HomeMy WebLinkAbout2/20/2024 Item 6d, Hermann - Staff Agenda CorrespondenceG�TY Ofi
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DATE: February 20, 2024
TO: Mayor and Council
FROM: Greg Hermann, Deputy City Manager
VIA: Derek Johnson, City Manager
SUBJECT: Item # 6d. Authorization to Execute a Five -Year Lease Agreement with
Ubeo for Replacement and Maintenance of Copier Equipment
Staff received the following questions, regarding the proposed lease agreement with
Ubeo. The questions are below with staff's response shown in italics:
1) Question: How can the City piggyback on a Shasta County agreement for copier
purchases and services?
Answer: The City's Municipal Code (03.24.060 allows for cooperative purchasing
which gives the City the ability to "piggyback" onto contracts already in place with
other government agencies. In this case, the Shasta Union High School District
went through a competitive RFP process that yielded the most favorable terms for
these services, and Ubeo agreed to make those terms available to all local
governments.
2) Question: Has it been deemed more cost effective to lease versus purchase these
types of machines?
Answer: Yes, staff analyzed the current cost to own copier equipment versus lease
and the proposed lease agreement is the most cost effective option.. The
presented solution will not require additional capital funding associated with an
ownership option and is cost neutral with the existing budget.
City of San Luis Obispo
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