? I’d appreciate some response from the city that can help me respond to the neighbors concerns. The best response would be a meeting with the concerned downstream property owners. I can help you 4 arrange that. The best place to meet would be out at the site. COVID would not be an issue and the property owners could feel heard. Wayne Peterson Picture taken today. Sent from my iPhone > On Jan 4, 2022, at 11:48 AM, wayne peterson <slowayne@gmail.com> wrote: > > > > Sent from my iPhone > >> On Dec 17, 2021, at 9:05 AM, Horn, Matt <mhorn@slocity.org> wrote: >> >> Wayne, >> >> Thanks for the email and heads up regarding the detention basins for Avila Ranch. I am including the appropriate staff on this email so they are aware as well. >> >> Matt Horn >> Director of Public Works >> 919 Palm Street, San Luis Obispo, CA 93401-3218 >> E mhorn@slocity.org 5 >> T 805.781.7191 >> >> -----Original Message----- >> From: Wayne Peterson <wayne-peterson@sbcglobal.net> >> Sent: Thursday, December 16, 2021 5:11 PM >> To: Horn, Matt <mhorn@slocity.org> >> Cc: Kathy Borland < >> Subject: Avila ranch drainage ponds >> >> >> >> This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. >> >> ________________________________ >> >> This past week I’ve met with Dan from Avila Ranch and Jack and Jim the two downstream property owners. They were separate meetings. At the meeting with Dan he said the detention ponds were done. Today after a small rain the one was full and the other close to full. I know the streets are not paved so the system can not be fully operational but I’d expect the basins would be empty so as to be ready for some real heavy rain so they could prevent higher runoff. Either the system is really not complete even though the developer insists it is or it will not function as planned. Please let the appropriate folks at the city know that the po’ s are watching and pretty concerned. >> Wayne >> >> Sent from my iPhone >> From:Matt Clark To:Rachel Hawthorne; Troy Barnhart Cc:Craig Campbell; dang; Adrienne Burns; Schwartz, Luke; rbeard; Rodriguez, Brian; jfrickenbach_ Scott McAlpin; Hannula, Hal Subject:RE: [EXT]FW: Tank Farm Creek Overflow Path Date:Monday, August 15, 2022 11:43:47 AM Attachments:image001.png This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Rachel That works for us too. Can you let me know how many we’ll have on this visit from your side? Thanks Matt From: Rachel Hawthorne <RachelH@wallacegroup.us> Sent: Monday, August 15, 2022 11:05 AM To: Matt Clark <mclark@trihydro.com>; Troy Barnhart <TBarnhart@co.slo.ca.us> Cc: Craig Campbell <CraigC@wallacegroup.us>; dang <dang@wchomes.com>; Adrienne Burns <adrienneb@wchomes.com>; Schwartz, Luke <LSchwart@slocity.org>; rbeard <rbeard@co.slo.ca.us>; Rodriguez, Brian <brodriguez@slocity.org>; < ; Phil Burkhalter <pburkhalter@trihydro.com>; Scott McAlpin <smcalpin@trihydro.com>; Hannula, Hal <hhannula@slocity.org> Subject: RE: [EXT]FW: Tank Farm Creek Overflow Path ◆ This message was sent from a non-Trihydro address. Please exercise caution when clicking links or opening attachments from external sources. Matt, Thank you for coordinating the site visit. I’ve checked with Wathen Castanos and 2:30pm on Thursday, 8/18 would work the best. Thank you, Rachel Rachel Hawthorne, PE C73686, QSD/P 00287 Director of Civil and Transportation WALLACE GROUP | DEDICATION TO SERVICE® Office 805 544-4011 Cell 805-458-8168 612 Clarion Court, San Luis Obispo, CA 93401 From: Matt Clark <mclark@trihydro.com> Sent: Monday, August 15, 2022 9:32 AM To: Rachel Hawthorne <RachelH@wallacegroup.us>; Troy Barnhart <TBarnhart@co.slo.ca.us> Cc: Craig Campbell <CraigC@wallacegroup.us>; dang <dang@wchomes.com>; Adrienne Burns <adrienneb@wchomes.com>; Schwartz, Luke <LSchwart@slocity.org>; rbeard <rbeard@co.slo.ca.us>; Rodriguez, Brian <brodriguez@slocity.org>; < ; Phil Burkhalter <pburkhalter@trihydro.com>; Scott McAlpin <smcalpin@trihydro.com>; Hannula, Hal <hhannula@slocity.org> Subject: RE: [EXT]FW: Tank Farm Creek Overflow Path Rachel Scott McAlpin is out today, we can facilitate a site visit this week or next. Please let me and Scott know what time works for your team. Thanks Matt Clark Portfolio Manager OUR SAFETY IS MY RESPONSIBILITY 142 Cross Street, Suite 200 San Luis Obispo, CA 93401 (805) 757-8461 (cell) mclark@trihydro.com CONFIDENTIAL INFORMATION: This electronic message is intended only for the use of the person or entity to which it is addressed and may contain information that is privileged and confidential, the disclosure of which is governed by applicable law. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this information is STRICTLY PROHIBITED. If you have received this message in error, please immediately notify the sender by either email or telephone. Please destroy the related message. Thank you for your cooperation. From: Rachel Hawthorne <RachelH@wallacegroup.us> Sent: Friday, August 12, 2022 3:12 PM To: Troy Barnhart <TBarnhart@co.slo.ca.us> Cc: Craig Campbell <CraigC@wallacegroup.us>; dang <dang@wchomes.com>; Adrienne Burns <adrienneb@wchomes.com>; Schwartz, Luke <LSchwart@slocity.org>; rbeard <rbeard@co.slo.ca.us>; Rodriguez, Brian <brodriguez@slocity.org>; < ; Phil Burkhalter <pburkhalter@trihydro.com>; Matt Clark <mclark@trihydro.com>; Scott McAlpin <smcalpin@trihydro.com>; Hannula, Hal <hhannula@slocity.org> Subject: RE: [EXT]FW: Tank Farm Creek Overflow Path ◆ This message was sent from a non-Trihydro address. Please exercise caution when clicking links or opening attachments from external sources. Troy, We appreciate the update and look forward to the results of the study. Wallace Group and Wathen Castanos Staff are interested in a site visit to observe the southern berm. Who should I contact at TriHydro to facilitate the site visit? Thank you, Rachel Rachel Hawthorne, PE C73686, QSD/P 00287 Director of Civil and Transportation WALLACE GROUP | DEDICATION TO SERVICE® Office 805 544-4011 Cell 805-458-8168 612 Clarion Court, San Luis Obispo, CA 93401 From: Troy Barnhart <TBarnhart@co.slo.ca.us> Sent: Friday, August 12, 2022 1:57 PM To: Rachel Hawthorne <RachelH@wallacegroup.us> Cc: Craig Campbell <CraigC@wallacegroup.us>; dang <dang@wchomes.com>; Adrienne Burns <adrienneb@wchomes.com>; Schwartz, Luke <LSchwart@slocity.org>; rbeard <rbeard@co.slo.ca.us>; Rodriguez, Brian <brodriguez@slocity.org>; < ; Phil Burkhalter <pburkhalter@trihydro.com>; Matt Clark <mclark@trihydro.com>; Scott McAlpin <smcalpin@trihydro.com>; Hannula, Hal <hhannula@slocity.org> Subject: RE: [EXT]FW: Tank Farm Creek Overflow Path ** WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. ** Hello Rachel, Thank you, the survey looks like wonderful work. I met with the TriHydro team this morning to discuss their progress in updating their study. Work is underway to: Revise their hydrologic model to analyze lower recurrence interval storms and integrate flows expected from the Margarita Area detention basin. Overhaul their hydraulic model to 2D unsteady-state. The on-site ponds will be considered already filled to ensure the detaining capabilities of the site are not overestimated. Incorporation of the Ferris survey will ensure that area is accurately reflected. Spot elevations taken by TriHydro at the southern berm will be similarly included. Flows leaving the site will be evaluated in the vicinity of the Ferris property as well as the southern berm. Unfortunately, we are behind the originally communicated timeline. I was delayed in providing review comments to TriHydro last month, and TriHydro staff have been out for previously scheduled end-of-summer leave. We expect to have the revised existing condition products to share near the end of August. Separately, can you please let me know if Wallace Group and Wathen Castanos staff are still interested in taking a closer look at the southern berm? TriHydro has indicated that they can facilitate a site visit. Feel free to give me a call to discuss any of this. Regards, Troy Barnhart Engineer II Public Works, County of San Luis Obispo Tel: (805) 781-4245 | An APWA Accredited Agency Website | Twitter | Map From: Rachel Hawthorne <RachelH@wallacegroup.us> Sent: Thursday, August 11, 2022 8:42 AM To: Hannula, Hal <hhannula@slocity.org>; Troy Barnhart <TBarnhart@co.slo.ca.us> Cc: Craig Campbell <CraigC@wallacegroup.us>; dang <dang@wchomes.com>; Adrienne Burns <adrienneb@wchomes.com>; Schwartz, Luke <LSchwart@slocity.org>; JR Beard <rbeard@co.slo.ca.us>; Rodriguez, Brian <brodriguez@slocity.org>; < Subject: [EXT]FW: Tank Farm Creek Overflow Path ATTENTION: This email originated from outside the County's network. Use caution when opening attachments or links. Hal and Troy, As a follow up to our meeting, a copy of Wallace Group’s topographic survey of Horizon Lane which includes the existing storm drain facilities on the Ferris property is being provided. Please use the link below to download the survey file. https://spaces.hightail.com/receive/Kjw4h3O1Mz Should you have any questions or comments, please contact me or Craig Campbell. Troy – Please forward this information to your contacts at TriHydro. Any updates on the status of the drainage study for Tank Farm Creek upstream of the Avila Ranch property would be appreciated. Thank you, Rachel Rachel Hawthorne, PE C73686, QSD/P 00287 Director of Civil and Transportation WALLACE GROUP | DEDICATION TO SERVICE® Office 805 544-4011 Cell 805-458-8168 612 Clarion Court, San Luis Obispo, CA 93401 From: Rachel Hawthorne Sent: Sunday, July 3, 2022 4:50 PM To: Hannula, Hal <hhannula@slocity.org>; Troy Barnhart <TBarnhart@co.slo.ca.us> Cc: Craig Campbell <CraigC@wallacegroup.us>; dang@wchomes.com; Adrienne Burns <adrienneb@wchomes.com>; LSchwart@slocity.org; JR Beard <rbeard@co.slo.ca.us>; Rodriguez, Brian <brodriguez@slocity.org>; Subject: Tank Farm Creek Overflow Path Hello, Thank you for meeting with us on Thursday, June 30th regarding Tank Farm Creek upstream of Avila Ranch. We appreciate your time and willingness to coordinate for the benefit of both projects. Please use the link below to download the PDFs of the hard copy exhibits that were reviewed during the meeting. https://spaces.hightail.com/receive/tFL0HqLLt3 Below is a summary of our understanding of the discussion and action items that resulted from the meeting. Existing historical floodways were impacted by the unpermitted improvements on the Ferris property. Changes on the Ferris site that divert floodwaters from Tank Farm Creek to the Chevron Tank farm and potentially spilling to Avila Ranch include eliminating one of two culverts, and fill flood flow paths. City is considering adding flooding impacts to the current Code Enforcement Case against Ferris. Based upon 2017 FEMA topography, it appears that Tank Farm Creek would overtop the berm at the southern boundary of the Chevron property in the 10-year and larger storm events. Flow will also overtop Ferris. Based on the 2017 FEMA topo, the overflow elevations appear about equal (contour 121), but the path is wider over the chevron berm to Avila Ranch. No CLOMR has been submitted for the southern portion of the Chevron property. A CLOMR has been submitted for Avila Ranch phases 2-6 (attached), and a CLOMR/LOMR has been submitted and approved for Avila Ranch phase 1 (RRM) The amount of potential storage behind the berm is approx. 80 ac-ft based upon the 2014 Avocet Report. If the berm is taller than 6 feet and has potential to store more than 50 acre- feet, it would fall under DSOD jurisdiction. City Staff suggested that the berm could be considered a levee under FEMA regulations. Wallace Group/Wathen Castanos requested that Chevron/TriHydro address the stability of the berm if water is to be stored on the north side of the berm. This would include the addition of a concrete spillway at an elevation of 121 feet. TriHydro is modeling the 100-year storm event upstream of the berm using the 2017 FEMA topo. It is anticipated that the TriHydro model will be available for distribution to the City, Wallace Group, and Wathen Castanos by the end of July. Wallace Group requested that TriHydro also provide the results of a 10-year storm event. TriHydro indicated that they would do this. Wathen Castanos will request access to the Ferris property for Wallace Group surveyors to survey the existing headwall and culvert at Ferris. The results of this survey are expected to be shared with the meeting attendees in mid to late July. City Staff shared the future alignment of the bike path along the western boundary of the Chevron property from Tank Farm Road to the tract boundary of Avila Ranch. It was agreed that the alignment of the bike path may be revised to accommodate the drainage design. Wallace Group shared the alignment of the bike path on the Avila Ranch property which follows the north boundary from Jespersen to below the berm low point, and the concept that it was being considered as a flood overflow path. To maintain the overflow path and elevation at the berm, the bike path would need to go over the berm rather than cutting through the berm at an elevation lower than 121. It was agreed that the meeting attendees would reconvene one week after publication of the TriHydro flood analysis. Should you have questions, comments, or clarifications, please reply to this email. Troy – Would you please forward this email to the TriHydro Staff that attended the meeting since I do not have their email addresses? Rachel Hawthorne, PE C73686, QSD/P 00287 Director of Civil and Transportation WALLACE GROUP | DEDICATION TO SERVICE® Office 805 544-4011 Cell 805-458-8168 612 Clarion Court, San Luis Obispo, CA 93401 1 From:Michael Slater <mslater@wchomes.com> Sent:Monday, October 17, 2022 2:01 PM To:Dan Garson; Adrienne Burns Subject:Fwd: Letter from Avila Ranch Homeowners Attachments:Basin A Letter 10-13-22.pdf Here you go. Get Outlook for iOS Michael Slater Wathen Castanos Homes General Counsel Phone: 559.432.8181 ext. 170 2505 Alluvial Avenue, Clovis, 93611 From: Adrienne Burns <adrienneb@wchomes.com> Sent: Thursday, October 13, 2022 1:49:44 PM To: Zachary Peterson < Cc: Christopher Heylman < ; Katie Pozzi < ; Niki Rarig < ; Joshua Peterson <josh@wchomes.com>; Brandy Tschappler <brandyt@wchomes.com>; Michael Slater <mslater@wchomes.com> Subject: RE: Letter from Avila Ranch Homeowners Good Afternoon Ms. Pozzi, Mr. Heylman, Ms. Rarig and Mr. Peterson, Please see attached letter in response to your email correspondence from this past Saturday. Please let me know if you have any further questions. Thank you Adrienne Burns Wathen Castanos Homes Vice President of Land Development and Forward Planning Phone: 559.214.5042 2505 Alluvial Avenue, Clovis, 93611 2 From: Zachary Peterson < Sent: Saturday, October 08, 2022 11:48 AM To: Adrienne Burns <adrienneb@wchomes.com>; Eric Silva <erics@wchomes.com>; Sandra Peterson <sandrap@wchomes.com>; danl@wchomes.com Cc: Christopher Heylman < ; Katie Pozzi < ; Niki Rarig < ; Jed Damschroder < Subject: Letter from Avila Ranch Homeowners To Whom It May Concern: We are writing to formally express our grave concerns as to the status and future condition of the large, water-filled holes bordering our houses in the Avila Ranch development in San Luis Obispo, CA. Prior to, and during escrow, everything we heard, read, or were told is that this space would be a large park. It was even described to us by one of the salesmen as “the crown jewel of the neighborhood.” As of the writing of this letter, the Avila Ranch website still shows a grass/park/open space that is level with the grade of the houses (see attached screenshot). Other documents also show a park, including the plans submitted to the city and brochures given to us as prospective buyers (also attached to this letter). Adjacency to the park was a primary reason for our decision to purchase our particular homes, and presumably, what empowered Wathen Castanos to charge us a “lot premium” over and above the price of the home. Since closing, we have come to believe that Wathen Castanos have abandoned their efforts to construct a park, or even an accessible green-space, and will instead leave it as a subterranean pit, including making no effort to remove the standing water that accumulates even after many weeks of sunny, dry weather. This is the least appealing of the many stories we’ve been given since taking possession of our homes. Over the course of escrow and after purchase, we (or our real estate agent) have been told by various Wathen Castanos representatives the area will be: 1. Filled in and turned into a park 2. A sunken turf field, that will only flood during wet weather, and hold no standing water 3. An inaccessible, but landscaped, bioretention “open space” with no standing water 4. Landscaped bioretention with permanent standing water It is now unclear whether even landscaping is still in scope. It is our belief that Wathen Castanos has engaged in deceptive sales tactics, intentionally withheld the truth, and has not and will not deliver on any of their promises with respect to this space. All the while retaining our substantial “lot premiums” charged for our proximity to this never-to-be park. The alterations for the use of this space were made without our informed consent, have materially harmed the value of our houses, detracted from the aesthetic appeal of the development broadly, and risks the health and safety of our families. We understand that circumstances change, and adjustments must be made to accommodate new engineering discoveries. We are willing to adjust our expectations accordingly. However, the current situation of a pit, landscaped or not, that holds standing water is an unacceptable compromise: standing water is a known health hazard, breeds bacteria and mold, and attracts insects and vermin. The sickening smell that can emanate from the pit (we believe as a result of the algae growth) has, on occasion, made it impossible to go outside. The steep pitch of the unprotected embankment poses significant risk to anyone that might fall in, particularly young children. We remain in the dark as to what will be done with the space, and remain exposed to the resulting health and safety hazards. 3 We are demanding that Wathen Castanos uphold their promise of building a usable greenspace or park, with no standing water. And, that we be given a timeline for its installation. We love our homes, and see great potential in the future of Avila Ranch. We merely ask for what we paid for, and what was promised. Sincerely, Katie Pozzi, Christopher Heylman, Niki Rarig, Zachary Peterson, Attachment: PDF copy of this letter Photos of the current and prior conditions of the pits Photo of insect infestation inside home Plans showing the adjacency of a park to homes Estero sales brochure showing a park 4 5 6 7 8 --- Zachary N J Peterson From:Codron, Michael To:Hannula, Hal Subject:FW: Health & Safety Issue at Avila Ranch Date:Monday, October 24, 2022 11:18:00 AM Attachments:image001.png image002.png image003.png image004.png Importance:High This is the e-mail. From: Johnson, Derek <djohnson@slocity.org> Sent: Friday, October 21, 2022 3:41 PM To: Hannula, Hal <hhannula@slocity.org>; Loew, Michael <Mloew@slocity.org> Cc: Codron, Michael <mcodron@slocity.org>; Stanwyck, Shelly <sstanwyc@slocity.org>; Corey, Tyler <tcorey@slocity.org>; Maggio, Rodger <rmaggio@slocity.org>; Aggson, Keith <kaggson@slocity.org> Subject: FW: Health & Safety Issue at Avila Ranch Importance: High Hi Hal and Mike Loew, Can someone from CDD provide information back to those listed directly below about their requirements in the SP? Thanks Derek From: Shoresman, Michelle <mshoresm@slocity.org> Sent: Monday, October 10, 2022 12:21 PM To: Zachary Peterson <znjpeterson@gmail.com>; Stewart, Erica A <estewart@slocity.org>; Marx, Jan <jmarx@slocity.org>; Pease, Andy <apease@slocity.org> Cc: Niki Rarig < ; Johnson, Derek <djohnson@slocity.org>; CityClerk <CityClerk@slocity.org>; Codron, Michael <mcodron@slocity.org>; Stanwyck, Shelly <sstanwyc@slocity.org> Subject: RE: Health & Safety Issue at Avila Ranch Hi Zachary, I just rode through the development today on the new bike path, for the first time, so I saw the water retention basin that I think you might be referring to. I do not recollect the details of the project however, and don’t remember exactly where all the development features are. So, I am copying our Community Development Director, Assistant City Manager, City Clerk and City Manager, so they can best route your question to the right person, or answer it themselves. In the future, if you email your letters to council to emailcouncil@slocity.org, we will all get your emails, as will key city staff, so they can respond directly, and you might get a quicker, more thorough response. Thank you! Michelle Shoresman pronouns she/her/hers Council Member Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E mshoresm@slocity.org C 805.888.1973 slocity.org Stay connected with the City by signing up for e-notifications From: Zachary Peterson <znjpeterson@gmail.com> Sent: Monday, October 10, 2022 12:11 PM To: Stewart, Erica A <estewart@slocity.org>; Marx, Jan <jmarx@slocity.org>; Pease, Andy <apease@slocity.org>; Shoresman, Michelle <mshoresm@slocity.org> Cc: Niki Rarig < Subject: Health & Safety Issue at Avila Ranch This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Madam Mayor and Council members: I am writing with respect to a serious issue we are having with the developer of the Avila Ranch community being built in southern San Luis Obispo, and where we just purchased a property (the second family to do so in the entire development). In short: everything we have ever seen, heard, or were told is that a large park would be built by the developer adjacent to our property. A park is illustrated in the plans submitted to and approved by the city, and in Avila Ranch’s own sales and promotional materials. It was a primary reason for us choosing to purchase this house, and what empowered the developer to charge us a “lot premium” over and above the price of the house. However, instead of a park, the developer has dug an extremely large pit that is filled with standing water, growing algae and breeding insects (our house is filled with mosquitoes). The standing water is not temporary, and returns even after being pumped out and in dry, sunny weather. Based on the activity we are seeing in and around the pit, it is now our belief that the developer has no plans to build a park, as promised, and is considering leaving the standing water as is, or covered up in some way. We have made an attempt to contact the developer, and they have ignored us. We remain completely in the dark as to their plans. In addition to the deceptive sales tactics, this is a health and safety issue for anyone who lives in Avila Ranch or uses the bike path that is also adjacent to the pit. I have attached some photos and a copy of the approved city plans. We appreciate any time or effort you’re able to help us with this matter. And please don’t hesitate to reach out with any questions. Thank you, Zachary Peterson & Niki Rarig San Luis Obispo, CA 93401 Cell: --- Zachary N J Peterson From:Hannula, Hal To:John Rickenbach Cc:Codron, Michael Subject:Emailing: g - Park Layout - Avila Ranch Date:Monday, October 24, 2022 3:13:07 PM Attachments:g - Park Layout.docx Hi John, I was just looking through Diane's CAR file and came across this park exhibit that includes language about turf to detention basin? Let me know if you need anything from our map file, CAR, etc. Thanks, Hal Hal Hannula Supervising Civil Engineer Community Development Engineering Development Review 919 Palm Street, San Luis Obispo, CA 93401-3218 E hhannula@slocity.org T 805.781.7201 C 805.431.0083 slocity.org From:Hannula, Hal To:Codron, Michael Cc:Rodriguez, Brian Subject:FW: Avila Ranch - Basin A Date:Monday, January 23, 2023 1:56:33 PM Attachments:wc_logo_f3162641-9cb7-40f0-b58a-26e07bb81868.png flat_instagram_22e5b00f-be18-4b89-8080-542ab9bb4934.png flat_youtube_b6ade775-03ac-4590-83c5-c1cb2af01e07.png flat_facebook_734401cf-abd2-408f-aa2b-d0a9f6d3f361.png 2023-01-17. Basin A - Landscape Concept (Oasis).pdf 2023-01-17 Avila Ranch Basin Modifications (RRM).pdf 2023-01-20_AVR_Basin A CFD Memo (Wallace).pdf Hi Michael, I reviewed really quickly and discovered a couple of possible errors on the Wallace CFD submittal. The information came from WC and Oasis so she is going to reach back out to them to get clarification/revised exhibit. We should probably wait before routing or attaching to a meeting invite. Thanks, Hal From: Dan Garson <dang@wchomes.com> Sent: Monday, January 23, 2023 12:47 PM To: Hannula, Hal <hhannula@slocity.org>; Codron, Michael <mcodron@slocity.org> Cc: Adrienne Burns <adrienneb@wchomes.com>; Michael Slater <mslater@wchomes.com>; Jerry Meyer <jerrym@wchomes.com> Subject: Avila Ranch - Basin A This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Michael and Hal – please find attached 3 documents in support of our position on Basin A. The first is a memo from Robert Camacho (RRM) advising that Basin A was constructed as designed and functions consistent with its purpose, which includes multiple stormwater management obligations. The second is a conceptual exhibit from Michael Cripe (Oasis) depicting minor landscape enhancements to Basin A that reflect its partial inundation. The basin will be allowed to naturalize similarly to other basins in San Luis Obispo that serve a similar function. Long term plant material have been eliminated in the bottom of the basin while the addition of taller, native shrubs will enhance the natural aspect of the basin and help screen both fence and basin bottom. The third is a memo from Rachel Hawthorne (Wallace Group) reviewing the projected CFD maintenance cost of Basin A in its “current” and “proposed” condition. The minor increase in cost of the proposed condition over the current condition is financially insignificant given the $2M annual budget of the CFD and until costs are actually incurred the current and proposed remain hypothetical. Please let us know if you would like to discuss this further. Thanks Dan Garson Director of Land Development Phone: 805.595.5440 Mobile: 805.310.2498 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 1 From:Dan Garson <dang@wchomes.com> Sent:Tuesday, January 24, 2023 8:04 AM To:Hannula, Hal Cc:Rachel Hawthorne - Wallace Group (RachelH@wallacegroup.us) Subject:Avila Ranch - Basin A - Wallace memo re CFD Costs Attachments:2023-01-23_AVR_Basin A CFD Memo (Wallace).pdf This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hal – I understand from Rachel that you have some questions about the Basin A perimeter fence calculations: There are 2,800 lineal feet of ornamental steel fence which are estimated to last 25 years with a replacement cost of $65/lineal foot. I based this on similar data found in the CFD for chain link fence, the CFD did not have a replacement consideration for ornamental steel. The calculation looks like this: 2800 LF X $65/LF = $182,000 replacement cost. The fence has an estimated life of 25 years per CFD, so on a replacement value basis the CFD would allocate 1/25 of full replacement cost each year: $182,000/25 year estimated life = $7,280 annualized. This formula basis is consistent with all valuations in the CFD matrix. I will call you in a few minutes to see if you have any questions Thanks Dan Garson Director of Land Development Phone: 805.595.5440 Mobile: 805.310.2498 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 From:Hannula, Hal To:Stong, Nate; Rodriguez, Brian Cc:Corey, Tyler; Christensen, Trae; LaFreniere, Matt Subject:FW: Avila Ranch - Basin A, Formal PIP revision forthcoming Date:Tuesday, March 7, 2023 11:39:02 AM Attachments:wc_logo_f3162641-9cb7-40f0-b58a-26e07bb81868.png flat_instagram_22e5b00f-be18-4b89-8080-542ab9bb4934.png flat_youtube_b6ade775-03ac-4590-83c5-c1cb2af01e07.png flat_facebook_734401cf-abd2-408f-aa2b-d0a9f6d3f361.png 2023-01-17. Basin A - Landscape Concept (Oasis).pdf 2023-01-17 Avila Ranch Basin Modifications (RRM).pdf 2023-01-20_AVR_Basin A CFD Memo (Wallace).pdf Avila Ranch - Basin A - Wallace memo re CFD Costs.msg 2023-01-23_AVR_Basin A CFD Memo (Wallace).pdf Nate & Brian, FYI. Here are the latest progress exhibits and docs related to the Basin A proposed revisions. No need to jump into this in any detail as Dan Garson and RRM are still working on their formal PIP plan revision submittal. He is waiting for the updated O & M Manual from RRM/Oasis. We will definitely be asking for a formal revised landscape and irrigation plan from Oasis. We can complete our comprehensive review once we receive a formal submittal. The routing will need to go to Planning, Utilities, Engineering Inspections, PW/Park Maintenance, & Brian Nelson (CFD support). It might be helpful to schedule an intake meeting or at least 1-on-1 meetings with the non-regular reviewers such Parks and City Engineer. Ultimately, they will need to process a Director’s Action to document this change from their entitlement approvals. Thanks, Hal From: Dan Garson <dang@wchomes.com> Sent: Monday, January 23, 2023 12:47 PM To: Hannula, Hal <hhannula@slocity.org>; Codron, Michael <mcodron@slocity.org> Cc: Adrienne Burns <adrienneb@wchomes.com>; Michael Slater <mslater@wchomes.com>; Jerry Meyer <jerrym@wchomes.com> Subject: Avila Ranch - Basin A This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Michael and Hal – please find attached 3 documents in support of our position on Basin A. The first is a memo from Robert Camacho (RRM) advising that Basin A was constructed as designed and functions consistent with its purpose, which includes multiple stormwater management obligations. The second is a conceptual exhibit from Michael Cripe (Oasis) depicting minor landscape enhancements to Basin A that reflect its partial inundation. The basin will be allowed to naturalize similarly to other basins in San Luis Obispo that serve a similar function. Long term plant material have been eliminated in the bottom of the basin while the addition of taller, native shrubs will enhance the natural aspect of the basin and help screen both fence and basin bottom. The third is a memo from Rachel Hawthorne (Wallace Group) reviewing the projected CFD maintenance cost of Basin A in its “current” and “proposed” condition. The minor increase in cost of the proposed condition over the current condition is financially insignificant given the $2M annual budget of the CFD and until costs are actually incurred the current and proposed remain hypothetical. Please let us know if you would like to discuss this further. Thanks Dan Garson Director of Land Development Phone: 805.595.5440 Mobile: 805.310.2498 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 From:Hannula, Hal To:Dan Garson Cc:Stong, Nate; Rodriguez, Brian Subject:RE: Avila Ranch - Basin A, follow-up clarification Date:Tuesday, March 7, 2023 11:49:32 AM Attachments:2023-01-17 Avila Ranch Basin Modifications (RRM).pdf image001.png image002.png image003.png image004.png 2023-01-17. Basin A - Landscape Concept (Oasis).pdf 2023-01-23_AVR_Basin A CFD Memo (Wallace).pdf image005.png image006.png image007.png image008.png Hi Dan, Thanks for the quick conversation. As discussed, we will need a formal PIP revision submittal. The submittal should be as comprehensive as possible to help to expedite the review and approval. I understand that RRM is working on the O & M Manual. I’m not sure if you are waiting for other docs. The schematic Landscape concept plan was ok for conversation purposes but we will ultimately need the full-size revised landscape, irrigation, and fencing/gate plans from Oasis/RRM. We could take in what you have so far but know that we will not be able to completely approve without those landscape revisions. Hopefully Oasis has developed those already through an RFI for the field progress but we will need to formalize for our review and records. I spoke with Tyler briefly and he has confirmed that their planning process would only be a Director’s Action with no expectation of any public hearing. Instead of dual processing, we could just start with our PIP review process that should vet any comments or concerns from other reviewing departments or divisions. Our process could ultimately help with the planning documentation of the shift from the entitlement approvals, concepts, and exhibits. Thanks again. Hal Hal Hannula Supervising Civil Engineer Community Development Engineering Development Review 919 Palm Street, San Luis Obispo, CA 93401-3218 E hhannula@slocity.org T 805.781.7201 C 805.431.0083 slocity.org Stay connected with the City by signing up for e-notifications From: Dan Garson <dang@wchomes.com> Sent: Monday, January 23, 2023 12:47 PM To: Hannula, Hal <hhannula@slocity.org>; Codron, Michael <mcodron@slocity.org> Cc: Adrienne Burns <adrienneb@wchomes.com>; Michael Slater <mslater@wchomes.com>; Jerry Meyer <jerrym@wchomes.com> Subject: Avila Ranch - Basin A This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Michael and Hal – please find attached 3 documents in support of our position on Basin A. The first is a memo from Robert Camacho (RRM) advising that Basin A was constructed as designed and functions consistent with its purpose, which includes multiple stormwater management obligations. The second is a conceptual exhibit from Michael Cripe (Oasis) depicting minor landscape enhancements to Basin A that reflect its partial inundation. The basin will be allowed to naturalize similarly to other basins in San Luis Obispo that serve a similar function. Long term plant material have been eliminated in the bottom of the basin while the addition of taller, native shrubs will enhance the natural aspect of the basin and help screen both fence and basin bottom. The third is a memo from Rachel Hawthorne (Wallace Group) reviewing the projected CFD maintenance cost of Basin A in its “current” and “proposed” condition. The minor increase in cost of the proposed condition over the current condition is financially insignificant given the $2M annual budget of the CFD and until costs are actually incurred the current and proposed remain hypothetical. Please let us know if you would like to discuss this further. Thanks Dan Garson Director of Land Development Phone: 805.595.5440 Mobile: 805.310.2498 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 From:LaFreniere, Matt To:Jerry Meyer Subject:RE: Avila Ranch - FMAP-1563-2018 (Basin A Landscape Plan Revision Submittal) Date:Tuesday, March 21, 2023 11:56:00 AM Attachments:Invoice - FMAP-0148-2023.pdf image001.png image002.png image003.png image004.png image005.png image006.png image007.png image008.png Thank you, Jerry. The attached invoice 00031421 can be paid at: https://infoslo.slocity.org/EnerGov_Prod/selfservice#/payinvoice. Please make sure to send me an email to let me know once the invoice has been paid; the online payment system will not notify me. Please also submit three full-size printed copies of the revised sheets. Thank you, Matt LaFreniere pronouns he/him/his Permit Technician Community Development Engineering Development Review 919 Palm Street, San Luis Obispo, CA 93401-3218 E mlafreni@slocity.org T 805.781.7015 slocity.org Stay connected with the City by signing up for e-notifications From: Jerry Meyer <jerrym@wchomes.com> Sent: Tuesday, March 21, 2023 7:00 AM To: LaFreniere, Matt <mlafreni@slocity.org> Subject: FW: Avila Ranch - FMAP-1563-2018 (Basin A Landscape Plan Revision Submittal) This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Matt, Just wanted to confirm receipt of this email and ask if there is any fee that needs to be paid with this? Thank you. Jerry Meyer Land Development Project Manager Phone: 805.595.5440 ext. 103 Mobile: 805.888.7234 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 From: Jerry Meyer <jerrym@wchomes.com> Sent: Friday, March 17, 2023 2:52 PM To: 'LaFreniere, Matt' <mlafreni@slocity.org> Cc: Dan Garson <dang@wchomes.com>; Robert A. Camacho <rcamacho@rrmdesign.com>; Michael Cripe <michael@oasisassoc.com>; Christensen, Trae <tchristensen@slocity.org> Subject: Avila Ranch - FMAP-1563-2018 (Basin A Landscape Plan Revision Submittal) Hi Matt, Please see attached Avila Ranch Phase 1 plan revision submittal for Basin A landscape changes. Let me know if you have any questions or need additional information. Thank you. Jerry Meyer Land Development Project Manager Phone: 805.595.5440 ext. 103 Mobile: 805.888.7234 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 From:LaFreniere, Matt To:Jerry Meyer Subject:RE: Avila Ranch - FMAP-1563-2018 (Basin A Landscape Plan Revision Submittal) Date:Tuesday, March 21, 2023 2:00:00 PM Attachments:image005.png image006.png image007.png image008.png image009.png image011.png image012.png image013.png image001.png Excellent. Thank you very much, Jerry. Matt LaFreniere pronouns he/him/his Permit Technician Community Development Engineering Development Review 919 Palm Street, San Luis Obispo, CA 93401-3218 E mlafreni@slocity.org T 805.781.7015 slocity.org Stay connected with the City by signing up for e-notifications From: Jerry Meyer <jerrym@wchomes.com> Sent: Tuesday, March 21, 2023 1:54 PM To: LaFreniere, Matt <mlafreni@slocity.org> Subject: RE: Avila Ranch - FMAP-1563-2018 (Basin A Landscape Plan Revision Submittal) Thanks Matt. Payment confirmation is attached. I’ll drop off 3 full size copies tomorrow. Jerry Meyer Land Development Project Manager Phone: 805.595.5440 ext. 103 Mobile: 805.888.7234 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 From: LaFreniere, Matt <mlafreni@slocity.org> Sent: Tuesday, March 21, 2023 11:56 AM To: Jerry Meyer <jerrym@wchomes.com> Subject: RE: Avila Ranch - FMAP-1563-2018 (Basin A Landscape Plan Revision Submittal) Thank you, Jerry. The attached invoice 00031421 can be paid at: https://infoslo.slocity.org/EnerGov_Prod/selfservice#/payinvoice. Please make sure to send me an email to let me know once the invoice has been paid; the online payment system will not notify me. Please also submit three full-size printed copies of the revised sheets. Thank you, Matt LaFreniere pronouns he/him/his Permit Technician Community Development Engineering Development Review 919 Palm Street, San Luis Obispo, CA 93401-3218 E mlafreni@slocity.org T 805.781.7015 slocity.org Stay connected with the City by signing up for e-notifications From: Jerry Meyer <jerrym@wchomes.com> Sent: Tuesday, March 21, 2023 7:00 AM To: LaFreniere, Matt <mlafreni@slocity.org> Subject: FW: Avila Ranch - FMAP-1563-2018 (Basin A Landscape Plan Revision Submittal) This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Matt, Just wanted to confirm receipt of this email and ask if there is any fee that needs to be paid with this? Thank you. Jerry Meyer Land Development Project Manager Phone: 805.595.5440 ext. 103 Mobile: 805.888.7234 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 From: Jerry Meyer <jerrym@wchomes.com> Sent: Friday, March 17, 2023 2:52 PM To: 'LaFreniere, Matt' <mlafreni@slocity.org> Cc: Dan Garson <dang@wchomes.com>; Robert A. Camacho <rcamacho@rrmdesign.com>; Michael Cripe <michael@oasisassoc.com>; Christensen, Trae <tchristensen@slocity.org> Subject: Avila Ranch - FMAP-1563-2018 (Basin A Landscape Plan Revision Submittal) Hi Matt, Please see attached Avila Ranch Phase 1 plan revision submittal for Basin A landscape changes. Let me know if you have any questions or need additional information. Thank you. Jerry Meyer Land Development Project Manager Phone: 805.595.5440 ext. 103 Mobile: 805.888.7234 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 From:Dan Garson To:Hannula, Hal Cc:Stong, Nate; Rodriguez, Brian; Jerry Meyer; Robert A. Camacho; Michael Cripe Subject:Avila Ranch - Basin A - FMAP 0148-2023 Date:Wednesday, March 22, 2023 7:24:06 AM Attachments:wc_logo_f3162641-9cb7-40f0-b58a-26e07bb81868.png flat_instagram_22e5b00f-be18-4b89-8080-542ab9bb4934.png flat_youtube_b6ade775-03ac-4590-83c5-c1cb2af01e07.png flat_facebook_734401cf-abd2-408f-aa2b-d0a9f6d3f361.png This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hal – I wanted to take a moment to update you as well as several of our team members on the recent assignment of FMAP 0148-2023 as the task/project number for the engineering/landscape revisions to Avila Ranch’s Basin A issue. On a side note, it was wonderful to see you and much of your team at City Council last night. You have provided much guidance to this City for so many years and it was nice to see that you were recognized for it. Thanks Dan Garson Director of Land Development Phone: 805.595.5440 Mobile: 805.310.2498 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 From:Hannula, Hal To:Stong, Nate Cc:Rodriguez, Brian; Christensen, Trae Subject:Avila Ranch Detention Basin photo"s during storm event Date:Saturday, March 25, 2023 8:33:30 PM Attachments:image012.png image013.png image014.png image015.png FYI. We should copy to the inspection folder and any Basin A subfolder for reference. hal From: Joshua Peterson <josh@wchomes.com> Sent: Monday, January 9, 2023 3:13 PM To: Codron, Michael <mcodron@slocity.org>; Hannula, Hal <hhannula@slocity.org> Subject: RE: Retention basins Stay safe out there. Clovis is getting hammered as well, lots of flooding. Thank you, Joshua Peterson Owner/President CA DRE Lic #01918001 Phone: 559.432.8181 ext. 139 Fax: 559.432.8595 2505 Alluvial Avenue, Clovis, 93611 From: Codron, Michael <mcodron@slocity.org> Sent: Monday, January 9, 2023 3:07 PM To: Joshua Peterson <josh@wchomes.com>; Hannula, Hal <hhannula@slocity.org> Subject: RE: Retention basins Thanks for the update, Josh. Appreciate the pictures. City EOC is open and we’re responding to calls for service and supporting the incident. Take care, -Michael From: Joshua Peterson <josh@wchomes.com> Sent: Monday, January 9, 2023 3:04 PM To: Hannula, Hal <hhannula@slocity.org>; Codron, Michael <mcodron@slocity.org> Subject: FW: Retention basins This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. I know there has been several concerns about park space within retention basins, but here are our basins now. They look like they are all performing as designed. Sent from my iPhone Bjerg Christensen Wathen Castanos Homes Sales Representative Avila Ranch CA DRE Lic #02007838 Phone: (805) 457-2707 211 Bravo Street San Luis Obispo, CA 93401 Joshua Peterson Owner/President CA DRE Lic #01918001 Phone: 559.432.8181 ext. 139 Fax: 559.432.8595 2505 Alluvial Avenue, Clovis, 93611 From:Hannula, Hal To:Rodriguez, Brian Subject:FW: Earthwood Lane Phase 2 / Avila Ranch Development Date:Tuesday, March 28, 2023 10:26:27 PM Attachments:image009.png image010.png image011.png image012.png image013.png image014.png Earthwood-Ball Trust Memo-09-27-2022.pdf FYI if you had not already been copied on this whole conversation. HH From: Robert Camacho <RCamacho@rrmdesign.com> Sent: Tuesday, September 27, 2022 9:55 PM To: Kevin Wauchope <kdw@jwdci.com>; Dan Garson <dang@wchomes.com>; Hannula, Hal <hhannula@slocity.org> Cc: Tony Coscia <tcoscia@garingtaylor.com>; Perry Mcbeth <pmcbeth@garingtaylor.com>; Jerry Williams <jw@jwdci.com>; Jerry Meyer <jerrym@wchomes.com> Subject: Earthwood Lane Phase 2 / Avila Ranch Development This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Good evening Hal, I hope you had a great vacation. Attached you will find the Earthwood Ball Trust Drainage Memo that describes the overland escape route as well as the proposed swale grading along the north and west side of Avila Ranch. If you have any questions please feel free to reach out to me directly. Robert Camacho, PE Principal, Engineering rrmdesign.com From: Kevin Wauchope <kdw@jwdci.com> Sent: Thursday, September 1, 2022 2:23 PM To: Camacho, Robert A. <RCamacho@rrmdesign.com>; Dan Garson <dang@wchomes.com> Cc: Tony Coscia <tcoscia@garingtaylor.com>; Perry Mcbeth <pmcbeth@garingtaylor.com>; Jerry Williams <jw@jwdci.com>; Jerry Meyer <jerrym@wchomes.com> Subject: RE: Earthwood Lane Phase 2 / Avila Ranch Development Robert / Dan, Can you provide a status update on the swale design? Thanks, Kevin Wauchope Project Manager J.W. DESIGN & CONSTRUCTION, INC. kdw@jwdci.com Office (805) 544-3130 From: Perry Mcbeth [mailto:pmcbeth@garingtaylor.com] Sent: Wednesday, August 10, 2022 1:18 PM To: Dan Garson <dang@wchomes.com>; Jerry Williams <jw@jwdci.com> Cc: Kevin Wauchope <kdw@jwdci.com>; Robert A. Camacho <RCamacho@rrmdesign.com>; Tony Coscia <tcoscia@garingtaylor.com>; Jerry Meyer <jerrym@wchomes.com> Subject: RE: Earthwood Lane Phase 2 / Avila Ranch Development Dan, Thanks for bringing that up, the Ball Trust team will discuss and get back to you. However, it is difficult to fully understand the potential for stormwater to flow from Avila Ranch to the Ball Trust basin until we see the updated plan from RRM for the emergency overflow swale. Please advise on when the revised grading plan for the swale from Earthwood Lane west towards the basin and then south along the westerly Avila Ranch property line will be available for us and the City to review. Please understand this is time sensitive as the Ball Trust Team would like to complete the Basin as soon as possible. Thank you, Perry McBeth, PE | VP of Engineering Garing, Taylor & Associates, Inc. | 141 South Elm Street, Arroyo Grande, CA 93420 Office (805) 489-1321 | Mobile (805) 720-7350 | www.garingtaylor.com From: Dan Garson <dang@wchomes.com> Sent: Wednesday, August 10, 2022 12:51 PM To: Perry Mcbeth <pmcbeth@garingtaylor.com>; 'Jerry Williams' <jw@jwdci.com> Cc: Kevin Wauchope <kdw@jwdci.com>; Robert A. Camacho <RCamacho@rrmdesign.com>; Tony Coscia <tcoscia@garingtaylor.com>; Jerry Meyer <jerrym@wchomes.com> Subject: RE: Earthwood Lane Phase 2 / Avila Ranch Development I know that the RRM team is conducting the survey to confirm grades. In the meantime, the Ball Trust team may want to prepare an easement agreement for our review that would allow storm water coming off our property to release into the Ball Trust basin as a result of the removal of berm lip. As you may recall, the removal of a portion of the berm lip would be necessary to accommodate the Ball Trust overflow design and under certain circumstances there is the potential that storm water would flow towards the Ball Trust basin. Please let me know if you have any questions. Thanks Dan Garson Director of Land Development Phone: 805.595.5440 Mobile: 805.310.2498 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 From: Camacho, Robert A. <RCamacho@rrmdesign.com> Sent: Thursday, August 4, 2022 10:19 AM To: Perry Mcbeth <pmcbeth@garingtaylor.com> Cc: 'Jerry Williams' <jw@jwdci.com>; Kevin Wauchope <kdw@jwdci.com>; Tony Coscia <tcoscia@garingtaylor.com>; Dan Garson <dang@wchomes.com>; Jerry Meyer <jerrym@wchomes.com> Subject: RE: Earthwood Lane Phase 2 / Avila Ranch Development Hi Perry, Our surveyors are verifying the elevation of the existing grade near the weir structure that data should be processed this afternoon to tomorrow after they return from the field. The memo should be written for review by early next week . Robert Camacho, PE Principal, Engineering rrmdesign.com From: Perry Mcbeth <pmcbeth@garingtaylor.com> Sent: Wednesday, August 3, 2022 10:32 AM To: Camacho, Robert A. <RCamacho@rrmdesign.com> Cc: 'Jerry Williams' <jw@jwdci.com>; Kevin Wauchope <kdw@jwdci.com>; Tony Coscia <tcoscia@garingtaylor.com>; Dan Garson <dang@wchomes.com>; Jerry Meyer <jerrym@wchomes.com> Subject: RE: Earthwood Lane Phase 2 / Avila Ranch Development Hi Robert, Just wanted to touch bases with you post meeting to gauge your timeline for the swale design. Please let us know if you need any additional information from us to help facilitate the design. When you do anticipate having the plan completed & reviewed by Avila Ranch and ready to share with the Ball Trust team? JW Designs would like to set up a meeting to go over the plan first thing next week and talk about timing to complete the swale. Let me know if that works for you. Thank you, Perry McBeth, PE | VP of Engineering Garing, Taylor & Associates, Inc. | 141 South Elm Street, Arroyo Grande, CA 93420 Office (805) 489-1321 | Mobile (805) 720-7350 | www.garingtaylor.com From:Michael Slater To:Codron, Michael Cc:Adrienne Burns; Joshua Peterson; Dan Garson; Jerry Meyer Subject:RE: FMAP-0148-2023 City Comments - Basin A Date:Thursday, March 30, 2023 4:48:53 PM Attachments:image001.png image002.png image003.png image004.png image005.png image006.png image007.png image008.png wc_logo_f3162641-9cb7-40f0-b58a-26e07bb81868.png flat_instagram_22e5b00f-be18-4b89-8080-542ab9bb4934.png flat_youtube_b6ade775-03ac-4590-83c5-c1cb2af01e07.png flat_facebook_734401cf-abd2-408f-aa2b-d0a9f6d3f361.png Thanks Michael. I appreciate the heads up. Much appreciated. Mike Michael Slater General Counsel Phone: 559.432.8181 ext. 170 2505 Alluvial Avenue, Clovis, 93611 From: Codron, Michael <mcodron@slocity.org> Sent: Thursday, March 30, 2023 4:47 PM To: Michael Slater <mslater@wchomes.com> Subject: RE: FMAP-0148-2023 City Comments - Basin A Sorry Mike, Dave’s been in the car all day but we are going to connect in the morning and then I’ll be able to send my summary response on this topic to the group. -Michael From: Michael Slater <mslater@wchomes.com> Sent: Thursday, March 30, 2023 8:40 AM To: Codron, Michael <mcodron@slocity.org> Cc: Johnson, Derek <djohnson@slocity.org>; Dietrick, Christine <cdietric@slocity.org>; dfleishman <DFleishman@rwglaw.com>; Joshua Peterson <josh@wchomes.com>; Adrienne Burns <adrienneb@wchomes.com>; Dan Garson <dang@wchomes.com>; Skanchy, Andrew <askanchy@DowneyBrand.com> Subject: Re: FMAP-0148-2023 City Comments - Basin A Thanks Michael. Get Outlook for iOS Michael Slater General Counsel Phone: 559.432.8181 ext. 170 2505 Alluvial Avenue, Clovis, 93611 From: Codron, Michael <mcodron@slocity.org> Sent: Thursday, March 30, 2023 8:10:34 AM To: Michael Slater <mslater@wchomes.com> Cc: Johnson, Derek <djohnson@slocity.org>; Dietrick, Christine <cdietric@slocity.org>; dfleishman <DFleishman@rwglaw.com>; Joshua Peterson <josh@wchomes.com>; Adrienne Burns <adrienneb@wchomes.com>; Dan Garson <dang@wchomes.com>; Skanchy, Andrew <askanchy@DowneyBrand.com> Subject: RE: FMAP-0148-2023 City Comments - Basin A Thanks, Mike. I’ll be able to provide a brief response later this morning. -Michael From: Michael Slater <mslater@wchomes.com> Sent: Wednesday, March 29, 2023 1:29 PM To: Codron, Michael <mcodron@slocity.org> Cc: Johnson, Derek <djohnson@slocity.org>; Dietrick, Christine <cdietric@slocity.org>; dfleishman <DFleishman@rwglaw.com>; Joshua Peterson <josh@wchomes.com>; Adrienne Burns <adrienneb@wchomes.com>; Dan Garson <dang@wchomes.com>; Skanchy, Andrew <askanchy@DowneyBrand.com> Subject: FW: FMAP-0148-2023 City Comments - Basin A This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Michael, We are in receipt of the below email from your department directing Wathen to file an application for Director’s Action with respect to Basin A. We continue to be perplexed by this demand. As detailed in the attached memorandum prepared by RRM Engineering, Basin A was constructed pursuant to the designs and specifications approved by the City. Moreover, as evidenced by the significant weather experienced in the City of SLO, the entire Storm Water System, including Basin A, are functioning properly and as intended. The attached, provided by your staff provides, A Director’s Action is necessary in order to ensure that the revised basin can be operated, maintained, and accepted by the City/CFD. All departments (Public Works, Utilities, Parks maintenance, Planning, Engineering) will review the Director’s Action application to determine if the revised basin design can be allowed as proposed. The Director’s Action is the process to update the Planning entitlement to show consistency with the Avila Ranch Development Plan. Wathen has not requested revisions to the Basin. Once again, it has been constructed consistent with the plans and specifications approved by the City. The City’s inspector has inspected the Basin A and with the exception of the wrought iron fence installed for safety purposes, has not identified any other shortcomings in the construction or function of Basin A. With respect to the wrought iron fence, which has no impact on the functionality of Basin A, Wathen installed the fence for safety purposes, consistent with Section 5.1.10 of the 2020 Standard Specifications & Engineering Standards. Until such time as the City accepts Basin A, the fence will remain for safety and liability purposes. If the City wants the fence removed as a condition of the City’s acceptance of the basin, Wathen will happily remove the fence. You will note in the RRM memorandum, RRM made the following five recommendations: · Eliminate Biotreatment Soil Media (“BSM”) – the BSM layer in Basin A is no longer needed as the water quality component is achieved upstream in a decentralized application via roadside swales and Bio-retention basins throughout the site. · Add Fencing – install fencing (with access gates for maintenance) to provide a safety barrier given the proximity of homes and active children play area. · Alter landscape - revise the landscape planting and irrigation in the lower portion of Basin A to reflect the more frequent inundation and submergence (remove certain plant material, install plant material that is more water hardy). · Add a fountain to reduce the potential for stagnant water. · Treat standing water as needed with Bacillus thuringiensis to reduce mosquitos and other vectors. These are recommendations and not requests for changes to the approved plans and specifications. The recommendations stem from amount of water retained in Basin A as a result of the existing soil conditions and concerns from residents of Avila Ranch relating to smell, bugs and safety. If the City does not desire to include these recommendations, Wathen is completely agreeable to not adding these items for the benefit of the City and its residents. If the City wants these items because they relate to the health, safety and welfare of the community of SLO, Wathen remains agreeable to installing these items, at its own expense. Finally, upon review of the Director’s Action application, it makes little sense under these circumstances. The application provides: “Applications for Development Permits must include, at minimum, the information in this checklist in order to be accepted for processing and evaluation for final action.” The checklist includes: · Complete Planning Application Form · Project Description, including any requested exceptions to the City’s Property Development Standards, Section 17.16 in the Zoning Regulations. · Project Plans including o Title Page o A Site Plan o Creek Setbacks o Fire Hydrants o Fire Sprinkler Information o Schematic Floor Plan o Elevations o Sewer Service Compliance o Water and Sewer Demand o Recycling Facilities None of the above are applicable to Basin A. It would seem appropriate that if Wathen did not construct Basin A according to the plans as approved by the City, the City would, after inspection of Basin A, provide a punch list demanding correction. Wathen has not received any such punch list. It seems entirely inappropriate that the City demand that Wathen seek another discretionary approval from the City which permits the City to further condition the already approved Avila Ranch project. If Basin A was constructed pursuant to City approved plans but not functioning as the City expected, then this seems to be the City’s issue, not Wathen’s. Notwithstanding the foregoing, Wathen remains open to working with the City to help the City achieve its intended goal, but Wathen does not have any intention of submitting a new application for a discretionary approval. If the City desires us to add the above recommendations to Basin A, Wathen remains agreeable. We look forward to your reply. Mike Michael Slater General Counsel Phone: 559.432.8181 ext. 170 2505 Alluvial Avenue, Clovis, 93611 From: Taylor, Callie <CLTaylor@slocity.org> Sent: Tuesday, March 28, 2023 10:37 AM To: Jerry Meyer <jerrym@wchomes.com>; Dan Garson <dang@wchomes.com> Cc: Michael Slater <mslater@wchomes.com>; Stong, Nate <nstong@slocity.org>; LaFreniere, Matt <mlafreni@slocity.org>; Corey, Tyler <tcorey@slocity.org>; Codron, Michael <mcodron@slocity.org>; Hannula, Hal <hhannula@slocity.org> Subject: FMAP-0148-2023 City Comments - Basin A Dan and Jerry, City plan check review comments for FMAP-0148-2023 (Basin A PIP revisions) are attached. Please submit an application for a Director’s Action permit for the proposed basin changes. An application can be found on the City’s website, and the submittal fee is $1,036.43. https://www.slocity.org/home/showpublisheddocument/2480/637472775742600000 A Director’s Action is necessary in order to ensure that the revised basin can be operated, maintained, and accepted by the City/CFD. All departments (Public Works, Utilities, Parks maintenance, Planning, Engineering) will review the Director’s Action application to determine if the revised basin design can be allowed as proposed. The Director’s Action is the process to update the Planning entitlement to show consistency with the Avila Ranch Development Plan. The PIP revisions (landscape plans, fencing, and aeration) will be reviewed upon submittal of the Director’s Action permit. These applications can be processed concurrently; however, the PIP revision cannot be processed without the Director’s Action. Please let me know if you have questions, Callie Taylor Associate Planner Community Development 919 Palm St., San Luis Obispo, CA 93401-3218 E CLTaylor@slocity.org T 805.781.7016 slocity.org Stay connected with the City by signing up for e-notifications From:Codron, Michael To:Michael Slater Cc:Johnson, Derek; Dietrick, Christine; dfleishman; Stanwyck, Shelly; Joshua Peterson; Adrienne Burns; Dan Garson; Skanchy, Andrew; Stong, Nate; Corey, Tyler Subject:RE: FMAP-0148-2023 City Comments - Basin A Date:Friday, March 31, 2023 10:20:09 AM Attachments:image005.png image006.png image007.png image008.png image009.png image010.png image011.png image012.png image001.png image002.png image003.png Hi Mike, Thanks for the follow-up. The reason the e-mail was generated is because a plan revision was submitted for the FMAP Case and routed to the Planning Division for comment. In review of the proposed changes, we do not see where the Basin A changes are considered in prior entitlements or approved plans. The entitlement package and development agreement do not provide for creation of a permanent water feature, as Basin A appears to have become. As a result, Planning would like to update current entitlements to address the change and allow for approval of the FMAP revisions. The Director’s Action is the simplest method we have to document the changes and ensure there is an underlying entitlement and clear public record to permit the proposed revisions and ultimately accept the improvements for long-term maintenance. The Checklist for this application is necessarily generic and we can work closely with you to clarify what is needed for a complete application. We appreciate the information you have submitted so far. I understand your perspective that Basin A was built per plan. The recommendations from the RRM memorandum will be carefully considered, and the City may have its own requirements that we would develop and apply through the proposed review. For example, this process will allow us to develop a better understanding of the City’s maintenance requirements so that we can be sure revenues from the CFD are aligned and sufficient to avoid negative outcomes (stagnant water, odor, algae, and the like). We believe that documenting our analysis and making decisions through a public process is the best way to serve the public interest. This is a value that underlies our all of our current procedural concerns. As we continue to make our way through the various issues (fees, maps, Basin A, etc.), we may agree that an amendment to the Development Agreement is necessary, giving us an opportunity to negotiate mutually acceptable outcomes and then subjecting those deal points to a public process. In any case, I continue to appreciate the ability to exchange ideas, information and concerns civilly. Thank you for not “shooting the messenger” and keeping Callie out of the fray, so to speak. I think we all can agree she is doing a great job keeping us moving forward and teeing up important issues that need resolution. We look forward to further conversations on this topic. Thank you, -Michael Michael Codron pronouns he/him/his Director of Community Development Community Development 919 Palm Street, San Luis Obispo, CA 93401-3249 E mcodron@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications From: Michael Slater <mslater@wchomes.com> Sent: Wednesday, March 29, 2023 1:29 PM To: Codron, Michael <mcodron@slocity.org> Cc: Johnson, Derek <djohnson@slocity.org>; Dietrick, Christine <cdietric@slocity.org>; dfleishman <DFleishman@rwglaw.com>; Joshua Peterson <josh@wchomes.com>; Adrienne Burns <adrienneb@wchomes.com>; Dan Garson <dang@wchomes.com>; Skanchy, Andrew <askanchy@DowneyBrand.com> Subject: FW: FMAP-0148-2023 City Comments - Basin A This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Michael, We are in receipt of the below email from your department directing Wathen to file an application for Director’s Action with respect to Basin A. We continue to be perplexed by this demand. As detailed in the attached memorandum prepared by RRM Engineering, Basin A was constructed pursuant to the designs and specifications approved by the City. Moreover, as evidenced by the significant weather experienced in the City of SLO, the entire Storm Water System, including Basin A, are functioning properly and as intended. The attached, provided by your staff provides, A Director’s Action is necessary in order to ensure that the revised basin can be operated, maintained, and accepted by the City/CFD. All departments (Public Works, Utilities, Parks maintenance, Planning, Engineering) will review the Director’s Action application to determine if the revised basin design can be allowed as proposed. The Director’s Action is the process to update the Planning entitlement to show consistency with the Avila Ranch Development Plan. Wathen has not requested revisions to the Basin. Once again, it has been constructed consistent with the plans and specifications approved by the City. The City’s inspector has inspected the Basin A and with the exception of the wrought iron fence installed for safety purposes, has not identified any other shortcomings in the construction or function of Basin A. With respect to the wrought iron fence, which has no impact on the functionality of Basin A, Wathen installed the fence for safety purposes, consistent with Section 5.1.10 of the 2020 Standard Specifications & Engineering Standards. Until such time as the City accepts Basin A, the fence will remain for safety and liability purposes. If the City wants the fence removed as a condition of the City’s acceptance of the basin, Wathen will happily remove the fence. You will note in the RRM memorandum, RRM made the following five recommendations: · Eliminate Biotreatment Soil Media (“BSM”) – the BSM layer in Basin A is no longer needed as the water quality component is achieved upstream in a decentralized application via roadside swales and Bio-retention basins throughout the site. · Add Fencing – install fencing (with access gates for maintenance) to provide a safety barrier given the proximity of homes and active children play area. · Alter landscape - revise the landscape planting and irrigation in the lower portion of Basin A to reflect the more frequent inundation and submergence (remove certain plant material, install plant material that is more water hardy). · Add a fountain to reduce the potential for stagnant water. · Treat standing water as needed with Bacillus thuringiensis to reduce mosquitos and other vectors. These are recommendations and not requests for changes to the approved plans and specifications. The recommendations stem from amount of water retained in Basin A as a result of the existing soil conditions and concerns from residents of Avila Ranch relating to smell, bugs and safety. If the City does not desire to include these recommendations, Wathen is completely agreeable to not adding these items for the benefit of the City and its residents. If the City wants these items because they relate to the health, safety and welfare of the community of SLO, Wathen remains agreeable to installing these items, at its own expense. Finally, upon review of the Director’s Action application, it makes little sense under these circumstances. The application provides: “Applications for Development Permits must include, at minimum, the information in this checklist in order to be accepted for processing and evaluation for final action.” The checklist includes: · Complete Planning Application Form · Project Description, including any requested exceptions to the City’s Property Development Standards, Section 17.16 in the Zoning Regulations. · Project Plans including o Title Page o A Site Plan o Creek Setbacks o Fire Hydrants o Fire Sprinkler Information o Schematic Floor Plan o Elevations o Sewer Service Compliance o Water and Sewer Demand o Recycling Facilities None of the above are applicable to Basin A. It would seem appropriate that if Wathen did not construct Basin A according to the plans as approved by the City, the City would, after inspection of Basin A, provide a punch list demanding