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HomeMy WebLinkAboutPD 2023 Docs destroyed 021524DocuSign Envelope ID: OBF6931B-710E-02A3-916B-A7368DBCiC99 i „ Police Department I042 Walnut Street. San Luis Obispo. CA 93401-2729 805.781.7317 January 16, 2024 To: Rick Scott, Chief of Police Christine Dietrick, City Attorney From: Tiffany Hopkins, Executive Assistant to the Police Chief Subject: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached. The method of destruction will be by shredding and recycling. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. Requesting approval to destroy: See attached spreadsheet Attachment: Copy of Retention/Disposition Schedule Please sign below indicating your approval for the destruction of the above listed records. Rick Scott Chief of Police Cm I9ne by _ -- — 78CAE 5BC BCCGF... Christine Dietrick City Attorney CERTIFICATION OF DESTRUCTION I certify that the records listed above were properly disposed of on I a pki Exec. Assistant to the Police Chief DEPT/DIV TUIAL RETENTION PERIOD Title Record Title Date Total Retention Period Purge After Police Dept 2018-2023 Warden, Renee - T 119118 P-File Background Investigation (hired) & Employee Training Records 1/9/2018 T+5 2023 Police Dept 2018-2023 Sanders, Sue - T 2/8/18 P-File, Background Investigation (hired) 218/2018 T+5 2023 Police Dept 2016-2023 Nguyen, Ryan -T 2/12/2018 P-File/back ound 2/12/2018 T+5 2023 Police Dept 2016-2023 Miller, Bailey-3/1/2018 P-File, Background Investigation (hired) 3/1/2018 T+5 2023 Police Dept 2018-2023 Beishem, Lindsay - T 3/27/2018 P-File, Background Investigation hired & Employee Training Records 3/27/2018 T+5 2023 Police Dept 2018-2023 Dinsmore, Jacob - T 3/2/2018 P-File, Background Investigation (hired) & Medical file 3/2/2018 T+5 2023 Police Dept 2018-2023 Cadet interviews 12/11/18 Orals 12/112018 2yrs 2023 Police Dept 2018-2023 Academy Grad Interviews 4/27/18 Orals 4/27/2018 2yrs 2023 Police Dept 2018-2023 Chen, Calvin - 7/6118 P-File/backgound 7/6/2018 T+5 2023 Police Dept 2018-2023 Madrigal, Zachary P-File, Background Investigation (hired) & Medical file 7/25/2018 T+5 2023 Police Dept 2018-2023 Naten, Andrew P-File, Background Investigation (hired) 7/23/2018 T+5 2023 Police Dept 2018-2023 Ri hetti, KathyP-File, Background Investigation(hired),Medical file & Employee Training Records 8/7/2018 T+5 2023 Police Dept 2018-2023 Mathews, Cory P-File, Background Investigation (hired) & Medical file 7/13/2018 T+5 2023 Police Dept 2018-2023 Hixenbaugh, Kurt P-File, Background Investigation (hired) & Medical file 9/512018 T+5 2023 Police Dept 2018-2023 1 Pellouso, Anthony P-File, Background Investigation (hired) & Medical file 9/18/2018 T+5 2023 Police Dept 2018-2023 lHeitzman, Hannah background (hired) 10/l/2018 T+5 2023 Police Dept 2018-2023 1 Munoz, Amy (Chastain) P-File, Background Investigation (hired) & Medical file 10/22/2018 T+5 2023 Police Dept 2018-2023 1 Liddell, Shelby P-File, Background Investigation hired & Medical file 12/5/2018 T+5 2023 Police Dept 2018-2023 Schuman, Daniel P-File, Background Investigation (hired), Medical file & Employee Training Records 12/11/2018 T+5 2023 Police Dept 2018-2023 Beckett, Carson P-File/background 12/27/2018 T+5 2023 Police Dept 2018-2023 Officer Laterals Orals - Internal Correspondence 2/28/2018 2yrs 2023 Police Dept 2018-2023 Officer Laterals Orals - Internal Correspondence 8/6/2018 2yrs 2023 Police Dept 2018-2023 Officer Laterals Orals - Internal Correspondence 8/15/2018 2yrs 2023 Police Dept 2018-2023 Officer Laterals Orals - Internal Correspondence 8/31/2018 2yrs 2023 Police Dept 2018-2023 lCadets Orals - Internal Correspondence 8/15/2018 2yrs 2023 Police Dept 2018-2023 Officer Laterals Orals - Internal Correspondence 10/12018 2yrs 2023 Police Dept 2018-2023 Academy Grads Orals - Internal Correspondence 10/22/2018 2yrs 