correction. Wathen has not received any such punch list. It seems entirely inappropriate that the City demand that Wathen seek another discretionary approval from the City which permits the City to further condition the already approved Avila Ranch project. If Basin A was constructed pursuant to City approved plans but not functioning as the City expected, then this seems to be the City’s issue, not Wathen’s. Notwithstanding the foregoing, Wathen remains open to working with the City to help the City achieve its intended goal, but Wathen does not have any intention of submitting a new application for a discretionary approval. If the City desires us to add the above recommendations to Basin A, Wathen remains agreeable. We look forward to your reply. Mike Michael Slater General Counsel Phone: 559.432.8181 ext. 170 2505 Alluvial Avenue, Clovis, 93611 From: Taylor, Callie <CLTaylor@slocity.org> Sent: Tuesday, March 28, 2023 10:37 AM To: Jerry Meyer <jerrym@wchomes.com>; Dan Garson <dang@wchomes.com> Cc: Michael Slater <mslater@wchomes.com>; Stong, Nate <nstong@slocity.org>; LaFreniere, Matt <mlafreni@slocity.org>; Corey, Tyler <tcorey@slocity.org>; Codron, Michael <mcodron@slocity.org>; Hannula, Hal <hhannula@slocity.org> Subject: FMAP-0148-2023 City Comments - Basin A Dan and Jerry, City plan check review comments for FMAP-0148-2023 (Basin A PIP revisions) are attached. Please submit an application for a Director’s Action permit for the proposed basin changes. An application can be found on the City’s website, and the submittal fee is $1,036.43. https://www.slocity.org/home/showpublisheddocument/2480/637472775742600000 A Director’s Action is necessary in order to ensure that the revised basin can be operated, maintained, and accepted by the City/CFD. All departments (Public Works, Utilities, Parks maintenance, Planning, Engineering) will review the Director’s Action application to determine if the revised basin design can be allowed as proposed. The Director’s Action is the process to update the Planning entitlement to show consistency with the Avila Ranch Development Plan. The PIP revisions (landscape plans, fencing, and aeration) will be reviewed upon submittal of the Director’s Action permit. These applications can be processed concurrently; however, the PIP revision cannot be processed without the Director’s Action. Please let me know if you have questions, Callie Taylor Associate Planner Community Development 919 Palm St., San Luis Obispo, CA 93401-3218 E CLTaylor@slocity.org T 805.781.7016 slocity.org Stay connected with the City by signing up for e-notifications From:Stong, Nate To:Nelson, Brian Subject:RE: Avila Ranch PIP Revision - FMAP-0148-2023 Date:Friday, March 31, 2023 1:32:50 PM Attachments:image001.png image002.png image003.png image004.png image005.png image007.png Thanks Brian. The basins would be maintained by the CFD. It’s my understanding the fencing has so far only been installed around the large Basin A (which I’ve seen). The question at hand is to get the same level of concept approval for the small basins, to allow them to install with minimal risk while the plans are being reviewed. Let me know if you’d like to take a trip together through Phase 1 sometime, maybe grab lunch. Thanks, Nate Stong, PE (805) 781-7206 From: Nelson, Brian <BNelson@slocity.org> Sent: Friday, March 31, 2023 9:59 AM To: Stong, Nate <nstong@slocity.org> Subject: RE: Avila Ranch PIP Revision - FMAP-0148-2023 Nate, I was able to open the files. I think yes these would be approved in concept for size and height. My understanding is they’ve already been installed too, so it would be good to get eyes-on and see if they present any potential maintenance issues. Are the basins maintained by the HOA or the CFD? Thanks, Brian Nelson, PE Deputy Director of Public Works / City Engineer City of San Luis Obispo From: LaFreniere, Matt <mlafreni@slocity.org> Sent: Thursday, March 30, 2023 1:55 PM To: Stong, Nate <nstong@slocity.org> Cc: Kazemi, Neema <nkazemi@slocity.org>; Nelson, Brian <BNelson@slocity.org> Subject: RE: Avila Ranch PIP Revision - FMAP-0148-2023 Hi Nate, They happened to work for me. I’ve attached them if you need them. Thank you, Matt LaFreniere pronouns he/him/his Permit Technician Community Development Engineering Development Review 919 Palm Street, San Luis Obispo, CA 93401-3218 E mlafreni@slocity.org T 805.781.7015 slocity.org Stay connected with the City by signing up for e-notifications From: Stong, Nate <nstong@slocity.org> Sent: Thursday, March 30, 2023 1:52 PM To: LaFreniere, Matt <mlafreni@slocity.org> Cc: Kazemi, Neema <nkazemi@slocity.org>; Nelson, Brian <BNelson@slocity.org> Subject: FW: Avila Ranch PIP Revision - FMAP-0148-2023 Hi Matt, Could you please check on the viability of the two pdf files below, and if you’re able to download non- corrupted versions please email them to me and Brian. Thanks! Nate Stong, PE (805) 781-7206 From: Nelson, Brian <BNelson@slocity.org> Sent: Thursday, March 30, 2023 1:42 PM To: Stong, Nate <nstong@slocity.org> Subject: RE: Avila Ranch PIP Revision - FMAP-0148-2023 Hi Nate, Can you send me a link to the files? For some reason when I cannot open the PDF and it says it’s a corrupt file. Brian Nelson, PE Deputy Director of Public Works / City Engineer City of San Luis Obispo From: Stong, Nate <nstong@slocity.org> Sent: Thursday, March 30, 2023 8:57 AM To: Nelson, Brian <BNelson@slocity.org> Subject: FW: Avila Ranch PIP Revision - FMAP-0148-2023 Hi Brian, It’s my understanding the fence around the large basin received concept approval, for height and type. The plans are starting to come in (our review is on hold pending an application for Director’s Action). The current question is regarding the fencing for the smaller basins, using the same type & size fence. Would that be approved in concept as well? Thanks, -Nate Nate Stong, PE (805) 781-7206 From: LaFreniere, Matt <mlafreni@slocity.org> Sent: Tuesday, March 28, 2023 1:34 PM To: Taylor, Callie <CLTaylor@slocity.org> Cc: Stong, Nate <nstong@slocity.org> Subject: RE: Avila Ranch PIP Revision - FMAP-0148-2023 Thank you, Callie. I’ve added them to the routing. Matt LaFreniere pronouns he/him/his Permit Technician Community Development Engineering Development Review 919 Palm Street, San Luis Obispo, CA 93401-3218 E mlafreni@slocity.org T 805.781.7015 slocity.org Stay connected with the City by signing up for e-notifications From: Taylor, Callie <CLTaylor@slocity.org> Sent: Monday, March 27, 2023 10:03 AM To: LaFreniere, Matt <mlafreni@slocity.org> Cc: Stong, Nate <nstong@slocity.org> Subject: FW: Avila Ranch PIP Revision - FMAP-0148-2023 Hi Matt, Can you route this application to Utilities and Parks maintenance also? We had John Rickenbach review this change a few months ago, so I have his analysis and will include in the plan check comments. It looks like the plans are in Energov, so I will review those. I am taking over as the project planner for Avila Ranch & San Luis Ranch, so please route any applications on those to me. I will forward applications to John Rickenbach as needed – he has great historical knowledge of the projects for the heavy lift reviews and reports. I’m trying to do more of the overall project management to track the outstanding issues for these projects. This will help us to manage John’s consultant contract and budget. Thank so much! Callie From: Stong, Nate <nstong@slocity.org> Sent: Monday, March 27, 2023 9:25 AM To: Corey, Tyler <tcorey@slocity.org>; Taylor, Callie <CLTaylor@slocity.org>; Hannula, Hal <hhannula@slocity.org> Subject: FW: Avila Ranch PIP Revision - FMAP-0148-2023 Hi there, looks like we took in a plan revision submittal for Basin A. Is there a separate Director’s action in progress, or what’s the understanding of all parties? This routing has been set up for me, Rickenbach, and PW Inspection. Should I add more to the routing, or should we require a different process? I’d benefit from a quick chat to better understand things. Thanks, -Nate https://energov.slocity.org/energov_prod/manageplan/#/plan/0cbcc0a9-e698-4e1b-a3af- ce1438b1e9f3/summary Nate Stong, PE (805) 781-7206 From: LaFreniere, Matt <mlafreni@slocity.org> Sent: Friday, March 24, 2023 4:32 PM To: John Rickenbach <jfrickenbach@aol.com> Cc: Stong, Nate <nstong@slocity.org>; Rodriguez, Brian <brodriguez@slocity.org> Subject: Avila Ranch PIP Revision - FMAP-0148-2023 Hi John, Could you please review the attached revision and provide comments or approval to Nate Stong and Brian Rodriguez by 4/14/2023? Thank you, Matt LaFreniere pronouns he/him/his Permit Technician Community Development Engineering Development Review 919 Palm Street, San Luis Obispo, CA 93401-3218 E mlafreni@slocity.org T 805.781.7015 slocity.org Stay connected with the City by signing up for e-notifications From:Harvey, Billy To:Bassler, Brian Cc:Cruce, Greg Subject:FW: Please review - Revisions to Avila Ranch basin and landscaping - FMAP-0148-2023 Date:Monday, April 3, 2023 12:28:00 PM Attachments:2023-03-17 - Avila Ranch Plan Revision Form (Oasis - Landscape Park A Revisions).pdf 2023-03-17 - Avila Ranch Landscape (Park A Basin) with Fencing & Aeration System.pdf image001.png image002.png image003.png image004.png FYI From: LaFreniere, Matt <mlafreni@slocity.org> Sent: Tuesday, March 28, 2023 1:34 PM To: Harvey, Billy <BHarvey@slocity.org> Cc: Stong, Nate <nstong@slocity.org> Subject: Please review - Revisions to Avila Ranch basin and landscaping - FMAP-0148-2023 Hi Billy, Could you please review the attached proposed Avila Ranch revisions and provide comments or approval to Nate Stong by 4/14/2023? Thank you, Matt LaFreniere pronouns he/him/his Permit Technician Community Development Engineering Development Review 919 Palm Street, San Luis Obispo, CA 93401-3218 E mlafreni@slocity.org T 805.781.7015 slocity.org Stay connected with the City by signing up for e-notifications 2/2/24, 1:30 PM 04500436ea5bbfd07963a06fdeff2a90a3ca7fd2701def71193153c491358621.1-ITML "Foster, Dylan" <dfoster@slocity.org> 4/3/2023 10:50 PM Good afternoon Miguel. Thanks for bringing up the Avila Ranch retention basin during the DRT meeting today. We'd love a chance to visit the site and take a look at what's going on to see how it may impact the Storm Water Program. Thanks file:///C:/Users/kwhite/Downloads/Feb Batch 1of1/NativeFiles/04500436ea5bbfd07963aO6fdeff2a9Oa3ca7fd2701def7ll93153c49135862l.HTML 1/1 From:Stong, Nate To:Dan Garson Cc:LaFreniere, Matt; Rodriguez, Brian; Christensen, Trae Subject:RE: Avila Ranch - Phase 1 - Acceptance Date:Monday, April 10, 2023 5:05:00 PM Attachments:image001.png image002.png image003.png image004.png image005.png image006.png image007.png image008.png 2023-0410 Reduction of Faithful Performance Bond.pdf Hi Dan, Please find attached letter reducing the Phase 1 performance bond. Please let me know if you have any questions. Thanks, -Nate Nate Stong, PE pronouns he/him/his Acting Supervising Civil Engineer Community Development E nstong@slocity.org T 805.781.7206 slocity.org Stay connected with the City by signing up for e-notifications From: Dan Garson <dang@wchomes.com> Sent: Monday, April 10, 2023 9:44 AM To: Stong, Nate <nstong@slocity.org> Cc: LaFreniere, Matt <mlafreni@slocity.org>; Rodriguez, Brian <brodriguez@slocity.org>; Christensen, Trae <tchristensen@slocity.org> Subject: RE: Avila Ranch - Phase 1 - Acceptance Nate – thanks. We agree with a bond reduction of 85% Please have the formal partial bond release prepared. Dan Garson Director of Land Development Phone: 805.595.5440 Mobile: 805.310.2498 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 From: Stong, Nate <nstong@slocity.org> Sent: Friday, April 7, 2023 3:00 PM To: Dan Garson <dang@wchomes.com> Cc: LaFreniere, Matt <mlafreni@slocity.org>; Rodriguez, Brian <brodriguez@slocity.org>; Christensen, Trae <tchristensen@slocity.org> Subject: RE: Avila Ranch - Phase 1 - Acceptance Hi Dan, I’ve discussed the Phase 1 improvements with Trae and we feel comfortable with a bond reduction of 85% based on progress. The acceptance and start of warranty would occur at a later date, based on completion of the following items: Punchlist items for Subdivision Phase 1 improvements, including Landscaping and Basin A. Director’s Action approval of Basin A modifications As-built plans of improvements Survey monuments (street monumentation and property corners) SWCP O&M manual Lift station acceptance COA and MM matrix update indicating compliance to Phase 1 obligations Please let me know if this is acceptable and I’ll send a formal bond partial release letter to this effect. Thanks and have a great weekend, -Nate Nate Stong, PE pronouns he/him/his Acting Supervising Civil Engineer Community Development E nstong@slocity.org T 805.781.7206 slocity.org Stay connected with the City by signing up for e-notifications From: Dan Garson <dang@wchomes.com> Sent: Thursday, March 30, 2023 9:13 AM To: Stong, Nate <nstong@slocity.org> Subject: FW: Avila Ranch - Phase 1 - Acceptance Good morning Nate – I wanted to touch base on the Phase 1 acceptance issue and see how you are coming on the formalization of acceptance and bond reduction. We have a significant investment in the Phase 1 work and it is appropriate that we continue to process this through. I would be glad to discuss this with you if there is a benefit, we do see this as a collaborative effort. Additionally, I was hoping that you might have an update on the Melton issue and the Stevenson Park easement/irrevocable issue. Thanks Dan Garson Director of Land Development Phone: 805.595.5440 Mobile: 805.310.2498 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 From: Hannula, Hal <hhannula@slocity.org> Sent: Saturday, March 18, 2023 1:20 PM To: Dan Garson <dang@wchomes.com> Cc: Jerry Meyer <jerrym@wchomes.com>; Christensen, Trae <tchristensen@slocity.org>; Stong, Nate <nstong@slocity.org> Subject: RE: Avila Ranch - Phase 1 - Acceptance Hi Dan, Yes we have a standard process but maybe not in writing for all parties to evaluate, including WCH. We will get that together for you next week. Thanks for your bullet point list as this will help us cover all items of interest. Thanks, Hal Hal Hannula Supervising Civil Engineer Community Development Engineering Development Review 919 Palm Street, San Luis Obispo, CA 93401-3218 E hhannula@slocity.org T 805.781.7201 C 805.431.0083 slocity.org Stay connected with the City by signing up for e-notifications From: Dan Garson <dang@wchomes.com> Sent: Saturday, March 18, 2023 12:00 PM To: Stong, Nate <nstong@slocity.org>; Hannula, Hal <hhannula@slocity.org> Cc: Jerry Meyer <jerrym@wchomes.com>; Christensen, Trae <tchristensen@slocity.org> Subject: Avila Ranch - Phase 1 - Acceptance This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Nate and Hal – per our meeting last Thursday, I am advised that the City does not have a formal process for acceptance of improvements and that Nate has been tasked with preparing an acceptance process and checklist. I would like understand the major categories of the acceptance tasks. I would expect the following items: A surface improvements punchlist A landscape improvements punchlist A subset of this item would be Basin A As-built plans of improvements Survey monuments (street monumentation and property corners) SWC O/M manual Lift station acceptance COA and MM matrix update indicating compliance to Phase 1 obligations I would like to also understand the process with the goals being: Immediate Bond reduction Start of Warranty bond period Acceptance of improvements It is important from our perspective that we understand all items necessary for this process and avoid add-ons. My expectation is that we would see the tasks and process similarly. I am hoping that we could meet on this to first develop a common understanding of the tasks and processes, and then work through the details. Inasmuch as you are developing this formal process would you be ready to have an initial meeting next week or do you need another week to better develop this? I will have availability next week on Tuesday, Wednesday, or Friday. Thanks Dan Garson Director of Land Development Phone: 805.595.5440 Mobile: 805.310.2498 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 From:Perry Mcbeth To:Stong, Nate Subject:FW: Earthwood Lane Phase 2 / Avila Ranch Development Date:Wednesday, April 12, 2023 2:43:54 PM Attachments:image009.png image010.png image011.png image012.png image013.png image014.png Earthwood-Ball Trust Memo-09-27-2022.pdf This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Perry McBeth, PE | VP of Engineering Garing, Taylor & Associates, Inc. | 141 South Elm Street, Arroyo Grande, CA 93420 Office (805) 489-1321 | Mobile (805) 720-7350 | www.garingtaylor.com From: Robert Camacho <RCamacho@rrmdesign.com> Sent: Tuesday, September 27, 2022 9:55 PM To: Kevin Wauchope <kdw@jwdci.com>; Dan Garson <dang@wchomes.com>; Hannula, Hal <hhannula@slocity.org> Cc: Tony Coscia <tcoscia@garingtaylor.com>; Perry Mcbeth <pmcbeth@garingtaylor.com>; Jerry Williams <jw@jwdci.com>; Jerry Meyer <jerrym@wchomes.com> Subject: Earthwood Lane Phase 2 / Avila Ranch Development Good evening Hal, I hope you had a great vacation. Attached you will find the Earthwood Ball Trust Drainage Memo that describes the overland escape route as well as the proposed swale grading along the north and west side of Avila Ranch. If you have any questions please feel free to reach out to me directly. Robert Camacho, PE Principal, Engineering rrmdesign.com From: Kevin Wauchope <kdw@jwdci.com> Sent: Thursday, September 1, 2022 2:23 PM To: Camacho, Robert A. <RCamacho@rrmdesign.com>; Dan Garson <dang@wchomes.com> Cc: Tony Coscia <tcoscia@garingtaylor.com>; Perry Mcbeth <pmcbeth@garingtaylor.com>; Jerry Williams <jw@jwdci.com>; Jerry Meyer <jerrym@wchomes.com> Subject: RE: Earthwood Lane Phase 2 / Avila Ranch Development Robert / Dan, Can you provide a status update on the swale design? Thanks, Kevin Wauchope Project Manager J.W. DESIGN & CONSTRUCTION, INC. kdw@jwdci.com Office (805) 544-3130 From: Perry Mcbeth [mailto:pmcbeth@garingtaylor.com] Sent: Wednesday, August 10, 2022 1:18 PM To: Dan Garson <dang@wchomes.com>; Jerry Williams <jw@jwdci.com> Cc: Kevin Wauchope <kdw@jwdci.com>; Robert A. Camacho <RCamacho@rrmdesign.com>; Tony Coscia <tcoscia@garingtaylor.com>; Jerry Meyer <jerrym@wchomes.com> Subject: RE: Earthwood Lane Phase 2 / Avila Ranch Development Dan, Thanks for bringing that up, the Ball Trust team will discuss and get back to you. However, it is difficult to fully understand the potential for stormwater to flow from Avila Ranch to the Ball Trust basin until we see the updated plan from RRM for the emergency overflow swale. Please advise on when the revised grading plan for the swale from Earthwood Lane west towards the basin and then south along the westerly Avila Ranch property line will be available for us and the City to review. Please understand this is time sensitive as the Ball Trust Team would like to complete the Basin as soon as possible. Thank you, Perry McBeth, PE | VP of Engineering Garing, Taylor & Associates, Inc. | 141 South Elm Street, Arroyo Grande, CA 93420 Office (805) 489-1321 | Mobile (805) 720-7350 | www.garingtaylor.com From: Dan Garson <dang@wchomes.com> Sent: Wednesday, August 10, 2022 12:51 PM To: Perry Mcbeth <pmcbeth@garingtaylor.com>; 'Jerry Williams' <jw@jwdci.com> Cc: Kevin Wauchope <kdw@jwdci.com>; Robert A. Camacho <RCamacho@rrmdesign.com>; Tony Coscia <tcoscia@garingtaylor.com>; Jerry Meyer <jerrym@wchomes.com> Subject: RE: Earthwood Lane Phase 2 / Avila Ranch Development I know that the RRM team is conducting the survey to confirm grades. In the meantime, the Ball Trust team may want to prepare an easement agreement for our review that would allow storm water coming off our property to release into the Ball Trust basin as a result of the removal of berm lip. As you may recall, the removal of a portion of the berm lip would be necessary to accommodate the Ball Trust overflow design and under certain circumstances there is the potential that storm water would flow towards the Ball Trust basin. Please let me know if you have any questions. Thanks Dan Garson Director of Land Development Phone: 805.595.5440 Mobile: 805.310.2498 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 From: Camacho, Robert A. <RCamacho@rrmdesign.com> Sent: Thursday, August 4, 2022 10:19 AM To: Perry Mcbeth <pmcbeth@garingtaylor.com> Cc: 'Jerry Williams' <jw@jwdci.com>; Kevin Wauchope <kdw@jwdci.com>; Tony Coscia <tcoscia@garingtaylor.com>; Dan Garson <dang@wchomes.com>; Jerry Meyer <jerrym@wchomes.com> Subject: RE: Earthwood Lane Phase 2 / Avila Ranch Development Hi Perry, Our surveyors are verifying the elevation of the existing grade near the weir structure that data should be processed this afternoon to tomorrow after they return from the field. The memo should be written for review by early next week . Robert Camacho, PE Principal, Engineering rrmdesign.com From: Perry Mcbeth <pmcbeth@garingtaylor.com> Sent: Wednesday, August 3, 2022 10:32 AM To: Camacho, Robert A. <RCamacho@rrmdesign.com> Cc: 'Jerry Williams' <jw@jwdci.com>; Kevin Wauchope <kdw@jwdci.com>; Tony Coscia <tcoscia@garingtaylor.com>; Dan Garson <dang@wchomes.com>; Jerry Meyer <jerrym@wchomes.com> Subject: RE: Earthwood Lane Phase 2 / Avila Ranch Development Hi Robert, Just wanted to touch bases with you post meeting to gauge your timeline for the swale design. Please let us know if you need any additional information from us to help facilitate the design. When you do anticipate having the plan completed & reviewed by Avila Ranch and ready to share with the Ball Trust team? JW Designs would like to set up a meeting to go over the plan first thing next week and talk about timing to complete the swale. Let me know if that works for you. Thank you, Perry McBeth, PE | VP of Engineering Garing, Taylor & Associates, Inc. | 141 South Elm Street, Arroyo Grande, CA 93420 Office (805) 489-1321 | Mobile (805) 720-7350 | www.garingtaylor.com From:Perry Mcbeth To:Stong, Nate Subject:Earthwood Lane - Ernie Ball Trust Tract 2943 Ph 2 Drainage Report Date:Wednesday, April 12, 2023 2:45:31 PM Attachments:01_20-822 DRAINAGE REPORT Addendum #2 FULL.pdf This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Nate, Attached is the approved drainage report for Tract 2943 Ph. 2. Thanks, Perry McBeth, PE | VP of Engineering Garing, Taylor & Associates, Inc. | 141 South Elm Street, Arroyo Grande, CA 93420 Office (805) 489-1321 | Mobile (805) 720-7350 | www.garingtaylor.com From:Jerry Williams To:Stong, Nate; Perry Mcbeth Cc:tcoscia@garingtaylor.com; Kevin Wauchope Subject:RE: Tract 2943 Basin Overland Escape Date:Thursday, April 13, 2023 7:59:03 AM Attachments:image002.png image003.png image004.png image005.png Nate, Thanks for the quick response. Looking forward to getting this resolved. Best regards, JW Sent via the Samsung Galaxy Note10+, an AT&T 5G Evolution capable smartphone -------- Original message -------- From: "Stong, Nate" <nstong@slocity.org> Date: 4/13/23 7:25 AM (GMT-08:00) To: Perry Mcbeth <pmcbeth@garingtaylor.com> Cc: Jerry Williams <jw@jwdci.com>, tcoscia@garingtaylor.com, Kevin Wauchope <kdw@jwdci.com> Subject: RE: Tract 2943 Basin Overland Escape Hi Perry, Thanks for the meeting and helpful background information. I received this and the two other emails you forwarded yesterday, and feel I’m fairly up to speed on the issue. I met with the Avila Ranch team yesterday who recently resubmitted plans and reports for their Phase 2-6 mass grading permit. Their drainage report shows capacity in the receiving ditch at the northwest corner (south of your weir) to be 54 cfs with one foot of freeboard. The design we’re reviewing shows a five foot wide rectangular concrete channel. We’re still in the process of reviewing their submittal, and your timing is great to keep us aware of the issue at the interface with your development and theirs. I’ll keep you posted of any issues that may arise. In the meantime, you may want to reach out to Rachel Hawthorne at Wallace to request a copy of their plans and report, or more information from them. Kind regards, -Nate Nate Stong, PE pronouns he/him/his Acting Supervising Civil Engineer Community Development E nstong@slocity.org T 805.781.7206 slocity.org Stay connected with the City by signing up for e-notifications From: Perry Mcbeth <pmcbeth@garingtaylor.com> Sent: Wednesday, April 12, 2023 2:42 PM To: Stong, Nate <nstong@slocity.org> Subject: FW: Tract 2943 Basin Overland Escape Nate, It was nice to meet you yesterday. I’m going to forward some email correspondence to help provide some context as discussed yesterday. The first email is from 9/16/21, see below and attached. Perry McBeth, PE | VP of Engineering Garing, Taylor & Associates, Inc. | 141 South Elm Street, Arroyo Grande, CA 93420 Office (805) 489-1321 | Mobile (805) 720-7350 | www.garingtaylor.com From: Perry Mcbeth Sent: Thursday, September 9, 2021 6:16 PM To: 'Hannula, Hal' <hhannula@slocity.org>; 'Van Beveren, Daniel' <dvanbeve@slocity.org> Cc: 'hodgecompany@gmail.com' <hodgecompany@gmail.com>; 'Jerry Williams' <JW@jwdci.com>; Tony Coscia <tcoscia@garingtaylor.com>; 'LaFreniere, Matt' <mlafreni@slocity.org>; Bill Rebik <brebik@garingtaylor.com> Subject: RE: Tract 2943 Basin Overland Escape Hi Hal & Dan, I’ve attached a couple of PDFs to help make our Teams meeting more productive tomorrow afternoon. Before proceeding we’ve spent some time to discuss our options internally and have put together a quick exhibit outlining our ideas. We wanted to run this by the city prior to making revisions to the plans and drainage report. Some key points to consider: Per our discussion we’ve designed a spreader weir as the basins emergency overflow. The elevation of the weir will be set at or above the flowline elevation(114.23) of the inlets in Earthwood Lane that direct water to the Ernie Ball basin. By doing this we have reduced the Q(out) for the basin to the pre project Q from Ernie Ball Lots 1 & 2 as the street water from Tract 2943 Phase 1 & Phase 2 will bypass the inlets in Earthwood Lane and not enter the basin. It sounds like RRM is raising the pad at there northern boundary to 116.5 due to the overland escape to the South being controlled by the crest vertical curve flowline elevation at 116.38 in Earthwood Lane per RRM’s Memo dated 4/25/2021. Attached are the following: An exhibit outlining the location of the weir with more detailed topo of the basin. Detailed topo of the basin with points turned on. Wier Calculations. Thank you for taking the time to review and discuss with us. Thank you, Perry McBeth, PE | VP of Engineering Garing, Taylor & Associates, Inc. | 141 South Elm Street, Arroyo Grande, CA 93420 Office (805) 489-1321 | Mobile (805) 720-7350 | www.garingtaylor.com From: Perry Mcbeth Sent: Tuesday, September 7, 2021 10:56 AM To: LaFreniere, Matt <mlafreni@slocity.org>; Hannula, Hal <hhannula@slocity.org>; Van Beveren, Daniel <dvanbeve@slocity.org> Cc: hodgecompany@gmail.com; 'Jerry Williams' <JW@jwdci.com>; Tony Coscia <tcoscia@garingtaylor.com> Subject: RE: Tract 2943 Basin Overland Escape Hi Matt, Thanks for setting this up. Hal left me a voicemail with some suggestions on how to proceed. A site visited will likely not be necessary now. GTA is going to gather some more info and put together some exhibits for a discussion. If we could keep this meeting time locked down for maybe a teams virtual meeting to discuss that would be great? Thanks Again, Perry McBeth, PE | VP of Engineering Garing, Taylor & Associates, Inc. | 141 South Elm Street, Arroyo Grande, CA 93420 Office (805) 489-1321 | Mobile (805) 720-7350 | www.garingtaylor.com -----Original Appointment----- From: LaFreniere, Matt <mlafreni@slocity.org> Sent: Tuesday, September 7, 2021 10:05 AM To: Perry Mcbeth; Hannula, Hal; Van Beveren, Daniel Cc: hodgecompany@gmail.com; 'Jerry Williams'; Tony Coscia Subject: Tract 2943 Basin Overland Escape When: Friday, September 10, 2021 2:30 PM-3:30 PM (UTC-08:00) Pacific Time (US & Canada). Where: Earthwood Lane - Tract 2943 - meet onsite Importance: High Hi all, This meeting request is in response to the email below. Thank you, Matt LaFreniere pronouns he/him/his Permit Technician Community Development Engineering Development Review 919 Palm Street, San Luis Obispo, CA 93401-3218 E mlafreni@slocity.org T 805.781.7015 slocity.org Stay connected with the City by signing up for e-notifications _____________________________________________ From: Perry Mcbeth <pmcbeth@garingtaylor.com> Sent: Tuesday, September 7, 2021 9:01 AM To: Hannula, Hal <hhannula@slocity.org>; Van Beveren, Daniel <dvanbeve@slocity.org>; LaFreniere, Matt <mlafreni@slocity.org> Cc: hodgecompany@gmail.com; 'Jerry Williams' <JW@jwdci.com>; Tony Coscia <tcoscia@garingtaylor.com> Subject: Tract 2943 Basin Overland Escape Importance: High This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Hal, Hope you enjoyed the long weekend. Tract 2943 team would like to request a site meeting to discuss the basin emergency overland escape with you at your earliest convenience. We can be flexible on time and date so please let us know your availability. I am booked this afternoon 1:00-3:00pm but other than that we can make it work. Thank you, Perry McBeth, PE | VP of Engineering Garing, Taylor & Associates, Inc. | 141 South Elm Street, Arroyo Grande, CA 93420 Office (805) 489-1321 | Mobile (805) 720-7350 | www.garingtaylor.com From:Bassler, Brian To:Sabatini, Hayley Subject:RE: Avila Ranch Basin Discussion Date:Thursday, April 13, 2023 1:38:00 PM Thank you and have a great weekend! BrianB From: Sabatini, Hayley <hsabatin@slocity.org> Sent: Thursday, April 13, 2023 1:03 PM To: Bassler, Brian <bbassler@slocity.org> Subject: RE: Avila Ranch Basin Discussion Good idea! I’ll forward to him. Greg didn’t have him on there but makes sense to me! -----Original Appointment----- From: Bassler, Brian <bbassler@slocity.org> Sent: Thursday, April 13, 2023 11:38 AM To: Sabatini, Hayley Cc: Harvey, Billy Subject: Accepted: Avila Ranch Basin Discussion When: Wednesday, April 19, 2023 11:00 AM-12:00 PM (UTC-08:00) Pacific Time (US & Canada). Where: Microsoft Teams Meeting Hi Hayley, You might want to include Freddy Otte in Natural Resource in on this zoom since he may have some issues or input on the basins regarding maintenance and mosquito abatement. Thank you, Brian Bassler PW Park Maint. 805-781-7022 bbassler@slocity.org From:Bassler, Brian To:Otte, Freddy Subject:RE: Please review - Revisions to Avila Ranch basin and landscaping - FMAP-0148-2023 Date:Thursday, April 13, 2023 1:46:00 PM Attachments:image001.png image002.png image003.png image004.png image005.png Freddy, I just found out there is no HOA at Avila Ranch only CFD. So I think this meeting is suppose to clarify who does what and who is responsible for the basins. Also I forwarded a voice mail message from a homeowner off of Perfumo canyon that the CCC crews left piles of debris that need to be picked up. Thank you and have a great weekend! Brian Bassler PW Park Maint. 805-781-7022 bbassler@slocity.org From: Otte, Freddy <fotte@slocity.org> Sent: Thursday, April 13, 2023 11:52 AM To: Bassler, Brian <bbassler@slocity.org> Subject: RE: Please review - Revisions to Avila Ranch basin and landscaping - FMAP-0148-2023 Thanks Brian. Did we figure out who will be maintain the basins? Is it the HOA? I know there is a CFD for the development to generate revenue for City staff to do maintenance but not sure what all that entails. I know I will be working on debris removal from Tank Farm Creek. Happy Friday….for some of us….Haha!! From: Bassler, Brian <bbassler@slocity.org> Sent: Thursday, April 13, 2023 11:35 AM To: Otte, Freddy <fotte@slocity.org> Subject: FW: Please review - Revisions to Avila Ranch basin and landscaping - FMAP-0148-2023 Hi Freddy, Just FYI and I want to loop you into this since you may be monitoring it also. Regards, Brian Bassler PW Park Maint. 805-781-7022 bbassler@slocity.org From: Harvey, Billy <BHarvey@slocity.org> Sent: Thursday, April 13, 2023 11:18 AM To: Bassler, Brian <bbassler@slocity.org> Subject: FW: Please review - Revisions to Avila Ranch basin and landscaping - FMAP-0148-2023 From: LaFreniere, Matt <mlafreni@slocity.org> Sent: Tuesday, March 28, 2023 1:34 PM To: Harvey, Billy <BHarvey@slocity.org> Cc: Stong, Nate <nstong@slocity.org> Subject: Please review - Revisions to Avila Ranch basin and landscaping - FMAP-0148-2023 Hi Billy, Could you please review the attached proposed Avila Ranch revisions and provide comments or approval to Nate Stong by 4/14/2023? Thank you, Matt LaFreniere pronouns he/him/his Permit Technician Community Development Engineering Development Review 919 Palm Street, San Luis Obispo, CA 93401-3218 E mlafreni@slocity.org T 805.781.7015 slocity.org Stay connected with the City by signing up for e-notifications From:Greg Salas To:Hill, Robert Cc:"Jerry Meyer"; Dan Garson; Jason Dart; LynneDee Althouse Subject:Avila Ranch BMMP Quarterly Report 2022 Q4 Date:Tuesday, April 25, 2023 2:18:50 PM Attachments:Avila Ranch BMMP Quarterly Report_2022Q4.pdf This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Good morning Bob, I have attached the Avila Ranch BMMP Quarterly Report for Q4 of 2022. Please let me know if you have any comments or concerns. Thank you Greg Salas Senior Biologist/Project Manager Althouse and Meade, Inc. 1602 Spring Street, Paso Robles, CA 93446 O (805) 237-9626 | C (858) 472-6085 Greg@alt-me.com From:Codron, Michael To:Dan Garson Subject:FW: Health & Safety Issue at Avila Ranch Date:Tuesday, May 16, 2023 11:04:00 AM Hi Dan, I haven’t replied yet to Zach. I do plan on writing to your full team with the suggestion that we bring on a third party for a full assessment and recommendations regarding the path forward. In the meantime, is there any information I can share back with Zach? I’m free for a quick phone call later today if that is better. Thanks, -Michael From: Zachary Peterson <znjpeterson@gmail.com> Sent: Tuesday, May 16, 2023 10:49 AM To: Codron, Michael <mcodron@slocity.org> Cc: Niki Rarig < ; Stong, Nate <nstong@slocity.org>; Loew, Michael <Mloew@slocity.org>; Corey, Tyler <tcorey@slocity.org>; Christopher Heylman < ; Dietrick, Christine <cdietric@slocity.org>; Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Health & Safety Issue at Avila Ranch Hi Michael et al. I was hoping you might be able to provide an update as the Avila Ranch water retention basins. There appears to have been no progress since our last correspondence (April 13), and indeed, the algae situation has only worsened. Thanks again for your attention to this issue. We appreciate it! Zachary & Niki --- Zachary Peterson On Apr 13, 2023, at 3:33 PM, Codron, Michael <mcodron@slocity.org> wrote: Hello Zachary, Thank you for reaching out and sharing this information with the City. This is an unfortunate mischaracterization of the current situation. We have provided clear guidance to WCH about the steps they need to take to get the Basin A changes approved by the City and accepted for maintenance. At this time, the City has not accepted Basin A for maintenance, and maintenance remains the responsibility of WCH. The site is completely under their control. Based on your e-mail, I will be looking into this issue as a code enforcement complaint, and will see if there is a process that we can pursue to cause WCH to address the algae, insects, and other concerns. We appreciate you reaching out. Thank you, -Michael Michael Codron pronouns he/him/his Director of Community Development <image005.png> Community Development 919 Palm Street, San Luis Obispo, CA 93401-3249 E mcodron@slocity.org T 805.781.7187 slocity.org <image006.png><image003.png><image007.png> Stay connected with the City by signing up for e-notifications From: Zachary Peterson <znjpeterson@gmail.com> Sent: Wednesday, April 12, 2023 11:38 AM To: Codron, Michael <mcodron@slocity.org> Cc: Niki Rarig < ; Hannula, Hal <hhannula@slocity.org>; Loew, Michael <Mloew@slocity.org>; Corey, Tyler <tcorey@slocity.org>; Christopher Heylman < Subject: Re: Health & Safety Issue at Avila Ranch Hi Michael, I wanted to follow up on this correspondence we began in October of last year. I’m CC’ing two other Avila Ranch homeowners, Andrew and Christopher, who also have a vested interest in solutions. Since it’s been a few months, a quick summary: water retention basins that were originally intended to hold water temporarily in the Avila Ranch development now appear to hold water indefinitely. I believe this was a surprise to everyone, including the developer. No solution to the standing water have been implemented to date. To be clear, the basins worked as intended during the recent heavy rains, and we are indeed happy to have no apparent flooding into the development. However, the standing water remains and is substantial. The smaller of the two retention basins (adjacent to Vachell Lane) has additionally developed a huge, unsightly algae bloom. Further, and perhaps most troubling, is the huge explosion in insects as a result of the stagnating water and recent warm weather. Our home is littered, inside and out, with mosquitos, mayflies, and other undesirable insects. At a homeowner’s association meeting held today, the Avila Ranch developers indicated that they are still waiting on the city to approve plans for a solution (one that includes aeration). This plan has ‘been in the works’ for at least nine months now, so we were hoping to get an update from the city side. Thanks again for your attention given to this matter! Zachary & Niki --- Zachary Peterson On Nov 10, 2022, at 4:24 PM, Codron, Michael <mcodron@slocity.org> wrote: Hello Zachary and Niki, Just a note to let you know that City staff is still engaged in this issue and working to understand everything involved. We anticipate having a meeting with the developer to further discuss options going forward in the next couple of weeks. It appears that the developer would like to explore maintaining the current pond as a feature, complete with fencing and landscaping. However, there are numerous issues with that approach that complicate decision- making. I plan to keep you informed as we make progress towards a resolution and ensure you have opportunities for input before any decisions are made. Thank you, -Michael Michael Codron pronouns he/him/his Director of Community Development <image001.png> Community Development 919 Palm Street, San Luis Obispo, CA 93401-3249 E mcodron@slocity.org T 805.781.7187 slocity.org <image002.png><image003.png><image004.png> Stay connected with the City by signing up for e-notifications From: Zachary Peterson <znjpeterson@gmail.com> Sent: Tuesday, October 25, 2022 9:22 AM To: Codron, Michael <mcodron@slocity.org> Cc: Johnson, Derek <djohnson@slocity.org>; Hannula, Hal <hhannula@slocity.org>; Loew, Michael <Mloew@slocity.org>; Niki Rarig < ; Stanwyck, Shelly <sstanwyc@slocity.org>; Corey, Tyler <tcorey@slocity.org>; Maggio, Rodger <rmaggio@slocity.org>; Aggson, Keith <kaggson@slocity.org>; Horn, Matt <mhorn@slocity.org>; CityClerk <CityClerk@slocity.org>; John Rickenbach < Subject: Re: Health & Safety Issue at Avila Ranch Michael, A huge thank you for taking the time to investigate this. We truly, truly appreciate it. That’s very interesting about DeVaul Park – I’ve been there many times, but only now that you mention it do I realize it is also serves as a retention basin. We look forward to hearing your findings in the coming weeks. Thank you! Zachary & Niki --- Zachary N J Peterson On Oct 24, 2022, at 5:36 PM, Codron, Michael <mcodron@slocity.org> wrote: Hello Zachary Peterson and Niki Rarig, Thank you for contacting the City regarding your concerns with “Park A” located within the Avila Ranch development project. I’ve had the opportunity to review the information you have shared and some background documentation for the project. It is clear from my review that the area is not functioning exactly as intended during the design/development phase of the project, although water retention has always been one of the functional requirements for the turf area of the park. The City has permitted this type of dual-function for park areas in the past. For example, the Devaul Ranch park includes a large turf area that is a detention basin, but also serves a park purpose during the dry months of the year. Under the circumstances, I will be reaching out to the developer to discuss what options they have evaluated to address the current situation. I will also have one of our planning consultants evaluate the City’s parkland requirements - and the extent to which the “turf” area was used to calculate parkland requirements for the overall neighborhood. All of this information will help us determine a path forward that meets City requirements and provides for the health and well-being of the neighbors. Below are a few exhibits that show preliminary plans for the “Park A” area. These plans highlight that the area was always to be graded as a low point in the neighborhood for stormwater management, but would also serve a park purpose. All of these exhibits were taken from the City’s website on the following page:https://www.slocity.org/government/department- directory/community-development/planning- zoning/specific-area-plans/avila-ranch Conceptual Landscape Plan (Development Plan, Appendix D): <image003.jpg> Tract 3089 Vesting Tentative Map Grading Plan: <image004.jpg> Parks Master Plan (Development Plan, Appendix B): <image007.jpg> This information is being provided as background and we look forward to discussing the situation further and working within our ability to address the concerns of all residents. I will plan to get back in touch with you in two weeks’ time with additional information on the situation. In the meantime, feel free to contact me directly using any of the methods below with additional questions. Thank you, -Michael BCC: City Council Michael Codron pronouns he/him/his Director of Community Development <image008.png> Community Development 919 Palm Street, San Luis Obispo, CA 93401-3249 E mcodron@slocity.org T 805.781.7187 slocity.org <image009.png><image010.png><image011.png> Stay connected with the City by signing up for e- notifications From: Zachary Peterson <znjpeterson@gmail.com> Sent: Monday, October 10, 2022 12:11 PM To: Stewart, Erica A <estewart@slocity.org>; Marx, Jan <jmarx@slocity.org>; Pease, Andy <apease@slocity.org>; Shoresman, Michelle <mshoresm@slocity.org> Cc: Niki Rarig < Subject: Health & Safety Issue at Avila Ranch This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Madam Mayor and Council members: I am writing with respect to a serious issue we are having with the developer of the Avila Ranch community being built in southern San Luis Obispo, and where we just purchased a property (the second family to do so in the entire development). In short: everything we have ever seen, heard, or were told is that a large park would be built by the developer adjacent to our property. A park is illustrated in the plans submitted to and approved by the city, and in Avila Ranch’s own sales and promotional materials. It was a primary reason for us choosing to purchase this house, and what empowered the developer to charge us a “lot premium” over and above the price of the house. However, instead of a park, the developer has dug an extremely large pit that is filled with standing water, growing algae and breeding insects (our house is filled with mosquitoes). The standing water is not temporary, and returns even after being pumped out and in dry, sunny weather. Based on the activity we are seeing in and around the pit, it is now our belief that the developer has no plans to build a park, as promised, and is considering leaving the standing water as is, or covered up in some way. We have made an attempt to contact the developer, and they have ignored us. We remain completely in the dark as to their plans. In addition to the deceptive sales tactics, this is a health and safety issue for anyone who lives in Avila Ranch or uses the bike path that is also adjacent to the pit. I have attached some photos and a copy of the approved city plans. We appreciate any time or effort you’re able to help us with this matter. And please don’t hesitate to reach out with any questions. Thank you, Zachary Peterson & Niki Rarig San Luis Obispo, CA 93401 Cell: <image005.jpg> <image006.jpg> --- Zachary N J Peterson From:Codron, Michael To:Mezzapesa, John Subject:RE: Health & Safety Issue at Avila Ranch Date:Wednesday, May 17, 2023 10:02:00 AM Attachments:image007.png image008.png image009.png image010.png image001.png Thanks for the update. I appreciate it. -mc From: Mezzapesa, John <JMezzape@slocity.org> Sent: Wednesday, May 17, 2023 9:44 AM To: Codron, Michael <mcodron@slocity.org> Subject: RE: Health & Safety Issue at Avila Ranch Michael, Just as a quick update. I visited the site yesterday and the conditions are largely the same as when previously inspected. While it does appear that there has been more algae growth, it does not appear to be dead or decayed nor does it have any odor that may be considered offensive. John From: Codron, Michael <mcodron@slocity.org> Sent: Tuesday, May 16, 2023 2:07 PM To: Zachary Peterson <znjpeterson@gmail.com> Cc: Niki Rarig < ; Stong, Nate <nstong@slocity.org>; Loew, Michael <Mloew@slocity.org>; Corey, Tyler <tcorey@slocity.org>; Christopher Heylman < ; Dietrick, Christine <cdietric@slocity.org>; Mezzapesa, John <JMezzape@slocity.org> Subject: RE: Health & Safety Issue at Avila Ranch Hello Zach, we are continuing to follow up with the developer, who is still in control of the basin. I’ve shared your e-mail with them and we will continue to follow up until we get resolution. Our code enforcement team is also evaluating the situation to see if there are any health and safety or nuisance codes (odor) that are being violated. No conclusion has been made on that effort to date. I will provide updated information whenever I have news to share, but please don’t hesitate to reach out if the situation gets worse or if you just want to check in. Thank you, -Michael Michael Codron pronouns he/him/his Director of Community Development Community Development 919 Palm Street, San Luis Obispo, CA 93401-3249 E mcodron@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications From: Zachary Peterson <znjpeterson@gmail.com> Sent: Tuesday, May 16, 2023 10:49 AM To: Codron, Michael <mcodron@slocity.org> Cc: Niki Rarig < ; Stong, Nate <nstong@slocity.org>; Loew, Michael <Mloew@slocity.org>; Corey, Tyler <tcorey@slocity.org>; Christopher Heylman < ; Dietrick, Christine <cdietric@slocity.org>; Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Health & Safety Issue at Avila Ranch Hi Michael et al. I was hoping you might be able to provide an update as the Avila Ranch water retention basins. There appears to have been no progress since our last correspondence (April 13), and indeed, the algae situation has only worsened. Thanks again for your attention to this issue. We appreciate it! Zachary & Niki --- Zachary Peterson On Apr 13, 2023, at 3:33 PM, Codron, Michael <mcodron@slocity.org> wrote: Hello Zachary, Thank you for reaching out and sharing this information with the City. This is an unfortunate mischaracterization of the current situation. We have provided clear guidance to WCH about the steps they need to take to get the Basin A changes approved by the City and accepted for maintenance. At this time, the City has not accepted Basin A for maintenance, and maintenance remains the responsibility of WCH. The site is completely under their control. Based on your e-mail, I will be looking into this issue as a code enforcement complaint, and will see if there is a process that we can pursue to cause WCH to address the algae, insects, and other concerns. We appreciate you reaching out. Thank you, -Michael Michael Codron pronouns he/him/his Director of Community Development <image005.png> Community Development 919 Palm Street, San Luis Obispo, CA 93401-3249 E mcodron@slocity.org T 805.781.7187 slocity.org <image006.png><image003.png><image007.png> Stay connected with the City by signing up for e-notifications From: Zachary Peterson <znjpeterson@gmail.com> Sent: Wednesday, April 12, 2023 11:38 AM To: Codron, Michael <mcodron@slocity.org> Cc: Niki Rarig < ; Hannula, Hal <hhannula@slocity.org>; Loew, Michael <Mloew@slocity.org>; Corey, Tyler <tcorey@slocity.org>; Christopher Heylman < Subject: Re: Health & Safety Issue at Avila Ranch Hi Michael, I wanted to follow up on this correspondence we began in October of last year. I’m CC’ing two other Avila Ranch homeowners, Andrew and Christopher, who also have a vested interest in solutions. Since it’s been a few months, a quick summary: water retention basins that were originally intended to hold water temporarily in the Avila Ranch development now appear to hold water indefinitely. I believe this was a surprise to everyone, including the developer. No solution to the standing water have been implemented to date. To be clear, the basins worked as intended during the recent heavy rains, and we are indeed happy to have no apparent flooding into the development. However, the standing water remains and is substantial. The smaller of the two retention basins (adjacent to Vachell Lane) has additionally developed a huge, unsightly algae bloom. Further, and perhaps most troubling, is the huge explosion in insects as a result of the stagnating water and recent warm weather. Our home is littered, inside and out, with mosquitos, mayflies, and other undesirable insects. At a homeowner’s association meeting held today, the Avila Ranch developers indicated that they are still waiting on the city to approve plans for a solution (one that includes aeration). This plan has ‘been in the works’ for at least nine months now, so we were hoping to get an update from the city side. Thanks again for your attention given to this matter! Zachary & Niki --- Zachary Peterson On Nov 10, 2022, at 4:24 PM, Codron, Michael <mcodron@slocity.org> wrote: Hello Zachary and Niki, Just a note to let you know that City staff is still engaged in this issue and working to understand everything involved. We anticipate having a meeting with the developer to further discuss options going forward in the next couple of weeks. It appears that the developer would like to explore maintaining the current pond as a feature, complete with fencing and landscaping. However, there are numerous issues with that approach that complicate decision- making. I plan to keep you informed as we make progress towards a resolution and ensure you have opportunities for input before any decisions are made. Thank you, -Michael Michael Codron pronouns he/him/his Director of Community Development <image001.png> Community Development 919 Palm Street, San Luis Obispo, CA 93401-3249 E mcodron@slocity.org T 805.781.7187 slocity.org <image002.png><image003.png><image004.png> Stay connected with the City by signing up for e-notifications From: Zachary Peterson <znjpeterson@gmail.com> Sent: Tuesday, October 25, 2022 9:22 AM To: Codron, Michael <mcodron@slocity.org> Cc: Johnson, Derek <djohnson@slocity.org>; Hannula, Hal <hhannula@slocity.org>; Loew, Michael <Mloew@slocity.org>; Niki Rarig < ; Stanwyck, Shelly <sstanwyc@slocity.org>; Corey, Tyler <tcorey@slocity.org>; Maggio, Rodger <rmaggio@slocity.org>; Aggson, Keith <kaggson@slocity.org>; Horn, Matt <mhorn@slocity.org>; CityClerk <CityClerk@slocity.org>; John Rickenbach < Subject: Re: Health & Safety Issue at Avila Ranch Michael, A huge thank you for taking the time to investigate this. We truly, truly appreciate it. That’s very interesting about DeVaul Park – I’ve been there many times, but only now that you mention it do I realize it is also serves as a retention basin. We look forward to hearing your findings in the coming weeks. Thank you! Zachary & Niki --- Zachary N J Peterson On Oct 24, 2022, at 5:36 PM, Codron, Michael <mcodron@slocity.org> wrote: Hello Zachary Peterson and Niki Rarig, Thank you for contacting the City regarding your concerns with “Park A” located within the Avila Ranch development project. I’ve had the opportunity to review the information you have shared and some background documentation for the project. It is clear from my review that the area is not functioning exactly as intended during the design/development phase of the project, although water retention has always been one of the functional requirements for the turf area of the park. The City has permitted this type of dual-function for park areas in the past. For example, the Devaul Ranch park includes a large turf area that is a detention basin, but also serves a park purpose during the dry months of the year. Under the circumstances, I will be reaching out to the developer to discuss what options they have evaluated to address the current situation. I will also have one of our planning consultants evaluate the City’s parkland requirements - and the extent to which the “turf” area was used to calculate parkland requirements for the overall neighborhood. All of this information will help us determine a path forward that meets City requirements and provides for the health and well-being of the neighbors. Below are a few exhibits that show preliminary plans for the “Park A” area. These plans highlight that the area was always to be graded as a low point in the neighborhood for stormwater management, but would also serve a park purpose. All of these exhibits were taken from the City’s website on the following page:https://www.slocity.org/government/department- directory/community-development/planning- zoning/specific-area-plans/avila-ranch Conceptual Landscape Plan (Development Plan, Appendix D): <image003.jpg> Tract 3089 Vesting Tentative Map Grading Plan: <image004.jpg> Parks Master Plan (Development Plan, Appendix B): <image007.jpg> This information is being provided as background and we look forward to discussing the situation further and working within our ability to address the concerns of all residents. I will plan to get back in touch with you in two weeks’ time with additional information on the situation. In the meantime, feel free to contact me directly using any of the methods below with additional questions. Thank you, -Michael BCC: City Council Michael Codron pronouns he/him/his Director of Community Development <image008.png> Community Development 919 Palm Street, San Luis Obispo, CA 93401-3249 E mcodron@slocity.org T 805.781.7187 slocity.org <image009.png><image010.png><image011.png> Stay connected with the City by signing up for e- notifications From: Zachary Peterson <znjpeterson@gmail.com> Sent: Monday, October 10, 2022 12:11 PM To: Stewart, Erica A <estewart@slocity.org>; Marx, Jan <jmarx@slocity.org>; Pease, Andy <apease@slocity.org>; Shoresman, Michelle <mshoresm@slocity.org> Cc: Niki Rarig < Subject: Health & Safety Issue at Avila Ranch This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Madam Mayor and Council members: I am writing with respect to a serious issue we are having with the developer of the Avila Ranch community being built in southern San Luis Obispo, and where we just purchased a property (the second family to do so in the entire development). In short: everything we have ever seen, heard, or were told is that a large park would be built by the developer adjacent to our property. A park is illustrated in the plans submitted to and approved by the city, and in Avila Ranch’s own sales and promotional materials. It was a primary reason for us choosing to purchase this house, and what empowered the developer to charge us a “lot premium” over and above the price of the house. However, instead of a park, the developer has dug an extremely large pit that is filled with standing water, growing algae and breeding insects (our house is filled with mosquitoes). The standing water is not temporary, and returns even after being pumped out and in dry, sunny weather. Based on the activity we are seeing in and around the pit, it is now our belief that the developer has no plans to build a park, as promised, and is considering leaving the standing water as is, or covered up in some way. We have made an attempt to contact the developer, and they have ignored us. We remain completely in the dark as to their plans. In addition to the deceptive sales tactics, this is a health and safety issue for anyone who lives in Avila Ranch or uses the bike path that is also adjacent to the pit. I have attached some photos and a copy of the approved city plans. We appreciate any time or effort you’re able to help us with this matter. And please don’t hesitate to reach out with any questions. Thank you, Zachary Peterson & Niki Rarig San Luis Obispo, CA 93401 Cell: <image005.jpg> <image006.jpg> --- Zachary N J Peterson From:Codron, Michael To:Andrew Browning Cc:Zachary Peterson; Niki Rarig; Stong, Nate; Loew, Michael; Corey, Tyler; Christopher Heylman; Dietrick, Christine; Mezzapesa, John Subject:RE: Health & Safety Issue at Avila Ranch Date:Monday, May 22, 2023 8:20:36 AM Thanks for that information, Mr. Browning. The City and WCH are making progress on our discussions regarding the basin. As soon as more information is available, we will follow up with this group. -Michael From: Andrew Browning <contact.browning@gmail.com> Sent: Friday, May 19, 2023 4:29 PM To: Codron, Michael <mcodron@slocity.org> Cc: Zachary Peterson < ; Niki Rarig < ; Stong, Nate <nstong@slocity.org>; Loew, Michael <Mloew@slocity.org>; Corey, Tyler <tcorey@slocity.org>; Christopher Heylman < ; Dietrick, Christine <cdietric@slocity.org>; Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Health & Safety Issue at Avila Ranch Hello— Are people aware that Althouse and Meade, the environmental consultants working for the developer, say that WCH has “the go ahead to scoop” the algae in all three ponds, if they choose? The growth seems completely out of control, to the extent that even the waterfowl have left. Andrew Browning On May 16, 2023, at 2:06 PM, Codron, Michael <mcodron@slocity.org> wrote: Hello Zach, we are continuing to follow up with the developer, who is still in control of the basin. I’ve shared your e-mail with them and we will continue to follow up until we get resolution. Our code enforcement team is also evaluating the situation to see if there are any health and safety or nuisance codes (odor) that are being violated. No conclusion has been made on that effort to date. I will provide updated information whenever I have news to share, but please don’t hesitate to reach out if the situation gets worse or if you just want to check in. Thank you, -Michael Michael Codron pronouns he/him/his Director of Community Development <image001.png> Community Development 919 Palm Street, San Luis Obispo, CA 93401-3249 E mcodron@slocity.org T 805.781.7187 slocity.org <image002.png> <image003.png> <image004.png> Stay connected with the City by signing up for e-notifications From: Zachary Peterson <znjpeterson@gmail.com> Sent: Tuesday, May 16, 2023 10:49 AM To: Codron, Michael <mcodron@slocity.org> Cc: Niki Rarig < ; Stong, Nate <nstong@slocity.org>; Loew, Michael <Mloew@slocity.org>; Corey, Tyler <tcorey@slocity.org>; Christopher Heylman < ; Dietrick, Christine <cdietric@slocity.org>; Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Health & Safety Issue at Avila Ranch Hi Michael et al. I was hoping you might be able to provide an update as the Avila Ranch water retention basins. There appears to have been no progress since our last correspondence (April 13), and indeed, the algae situation has only worsened. Thanks again for your attention to this issue. We appreciate it! Zachary & Niki --- Zachary Peterson On Apr 13, 2023, at 3:33 PM, Codron, Michael <mcodron@slocity.org> wrote: Hello Zachary, Thank you for reaching out and sharing this information with the City. This is an unfortunate mischaracterization of the current situation. We have provided clear guidance to WCH about the steps they need to take to get the Basin A changes approved by the City and accepted for maintenance. At this time, the City has not accepted Basin A for maintenance, and maintenance remains the responsibility of WCH. The site is completely under their control. Based on your e-mail, I will be looking into this issue as a code enforcement complaint, and will see if there is a process that we can pursue to cause WCH to address the algae, insects, and other concerns. We appreciate you reaching out. Thank you, -Michael Michael Codron pronouns he/him/his Director of Community Development <image005.png> Community Development 919 Palm Street, San Luis Obispo, CA 93401-3249 E mcodron@slocity.org T 805.781.7187 slocity.org <image006.png><image003.png><image007.png> Stay connected with the City by signing up for e-notifications From: Zachary Peterson <znjpeterson@gmail.com> Sent: Wednesday, April 12, 2023 11:38 AM To: Codron, Michael <mcodron@slocity.org> Cc: Niki Rarig < ; Hannula, Hal <hhannula@slocity.org>; Loew, Michael <Mloew@slocity.org>; Corey, Tyler <tcorey@slocity.org>; Christopher Heylman < Subject: Re: Health & Safety Issue at Avila Ranch Hi Michael, I wanted to follow up on this correspondence we began in October of last year. I’m CC’ing two other Avila Ranch homeowners, Andrew and Christopher, who also have a vested interest in solutions. Since it’s been a few months, a quick summary: water retention basins that were originally intended to hold water temporarily in the Avila Ranch development now appear to hold water indefinitely. I believe this was a surprise to everyone, including the developer. No solution to the standing water have been implemented to date. To be clear, the basins worked as intended during the recent heavy rains, and we are indeed happy to have no apparent flooding into the development. However, the standing water remains and is substantial. The smaller of the two retention basins (adjacent to Vachell Lane) has additionally developed a huge, unsightly algae bloom. Further, and perhaps most troubling, is the huge explosion in insects as a result of the stagnating water and recent warm weather. Our home is littered, inside and out, with mosquitos, mayflies, and other undesirable insects. At a homeowner’s association meeting held today, the Avila Ranch developers indicated that they are still waiting on the city to approve plans for a solution (one that includes aeration). This plan has ‘been in the works’ for at least nine months now, so we were hoping to get an update from the city side. Thanks again for your attention given to this matter! Zachary & Niki --- Zachary Peterson On Nov 10, 2022, at 4:24 PM, Codron, Michael <mcodron@slocity.org> wrote: Hello Zachary and Niki, Just a note to let you know that City staff is still engaged in this issue and working to understand everything involved. We anticipate having a meeting with the developer to further discuss options going forward in the next couple of weeks. It appears that the developer would like to explore maintaining the current pond as a feature, complete with fencing and landscaping. However, there are numerous issues with that approach that complicate decision-making. I plan to keep you informed as we make progress towards a resolution and ensure you have opportunities for input before any decisions are made. Thank you, -Michael Michael Codron pronouns he/him/his Director of Community Development <image001.png> Community Development 919 Palm Street, San Luis Obispo, CA 93401-3249 E mcodron@slocity.org T 805.781.7187 slocity.org <image002.png><image003.png><image004.png> Stay connected with the City by signing up for e- notifications From: Zachary Peterson <znjpeterson@gmail.com> Sent: Tuesday, October 25, 2022 9:22 AM To: Codron, Michael <mcodron@slocity.org> Cc: Johnson, Derek <djohnson@slocity.org>; Hannula, Hal <hhannula@slocity.org>; Loew, Michael <Mloew@slocity.org>; Niki Rarig < ; Stanwyck, Shelly <sstanwyc@slocity.org>; Corey, Tyler <tcorey@slocity.org>; Maggio, Rodger <rmaggio@slocity.org>; Aggson, Keith <kaggson@slocity.org>; Horn, Matt <mhorn@slocity.org>; CityClerk <CityClerk@slocity.org>; John Rickenbach < Subject: Re: Health & Safety Issue at Avila Ranch Michael, A huge thank you for taking the time to investigate this. We truly, truly appreciate it. That’s very interesting about DeVaul Park – I’ve been there many times, but only now that you mention it do I realize it is also serves as a retention basin. We look forward to hearing your findings in the coming weeks. Thank you! Zachary & Niki --- Zachary N J Peterson On Oct 24, 2022, at 5:36 PM, Codron, Michael <mcodron@slocity.org> wrote: Hello Zachary Peterson and Niki Rarig, Thank you for contacting the City regarding your concerns with “Park A” located within the Avila Ranch development project. I’ve had the opportunity to review the information you have shared and some background documentation for the project. It is clear from my review that the area is not functioning exactly as intended during the design/development phase of the project, although water retention has always been one of the functional requirements for the turf area of the park. The City has permitted this type of dual- function for park areas in the past. For example, the Devaul Ranch park includes a large turf area that is a detention basin, but also serves a park purpose during the dry months of the year. Under the circumstances, I will be reaching out to the developer to discuss what options they have evaluated to address the current situation. I will also have one of our