2023 Police Dept 2018-2023 Cadets Orals - Internal Correspondence 1/26/2018 2yrs 2023 Police Dept 2021-2023 Tacher, Hopi Partial Background 1/52021 2yrs 2023 Police Dept 2021-2023 Gonzalez, Martin Background 2/14/2021 2yrs 2023 Police Dept 2021-2023 lHughes,Annoush Partial Background 10/5/2021 2yrs 2023 Police Dept 2021-2023 IGruetzmacher, Rachel Background 5/132021 2yrs 2023 Police Dept 2021-2023 1 McCool, Alejandra Partial Background 2/18/2021 2yrs 2023 Police Dept 2021-2023 Redel, Andrew Background 1/7/2021 2yrs 2023 Police Dept 2021-2023 Valdez, Destry Partial Background 5/1/2021 1 2yrs 2023 Police Dept 2021-2023 Stewart, Deja Background 3/18/2021 2yrs 2023 Police Dept 2021-2023 Browning, Tiffany Background Oct 2021 2yrs 2023 Police Dept 2021-2023 Buckarma, Benjamin Partial Background 6/12021 2yrs 2023 Police Dept 2021-2023 Farr, Jonathan Partial Background 5112021 2yrs 2023 Police Dept 2018-2023 17-0005 Citizen complaint 2/14/2018 CL +5 2023 Police Dept 2018-2023 17-0012 Citizen complaint 5/302018 2023 2023 Police Dept 2017-2023 17-0008 Citizen complaint 12/27/2017 CL +5 2023 Police Dept 2017-2023 17-0013 Citizen complaint 2/6/2018 CL +5 2023 Police Dept 2017-2023 17-0013 Citizen complaint 2/6/2018 CL +5 2023 Police Dept 2018-2023 IF 2018-0001 Citizen complaint 2/14/2018 CL +5 2023 Police Dept 2018-2023 IF 2018-0004 Citizen complaint 2/14/2018 CL +5 2023 Police Dept 2018-2023 IF 2018-0007 Citizen complaint 7/232018 CL +5 2023 Police Dept 2018-2023 IF 2018-0008 Citizen complaint 5/8/2018 CL +5 2023 Police Dept 2018-2023 IF 2018-0010 Citizen complaint 5/29/2018 CL +5 2023 Police Dept 2018-2023 IF 2018-0011 Citizen complaint 6/302018 CL +5 2023 Police Dept 2018-2023 IF 2018-0012 Citizen complaint 6/202018 CL +5 2023 Police Dept 2018-2023 IF 2018-0013 Citizen complaint 7/272018 CL +5 2023 Police Dept 2018-2023 IF 2018-0014 Citizen complaint 7/23/2018 CL +5 2023 Police Dept 2018-2023 IF 2018-0015 Citizen complaint I 6/252018 CL +5 2023 Police Dept 2018-2023 1 IF 2018-0016 Citizen complaint 1 7/23/2018 CL +5 2023 Police Dept 2018-2023 1 IF 2018-0019 Citizen complaint 12/18/2018 CL +5 1 2023 Police Dept 2018-2023 1 IF 2018-0021 Citizen complaint 12/18/2018 CL +5 1 2023 Dispatcher - Resignation during training Retirement SNAP Assignment Complete Evidence Tech - Resignation Dispatcher - Resignation during training Officer -Resignation These are original internal notes/rankings for orals These are original internal notes/rankings for orals SNAP Assignment Complete Cadet - Resignation Cadet - Resignation Dispatcher - Retirement Officer- Resignation Disability Retirement Officer- Resignation SNAP Assignment Complete Officer- Resignation Evidence Tech - Resignation Officer- Resignation SNAP - Resignation These are original internal noteslrankings for orals These are original internal notes/rankings for orals These are original internal notes/rankings for orals These are original internal notes/rankings for orals These are original internal notes/rankings for orals These are original internal notes/rankings for orals These are original internal notes/rankings for orals These are original internal notes/rankings for orals SNAP - withdrew from application process Officer - withdrew from application process/not hired Dispatcher -Not hired - failed Capt Interview Dispatcher -Not hired - disqualified Dispatcher - withdrew from application process Officer - disqualified during background /not hired Officer - disqualified during background /not hired SNAP - disqualified during background /not hired Dispatcher -Not hired - disqualified Officer - disqualified during background /not hired Officer - disqualified during background /not hired Unfounded CL +5 Unfounded Unfounded Unfounded Unfounded Unfounded Unfounded Unfounded Unfounded Unfounded Unfounded Unfounded Unfounded Unfounded Unfounded Unfounded Unfounded