planning consultants evaluate the City’s parkland requirements - and the extent to which the “turf” area was used to calculate parkland requirements for the overall neighborhood. All of this information will help us determine a path forward that meets City requirements and provides for the health and well-being of the neighbors. Below are a few exhibits that show preliminary plans for the “Park A” area. These plans highlight that the area was always to be graded as a low point in the neighborhood for stormwater management, but would also serve a park purpose. All of these exhibits were taken from the City’s website on the following page:https://www.slocity.org/government/d epartment-directory/community- development/planning-zoning/specific- area-plans/avila-ranch Conceptual Landscape Plan (Development Plan, Appendix D): <image003.jpg> Tract 3089 Vesting Tentative Map Grading Plan: <image004.jpg> Parks Master Plan (Development Plan, Appendix B): <image007.jpg> This information is being provided as background and we look forward to discussing the situation further and working within our ability to address the concerns of all residents. I will plan to get back in touch with you in two weeks’ time with additional information on the situation. In the meantime, feel free to contact me directly using any of the methods below with additional questions. Thank you, -Michael BCC: City Council Michael Codron pronouns he/him/his Director of Community Development <image008.png> Community Development 919 Palm Street, San Luis Obispo, CA 93401-3249 E mcodron@slocity.org T 805.781.7187 slocity.org <image009.png><image010.png><image0 11.png> Stay connected with the City by signing up for e-notifications From: Zachary Peterson <znjpeterson@gmail.com> Sent: Monday, October 10, 2022 12:11 PM To: Stewart, Erica A <estewart@slocity.org>; Marx, Jan <jmarx@slocity.org>; Pease, Andy <apease@slocity.org>; Shoresman, Michelle <mshoresm@slocity.org> Cc: Niki Rarig < Subject: Health & Safety Issue at Avila Ranch This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Madam Mayor and Council members: I am writing with respect to a serious issue we are having with the developer of the Avila Ranch community being built in southern San Luis Obispo, and where we just purchased a property (the second family to do so in the entire development). In short: everything we have ever seen, heard, or were told is that a large park would be built by the developer adjacent to our property. A park is illustrated in the plans submitted to and approved by the city, and in Avila Ranch’s own sales and promotional materials. It was a primary reason for us choosing to purchase this house, and what empowered the developer to charge us a “lot premium” over and above the price of the house. However, instead of a park, the developer has dug an extremely large pit that is filled with standing water, growing algae and breeding insects (our house is filled with mosquitoes). The standing water is not temporary, and returns even after being pumped out and in dry, sunny weather. Based on the activity we are seeing in and around the pit, it is now our belief that the developer has no plans to build a park, as promised, and is considering leaving the standing water as is, or covered up in some way. We have made an attempt to contact the developer, and they have ignored us. We remain completely in the dark as to their plans. In addition to the deceptive sales tactics, this is a health and safety issue for anyone who lives in Avila Ranch or uses the bike path that is also adjacent to the pit. I have attached some photos and a copy of the approved city plans. We appreciate any time or effort you’re able to help us with this matter. And please don’t hesitate to reach out with any questions. Thank you, Zachary Peterson & Niki Rarig San Luis Obispo, CA 93401 Cell: <image005.jpg> <image006.jpg> --- Zachary N J Peterson From:Tway, Timothea (Timmi) To:Shoresman, Michelle; Zachary Peterson Subject:RE: Health & Safety Issue at Avila Ranch Date:Wednesday, July 19, 2023 1:56:36 PM Attachments:image001.png image002.png image003.png image004.png Thank you both! I am in receipt of the emails and will send out an update shortly to close the loop. Thanks, Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications From: Shoresman, Michelle <mshoresm@slocity.org> Sent: Wednesday, July 19, 2023 12:10 PM To: Zachary Peterson <znjpeterson@gmail.com>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Re: Health & Safety Issue at Avila Ranch Hi Zachary, I remember our exchange and I found some of the history in my email, where Michael gave you a thorough response and then said he would follow up. He just recently retired, and we have a new Community Development Director who has taken his place. I am copying her here and I will forward her the correspondence I have from that time. I was just by there, this past weekend and I observed the full basin. It seems to have retained a lot of water after our very wet winter. In any case, I wanted to get back to you before taking a few days out of town. Thank you and passing you over to Director Tway. Michelle From: Zachary Peterson <znjpeterson@gmail.com> Sent: Wednesday, July 19, 2023 11:48:53 AM To: Shoresman, Michelle <mshoresm@slocity.org> Subject: Re: Health & Safety Issue at Avila Ranch Council member Shoresman, I’d like to follow up on an issue my neighbors at Avila Ranch and I brought to your attention last October (early correspondence below). In short, we have been dealing with a large retention basin of standing water (and the safety and health issues that have gone along with it) since we moved in last September. To date, despite promises of addressing the issue from the builder and the City, there has seemingly been ZERO progress, and in fact, the water has now developed such an enormous algae bloom that the entire basin is bright green. I’m also dismayed to learn that many of the original contacts we had at the city, including Michael Codron, are no longer working there. And communication from the builder has gone completely dark. So, I feel like we’re back to square one. Any suggestions or efforts on how we can get some traction on this issue would be deeply appreciated. Thank you! Zachary --- Zachary Peterson On Oct 21, 2022, at 9:10 AM, Shoresman, Michelle <mshoresm@slocity.org> wrote: OK. Just sent an other email to follow-up under separate copy. If I don’t get back to you in the next week or two, please follow-up again. I suspect your request just fell through the cracks…the occasionally do…just the nature of the amount of email we all get. Have you checked out the new ASK SLO app? That is another way to report any kind of problem to the city. It logs inquiries and tracks follow-up. You might check that out. I have heard great response from it. Michelle From: Zachary Peterson (znjp) <znjpeterson@gmail.com> Sent: Thursday, October 20, 2022 10:11 PM To: Shoresman, Michelle <mshoresm@slocity.org> Subject: Re: Health & Safety Issue at Avila Ranch Hi Councilmember Shoresman, Thank you so much for your email. I’m sad to say we’ve yet to hear from anyone but you. We would truly appreciate any follow up! Thank you! Zachary —- Zachary Peterson On Oct 20, 2022, at 9:49 PM, Shoresman, Michelle <mshoresm@slocity.org> wrote: Hi Mr. Peterson, I remember your last email, but I don’t recall seeing a response from any city staff. Perhaps they are still working on your inquiry, or perhaps I missed the response. Have you heard from this about this issue at all? If not, I will follow up to get more information. Thanks, Michelle Shoresman pronouns she/her/hers Council Member <image001.png> Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E mshoresm@slocity.org C 805.888.1973 slocity.org <image002.png><image003.png><image004.png> Stay connected with the City by signing up for e-notifications From: Zachary Peterson <znjpeterson@gmail.com> Sent: Wednesday, October 19, 2022 11:43 AM To: Shoresman, Michelle <mshoresm@slocity.org> Cc: Stewart, Erica A <estewart@slocity.org>; Marx, Jan <jmarx@slocity.org>; Pease, Andy <apease@slocity.org>; Niki Rarig < ; Johnson, Derek <djohnson@slocity.org>; CityClerk <CityClerk@slocity.org>; Codron, Michael <mcodron@slocity.org>; Stanwyck, Shelly <sstanwyc@slocity.org> Subject: Re: Health & Safety Issue at Avila Ranch This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. All, I wanted to update the City on some recent happenings in our interactions with Wathen Castanos, the developers of the Avila Ranch development. Please recall that we contacted you last week in regards to two large pits the developer has dug adjacent to our homes, and which now continuously hold standing water, despite weeks of dry, warm weather. We received a letter from Wathen Castanos in response to our queries about the status and plans for the pits (attached). It addresses a number of issues, but of note, Wathen mentions a landscaping plan that is subject to City approval (see top of page 7). Is there a plan pending before the City? Is there any opportunity for public comment? Putting aside the claims and representation of a “park,” our ultimate concern is the standing water, which both continues to accumulate and stagnate. It is a real problem — the exterior and interiors of our homes are inundated with insects, there is evidence of vermin living around the pit, and the algae is growing more unsightly. We are hoping the City will only approve a landscaping plan that ensures that no standing water outside of any temporary accumulation due to heavy rain. We appreciate any help you’re able to provide! Thanks! Zachary Peterson & Niki Rarig San Luis Obispo, CA 93401 --- Zachary N J Peterson On Oct 10, 2022, at 12:20 PM, Shoresman, Michelle <mshoresm@slocity.org> wrote: Hi Zachary, I just rode through the development today on the new bike path, for the first time, so I saw the water retention basin that I think you might be referring to. I do not recollect the details of the project however, and don’t remember exactly where all the development features are. So, I am copying our Community Development Director, Assistant City Manager, City Clerk and City Manager, so they can best route your question to the right person, or answer it themselves. In the future, if you email your letters to council to emailcouncil@slocity.org, we will all get your emails, as will key city staff, so they can respond directly, and you might get a quicker, more thorough response. Thank you! Michelle Shoresman pronouns she/her/hers Council Member <image001.png> Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E mshoresm@slocity.org C 805.888.1973 slocity.org <image002.png><image003.png><image004.png> Stay connected with the City by signing up for e- notifications From: Zachary Peterson <znjpeterson@gmail.com> Sent: Monday, October 10, 2022 12:11 PM To: Stewart, Erica A <estewart@slocity.org>; Marx, Jan <jmarx@slocity.org>; Pease, Andy <apease@slocity.org>; Shoresman, Michelle <mshoresm@slocity.org> Cc: Niki Rarig <nbrarig@gmail.com> Subject: Health & Safety Issue at Avila Ranch This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Madam Mayor and Council members: I am writing with respect to a serious issue we are having with the developer of the Avila Ranch community being built in southern San Luis Obispo, and where we just purchased a property (the second family to do so in the entire development). In short: everything we have ever seen, heard, or were told is that a large park would be built by the developer adjacent to our property. A park is illustrated in the plans submitted to and approved by the city, and in Avila Ranch’s own sales and promotional materials. It was a primary reason for us choosing to purchase this house, and what empowered the developer to charge us a “lot premium” over and above the price of the house. However, instead of a park, the developer has dug an extremely large pit that is filled with standing water, growing algae and breeding insects (our house is filled with mosquitoes). The standing water is not temporary, and returns even after being pumped out and in dry, sunny weather. Based on the activity we are seeing in and around the pit, it is now our belief that the developer has no plans to build a park, as promised, and is considering leaving the standing water as is, or covered up in some way. We have made an attempt to contact the developer, and they have ignored us. We remain completely in the dark as to their plans. In addition to the deceptive sales tactics, this is a health and safety issue for anyone who lives in Avila Ranch or uses the bike path that is also adjacent to the pit. I have attached some photos and a copy of the approved city plans. We appreciate any time or effort you’re able to help us with this matter. And please don’t hesitate to reach out with any questions. Thank you, Zachary Peterson & Niki Rarig San Luis Obispo, CA 93401 Cell: <image005.jpg> <image006.jpg> --- Zachary N J Peterson From:Tway, Timothea (Timmi) To:Zachary Peterson Subject:RE: Health & Safety Issue at Avila Ranch Date:Wednesday, July 19, 2023 2:06:21 PM Attachments:image001.png image002.png image003.png image004.png Hi Zachary, Nice to meet you as well – thank you for forwarding this information – it is very helpful. First, I would like to to assure you that even though there has been a staff transition from Michael to myself, this is an issue that staff continues to work on, and I am aware of the basin. Staff has identified potential consultants and is in the process of working with them to determine which team can provide the service we are looking for. I understand the issue is frustrating, but it has not fallen off our radar, and we continue to work diligently toward an effective long-term solution for the basin. I will make sure that the city contacts Ms. Burns as well so we are all on the same page. Again, I appreciate you reaching out. Thank you, Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications BCC:Council_All From: Zachary Peterson <znjpeterson@gmail.com> Sent: Wednesday, July 19, 2023 1:16 PM To: Shoresman, Michelle <mshoresm@slocity.org> Cc: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Re: Health & Safety Issue at Avila Ranch Thank you so much for you prompt response! And, I’m pleased to meet you Timothea. As you might infer from the long chain of emails (of which this is just one!) this issue has been ongoing for some time now, but let me share a response I received today from Adrienne Burns, VP of Land Development at Wathen Castanos (the builder): I appreciate the follow up. As I have probably indicated prior, the Basin was designed and approved by the City as a bio retention Basin and is functioning as designed. The City was surprised by the amount of standing water actually being retained in the Basin. In mid-June, Michael Codron, the former Director of Community Development, advised us that the City decided to retain an outside consultant to help the City understand the long term management obligations of the Basin. We worked with our experts and provided the City with several recommendations, including aeration, which we offered to install at our expense. We have not heard anything further from the City on this matter. Unfortunately, we have not been given a timeframe for an expected decision. We recently inquired about who at the City, in Michael Codron’s absence, was managing this analysis and are still waiting to hear back from them. Once we get any additional information or a direct contact at the City, we will forward that information on to you. In the meantime, you may consider contacting the City directly. The best contact may be Nate Stong or Callie Taylor, both in the Community Development Department. I apologize that things are not happening as quickly as we prefer. You are welcome to contact me for updates as well. Emphasis added by me. I’m not sure what the cause of all the miscommunication is, but perhaps it would be worthwhile to contact Ms Burns directly? Her email is adrienneb@wchomes.com and her phone is 559 214 5042 We truly appreciate your efforts on this! Thanks, Zachary --- Zachary Peterson On Jul 19, 2023, at 12:10 PM, Shoresman, Michelle <mshoresm@slocity.org> wrote: Hi Zachary, I remember our exchange and I found some of the history in my email, where Michael gave you a thorough response and then said he would follow up. He just recently retired, and we have a new Community Development Director who has taken his place. I am copying her here and I will forward her the correspondence I have from that time. I was just by there, this past weekend and I observed the full basin. It seems to have retained a lot of water after our very wet winter. In any case, I wanted to get back to you before taking a few days out of town. Thank you and passing you over to Director Tway. Michelle From: Zachary Peterson <znjpeterson@gmail.com> Sent: Wednesday, July 19, 2023 11:48:53 AM To: Shoresman, Michelle <mshoresm@slocity.org> Subject: Re: Health & Safety Issue at Avila Ranch Council member Shoresman, I’d like to follow up on an issue my neighbors at Avila Ranch and I brought to your attention last October (early correspondence below). In short, we have been dealing with a large retention basin of standing water (and the safety and health issues that have gone along with it) since we moved in last September. To date, despite promises of addressing the issue from the builder and the City, there has seemingly been ZERO progress, and in fact, the water has now developed such an enormous algae bloom that the entire basin is bright green. I’m also dismayed to learn that many of the original contacts we had at the city, including Michael Codron, are no longer working there. And communication from the builder has gone completely dark. So, I feel like we’re back to square one. Any suggestions or efforts on how we can get some traction on this issue would be deeply appreciated. Thank you! Zachary --- Zachary Peterson On Oct 21, 2022, at 9:10 AM, Shoresman, Michelle <mshoresm@slocity.org> wrote: OK. Just sent an other email to follow-up under separate copy. If I don’t get back to you in the next week or two, please follow-up again. I suspect your request just fell through the cracks…the occasionally do…just the nature of the amount of email we all get. Have you checked out the new ASK SLO app? That is another way to report any kind of problem to the city. It logs inquiries and tracks follow-up. You might check that out. I have heard great response from it. Michelle From: Zachary Peterson (znjp) <znjpeterson@gmail.com> Sent: Thursday, October 20, 2022 10:11 PM To: Shoresman, Michelle <mshoresm@slocity.org> Subject: Re: Health & Safety Issue at Avila Ranch Hi Councilmember Shoresman, Thank you so much for your email. I’m sad to say we’ve yet to hear from anyone but you. We would truly appreciate any follow up! Thank you! Zachary —- Zachary Peterson On Oct 20, 2022, at 9:49 PM, Shoresman, Michelle <mshoresm@slocity.org> wrote: Hi Mr. Peterson, I remember your last email, but I don’t recall seeing a response from any city staff. Perhaps they are still working on your inquiry, or perhaps I missed the response. Have you heard from this about this issue at all? If not, I will follow up to get more information. Thanks, Michelle Shoresman pronouns she/her/hers Council Member <image001.png> Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E mshoresm@slocity.org C 805.888.1973 slocity.org <image002.png><image003.png><image004.png> Stay connected with the City by signing up for e- notifications From: Zachary Peterson <znjpeterson@gmail.com> Sent: Wednesday, October 19, 2022 11:43 AM To: Shoresman, Michelle <mshoresm@slocity.org> Cc: Stewart, Erica A <estewart@slocity.org>; Marx, Jan <jmarx@slocity.org>; Pease, Andy <apease@slocity.org>; Niki Rarig < ; Johnson, Derek <djohnson@slocity.org>; CityClerk <CityClerk@slocity.org>; Codron, Michael <mcodron@slocity.org>; Stanwyck, Shelly <sstanwyc@slocity.org> Subject: Re: Health & Safety Issue at Avila Ranch This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. All, I wanted to update the City on some recent happenings in our interactions with Wathen Castanos, the developers of the Avila Ranch development. Please recall that we contacted you last week in regards to two large pits the developer has dug adjacent to our homes, and which now continuously hold standing water, despite weeks of dry, warm weather. We received a letter from Wathen Castanos in response to our queries about the status and plans for the pits (attached). It addresses a number of issues, but of note, Wathen mentions a landscaping plan that is subject to City approval (see top of page 7). Is there a plan pending before the City? Is there any opportunity for public comment? Putting aside the claims and representation of a “park,” our ultimate concern is the standing water, which both continues to accumulate and stagnate. It is a real problem — the exterior and interiors of our homes are inundated with insects, there is evidence of vermin living around the pit, and the algae is growing more unsightly. We are hoping the City will only approve a landscaping plan that ensures that no standing water outside of any temporary accumulation due to heavy rain. We appreciate any help you’re able to provide! Thanks! Zachary Peterson & Niki Rarig San Luis Obispo, CA 93401 --- Zachary N J Peterson On Oct 10, 2022, at 12:20 PM, Shoresman, Michelle <mshoresm@slocity.org> wrote: Hi Zachary, I just rode through the development today on the new bike path, for the first time, so I saw the water retention basin that I think you might be referring to. I do not recollect the details of the project however, and don’t remember exactly where all the development features are. So, I am copying our Community Development Director, Assistant City Manager, City Clerk and City Manager, so they can best route your question to the right person, or answer it themselves. In the future, if you email your letters to council to emailcouncil@slocity.org, we will all get your emails, as will key city staff, so they can respond directly, and you might get a quicker, more thorough response. Thank you! Michelle Shoresman pronouns she/her/hers Council Member <image001.png> Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E mshoresm@slocity.org C 805.888.1973 slocity.org <image002.png><image003.png><image0 04.png> Stay connected with the City by signing up for e-notifications From: Zachary Peterson <znjpeterson@gmail.com> Sent: Monday, October 10, 2022 12:11 PM To: Stewart, Erica A <estewart@slocity.org>; Marx, Jan <jmarx@slocity.org>; Pease, Andy <apease@slocity.org>; Shoresman, Michelle <mshoresm@slocity.org> Cc: Niki Rarig < Subject: Health & Safety Issue at Avila Ranch This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Madam Mayor and Council members: I am writing with respect to a serious issue we are having with the developer of the Avila Ranch community being built in southern San Luis Obispo, and where we just purchased a property (the second family to do so in the entire development). In short: everything we have ever seen, heard, or were told is that a large park would be built by the developer adjacent to our property. A park is illustrated in the plans submitted to and approved by the city, and in Avila Ranch’s own sales and promotional materials. It was a primary reason for us choosing to purchase this house, and what empowered the developer to charge us a “lot premium” over and above the price of the house. However, instead of a park, the developer has dug an extremely large pit that is filled with standing water, growing algae and breeding insects (our house is filled with mosquitoes). The standing water is not temporary, and returns even after being pumped out and in dry, sunny weather. Based on the activity we are seeing in and around the pit, it is now our belief that the developer has no plans to build a park, as promised, and is considering leaving the standing water as is, or covered up in some way. We have made an attempt to contact the developer, and they have ignored us. We remain completely in the dark as to their plans. In addition to the deceptive sales tactics, this is a health and safety issue for anyone who lives in Avila Ranch or uses the bike path that is also adjacent to the pit. I have attached some photos and a copy of the approved city plans. We appreciate any time or effort you’re able to help us with this matter. And please don’t hesitate to reach out with any questions. Thank you, Zachary Peterson & Niki Rarig San Luis Obispo, CA 93401 Cell: <image005.jpg> <image006.jpg> --- Zachary N J Peterson From:Tway, Timothea (Timmi) To:Andrew Browning Cc:Zachary Peterson Subject:RE: The pond at Avila Ranch Date:Wednesday, July 19, 2023 2:08:00 PM Attachments:image001.png image002.png image003.png image004.png Hi Andrew, Thank you for the email and the kind words of congratulations! I am aware of the basin issue (it was probably the 2nd thing that people told me about on my first day here ). I have had discussions as recently as this week with staff on steps forward as we retain a consultant to look at the basin and provide recommendations on a solution. Our goal is to ensure that there is a practical and effective long term solution that addresses the issues with the basin. I appreciate you reaching out, feel free to follow up with me, but I will do my best to keep you and Zachary in the loop as we move forward. Thank you, Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications From: Andrew Browning <contact.browning@gmail.com> Sent: Wednesday, July 19, 2023 1:53 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Zachary Peterson < Subject: The pond at Avila Ranch This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Dear Ms. Tway— Congratulations on your new position with the city. Michael Codron was a sympathetic friend, and I have high hopes for continuing good relations. As you may have already heard from my neighbor Zachary Peterson, the residents of the new community of Avila Ranch are frustrated by the problems surrounding the algae bloom in the water retention basin just outside our front doors. Wathen Castano, the developer, sees it as a city responsibility; Michael was emphatic that it was entirely a Wathan-Castano problem; and with a thick carpet of pond scum piling up on several feet of standing water, the whole issue has (literally) bogged down. Adrienne Burns at Wathen Castano Homes says they have offered to install an aeration system, but they get no response from their requests for city approval. An employee of Atlhouse and Meade (805) 237-9626), the biological consultant who monitors the property for WCH, told me in passing that the developer has “the go-ahead” to “scoop,” but that he was unaware of any plan to do so. The ducks who spent the winter on the then-open water have abandoned the gooey mess (who can blame them?), and what could be a really appealing feature is instead a smelly eyesore. I get the impression that everyone is waiting for somebody else to do something. Could you take an initiative here—jog an elbow or just make an inquiry? We are a community of over 100 city residents (rapidly growing as new houses are being built for years to come); this pond is a major concern for all of us. Thanks for any help you can give us—and welcome! Andrew Browning ( From:Zachary Peterson To:Tway, Timothea (Timmi) Subject:Re: Health & Safety Issue at Avila Ranch Date:Wednesday, July 19, 2023 2:16:41 PM I’m so happy to hear it, and yes it’s been a bit of an opaque slog. But, I’m sure like you, we want the issue handled correctly and sustainably, so can appreciate the City’s diligence. Best of luck in your new position! Wishing nothing but the best. I look forward to any updates you’re able to provide. Thanks again for your prompt responses. Zachary --- Zachary Peterson On Jul 19, 2023, at 2:06 PM, Tway, Timothea (Timmi) <TTway@slocity.org> wrote: Hi Zachary, Nice to meet you as well – thank you for forwarding this information – it is very helpful. First, I would like to to assure you that even though there has been a staff transition from Michael to myself, this is an issue that staff continues to work on, and I am aware of the basin. Staff has identified potential consultants and is in the process of working with them to determine which team can provide the service we are looking for. I understand the issue is frustrating, but it has not fallen off our radar, and we continue to work diligently toward an effective long-term solution for the basin. I will make sure that the city contacts Ms. Burns as well so we are all on the same page. Again, I appreciate you reaching out. Thank you, Timothea (Timmi) Tway Director of Community Development <image001.png> Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org <image002.png><image003.png><image004.png> Stay connected with the City by signing up for e-notifications BCC:Council_All From: Zachary Peterson <znjpeterson@gmail.com> Sent: Wednesday, July 19, 2023 1:16 PM To: Shoresman, Michelle <mshoresm@slocity.org> Cc: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Re: Health & Safety Issue at Avila Ranch Thank you so much for you prompt response! And, I’m pleased to meet you Timothea. As you might infer from the long chain of emails (of which this is just one!) this issue has been ongoing for some time now, but let me share a response I received today from Adrienne Burns, VP of Land Development at Wathen Castanos (the builder): I appreciate the follow up. As I have probably indicated prior, the Basin was designed and approved by the City as a bio retention Basin and is functioning as designed. The City was surprised by the amount of standing water actually being retained in the Basin. In mid-June, Michael Codron, the former Director of Community Development, advised us that the City decided to retain an outside consultant to help the City understand the long term management obligations of the Basin. We worked with our experts and provided the City with several recommendations, including aeration, which we offered to install at our expense. We have not heard anything further from the City on this matter. Unfortunately, we have not been given a timeframe for an expected decision. We recently inquired about who at the City, in Michael Codron’s absence, was managing this analysis and are still waiting to hear back from them. Once we get any additional information or a direct contact at the City, we will forward that information on to you. In the meantime, you may consider contacting the City directly. The best contact may be Nate Stong or Callie Taylor, both in the Community Development Department. I apologize that things are not happening as quickly as we prefer. You are welcome to contact me for updates as well. Emphasis added by me. I’m not sure what the cause of all the miscommunication is, but perhaps it would be worthwhile to contact Ms Burns directly? Her email is adrienneb@wchomes.com and her phone is 559 214 5042 We truly appreciate your efforts on this! Thanks, Zachary --- Zachary Peterson On Jul 19, 2023, at 12:10 PM, Shoresman, Michelle <mshoresm@slocity.org> wrote: Hi Zachary, I remember our exchange and I found some of the history in my email, where Michael gave you a thorough response and then said he would follow up. He just recently retired, and we have a new Community Development Director who has taken his place. I am copying her here and I will forward her the correspondence I have from that time. I was just by there, this past weekend and I observed the full basin. It seems to have retained a lot of water after our very wet winter. In any case, I wanted to get back to you before taking a few days out of town. Thank you and passing you over to Director Tway. Michelle From: Zachary Peterson <znjpeterson@gmail.com> Sent: Wednesday, July 19, 2023 11:48:53 AM To: Shoresman, Michelle <mshoresm@slocity.org> Subject: Re: Health & Safety Issue at Avila Ranch Council member Shoresman, I’d like to follow up on an issue my neighbors at Avila Ranch and I brought to your attention last October (early correspondence below). In short, we have been dealing with a large retention basin of standing water (and the safety and health issues that have gone along with it) since we moved in last September. To date, despite promises of addressing the issue from the builder and the City, there has seemingly been ZERO progress, and in fact, the water has now developed such an enormous algae bloom that the entire basin is bright green. I’m also dismayed to learn that many of the original contacts we had at the city, including Michael Codron, are no longer working there. And communication from the builder has gone completely dark. So, I feel like we’re back to square one. Any suggestions or efforts on how we can get some traction on this issue would be deeply appreciated. Thank you! Zachary --- Zachary Peterson On Oct 21, 2022, at 9:10 AM, Shoresman, Michelle <mshoresm@slocity.org> wrote: OK. Just sent an other email to follow-up under separate copy. If I don’t get back to you in the next week or two, please follow-up again. I suspect your request just fell through the cracks…the occasionally do…just the nature of the amount of email we all get. Have you checked out the new ASK SLO app? That is another way to report any kind of problem to the city. It logs inquiries and tracks follow-up. You might check that out. I have heard great response from it. Michelle From: Zachary Peterson (znjp) <znjpeterson@gmail.com> Sent: Thursday, October 20, 2022 10:11 PM To: Shoresman, Michelle <mshoresm@slocity.org> Subject: Re: Health & Safety Issue at Avila Ranch Hi Councilmember Shoresman, Thank you so much for your email. I’m sad to say we’ve yet to hear from anyone but you. We would truly appreciate any follow up! Thank you! Zachary —- Zachary Peterson On Oct 20, 2022, at 9:49 PM, Shoresman, Michelle <mshoresm@slocity.org> wrote: Hi Mr. Peterson, I remember your last email, but I don’t recall seeing a response from any city staff. Perhaps they are still working on your inquiry, or perhaps I missed the response. Have you heard from this about this issue at all? If not, I will follow up to get more information. Thanks, Michelle Shoresman pronouns she/her/hers Council Member <image001.png> Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E mshoresm@slocity.org C 805.888.1973 slocity.org <image002.png><image003.png><image004.png> Stay connected with the City by signing up for e- notifications From: Zachary Peterson <znjpeterson@gmail.com> Sent: Wednesday, October 19, 2022 11:43 AM To: Shoresman, Michelle <mshoresm@slocity.org> Cc: Stewart, Erica A <estewart@slocity.org>; Marx, Jan <jmarx@slocity.org>; Pease, Andy <apease@slocity.org>; Niki Rarig < ; Johnson, Derek <djohnson@slocity.org>; CityClerk <CityClerk@slocity.org>; Codron, Michael <mcodron@slocity.org>; Stanwyck, Shelly <sstanwyc@slocity.org> Subject: Re: Health & Safety Issue at Avila Ranch This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. All, I wanted to update the City on some recent happenings in our interactions with Wathen Castanos, the developers of the Avila Ranch development. Please recall that we contacted you last week in regards to two large pits the developer has dug adjacent to our homes, and which now continuously hold standing water, despite weeks of dry, warm weather. We received a letter from Wathen Castanos in response to our queries about the status and plans for the pits (attached). It addresses a number of issues, but of note, Wathen mentions a landscaping plan that is subject to City approval (see top of page 7). Is there a plan pending before the City? Is there any opportunity for public comment? Putting aside the claims and representation of a “park,” our ultimate concern is the standing water, which both continues to accumulate and stagnate. It is a real problem — the exterior and interiors of our homes are inundated with insects, there is evidence of vermin living around the pit, and the algae is growing more unsightly. We are hoping the City will only approve a landscaping plan that ensures that no standing water outside of any temporary accumulation due to heavy rain. We appreciate any help you’re able to provide! Thanks! Zachary Peterson & Niki Rarig San Luis Obispo, CA 93401 --- Zachary N J Peterson On Oct 10, 2022, at 12:20 PM, Shoresman, Michelle <mshoresm@slocity.org> wrote: Hi Zachary, I just rode through the development today on the new bike path, for the first time, so I saw the water retention basin that I think you might be referring to. I do not recollect the details of the project however, and don’t remember exactly where all the development features are. So, I am copying our Community Development Director, Assistant City Manager, City Clerk and City Manager, so they can best route your question to the right person, or answer it themselves. In the future, if you email your letters to council to emailcouncil@slocity.org, we will all get your emails, as will key city staff, so they can respond directly, and you might get a quicker, more thorough response. Thank you! Michelle Shoresman pronouns she/her/hers Council Member <image001.png> Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E mshoresm@slocity.org C 805.888.1973 slocity.org <image002.png><image003.png><image 004.png> Stay connected with the City by signing up for e-notifications From: Zachary Peterson <znjpeterson@gmail.com> Sent: Monday, October 10, 2022 12:11 PM To: Stewart, Erica A <estewart@slocity.org>; Marx, Jan <jmarx@slocity.org>; Pease, Andy <apease@slocity.org>; Shoresman, Michelle <mshoresm@slocity.org> Cc: Niki Rarig < Subject: Health & Safety Issue at Avila Ranch This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Madam Mayor and Council members: I am writing with respect to a serious issue we are having with the developer of the Avila Ranch community being built in southern San Luis Obispo, and where we just purchased a property (the second family to do so in the entire development). In short: everything we have ever seen, heard, or were told is that a large park would be built by the developer adjacent to our property. A park is illustrated in the plans submitted to and approved by the city, and in Avila Ranch’s own sales and promotional materials. It was a primary reason for us choosing to purchase this house, and what empowered the developer to charge us a “lot premium” over and above the price of the house. However, instead of a park, the developer has dug an extremely large pit that is filled with standing water, growing algae and breeding insects (our house is filled with mosquitoes). The standing water is not temporary, and returns even after being pumped out and in dry, sunny weather. Based on the activity we are seeing in and around the pit, it is now our belief that the developer has no plans to build a park, as promised, and is considering leaving the standing water as is, or covered up in some way. We have made an attempt to contact the developer, and they have ignored us. We remain completely in the dark as to their plans. In addition to the deceptive sales tactics, this is a health and safety issue for anyone who lives in Avila Ranch or uses the bike path that is also adjacent to the pit. I have attached some photos and a copy of the approved city plans. We appreciate any time or effort you’re able to help us with this matter. And please don’t hesitate to reach out with any questions. Thank you, Zachary Peterson & Niki Rarig San Luis Obispo, CA 93401 Cell: <image005.jpg> <image006.jpg> --- Zachary N J Peterson 1 From:Dan Garson <dang@wchomes.com> Sent:Thursday, July 20, 2023 8:32 AM To:La Chaine, Steve Cc:Stong, Nate; Rachel Hawthorne - Wallace Group (RachelH@wallacegroup.us); Adrienne Burns; Michael Slater Subject:Avila Ranch - Phase 2-3 Private Improvement Encroachment Agreement Attachments:Private Imp Encroach Agreement (storm laterals) clean updated 08272021.docx; Private Improvement Encroachment Agreement recorded.pdf Steve – COA #13 requires a recorded Private Improvement Encroachment Agreement similar to the one provided in Phase 1. For your reference, aƩached is the executed and draŌ agreement used in Phase 1 which can be used as a template for the Phase 2-3 agreement. Please review and we can discuss. Thanks Dan Garson Director of Land Development Phone: 805.595.5440 Mobile: 805.310.2498 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 1 From:Dan Garson <dang@wchomes.com> Sent:Thursday, July 20, 2023 8:40 AM To:La Chaine, Steve Cc:Stong, Nate; Rachel Hawthorne - Wallace Group (RachelH@wallacegroup.us); Adrienne Burns; Michael Slater Subject:Avila Ranch - Phase 2-3 Notice of Requirements Attachments:Notice of Requirements Recorded.pdf; Notice of Requirements mps CLEAN 08022021.docx Steve – COA #14 requires a recorded NoƟce of Requirement similar to the one provided in Phase 1. For your reference, aƩached is the executed and draŌ agreement used in Phase 1 which can be used as a template for the Phase 2-3 agreement. Please review and we can discuss. As I recall, Mike Slater draŌed this based on input from the City, so the City will need to provide us the required informaƟon. Thanks Dan Garson Director of Land Development Phone: 805.595.5440 Mobile: 805.310.2498 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 From:City of San Luis Obispo, CA To:Taylor, Callie Subject:Basin in Avila Ranch from resident of San Luis Obispo Date:Thursday, July 20, 2023 11:55:20 AM This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Message submitted from the <City of San Luis Obispo, CA> website. Site Visitor Name: Chris Russo Site Visitor Email: Just wanted to reach out to you regarding the basin in Avila Ranch. I understand the city is evaluating options for mitigation of a potentially dangerous issue regarding an open basin of stagnant water. This is an issue for breeding dangerous disease carrying mosquitoes, but also for children that could fall into the basin. How can I help in terms of moving a solution along that is economical for the city as well as safeguarding the residents? Given the residents are paying Mello Roos there should be long term adequate funds, but I do understand this is an unanticipated costs. As for myself, I lived in SLO from 2012 - 2019 as the co-head of the local Amazon office downtown. My wife and I are retiring back to my favorite city and look forward to many years enjoying our retirement. Hoping we can work through an expedited solution for all. From:Stong, Nate To:Tway, Timothea (Timmi) Subject:Avila Ranch Basin A RFQ for Consultant Evaluation Date:Thursday, July 20, 2023 2:46:14 PM Attachments:image005.png image006.png image007.png image008.png image009.png FYI Nate Stong, PE (805) 781-7206 From: Ziel, Craig <Craig.Ziel@tetratech.com> Sent: Thursday, July 20, 2023 2:41 PM To: Stong, Nate <nstong@slocity.org> Subject: RE: Tract 2428 - Record Drawings and Revisions Hi Nate, I passed the RFQ along to a few Tetra Tech groups. Unfortunately, they are not taking on this type of work at the moment. Thank you for consideration. Craig Ziel, P.E. | Project Manager Pronouns: he, him, his Direct 805-542-8606 | craig.ziel@tetratech.com Tetra Tech | Leading with Science® 711 Tank Farm Road, Suite 110 | San Luis Obispo, CA 93401 | www.tetratech.com Climate positive and carbon negative by 2030. Read more This message, including any attachments, may include privileged, confidential and/or inside information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited and may be unlawful. If you are not the intended recipient, please notify the sender by replying to this message and then delete it from your system. From: Stong, Nate <nstong@slocity.org> Sent: Thursday, July 20, 2023 1:38 PM To: Ziel, Craig <Craig.Ziel@tetratech.com>; La Chaine, Steve <slachaine@slocity.org> Cc: Marquart, Ben <bmarquar@slocity.org>; LaFreniere, Matt <mlafreni@slocity.org>; Dennis Moresco (DMoresco@midlandpacific.com) <DMoresco@midlandpacific.com> Subject: RE: Tract 2428 - Record Drawings and Revisions From:Christensen, Trae To:Jerry Meyer; LaFreniere, Matt Subject:RE: Avila Ranch Phase 1 - Park Plan Revisions for Review and Approval Date:Friday, July 28, 2023 11:49:37 AM Attachments:image001.png image002.png image003.png image004.png Hi matt, This is like what is in place temporarily now for the drainage. We had been working with Brian on this, and feel it is the best solution for the drainage in that area. Also one of Brain’s concerns is it filtered before leaving the site. The answer is yes, it will be filtered at basin A. Let me know if I can be of any help on this. Thank you. From: Jerry Meyer <jerrym@wchomes.com> Sent: Friday, July 28, 2023 10:20 AM To: LaFreniere, Matt <mlafreni@slocity.org> Cc: Christensen, Trae <tchristensen@slocity.org> Subject: Avila Ranch Phase 1 - Park Plan Revisions for Review and Approval This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Matt, Please see attached plan revision form, revised plan clouding the changes, and letter from Community Development approving the changes made for Stevenson Park. Let me know if you need additional information. Thank you. Jerry Meyer Land Development Project Manager Phone: 805.595.5440 ext. 103 Mobile: 805.888.7234 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 From:Dan Garson To:La Chaine, Steve Cc:Stong, Nate; Adrienne Burns; Michael Slater; Rachel Hawthorne - Wallace Group (RachelH@wallacegroup.us) Subject:FW: Avila Ranch - Phase 2-3 Date:Wednesday, August 9, 2023 8:19:09 AM Attachments:wc_logo_f3162641-9cb7-40f0-b58a-26e07bb81868.png flat_instagram_22e5b00f-be18-4b89-8080-542ab9bb4934.png flat_youtube_b6ade775-03ac-4590-83c5-c1cb2af01e07.png flat_facebook_734401cf-abd2-408f-aa2b-d0a9f6d3f361.png wc_logo_f3162641-9cb7-40f0-b58a-26e07bb81868.png flat_instagram_22e5b00f-be18-4b89-8080-542ab9bb4934.png flat_youtube_b6ade775-03ac-4590-83c5-c1cb2af01e07.png flat_facebook_734401cf-abd2-408f-aa2b-d0a9f6d3f361.png City Private Stormwater Conveyance System Management and Maintenance Agreement recorded.pdf Private SCS Agrmt_Tract 3089_CLEAN_08032021.docx Avila Ranch - Phase 2-3 Private Improvement Encroachment Agreement.msg Avila Ranch - Phase 2-3 Notice of Requirements.msg This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Steve – I am just checking on the status of the following map required documents that you will draft: Phase 2&3 Private Improvement Encroachment Agreement Phase 2&3 Notice of Requirement Phase 2&3 Private Stormwater Conveyance System Management and Maintenance Agreement I sent drafts of these to you on July 20 and wanted to check in with you to see if there is anything that I can assist you with. Thanks Dan Garson Director of Land Development Phone: 805.595.5440 Mobile: 805.310.2498 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 From: Dan Garson <dang@wchomes.com> Sent: Thursday, July 20, 2023 8:24 AM To: La Chaine, Steve <slachaine@slocity.org> Cc: nstong@slocity.org; Rachel Hawthorne - Wallace Group (RachelH@wallacegroup.us) <RachelH@wallacegroup.us>; Adrienne Burns <adrienneb@wchomes.com>; Michael Slater <mslater@wchomes.com> Subject: Avila Ranch - Phase 2-3 Steve - Condition 87 of the COA’s requires that a private stormwater conveyance agreement shall record concurrently with the map for the stormwater BMP’s. Attached for your reference, is a copy of the Phase 1 SCS (recorded and clean Word document). Can you please review this for compliance with Phase 2-3. Obviously, we should update it to reflect this current phase, but I wanted to make sure that it otherwise is acceptable. Upon your concurrence, I can work with our team to update it with specific information related to this phase. Dan Garson Director of Land Development Phone: 805.595.5440 Mobile: 805.310.2498 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 From:Stong, Nate To:Tway, Timothea (Timmi); Taylor, Callie Subject:Draft meeting agenda for Basin A Date:Monday, August 14, 2023 9:49:35 AM Attachments:DRAFT Meeting Agenda - Basin A Scoping 8-15-2023.docx image001.png image002.png image003.png image004.png Hi Timmi and Callie, Attached is a draft meeting agenda for tomorrow’s meeting. Please feel free to edit as you see fit, and also file on SharePoint if there’s a project file there. Thanks, -Nate Nate Stong, PE pronouns he/him/his Supervising Civil Engineer Community Development E nstong@slocity.org T 805.781.7206 slocity.org Stay connected with the City by signing up for e-notifications From:Stong, Nate To:Tom Martin; Kelly Druse; Brendan Hastie; Shavger Rekani Cc:Tway, Timothea (Timmi); Taylor, Callie Subject:2022-09-08 Avila Ranch Basin A Letter re Water Quality (AlthouseMeade).pdf Date:Tuesday, August 15, 2023 1:42:00 PM Attachments:2022-09-08 Avila Ranch Basin A Letter re Water Quality (AlthouseMeade).pdf image001.png image002.png image003.png image004.png Althouse & Meade letter regarding pumping Basin A to adjacent wetland. Nate Stong, PE pronouns he/him/his Supervising Civil Engineer Community Development E nstong@slocity.org T 805.781.7206 slocity.org Stay connected with the City by signing up for e-notifications From:Jerry Meyer To:Christensen, Trae Subject:Avila Ranch - Basin A Pics Date:Thursday, August 17, 2023 10:32:29 AM Attachments:wc_logo_f3162641-9cb7-40f0-b58a-26e07bb81868.png flat_instagram_22e5b00f-be18-4b89-8080-542ab9bb4934.png flat_youtube_b6ade775-03ac-4590-83c5-c1cb2af01e07.png flat_facebook_734401cf-abd2-408f-aa2b-d0a9f6d3f361.png This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Here’s a few pics of basin a. Jerry Meyer Land Development Project Manager Phone: 805.595.5440 ext. 103 Mobile: 805.888.7234 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 From:Christensen, Trae To:Jerry Meyer Subject:RE: Avila Ranch - Basin A Pics Date:Thursday, August 17, 2023 12:46:00 PM Attachments:image001.png image002.png image003.png image004.png Thank you! From: Jerry Meyer <jerrym@wchomes.com> Sent: Thursday, August 17, 2023 10:30 AM To: Christensen, Trae <tchristensen@slocity.org> Subject: Avila Ranch - Basin A Pics This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Here’s a few pics of basin a. Jerry Meyer Land Development Project Manager Phone: 805.595.5440 ext. 103 Mobile: 805.888.7234 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 From:Ryan Caldera To:Stong, Nate Cc:Taylor, Callie; Tway, Timothea (Timmi); Kelly Grundmeier Subject:Re: FW: Avila Ranch "pond" update Date:Friday, August 18, 2023 2:21:04 PM Attachments:wc_logo_f3162641-9cb7-40f0-b58a-26e07bb81868.png flat_instagram_22e5b00f-be18-4b89-8080-542ab9bb4934.png flat_youtube_b6ade775-03ac-4590-83c5-c1cb2af01e07.png flat_facebook_734401cf-abd2-408f-aa2b-d0a9f6d3f361.png image001.png image002.png image003.png image004.png Hi Nate, Thank you for the informative email. I've CC'd the other residents on the original thread to keep them in the loop. From my perspective, it seems like the vector control is helping keep the mosquitoes at bay for now. I understand that there is probably a limited number of qualified firms in the area, and that it may take some time to identify a solution. Once there is a foreseeable timeline, please let me know. While the maintenance methods are the City's to choose, I'm sure the residents on this thread would be open to weighing in on any options the City is considering. Thanks again, Ryan Caldera On Thu, Aug 3, 2023 at 5:42 PM Stong, Nate <nstong@slocity.org> wrote: Hi Callie, looks like this email was sent to Charmaine Taylor so forwarding to you. Ryan, WC is still in control of the basin and is responsible for its operation and maintenance. To my understanding, they’re applying vector control only at this point. Code Enforcement is aware and tracking the basin, however no code violations have manifested to date, to my limited knowledge. The City is currently soliciting proposals from firms with qualifications for maintenance of wet basins, and won’t accept the basin until the operation and maintenance needs are fully understood along with the costs since once accepted will be maintained by the City through a CFD. I’m sorry we don’t have a timeline to my knowledge, although Callie may have more information. I’m also copying Timmi Tway who may be able to share more of the big picture. Please also copy her on future correspondence. Kind regards, -Nate Nate Stong, PE pronouns he/him/his Supervising Civil Engineer Community Development E nstong@slocity.org T 805.781.7206 slocity.org Stay connected with the City by signing up for e-notifications From: Ryan Caldera <calderaryan@gmail.com> Sent: Thursday, August 3, 2023 12:56 PM To: Taylor, Charmaine <ctaylor@slocity.org>; Stong, Nate <nstong@slocity.org> Cc: Kelly Grundmeier < ; Joseph Lowart <josephl@wchomes.com> Subject: Re: Avila Ranch "pond" update This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Callie and Nate, I'm emailing as a resident of Avila Ranch regarding the detention/retention basin south of Earthwood Lane. Based on the below thread from Wathen Castanos, the City has not given a timeframe for an expected decision on their preferred alternative as of 7/20. We haven't heard anything from WC in the two weeks since, so I assume the ball is still in the City's court. What steps are underway regarding the detention/retention basin? What is the current timeline? Thanks, Ryan Caldera On Thu, Jul 20, 2023 at 8:38 AM Joseph Lowart <josephl@wchomes.com> wrote: Good Morning Kelly, I think there is some confusion on the steps that were to be taken. There is no additional permit necessary. The Basin was designed and approved by the City as a bio retention Basin and is functioning as designed. The City was surprised by the amount of standing water actually being retained in the Basin. In mid-June, Michael Codron, the former Director of Community Development, advised us that the City decided to retain an outside consultant to help the City understand the long term management obligations of the Basin. We worked with our experts and provided the City with several recommendations, including aeration, which we offered to install at our expense. We have not heard anything further from the City on this matter. Unfortunately we have not be given a timeframe for an expected decision. We recently inquired about who at the City, in Michael Codron’s absence, was managing this analysis and are still waiting to hear back from them. Once we get any additional information or a direct contact at the City, we will forward that information on to you. In the meantime, you may consider contacting the City directly. The best contact may be Callie Taylor in the Community Development Department. I apologize that things are not happening as quickly as we prefer. You are still always welcome to contact me for updates. Thank you, Joseph Lowart Sales Manager, Coastal Division Broker Associate CA DRE Lic #01999890 Phone: 805.595.5440 ext. 112 Mobile: 559.213.6884 735 Tank Farm Rd Suite 100, San Luis Obispo, CA 93401 From: Kelly Grundmeier < Sent: Tuesday, July 18, 2023 12:11 PM To: Joseph Lowart <josephl@wchomes.com> Cc: Subject: Avila Ranch "pond" update Hello, I wanted to follow up with you from our last conversation to see if you had any updates on where things stand with the city on getting rid of the standing water at Avila Ranch. When we last spoke, you mentioned it was owned by the city and that since the original permit was for a park they needed to re-permit it since the park was no longer going to work out. We talked about if they were going to set up an aeration system so it was not just standing water. As you can imagine, now there is excessive algae and not only are gnats a problem but many of the houses have baby frogs all around them. Speaking for myself, when I open my door at night there are several on the door and outside the door. While they are little (for now) and cute, I do not want to deal with getting frogs out of the house all the time. Mosquitos are going to be an issue too because of the standing water. I've copied some others on this that also live in Avila Ranch and want to know what is being done to resolve the issue. If this is an issue with the city, should we all be calling them to get updates and if so, who are you working with at the city so we contact the right person? Please let us know and thanks for your help, Kelly Grundmeier You don't often get email from Learn why this is important From:Andrew Browning To:Tway, Timothea (Timmi) Cc:Zachary Peterson Subject:Fwd: Avila Ranch Basin Update Date:Thursday, August 24, 2023 12:27:29 PM Attachments:wc_logo_f3162641-9cb7-40f0-b58a-26e07bb81868.png flat_instagram_22e5b00f-be18-4b89-8080-542ab9bb4934.png flat_youtube_b6ade775-03ac-4590-83c5-c1cb2af01e07.png flat_facebook_734401cf-abd2-408f-aa2b-d0a9f6d3f361.png This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Good morning, Timothea— As you know, the build-up of scum and algae on the surface of the Avila Ranch water-retaining basin has been an ongoing problem for those of us who live next to it. Today I received the attached message from the developer. I am puzzled because it flatly contradicts what your predecessor, Michael Codron, told us in the spring—that the basin was entirely Wathen Castanos’s responsibility. I would be very grateful for some clarification; no one seems to want to take responsibility for removing this noxious mess or preventing its expansion. I am not sure whether Ms. Burns has ever come to the neighborhood to see it for herself, but I invite you to come take a look! Yours, Andrew Browning Luis Obispo( Begin forwarded message: From: Adrienne Burns <adrienneb@wchomes.com> Subject: RE: Avila Ranch Basin Update Date: August 24, 2023 at 11:43:14 AM PDT To: Andrew Browning < Hello Andrew, We met with the City two weeks ago and asked about the status of their assessment of the basin and they indicated that they are still working on finding a consultant to help them determine the maintenance of the basin. I don’t have any new info other than that at this time. The City is the best resource for updates as they are working on this independent of our team. We have made a number of recommendations which they would like to assess through their own consultant(s). I appreciate your follow up and understand the desire to have some resolution to your concerns. Adrienne Burns Vice President of Land Development and Forward Planning Phone: 559.214.5042 2505 Alluvial Avenue, Clovis, 93611 Our office will be closed on September 4th, in observance of Labor Day From: Andrew Browning < Sent: Tuesday, August 22, 2023 2:20 PM To: Adrienne Burns <adrienneb@wchomes.com> Cc: Zachary Peterson < Subject: Re: Avila Ranch Basin Update Hello— Another month has gone by and the pond scum still covers the “basin” at Avila Ranch. Is anybody going to do anything about this, ever? Is there going to be another HOA meeting, ever? Thanks for your response. Andrew Browning San Luis Obispo On Jul 20, 2023, at 1:49 PM, Adrienne Burns <adrienneb@wchomes.com> wrote: Thank you. We are working on setting up a meeting with Timothea Tway to introduce our company and the Avila Ranch project to her. We are leaning on existing staff on this issue, but would expect to bring Timothea into the fold as necessary to work through the final resolution. <wc_logo_f3162641-9cb7-40f0- b58a-26e07bb81868.png> <flat_instagram_22e5b00f- be18-4b89-8080- 542ab9bb4934.png> <flat_youtube_b6ade775-03ac- 4590-83c5-c1cb2af01e07.png> <flat_facebook_734401cf-abd2- 408f-aa2b-d0a9f6d3f361.png> Adrienne Burns Vice President of Land Development and Forward Planning Phone: 559.214.5042 2505 Alluvial Avenue, Clovis, 93611 Some people who received this message don't often get email from Learn why this is important From: Zachary Peterson < Sent: Wednesday, July 19, 2023 1:20 PM To: Adrienne Burns <adrienneb@wchomes.com> Cc: Christopher Heylman < ; Katie Pozzi < ; Niki Rarig < ; Brandy Tschappler <brandyt@wchomes.com>; Michael Slater <mslater@wchomes.com>; Joseph Lowart <josephl@wchomes.com>; Andrew Browning < Subject: Re: Avila Ranch Basin Update Ms. Burns, I appreciate the frank and prompt response! As it turns out, I also reached out to Council-person Shoresman today to reinvigorate efforts on their side. In a response from Ms. Shoresman, I learned that Michael has been replaced by Timothea Tway (TTway@slocity.org). I have emailed Timothea directly and passed along your contact information. Perhaps someone in your organization could reach out as well? I’m hopeful that we can soon overcome the source of miscommunication between Wathen and the City. Again, thank you for your response. Zachary --- Zachary Peterson On Jul 19, 2023, at 12:59 PM, Adrienne Burns <adrienneb@wchomes.com> wrote: Hello Mr. Peterson, I appreciate the follow up. As I have probably indicated prior, the Basin was designed and approved by the City as a bio retention Basin and is functioning as designed. The City was surprised by the amount of standing water actually being retained in the Basin. In mid-June, Michael Codron, the former Director of Community Development, advised us that the City decided to retain an outside consultant to help the City understand the long term management obligations of the Basin. We worked with our experts and provided the City with several recommendations, including aeration, which we offered to install at our expense. We have not heard anything further from the City on this matter. Unfortunately, we have not been given a timeframe for an expected decision. We recently inquired about who at the City, in Michael Codron’s absence, was managing this analysis and are still waiting to hear back from them. Once we get any additional information or a direct contact at the City, we will forward that information on to you. In the meantime, you may consider contacting the City directly. The best contact may be Nate Stong or Callie Taylor, both in the Community Development Department. I apologize that things are not happening as quickly as we prefer. You are welcome to contact me for updates as well. Thank you. <wc_logo_f3162641-9cb7-40f0- b58a-26e07bb81868.png> <flat_instagram_22e5b00f- be18-4b89-8080- 542ab9bb4934.png> <flat_youtube_b6ade775-03ac- 4590-83c5-c1cb2af01e07.png> <flat_facebook_734401cf-abd2- 408f-aa2b-d0a9f6d3f361.png> Adrienne Burns Vice President of Land Development and Forward Planning Phone: 559.214.5042 2505 Alluvial Avenue, Clovis, 93611 From: Zachary Peterson < Sent: Wednesday, July 19, 2023 12:02 PM To: Adrienne Burns <adrienneb@wchomes.com> Cc: Christopher Heylman < ; Katie Pozzi < ; Niki Rarig < ; Brandy Tschappler <brandyt@wchomes.com>; Michael Slater <mslater@wchomes.com>; Joseph Lowart <josephl@wchomes.com>; Andrew Browning < Subject: Re: Avila Ranch Basin Update Ms. Burns, I’d like to follow up on the email correspondence below on the continuing issue of standing water at Avila Ranch — an issue we brought to your company’s attention over 9 months ago, with seemingly no progress. Indeed, the condition of the basin is worsening, with the entire thing enveloped in bloom of bright green algae. We would all appreciate an update, preferably one with a concrete timeline for remediation. We do truly appreciate the efforts Wathen Castanos has taken to date, including the treating for insects. We hope that you are able to bolster those efforts with a comprehensive and sustainable solution. Thank you, Zachary --- Zachary Peterson On Dec 2, 2022, at 2:54 PM, Adrienne Burns <adrienneb@wchomes.com> wrote: Hello Mr. Heylman, I received the attached email correspondence from our Customer Care team this afternoon. I am happy to provide you with an update from my previous email below. I have cc’d the same group from that correspondence as well. The fencing was ordered around the time of the email below. We are expecting that fencing to be received mid-December with install to occur soon thereafter. I wanted to note that the basin did not require fencing, but we decided to add this to the plan as an extra precaution as a result of concerns from homeowners. We have been pumping the basin temporarily while we wait for that fence to be installed. Regarding the insects, all of the retention basins at Avila Ranch are being treated with Bacillus Thuringiensis (BT), as indicated in my previous email. We are still planning to have an aeration system installed, but are in the process of working with the City for the approval of that system. Please let me know if you have any further questions at this time. <image001.png> <image002.png> <image003.png> <image004.png> Adrienne Burns Vice President of Land Development and Forward Planning Phone: 559.214.5042 2505 Alluvial Avenue, Clovis, 93611 From: Adrienne Burns <adrienneb@wchomes.com> Sent: Thursday, November 03, 2022 3:35 PM To: Zachary Peterson < Cc: Christopher Heylman < ; Katie Pozzi < ; Niki Rarig < ; Brandy Tschappler <brandyt@wchomes.com>; Michael Slater <mslater@wchomes.com>; Joseph Lowart <josephl@wchomes.com> Subject: RE: Avila Ranch Basin Update Thank you, Mr. Peterson, for the quick response and positive feedback. To answer your two questions, the smaller basin adjacent to Vachell will also be assessed for aeration opportunities to assist with the algae. We have implemented daily cleanup for trash around the site and specifically in the basin areas. We will continue to keep attention on this as we progress through construction. Regarding access to the interior side of the basin, we do not plan to have any pedestrian access into the basin(s) except for maintenance purposes. Thank you again. Feel free to reach out should you have any questions in the future. Adrienne Burns Wathen Castanos Homes Vice President of Land Development and Forward Planning Phone: 559.214.5042 2505 Alluvial Avenue, Clovis, 93611 From: Zachary Peterson < Sent: Thursday, November 03, 2022 11:46 AM To: Adrienne Burns <adrienneb@wchomes.com> Cc: Christopher Heylman < ; Katie Pozzi < ; Niki Rarig < ; Brandy Tschappler <brandyt@wchomes.com>; Michael Slater <mslater@wchomes.com>; Joseph Lowart <josephl@wchomes.com> Subject: Re: Avila Ranch Basin Update Ms Burns et al., Thank you very much for your letters, and in particular, the most recent. We truly appreciate the transparency and the efforts Wathen Castanos is making to improve the retention basins and park areas. Even in the few short weeks since our previous correspondence, the aesthetic appeal of the development has greatly improved. I incidentally ran into Mr. Slater while exploring some of the newly built Islay’s and we chatted for a bit. He gave me confidence that we and Wathen Castanos are on the same side of this issue, and both want, as you put it "an established landscape and finished look.” One that is beautiful to look at it, and poses no nuisance, health, or safety concerns. We do have two questions, if you please: 1. Will the smaller basin that sits directly behind 107 Earthwood receive an aerator, fountain, or similar chemical treatment? While the water in this basin does appear to be slowly dissipating, it is at a glacial pace. It also seems to accumulate quite a bit of algae and trash (the latter of which I believe blows down from the construction happening North of our property). 2. Will any of Basin A be accessible or usable in the new plan? Given what I’ve seen over the last half-year, it seems the water finds its level just below the end of the newly installed pavement ramp (admittedly during the dry season). Is this the continued expectation? Thank you again for the time and effort, both in dealing with an unpleasant and unforeseen water issue, and with keeping us informed as plans change and develop. Sincerely, Zachary Peterson --- Zachary N J Peterson On Nov 2, 2022, at 4:51 PM, Adrienne Burns <adrienneb@wchomes.com> wrote: Good Afternoon Ms. Pozzi, Mr. Heylman, Ms. Rarig and Mr. Peterson, We wanted to continue to keep you apprised of the plans for the basin(s) near your property. We also understand that you reached out to the City of San Luis Obispo who provided a response subsequent to our last correspondence. In the weeks since our last correspondence we have continued to work with the City and the Regional Water Quality Control Board (RWQCB) to explain our issue and to come to a resolution on the final plan for the large basin. It was confirmed by the RWQCB that they would not support our proposal to pump the basin water throughout the year. As such, our only option remaining is to allow the basin to fill with water and introduce methods to aerate the water to prevent the elements that come from stagnant water. The aeration method will likely include a fountain, but we are still working through establishing what may work best for this scenario. We have also initiated a contract for perimeter fencing to be installed around all basins within the project due to safety concerns voiced by homeowners. We have also started our work on the landscape. We believe the basin will also generate more cattails, willows and other plants that will help the general aesthetic of the basin area and promote a more natural look. We have also began treating the basins with Bacillus Thuringiensis (BT) to help stave off the insects and mosquitoes as best we can. The cooler weather should also help with this. We will continue to pump the basin until the fencing is installed and then we will remove the temporary pump and allow the basin to begin filling as it naturally will without pumping. The basin has an outfall structure to allow for water to release from the basin when it reached a certain depth. This is how the basin was intended to function, however the understanding was that this would only occur during the wet season. The City and RWQCB support this and agree that this is how the basin was designed originally. Our goal is to remain transparent regarding the basin(s) around the Avila Ranch project and do our best to create an established landscape and finished look. I welcome you to follow up with any questions you may have. <wc_logo_f3162641-9cb7-40f0- b58a-26e07bb81868.png> <flat_instagram_22e5b00f- be18-4b89-8080- 542ab9bb4934.png> <flat_youtube_b6ade775-03ac- 4590-83c5-c1cb2af01e07.png> <flat_facebook_734401cf-abd2- 408f-aa2b-d0a9f6d3f361.png> Adrienne Burns Vice President of Land Development and Forward Planning Phone: 559.214.5042 2505 Alluvial Avenue, Clovis, 93611 Our office will be closed on November 11th, in observance of Veteran's Day. From: Adrienne Burns <adrienneb@wchomes.com> Sent: Thursday, October 13, 2022 1:50 PM To: Zachary Peterson < Cc: Christopher Heylman < ; Katie Pozzi < ; Niki Rarig < ; Joshua Peterson <josh@wchomes.com>; Brandy Tschappler <brandyt@wchomes.com>; Michael Slater <mslater@wchomes.com> Subject: RE: Letter from Avila Ranch Homeowners Good Afternoon Ms. Pozzi, Mr. Heylman, Ms. Rarig and Mr. Peterson, Please see attached letter in response to your email correspondence from this past Saturday. Please let me know if you have any further questions. Thank you <image006.png> <image007.png> <image008.png> <image009.png> Adrienne Burns Vice President of Land Development and Forward Planning Phone: 559.214.5042 2505 Alluvial Avenue, Clovis, 93611 From: Zachary Peterson < Sent: Saturday, October 08, 2022 11:48 AM To: Adrienne Burns <adrienneb@wchomes.com>; Eric Silva <erics@wchomes.com>; Sandra Peterson <sandrap@wchomes.com>; danl@wchomes.com Cc: Christopher Heylman < ; Katie Pozzi < ; Niki Rarig < ; Jed Damschroder < Subject: Letter from Avila Ranch Homeowners To Whom It May Concern: We are writing to formally express our grave concerns as to the status and future condition of the large, water-filled holes bordering our houses in the Avila Ranch development in San Luis Obispo, CA. Prior to, and during escrow, everything we heard, read, or were told is that this space would be a large park. It was even described to us by one of the salesmen as “the crown jewel of the neighborhood.” As of the writing of this letter, the Avila Ranch website still shows a grass/park/open space that is level with the grade of the houses (see attached screenshot). Other documents also show a park, including the plans submitted to the city and brochures given to us as prospective buyers (also attached to this letter). Adjacency to the park was a primary reason for our decision to purchase our particular homes, and presumably, what empowered Wathen Castanos to charge us a “lot premium” over and above the price of the home. Since closing, we have come to believe that Wathen Castanos have abandoned their efforts to construct a park, or even an accessible green-space, and will instead leave it as a subterranean pit, including making no effort to remove the standing water that accumulates even after many weeks of sunny, dry weather. This is the least appealing of the many stories we’ve been given since taking possession of our homes. Over the course of escrow and after purchase, we (or our real estate agent) have been told by various Wathen Castanos representatives the area will be: 1. Filled in and turned into a park 2. A sunken turf field, that will only flood during wet weather, and hold no standing water 3. An inaccessible, but landscaped, bioretention “open space” with no standing water 4. Landscaped bioretention with permanent standing water It is now unclear whether even landscaping is still in scope. It is our belief that Wathen Castanos has engaged in deceptive sales tactics, intentionally withheld the truth, and has not and will not deliver on any of their promises with respect to this space. All the while retaining our substantial “lot premiums” charged for our proximity to this never-to-be park. The alterations for the use of this space were made without our informed consent, have materially harmed the value of our houses, detracted from the aesthetic appeal of the development broadly, and risks the health and safety of our families. We understand that circumstances change, and adjustments must be made to accommodate new engineering discoveries. We are willing to adjust our expectations accordingly. However, the current situation of a pit, landscaped or not, that holds standing water is an unacceptable compromise: standing water is a known health hazard, breeds bacteria and mold, and attracts insects and vermin. The sickening smell that can emanate from the pit (we believe as a result of the algae growth) has, on occasion, made it impossible to go outside. The steep pitch of the unprotected embankment poses significant risk to anyone that might fall in, particularly young children. We remain in the dark as to what will be done with the space, and remain exposed to the resulting health and safety hazards. We are demanding that Wathen Castanos uphold their promise of building a usable greenspace or park, with no standing water. And, that we be given a timeline for its installation. We love our homes, and see great potential in the future of Avila Ranch. We merely ask for what we paid for, and what was promised. Sincerely, Katie Pozzi, Christopher Heylman, Niki Rarig, Zachary Peterson, Attachment: PDF copy of this letter Photos of the current and prior conditions of the pits Photo of insect infestation inside home Plans showing the adjacency of a park to homes Estero sales brochure showing a park <image010.jpg> <image011.jpg> <image012.jpg> <image013.jpg> <image014.png> --- Zachary N J Peterson From:Tway, Timothea (Timmi) To:Michael Slater; Taylor, Callie Cc:Dietrick, Christine; dfleishman; Joshua Peterson; Dan Garson; Adrienne Burns Subject:RE: Basin A at Avila Ranch Date:Friday, August 25, 2023 9:34:00 AM Attachments:image001.png image002.png image003.png image004.png image005.png image006.png image007.png image008.png Mike, I will reach out to the City team to see if they have availability next Thursday, stay tuned, Thanks! Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications From: Michael Slater <mslater@wchomes.com> Sent: Friday, August 25, 2023 8:49 AM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Taylor, Callie <CLTaylor@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; dfleishman <DFleishman@rwglaw.com>; Joshua Peterson <josh@wchomes.com>; Dan Garson <dang@wchomes.com>; Adrienne Burns <adrienneb@wchomes.com> Subject: Basin A at Avila Ranch This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Good morning Timmi, I think we had a very good meeting yesterday. Thanks for your input. As you suggested, we think it is a good idea to have a meeting to discuss Basin A. Our team will be in SLO Thursday next week and we are hoping you and your team have some time to meet on this issue. Let me know. Have a great weekend. Mike Michael Slater General Counsel Phone: 559.432.8181 ext. 170 2505 Alluvial Avenue, Clovis, 93611 Our office will be closed on September 4th, in observance of Labor Day From:Robert Camacho To:Stong, Nate Cc:Tway, Timothea (Timmi); Taylor, Callie Subject:RE: Avila Ranch Basin A calcs Date:Monday, August 28, 2023 11:18:05 AM Attachments:image009.png image010.png image011.png image012.png 2022-12-23 Avila Ranch Basin Modi.pdf This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Nate, Things are going well. Thanks for asking. Hope things are also going well for you. Attached you will find the latest summary memo with the supporting Calcs from Dec 2022. Let me know if you need anything else. Robert Camacho, PE Principal, Engineering rrmdesign.com From: Stong, Nate <nstong@slocity.org> Sent: Monday, August 28, 2023 9:59 AM To: Robert Camacho <RCamacho@rrmdesign.com> Cc: Tway, Timothea (Timmi) <TTway@slocity.org>; Taylor, Callie <CLTaylor@slocity.org> Subject: Avila Ranch Basin A calcs Hi Robert, Hope all is well. It’s my understanding Hal was satisfied with the operation of Basin A however I’m not finding the supporting documentation in our files. Could you please resend the memo or revised drainage report discussing the operation as a “wet basin” and which includes revised/clarified calculations. Thanks in advance, -Nate Nate Stong, PE pronouns he/him/his Supervising Civil Engineer Community Development E nstong@slocity.org T 805.781.7206 slocity.org Stay connected with the City by signing up for e-notifications From:Stong, Nate To:Robert Camacho Subject:RE: Avila Ranch Basin A calcs Date:Monday, August 28, 2023 2:47:00 PM Attachments:image005.png image006.png image007.png image008.png Thanks Robert, received. Nate Stong, PE (805) 781-7206 From: Robert Camacho <RCamacho@rrmdesign.com> Sent: Monday, August 28, 2023 11:17 AM To: Stong, Nate <nstong@slocity.org> Cc: Tway, Timothea (Timmi) <TTway@slocity.org>; Taylor, Callie <CLTaylor@slocity.org> Subject: RE: Avila Ranch Basin A calcs This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Nate, Things are going well. Thanks for asking. Hope things are also going well for you. Attached you will find the latest summary memo with the supporting Calcs from Dec 2022. Let me know if you need anything else. Robert Camacho, PE Principal, Engineering rrmdesign.com From: Stong, Nate <nstong@slocity.org> Sent: Monday, August 28, 2023 9:59 AM To: Robert Camacho <RCamacho@rrmdesign.com> Cc: Tway, Timothea (Timmi) <TTway@slocity.org>; Taylor, Callie <CLTaylor@slocity.org> Subject: Avila Ranch Basin A calcs Hi Robert, Hope all is well. It’s my understanding Hal was satisfied with the operation of Basin A however I’m not finding the supporting documentation in our files. Could you please resend the memo or revised drainage report discussing the operation as a “wet basin” and which includes revised/clarified calculations. Thanks in advance, -Nate Nate Stong, PE pronouns he/him/his Supervising Civil Engineer Community Development E nstong@slocity.org T 805.781.7206 slocity.org Stay connected with the City by signing up for e-notifications From:Michael Slater To:Taylor, Callie; Tway, Timothea (Timmi) Cc:Dietrick, Christine; dfleishman; Joshua Peterson; Dan Garson; Adrienne Burns Subject:RE: Basin A at Avila Ranch Date:Tuesday, August 29, 2023 2:42:38 PM Attachments:image001.png image002.png image003.png image004.png image006.png image007.png image008.png image009.png image010.png wc_logo_f3162641-9cb7-40f0-b58a-26e07bb81868.png flat_instagram_22e5b00f-be18-4b89-8080-542ab9bb4934.png flat_youtube_b6ade775-03ac-4590-83c5-c1cb2af01e07.png flat_facebook_734401cf-abd2-408f-aa2b-d0a9f6d3f361.png Hi Callie, Let me check with our team. We do prefer in person meetings but in this case, since we already started some dialogue, perhaps a teams meeting is fine. I will be in touch. Mike Michael Slater General Counsel Phone: 559.432.8181 ext. 170 2505 Alluvial Avenue, Clovis, 93611 Our office will be closed on September 4th, in observance of Labor Day From: Taylor, Callie <CLTaylor@slocity.org> Sent: Tuesday, August 29, 2023 2:32 PM To: Michael Slater <mslater@wchomes.com>; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; dfleishman <DFleishman@rwglaw.com>; Joshua Peterson <josh@wchomes.com>; Dan Garson <dang@wchomes.com>; Adrienne Burns <adrienneb@wchomes.com> Subject: RE: Basin A at Avila Ranch Hi Mike, Unfortunately, this Thursday won’t work. When is the next time your team with be in San Luis? Would you be open to setting up a Teams call to discuss? Callie From: Michael Slater <mslater@wchomes.com> Sent: Monday, August 28, 2023 11:28 AM To: Taylor, Callie <CLTaylor@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; dfleishman <DFleishman@rwglaw.com>; Joshua Peterson <josh@wchomes.com>; Dan Garson <dang@wchomes.com>; Adrienne Burns <adrienneb@wchomes.com> Subject: RE: Basin A at Avila Ranch Thanks Callie. However, we will not be in SLO on 9/7. Would it be possible to start the dialogue on 8/31 without a couple of key staff members. Michael Slater General Counsel Phone: 559.432.8181 ext. 170 2505 Alluvial Avenue, Clovis, 93611 Our office will be closed on September 4th, in observance of Labor Day From: Taylor, Callie <CLTaylor@slocity.org> Sent: Monday, August 28, 2023 9:52 AM To: Michael Slater <mslater@wchomes.com>; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; dfleishman <DFleishman@rwglaw.com>; Joshua Peterson <josh@wchomes.com>; Dan Garson <dang@wchomes.com>; Adrienne Burns <adrienneb@wchomes.com> Subject: RE: Basin A at Avila Ranch Hi Mike, I apologize, I just found out this Thursday isn’t going to work for a couple key staff members. Can your team meet next Thursday 9/7 at 4:00pm instead? Callie From: Michael Slater <mslater@wchomes.com> Sent: Monday, August 28, 2023 9:22 AM To: Taylor, Callie <CLTaylor@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; dfleishman <DFleishman@rwglaw.com>; Joshua Peterson <josh@wchomes.com>; Dan Garson <dang@wchomes.com>; Adrienne Burns <adrienneb@wchomes.com> Subject: RE: Basin A at Avila Ranch Thanks Callie. I’m confirming with the others that this time works. I will get back with you ASAP. Michael Slater General Counsel Phone: 559.432.8181 ext. 170 2505 Alluvial Avenue, Clovis, 93611 Our office will be closed on September 4th, in observance of Labor Day From: Taylor, Callie <CLTaylor@slocity.org> Sent: Monday, August 28, 2023 9:15 AM To: Michael Slater <mslater@wchomes.com>; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; dfleishman <DFleishman@rwglaw.com>; Joshua Peterson <josh@wchomes.com>; Dan Garson <dang@wchomes.com>; Adrienne Burns <adrienneb@wchomes.com> Subject: RE: Basin A at Avila Ranch Hi Mike, How about 3:30 this Thursday 8/31? Callie You don't often get email from ttway@slocity.org. Learn why this is important From: Michael Slater <mslater@wchomes.com> Sent: Friday, August 25, 2023 9:39 AM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Taylor, Callie <CLTaylor@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; dfleishman <DFleishman@rwglaw.com>; Joshua Peterson <josh@wchomes.com>; Dan Garson <dang@wchomes.com>; Adrienne Burns <adrienneb@wchomes.com> Subject: RE: Basin A at Avila Ranch Thank you. Michael Slater General Counsel Phone: 559.432.8181 ext. 170 2505 Alluvial Avenue, Clovis, 93611 Our office will be closed on September 4th, in observance of Labor Day From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Friday, August 25, 2023 9:34 AM To: Michael Slater <mslater@wchomes.com>; Taylor, Callie <CLTaylor@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; dfleishman <DFleishman@rwglaw.com>; Joshua Peterson <josh@wchomes.com>; Dan Garson <dang@wchomes.com>; Adrienne Burns <adrienneb@wchomes.com> Subject: RE: Basin A at Avila Ranch Mike, I will reach out to the City team to see if they have availability next Thursday, stay tuned, Thanks! Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications From: Michael Slater <mslater@wchomes.com> Sent: Friday, August 25, 2023 8:49 AM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Taylor, Callie <CLTaylor@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; dfleishman <DFleishman@rwglaw.com>; Joshua Peterson <josh@wchomes.com>; Dan Garson <dang@wchomes.com>; Adrienne Burns <adrienneb@wchomes.com> Subject: Basin A at Avila Ranch This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Good morning Timmi, I think we had a very good meeting yesterday. Thanks for your input. As you suggested, we think it is a good idea to have a meeting to discuss Basin A. Our team will be in SLO Thursday next week and we are hoping you and your team have some time to meet on this issue. Let me know. Have a great weekend. Mike Michael Slater General Counsel Phone: 559.432.8181 ext. 170 2505 Alluvial Avenue, Clovis, 93611 Our office will be closed on September 4th, in observance of Labor Day From:Tway, Timothea (Timmi) To:Andrew Browning Subject:RE: Avila Ranch Basin Update Date:Wednesday, August 30, 2023 4:44:00 PM Attachments:image001.png image002.png image003.png image004.png Hi Andrew, I will reach out to them and reiterate their requirement to maintain the Basin, Thank you! Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications From: Andrew Browning <contact.browning@gmail.com> Sent: Wednesday, August 30, 2023 4:23 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Re: Avila Ranch Basin Update Hi Timmi— That has been my understanding since Michael Codron said s last winter. How emphatically can you say the same thing to Adrienne Burns at Wathen Castano? Yours, Andrew On Aug 30, 2023, at 4:20 PM, Tway, Timothea (Timmi) <TTway@slocity.org> wrote: Hi Andrew, I apologize for the delay in my reply. The maintenance of the Basin is currently the responsibility of Wathen Castanos, as the City has not accepted it. We are working with Wathen and working internally to determine an acceptable long- term plan for the Basin, however, the City does not have jurisdiction over the Basin currently. Thank you and I hope this clarifies the matter, Thank you! Timothea (Timmi) Tway Director of Community Development <image001.png> Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org <image002.png><image003.png><image004.png> Stay connected with the City by signing up for e-notifications From: Andrew Browning <contact.browning@gmail.com> Sent: Thursday, August 24, 2023 12:27 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Zachary Peterson < Subject: Fwd: Avila Ranch Basin Update This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Good morning, Timothea— As you know, the build-up of scum and algae on the surface of the Avila Ranch water-retaining basin has been an ongoing problem for those of us who live next to it. Today I received the attached message from the developer. I am puzzled because it flatly contradicts what your predecessor, Michael Codron, told us in the spring—that the basin was entirely Wathen Castanos’s responsibility. I would be very grateful for some clarification; no one seems to want to take responsibility for removing this noxious mess or preventing its expansion. I am not sure whether Ms. Burns has ever come to the neighborhood to see it for herself, but I invite you to come take a look! Yours, Andrew Browning San Luis Obispo ( Begin forwarded message: From: Adrienne Burns <adrienneb@wchomes.com> Subject: RE: Avila Ranch Basin Update Date: August 24, 2023 at 11:43:14 AM PDT To: Andrew Browning < Cc: Zachary Peterson < Hello Andrew, You don't often get email from Learn why this is important We met with the City two weeks ago and asked about the status of their assessment of the basin and they indicated that they are still working on finding a consultant to help them determine the maintenance of the basin. I don’t have any new info other than that at this time. The City is the best resource for updates as they are working on this independent of our team. We have made a number of recommendations which they would like to assess through their own consultant(s). I appreciate your follow up and understand the desire to have some resolution to your concerns. <image005.png> <image006.png> <image007.png> <image008.png> Adrienne Burns Vice President of Land Development and Forward Planning Phone: 559.214.5042 2505 Alluvial Avenue, Clovis, 93611 Our office will be closed on September 4th, in observance of Labor Day From: Andrew Browning < Sent: Tuesday, August 22, 2023 2:20 PM To: Adrienne Burns <adrienneb@wchomes.com> Cc: Zachary Peterson < Subject: Re: Avila Ranch Basin Update Hello— Another month has gone by and the pond scum still covers the “basin” at Avila Ranch. Is anybody going to do anything about this, ever? Is there going to be another HOA meeting, ever? Thanks for your response. Andrew Browning San Luis Obispo On Jul 20, 2023, at 1:49 PM, Adrienne Burns <adrienneb@wchomes.com> wrote: Thank you. We are working on setting up a meeting with Timothea Tway to introduce our company and the Avila Ranch project to her. We are leaning on existing staff on this issue, but would expect to bring Timothea into the fold as necessary to work through the final resolution. <wc_logo_f3162641-9cb7-40f0-b58a- 26e07bb81868.png> <flat_instagram_22e5b00f-be18-4b89- Adrienne Burns Vice President of Land Development and Forward Planning Phone: 559.214.5042 8080- 542ab9bb4934.png> <flat_youtube_b6ade775- 03ac-4590-83c5- c1cb2af01e07.png> <flat_facebook_734401cf- abd2-408f-aa2b-d0a9f6d3f361.png> 2505 Alluvial Avenue, Clovis, 93611 From: Zachary Peterson < Sent: Wednesday, July 19, 2023 1:20 PM To: Adrienne Burns <adrienneb@wchomes.com> Cc: Christopher Heylman < ; Katie Pozzi < ; Niki Rarig < ; Brandy Tschappler <brandyt@wchomes.com>; Michael Slater <mslater@wchomes.com>; Joseph Lowart <josephl@wchomes.com>; Andrew Browning < Subject: Re: Avila Ranch Basin Update Ms. Burns, I appreciate the frank and prompt response! As it turns out, I also reached out to Council-person Shoresman today to reinvigorate efforts on their side. In a response from Ms. Shoresman, I learned that Michael has been replaced by Timothea Tway (TTway@slocity.org). I have emailed Timothea directly and passed along your contact information. Perhaps someone in your organization could reach out as well? I’m hopeful that we can soon overcome the source of miscommunication between Wathen and the City. Again, thank you for your response. Zachary --- Zachary Peterson On Jul 19, 2023, at 12:59 PM, Adrienne Burns <adrienneb@wchomes.com> wrote: Hello Mr. Peterson, I appreciate the follow up. As I have probably indicated prior, the Basin Some people who received this message don't often get email from Learn why this is important was designed and approved by the City as a bio retention Basin and is functioning as designed. The City was surprised by the amount of standing water actually being retained in the Basin. In mid-June, Michael Codron, the former Director of Community Development, advised us that the City decided to retain an outside consultant to help the City understand the long term management obligations of the Basin. We worked with our experts and provided the City with several recommendations, including aeration, which we offered to install at our expense. We have not heard anything further from the City on this matter. Unfortunately, we have not been given a timeframe for an expected decision. We recently inquired about who at the City, in Michael Codron’s absence, was managing this analysis and are still waiting to hear back from them. Once we get any additional information or a direct contact at the City, we will forward that information on to you. In the meantime, you may consider contacting the City directly. The best contact may be Nate Stong or Callie Taylor, both in the Community Development Department. I apologize that things are not happening as quickly as we prefer. You are welcome to contact me for updates as well. Thank you. <wc_logo_f3162641-9cb7-40f0-b58a- 26e07bb81868.png> <flat_instagram_22e5b00f-be18-4b89- 8080- 542ab9bb4934.png> <flat_youtube_b6ade775- 03ac-4590-83c5- c1cb2af01e07.png> <flat_facebook_734401cf- abd2-408f-aa2b-d0a9f6d3f361.png> Adrienne Burns Vice President of Land Development and Forward Planning Phone: 559.214.5042 2505 Alluvial Avenue, Clovis, 93611 From: Zachary Peterson < Sent: Wednesday, July 19, 2023 12:02 PM To: Adrienne Burns <adrienneb@wchomes.com> Cc: Christopher Heylman < ; Katie Pozzi < ; Niki Rarig < ; Brandy Tschappler <brandyt@wchomes.com>; Michael Slater <mslater@wchomes.com>; Joseph Lowart <josephl@wchomes.com>; Andrew Browning < Subject: Re: Avila Ranch Basin Update Ms. Burns, I’d like to follow up on the email correspondence below on the continuing issue of standing water at Avila Ranch — an issue we brought to your company’s attention over 9 months ago, with seemingly no progress. Indeed, the condition of the basin is worsening, with the entire thing enveloped in bloom of bright green algae. We would all appreciate an update, preferably one with a concrete timeline for remediation. We do truly appreciate the efforts Wathen Castanos has taken to date, including the treating for insects. We hope that you are able to bolster those efforts with a comprehensive and sustainable solution. Thank you, Zachary --- Zachary Peterson On Dec 2, 2022, at 2:54 PM, Adrienne Burns <adrienneb@wchomes.com> wrote: Hello Mr. Heylman, I received the attached email correspondence from our Customer Care team this afternoon. I am happy to provide you with an update from my previous email below. I have cc’d the same group from that correspondence as well. The fencing was ordered around the time of the email below. We are expecting that fencing to be received mid- December with install to occur soon thereafter. I wanted to note that the basin did not require fencing, but we decided to add this to the plan as an extra precaution as a result of concerns from homeowners. We have been pumping the basin temporarily while we wait for that fence to be installed. Regarding the insects, all of the retention basins at Avila Ranch are being treated with Bacillus Thuringiensis (BT), as indicated in my previous email. We are still planning to have an aeration system installed, but are in the process of working with the City for the approval of that system. Please let me know if you have any further questions at this time. <image001.png> <image002.png> <image003.png> <image004.png> Adrienne Burns Vice President of Land Development and Forward Planning Phone: 559.214.5042 2505 Alluvial Avenue, Clovis, 93611 From: Adrienne Burns <adrienneb@wchomes.com> Sent: Thursday, November 03, 2022 3:35 PM To: Zachary Peterson < Cc: Christopher Heylman < ; Katie Pozzi < ; Niki Rarig < ; Brandy Tschappler <brandyt@wchomes.com>; Michael Slater <mslater@wchomes.com>; Joseph Lowart <josephl@wchomes.com> Subject: RE: Avila Ranch Basin Update Thank you, Mr. Peterson, for the quick response and positive feedback. To answer your two questions, the smaller basin adjacent to Vachell will also be assessed for aeration opportunities to assist with the algae. We have implemented daily cleanup for trash around the site and specifically in the basin areas. We will continue to keep attention on this as we progress through construction. Regarding access to the interior side of the basin, we do not plan to have any pedestrian access into the basin(s) except for maintenance purposes. Thank you again. Feel free to reach out should you have any questions in the future. Adrienne Burns Wathen Castanos Homes Vice President of Land Development and Forward Planning Phone: 559.214.5042 2505 Alluvial Avenue, Clovis, 93611 From: Zachary Peterson < Sent: Thursday, November 03, 2022 11:46 AM To: Adrienne Burns <adrienneb@wchomes.com> Cc: Christopher Heylman < ; Katie Pozzi < ; Niki Rarig < ; Brandy Tschappler <brandyt@wchomes.com>; Michael Slater <mslater@wchomes.com>; Joseph Lowart <josephl@wchomes.com> Subject: Re: Avila Ranch Basin Update Ms Burns et al., Thank you very much for your letters, and in particular, the most recent. We truly appreciate the transparency and the efforts Wathen Castanos is making to improve the retention basins and park areas. Even in the few short weeks since our previous correspondence, the aesthetic appeal of the development has greatly improved. I incidentally ran into Mr. Slater while exploring some of the newly built Islay’s and we chatted for a bit. He gave me confidence that we and Wathen Castanos are on the same side of this issue, and both want, as you put it "an established landscape and finished look.” One that is beautiful to look at it, and poses no nuisance, health, or safety concerns. We do have two questions, if you please: 1. Will the smaller basin that sits directly behind 107 Earthwood receive an aerator, fountain, or similar chemical treatment? While the water in this basin does appear to be slowly dissipating, it is at a glacial pace. It also seems to accumulate quite a bit of algae and trash (the latter of which I believe blows down from the construction happening North of our property). 2. Will any of Basin A be accessible or usable in the new plan? Given what I’ve seen over the last half-year, it seems the water finds its level just below the end of the newly installed pavement ramp (admittedly during the dry season). Is this the continued expectation? Thank you again for the time and effort, both in dealing with an unpleasant and unforeseen water issue, and with keeping us informed as plans change and develop. Sincerely, Zachary Peterson --- Zachary N J Peterson On Nov 2, 2022, at 4:51 PM, Adrienne Burns <adrienneb@wchomes.com> wrote: Good Afternoon Ms. Pozzi, Mr. Heylman, Ms. Rarig and Mr. Peterson, We wanted to continue to keep you apprised of the plans for the basin(s) near your property. We also understand that you reached out to the City of San Luis Obispo who provided a response subsequent to our last correspondence. In the weeks since our last correspondence we have continued to work with the City and the Regional Water Quality Control Board (RWQCB) to explain our issue and to come to a resolution on the final plan for the large basin. It was confirmed by the RWQCB that they would not support our proposal to pump the basin water throughout the year. As such, our only option remaining is to allow the basin to fill with water and introduce methods to aerate the water to prevent the elements that come from stagnant water. The aeration method will likely include a fountain, but we are still working through establishing what may work best for this scenario. We have also initiated a contract for perimeter fencing to be installed around all basins within the project due to safety concerns voiced by homeowners. We have also started our work on the landscape. We believe the basin will also generate more cattails, willows and other plants that will help the general aesthetic of the basin area and promote a more natural look. We have also began treating the basins with Bacillus Thuringiensis (BT) to help stave off the insects and mosquitoes as best we can. The cooler weather should also help with this. We will continue to pump the basin until the fencing is installed and then we will remove the temporary pump and allow the basin to begin filling as it naturally will without pumping. The basin has an outfall structure to allow for water to release from the basin when it reached a certain depth. This is how the basin was intended to function, however the understanding was that this would only occur during the wet season. The City and RWQCB support this and agree that this is how the basin was designed originally. Our goal is to remain transparent regarding the basin(s) around the Avila Ranch project and do our best to create an established landscape and finished look. I welcome you to follow up with any questions you may have. <wc_logo_f3162641-9cb7-40f0-b58a- 26e07bb81868.png> <flat_instagram_22e5b00f-be18-4b89- 8080- 542ab9bb4934.png> <flat_youtube_b6ade775- 03ac-4590-83c5- c1cb2af01e07.png> <flat_facebook_734401cf- abd2-408f-aa2b-d0a9f6d3f361.png> Adrienne Burns Vice President of Land Development and Forward Planning Phone: 559.214.5042 2505 Alluvial Avenue, Clovis, 93611 Our office will be closed on November 11th, in observance of Veteran's Day. From: Adrienne Burns <adrienneb@wchomes.com> Sent: Thursday, October 13, 2022 1:50 PM To: Zachary Peterson < Cc: Christopher Heylman < ; Katie Pozzi < ; Niki Rarig < ; Joshua Peterson <josh@wchomes.com>; Brandy Tschappler <brandyt@wchomes.com>; Michael Slater <mslater@wchomes.com> Subject: RE: Letter from Avila Ranch Homeowners Good Afternoon Ms. Pozzi, Mr. Heylman, Ms. Rarig and Mr. Peterson, Please see attached letter in response to your email correspondence from this past Saturday. Please let me know if you have any further questions. Thank you <image006.png> <image007.png> <image008.png> <image009.png> Adrienne Burns Vice President of Land Development and Forward Planning Phone: 559.214.5042 2505 Alluvial Avenue, Clovis, 93611 From: Zachary Peterson < Sent: Saturday, October 08, 2022 11:48 AM To: Adrienne Burns <adrienneb@wchomes.com>; Eric Silva <erics@wchomes.com>; Sandra Peterson <sandrap@wchomes.com>; danl@wchomes .com Cc: Christopher Heylman < Subject: Letter from Avila Ranch Homeowners To Whom It May Concern: We are writing to formally express our grave concerns as to the status and future condition of the large, water-filled holes bordering our houses in the Avila Ranch development in San Luis Obispo, CA. Prior to, and during escrow, everything we heard, read, or were told is that this space would be a large park. It was even described to us by one of the salesmen as “the crown jewel of the neighborhood.” As of the writing of this letter, the Avila Ranch website still shows a grass/park/open space that is level with the grade of the houses (see attached screenshot). Other documents also show a park, including the plans submitted to the city and brochures given to us as prospective buyers (also attached to this letter). Adjacency to the park was a primary reason for our decision to purchase our particular homes, and presumably, what empowered Wathen Castanos to charge us a “lot premium” over and above the price of the home. Since closing, we have come to believe that Wathen Castanos have abandoned their efforts to construct a park, or even an accessible green-space, and will instead leave it as a subterranean pit, including making no effort to remove the standing water that accumulates even after many weeks of sunny, dry weather. This is the least appealing of the many stories we’ve been given since taking possession of our homes. Over the course of escrow and after purchase, we (or our real estate agent) have been told by various Wathen Castanos representatives the area will be: 1. Filled in and turned into a park 2. A sunken turf field, that will only flood during wet weather, and hold no standing water 3. An inaccessible, but landscaped, bioretention “open space” with no standing water 4. Landscaped bioretention with permanent standing water It is now unclear whether even landscaping is still in scope. It is our belief that Wathen Castanos has engaged in deceptive sales tactics, intentionally withheld the truth, and has not and will not deliver on any of their promises with respect to this space. All the while retaining our substantial “lot premiums” charged for our proximity to this never-to-be park. The alterations for the use of this space were made without our informed consent, have materially harmed the value of our houses, detracted from the aesthetic appeal of the development broadly, and risks the health and safety of our families. We understand that circumstances change, and adjustments must be made to accommodate new engineering discoveries. We are willing to adjust our expectations accordingly. However, the current situation of a pit, landscaped or not, that holds standing water is an unacceptable compromise: standing water is a known health hazard, breeds bacteria and mold, and attracts insects and vermin. The sickening smell that can emanate from the pit (we believe as a result of the algae growth) has, on occasion, made it impossible to go outside. The steep pitch of the unprotected embankment poses significant risk to anyone that might fall in, particularly young children. We remain in the dark as to what will be done with the space, and remain exposed to the resulting health and safety hazards. We are demanding that Wathen Castanos uphold their promise of building a usable greenspace or park, with no standing water. And, that we be given a timeline for its installation. We love our homes, and see great potential in the future of Avila Ranch. We merely ask for what we paid for, and what was promised. Sincerely, Katie Pozzi, Christopher Heylman, Niki Rarig, Zachary Peterson, Attachment: PDF copy of this letter Photos of the current and prior conditions of the pits Photo of insect infestation inside home Plans showing the adjacency of a park to homes Estero sales brochure showing a park <image010.jpg> <image011.jpg> <image012.jpg> <image013.jpg> <image014.png> --- Zachary N J Peterson From:Andrew Browning To:Tway, Timothea (Timmi) Subject:Re: Avila Ranch Basin Update Date:Wednesday, August 30, 2023 4:50:29 PM Thanks— I don’t know why they are dragging their feat, but they seem to be waiting for some step—I don’t know what—to be taken by the city. Andrew On Aug 30, 2023, at 4:44 PM, Tway, Timothea (Timmi) <TTway@slocity.org> wrote: Hi Andrew, I will reach out to them and reiterate their requirement to maintain the Basin, Thank you! Timothea (Timmi) Tway Director of Community Development <image001.png> Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org <image002.png><image003.png><image004.png> Stay connected with the City by signing up for e-notifications From: Andrew Browning <contact.browning@gmail.com> Sent: Wednesday, August 30, 2023 4:23 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Re: Avila Ranch Basin Update Hi Timmi— That has been my understanding since Michael Codron said s last winter. How emphatically can you say the same thing to Adrienne Burns at Wathen Castano? Yours, Andrew On Aug 30, 2023, at 4:20 PM, Tway, Timothea (Timmi) <TTway@slocity.org> wrote: Hi Andrew, I apologize for the delay in my reply. The maintenance of the Basin is currently the responsibility of Wathen Castanos, as the City has not accepted it. We are working with Wathen and working internally to determine an acceptable long-term plan for the Basin, however, the City does not have jurisdiction over the Basin currently. Thank you and I hope this clarifies the matter, Thank you! Timothea (Timmi) Tway Director of Community Development <image001.png> Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org <image002.png><image003.png><image004.png> Stay connected with the City by signing up for e-notifications From: Andrew Browning <contact.browning@gmail.com> Sent: Thursday, August 24, 2023 12:27 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Zachary Peterson < Subject: Fwd: Avila Ranch Basin Update This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Good morning, Timothea— As you know, the build-up of scum and algae on the surface of the Avila Ranch water-retaining basin has been an ongoing problem for those of us who live next to it. Today I received the attached message from the developer. I am puzzled because it flatly contradicts what your predecessor, Michael Codron, told us in the spring—that the basin was entirely Wathen Castanos’s responsibility. I would be very grateful for some clarification; no one seems to want to take responsibility for removing this noxious mess or preventing its expansion. I am not sure whether Ms. Burns has ever come to the neighborhood to see it for herself, but I invite you to come take a look! Yours, Andrew Browning San Luis Obispo ( You don't often get email from Learn why this is important Begin forwarded message: From: Adrienne Burns <adrienneb@wchomes.com> Subject: RE: Avila Ranch Basin Update Date: August 24, 2023 at 11:43:14 AM PDT To: Andrew Browning < Hello Andrew, We met with the City two weeks ago and asked about the status of their assessment of the basin and they indicated that they are still working on finding a consultant to help them determine the maintenance of the basin. I don’t have any new info other than that at this time. The City is the best resource for updates as they are working on this independent of our team. We have made a number of recommendations which they would like to assess through their own consultant(s). I appreciate your follow up and understand the desire to have some resolution to your concerns. <image005.png> <image006.png> <image007.png> <image008.png> Adrienne Burns Vice President of Land Development and Forward Planning Phone: 559.214.5042 2505 Alluvial Avenue, Clovis, 93611 Our office will be closed on September 4th, in observance of Labor Day From: Andrew Browning < Sent: Tuesday, August 22, 2023 2:20 PM To: Adrienne Burns <adrienneb@wchomes.com> Cc: Zachary Peterson < Subject: Re: Avila Ranch Basin Update Hello— Another month has gone by and the pond scum still covers the “basin” at Avila Ranch. Is anybody going to do anything about this, ever? Is there going to be another HOA meeting, ever? Thanks for your response. Andrew Browning San Luis Obispo On Jul 20, 2023, at 1:49 PM, Adrienne Burns <adrienneb@wchomes.com> wrote: Thank you. We are working on setting up a meeting with Timothea Tway to introduce our company and the Avila Ranch project to her. We are leaning on existing staff on this issue, but would expect to bring Timothea into the fold as necessary to work through the final resolution. <wc_logo_f3162641-9cb7-40f0- b58a-26e07bb81868.png> <flat_instagram_22e5b00f- be18-4b89-8080- 542ab9bb4934.png> <flat_youtube_b6ade775-03ac- 4590-83c5-c1cb2af01e07.png> <flat_facebook_734401cf-abd2- 408f-aa2b-d0a9f6d3f361.png> Adrienne Burns Vice President of Land Development and Forward Planning Phone: 559.214.5042 2505 Alluvial Avenue, Clovis, 93611 From: Zachary Peterson < Sent: Wednesday, July 19, 2023 1:20 PM To: Adrienne Burns <adrienneb@wchomes.com> Cc: Christopher Heylman < ; Katie Pozzi < ; Niki Rarig < ; Brandy Tschappler <brandyt@wchomes.com>; Michael Slater <mslater@wchomes.com>; Joseph Lowart <josephl@wchomes.com>; Andrew Browning < Subject: Re: Avila Ranch Basin Update Ms. Burns, I appreciate the frank and prompt response! As it turns out, I also reached out to Council-person Shoresman today to reinvigorate efforts on their side. In a response from Ms. Shoresman, I learned that Michael has been replaced by Timothea Tway (TTway@slocity.org). I have emailed Timothea directly and passed along your contact information. Perhaps someone in your organization could reach out as well? I’m hopeful that we can soon overcome the source of miscommunication between Wathen and the City. Again, thank you for your response. Some people who received this message don't often get email from Learn why this is important Zachary --- Zachary Peterson On Jul 19, 2023, at 12:59 PM, Adrienne Burns <adrienneb@wchomes.com> wrote: Hello Mr. Peterson, I appreciate the follow up. As I have probably indicated prior, the Basin was designed and approved by the City as a bio retention Basin and is functioning as designed. The City was surprised by the amount of standing water actually being retained in the Basin. In mid-June, Michael Codron, the former Director of Community Development, advised us that the City decided to retain an outside consultant to help the City understand the long term management obligations of the Basin. We worked with our experts and provided the City with several recommendations, including aeration, which we offered to install at our expense. We have not heard anything further from the City on this matter. Unfortunately, we have not been given a timeframe for an expected decision. We recently inquired about who at the City, in Michael Codron’s absence, was managing this analysis and are still waiting to hear back from them. Once we get any additional information or a direct contact at the City, we will forward that information on to you. In the meantime, you may consider contacting the City directly. The best contact may be Nate Stong or Callie Taylor, both in the Community Development Department. I apologize that things are not happening as quickly as we prefer. You are welcome to contact me for updates as well. Thank you. <wc_logo_f3162641-9cb7-40f0- b58a-26e07bb81868.png> <flat_instagram_22e5b00f- be18-4b89-8080- 542ab9bb4934.png> <flat_youtube_b6ade775-03ac- 4590-83c5-c1cb2af01e07.png> <flat_facebook_734401cf-abd2- 408f-aa2b-d0a9f6d3f361.png> Adrienne Burns Vice President of Land Development and Forward Planning Phone: 559.214.5042 2505 Alluvial Avenue, Clovis, 93611 From: Zachary Peterson < Sent: Wednesday, July 19, 2023 12:02 PM To: Adrienne Burns <adrienneb@wchomes.com> Cc: Christopher Heylman < ; Katie Pozzi < ; Niki Rarig < ; Brandy Tschappler <brandyt@wchomes.com>; Michael Slater <mslater@wchomes.com>; Joseph Lowart <josephl@wchomes.com>; Andrew Browning < Subject: Re: Avila Ranch Basin Update Ms. Burns, I’d like to follow up on the email correspondence below on the continuing issue of standing water at Avila Ranch — an issue we brought to your company’s attention over 9 months ago, with seemingly no progress. Indeed, the condition of the basin is worsening, with the entire thing enveloped in bloom of bright green algae. We would all appreciate an update, preferably one with a concrete timeline for remediation. We do truly appreciate the efforts Wathen Castanos has taken to date, including the treating for insects. We hope that you are able to bolster those efforts with a comprehensive and sustainable solution. Thank you, Zachary --- Zachary Peterson On Dec 2, 2022, at 2:54 PM, Adrienne Burns <adrienneb@wchomes.com> wrote: Hello Mr. Heylman, I received the attached email correspondence from our Customer Care team this afternoon. I am happy to provide you with an update from my previous email below. I have cc’d the same group from that correspondence as well. The fencing was ordered around the time of the email below. We are expecting that fencing to be received mid-December with install to occur soon thereafter. I wanted to note that the basin did not require fencing, but we decided to add this to the plan as an extra precaution as a result of concerns from homeowners. We have been pumping the basin temporarily while we wait for that fence to be installed. Regarding the insects, all of the retention basins at Avila Ranch are being treated with Bacillus Thuringiensis (BT), as indicated in my previous email. We are still planning to have an aeration system installed, but are in the process of working with the City for the approval of that system. Please let me know if you have any further questions at this time. <image001.png> <image002.png> <image003.png> <image004.png> Adrienne Burns Vice President of Land Development and Forward Planning Phone: 559.214.5042 2505 Alluvial Avenue, Clovis, 93611 From: Adrienne Burns <adrienneb@wchomes.com> Sent: Thursday, November 03, 2022 3:35 PM To: Zachary Peterson < Cc: Christopher Heylman < ; Katie Pozzi < ; Niki Rarig < ; Brandy Tschappler <brandyt@wchomes.com>; Michael Slater <mslater@wchomes.com>; Joseph Lowart <josephl@wchomes.com> Subject: RE: Avila Ranch Basin Update Thank you, Mr. Peterson, for the quick response and positive feedback. To answer your two questions, the smaller basin adjacent to Vachell will also be assessed for aeration opportunities to assist with the algae. We have implemented daily cleanup for trash around the site and specifically in the basin areas. We will continue to keep attention on this as we progress through construction. Regarding access to the interior side of the basin, we do not plan to have any pedestrian access into the basin(s) except for maintenance purposes. Thank you again. Feel free to reach out should you have any questions in the future. Adrienne Burns Wathen Castanos Homes Vice President of Land Development and Forward Planning Phone: 559.214.5042 2505 Alluvial Avenue, Clovis, 93611 From: Zachary Peterson < Sent: Thursday, November 03, 2022 11:46 AM To: Adrienne Burns <adrienneb@wchomes.com> Cc: Christopher Heylman < ; Katie Pozzi < ; Niki Rarig < ; Brandy Tschappler <brandyt@wchomes.com>; Michael Slater <mslater@wchomes.com>; Joseph Lowart <josephl@wchomes.com> Subject: Re: Avila Ranch Basin Update Ms Burns et al., Thank you very much for your letters, and in particular, the most recent. We truly appreciate the transparency and the efforts Wathen Castanos is making to improve the retention basins and park areas. Even in the few short weeks since our previous correspondence, the aesthetic appeal of the development has greatly improved. I incidentally ran into Mr. Slater while exploring some of the newly built Islay’s and we chatted for a bit. He gave me confidence that we and Wathen Castanos are on the same side of this issue, and both want, as you put it "an established landscape and finished look.” One that is beautiful to look at it, and poses no nuisance, health, or safety concerns. We do have two questions, if you please: 1. Will the smaller basin that sits directly behind 107 Earthwood receive an aerator, fountain, or similar chemical treatment? While the water in this basin does appear to be slowly dissipating, it is at a glacial pace. It also seems to accumulate quite a bit of algae and trash (the latter of which I believe blows down from the construction happening North of our property). 2. Will any of Basin A be accessible or usable in the new plan? Given what I’ve seen over the last half-year, it seems the water finds its level just below the end of the newly installed pavement ramp (admittedly during the dry season). Is this the continued expectation? Thank you again for the time and effort, both in dealing with an unpleasant and unforeseen water issue, and with keeping us informed as plans change and develop. Sincerely, Zachary Peterson --- Zachary N J Peterson On Nov 2, 2022, at 4:51 PM, Adrienne Burns <adrienneb@wchomes.com> wrote: Good Afternoon Ms. Pozzi, Mr. Heylman, Ms. Rarig and Mr. Peterson, We wanted to continue to keep you apprised of the plans for the basin(s) near your property. We also understand that you reached out to the City of San Luis Obispo who provided a response subsequent to our last correspondence. In the weeks since our last correspondence we have continued to work with the City and the Regional Water Quality Control Board (RWQCB) to explain our issue and to come to a resolution on the final plan for the large basin. It was confirmed by the RWQCB that they would not support our proposal to pump the basin water throughout the year. As such, our only option remaining is to allow the basin to fill with water and introduce methods to aerate the water to prevent the elements that come from stagnant water. The aeration method will likely include a fountain, but we are still working through establishing what may work best for this scenario. We have also initiated a contract for perimeter fencing to be installed around all basins within the project due to safety concerns voiced by homeowners. We have also started our work on the landscape. We believe the basin will also generate more cattails, willows and other plants that will help the general aesthetic of the basin area and promote a more natural look. We have also began treating the basins with Bacillus Thuringiensis (BT) to help stave off the insects and mosquitoes as best we can. The cooler weather should also help with this. We will continue to pump the basin until the fencing is installed and then we will remove the temporary pump and allow the basin to begin filling as it naturally will without pumping. The basin has an outfall structure to allow for water to release from the basin when it reached a certain depth. This is how the basin was intended to function, however the understanding was that this would only occur during the wet season. The City and RWQCB support this and agree that this is how the basin was designed originally. Our goal is to remain transparent regarding the basin(s) around the Avila Ranch project and do our best to create an established landscape and finished look. I welcome you to follow up with any questions you may have. <wc_logo_f3162641-9cb7-40f0- b58a-26e07bb81868.png> <flat_instagram_22e5b00f- be18-4b89-8080- 542ab9bb4934.png> <flat_youtube_b6ade775-03ac- 4590-83c5-c1cb2af01e07.png> <flat_facebook_734401cf-abd2- 408f-aa2b-d0a9f6d3f361.png> Adrienne Burns Vice President of Land Development and Forward Planning Phone: 559.214.5042 2505 Alluvial Avenue, Clovis, 93611 Our office will be closed on November 11th, in observance of Veteran's Day. From: Adrienne Burns <adrienneb@wchomes.com> Sent: Thursday, October 13, 2022 1:50 PM To: Zachary Peterson < Cc: Christopher Heylman < ; Katie Pozzi < ; Niki Rarig < ; Joshua Peterson <josh@wchomes.com>; Brandy Tschappler <brandyt@wchomes.com>; Michael Slater <mslater@wchomes.com> Subject: RE: Letter from Avila Ranch Homeowners Good Afternoon Ms. Pozzi, Mr. Heylman, Ms. Rarig and Mr. Peterson, Please see attached letter in response to your email correspondence from this past Saturday. Please let me know if you have any further questions. Thank you <image006.png> <image007.png> <image008.png> <image009.png> Adrienne Burns Vice President of Land Development and Forward Planning Phone: 559.214.5042 2505 Alluvial Avenue, Clovis, 93611 From: Zachary Peterson < Sent: Saturday, October 08, 2022 11:48 AM To: Adrienne Burns <adrienneb@wchomes.com>; Eric Silva <erics@wchomes.com>; Sandra Peterson <sandrap@wchomes.com>; danl@wchomes.com Cc: Christopher Heylman < ; Katie Pozzi < ; Niki Rarig < ; Jed Damschroder < Subject: Letter from Avila Ranch Homeowners To Whom It May Concern: We are writing to formally express our grave concerns as to the status and future condition of the large, water-filled holes bordering our houses in the Avila Ranch development in San Luis Obispo, CA. Prior to, and during escrow, everything we heard, read, or were told is that this space would be a large park. It was even described to us by one of the salesmen as “the crown jewel of the neighborhood.” As of the writing of this letter, the Avila Ranch website still shows a grass/park/open space that is level with the grade of the houses (see attached screenshot). Other documents also show a park, including the plans submitted to the city and brochures given to us as prospective buyers (also attached to this letter). Adjacency to the park was a primary reason for our decision to purchase our particular homes, and presumably, what empowered Wathen Castanos to charge us a “lot premium” over and above the price of the home. Since closing, we have come to believe that Wathen Castanos have abandoned their efforts to construct a park, or even an accessible green-space, and will instead leave it as a subterranean pit, including making no effort to remove the standing water that accumulates even after many weeks of sunny, dry weather. This is the least appealing of the many stories we’ve been given since taking possession of our homes. Over the course of escrow and after purchase, we (or our real estate agent) have been told by various Wathen Castanos representatives the area will be: 1. Filled in and turned into a park 2. A sunken turf field, that will only flood during wet weather, and hold no standing water 3. An inaccessible, but landscaped, bioretention “open space” with no standing water 4. Landscaped bioretention with permanent standing water It is now unclear whether even landscaping is still in scope. It is our belief that Wathen Castanos has engaged in deceptive sales tactics, intentionally withheld the truth, and has not and will not deliver on any of their promises with respect to this space. All the while retaining our substantial “lot premiums” charged for our proximity to this never-to-be park. The alterations for the use of this space were made without our informed consent, have materially harmed the value of our houses, detracted from the aesthetic appeal of the development broadly, and risks the health and safety of our families. We understand that circumstances change, and adjustments must be made to accommodate new engineering discoveries. We are willing to adjust our expectations accordingly. However, the current situation of a pit, landscaped or not, that holds standing water is an unacceptable compromise: standing water is a known health hazard, breeds bacteria and mold, and attracts insects and vermin. The sickening smell that can emanate from the pit (we believe as a result of the algae growth) has, on occasion, made it impossible to go outside. The steep pitch of the unprotected embankment poses significant risk to anyone that might fall in, particularly young children. We remain in the dark as to what will be done with the space, and remain exposed to the resulting health and safety hazards. We are demanding that Wathen Castanos uphold their promise of building a usable greenspace or park, with no standing water. And, that we be given a timeline for its installation. We love our homes, and see great potential in the future of Avila Ranch. We merely ask for what we paid for, and what was promised. Sincerely, Katie Pozzi, Christopher Heylman, Niki Rarig, Zachary Peterson, Attachment: PDF copy of this letter Photos of the current and prior conditions of the pits Photo of insect infestation inside home Plans showing the adjacency of a park to homes Estero sales brochure showing a park <image010.jpg> <image011.jpg> <image012.jpg> <image013.jpg> <image014.png> --- Zachary N J Peterson From:Taylor, Callie To:Taylor, Brent Subject:RE: Avila Ranch CFD Date:Thursday, August 31, 2023 8:28:00 AM Attachments:image001.png image002.png image003.png image004.png Good to know – thanks! From: Taylor, Brent <btaylor@slocity.org> Sent: Wednesday, August 30, 2023 5:28 PM To: Taylor, Callie <CLTaylor@slocity.org> Subject: RE: Avila Ranch CFD Hello – One more thing we will need to keep eye on is additional expenses to city to cover other changes to project being considered such as Basin A maintenance or having a 3 man fire station instead of 2 man station. Changes such as those will bump up that $673/ unit shortfall to city. The affordable housing changes should pencil out on its own as the change has a built in mechanism for providing additional revenue (i.e. taxes) however, changes to project as mentioned above would be straight expenses to city with no additional revenue. So point I am trying to make is keep an eye on shortfall for ALL changes combined as that is what the CFD will ultimately need to fund. Brent Taylor pronouns he/him/his Financial Analyst Community Services Group E btaylor@slocity.org T 805.781.7091 slocity.org Stay connected with the City by signing up for e-notifications From: Taylor, Brent Sent: Wednesday, August 30, 2023 3:05 PM To: Taylor, Callie <CLTaylor@slocity.org> Cc: Bell, Kyle <KBell@slocity.org> Subject: RE: Avila Ranch CFD This looks correct to determine how much more revenue the CFD would bring in with special taxes. The difficult part is estimating how much additional impact (expenses) will be incurred by city in order to provide those additional 20 units with same level of service as the rest of the project. Referring to the 2017 Fiscal Impact Analysis of the AR Project, that impact was estimated to be roughly $673/ unit. Therefore if 20 additional units @ additional cost of 673/unit = $13,460 additional cost to CFD Since the additional units would generate $23,570 additional revenue, seems the costs would be offset with additional funds left over. Brent Taylor pronouns he/him/his Financial Analyst Community Services Group E btaylor@slocity.org T 805.781.7091 slocity.org Stay connected with the City by signing up for e-notifications From: Taylor, Callie <CLTaylor@slocity.org> Sent: Wednesday, August 30, 2023 1:33 PM To: Taylor, Brent <btaylor@slocity.org> Cc: Bell, Kyle <KBell@slocity.org> Subject: FW: Avila Ranch CFD Hi Brent, I think the proposed density bonus will actually have a positive increase on the CFD funds. Here are my preliminary calcs: R-4 Currently approved (From DA Exhibit G & ARDP) Unit count CFD per unit total deed restricted affordable units 40 $1,192.84 $47,713.60 Market rate units 85 $2,385.68 $202,782.80 total 125 $250,496.40 Includes: 24 deed restricted low-income units (to be developed by affordable housing developer) 8 low income 8 moderate R-4 Proposed Unit count CFD per unit total deed restricted affordable units 60 $1,192.84 $71,570.40 Market rate units 85 $2,385.68 $202,782.80 total 145 $274,066.80 Do you want to check the RMA docs to make sure this looks consistent? This a is not a high priority for timing, just something I wanted to confirm. The CFD is not part of the current approval process, unless there is some major issue that would cause the increased number of affordable units to create a major shortfall in funding. But based on what I am seeing, more units just create added funds. Callie From: Taylor, Callie Sent: Wednesday, August 30, 2023 12:50 PM To: Todd Cottle <todd@c-cdev.com> Cc: Bell, Kyle <KBell@slocity.org>; Taylor, Brent <BTaylor@slocity.org> Subject: Avila Ranch CFD Hi Todd, The annual tax report for the Avila Ranch CFD is attached. There is also a memo that explains the tax rate for the affordable units – this is a summary of what is in the RMA that established the CFD. Avila Ranch has maintenance, infrastructure, & services done through a CFD. There is no HOA, but rather each unit has this supplemental tax. The RMA that established this tax district identified a tax rate for each land use. Affordable multifamily residential units are taxed at 50% of the standard small unit multifamily rate. For 2023-24, the deed restricted affordable multifamily units are taxed $1,192.84 for the year. The tax increases about 4% each year. This is probably all you need in order to calculate the CFD costs for your project. Brent and I will contact our CFD administrator to run some numbers so that we know if the increased number of affordable units will affect the total tax collected within the district. That part is more of City budget issue that we have to look at just to make sure we are collecting enough funds for ongoing maintenance. Let us know if you have any questions, Callie Taylor Associate Planner Community Development 919 Palm St., San Luis Obispo, CA 93401-3218 E CLTaylor@slocity.org T 805.781.7016 slocity.org Stay connected with the City by signing up for e-notifications