HomeMy WebLinkAbout09-18-2012 c3 public art capital imporvement project & budget allocation 2012-13counci l• j agenOa nepont
C I T Y O F S A N L U I S O B I S P O
FROM :
Shelly Stanwyck, Parks and Recreation Directo r
Prepared By :Shannon Bates, Recreation Manage r
SUBJECT :APPROVAL OF PUBLIC ART PROJECTS FOR 2011-1 3
RECOMMENDATIO N
I . As recommended by the Capital Improvement Plan Committee, approve the issuance of a
request for qualifications for the development of a Public Art Master Plan and authoriz e
the City Manager to execute a consultant services agreement in an amount not to excee d
$40,000 .
2.Approve an allocation of $10,000 to be used for maintenance of the City's current publi c
art collection .
3.Approve a Public Art Matching Grant request for the Kyle Roofing Mural in the amoun t
of $5,000 .
DISCUSSIO N
Backgroun d
Every two years, upon the approval of the Financial Plan by City Council, public art fund s
allocated from General Fund Capital Improvement Projects (CIP) are placed in a Public Ar t
account and are supplemented with additional funding from the Art in Private Developmen t
program (art-in-lieu fee). As monies are cumulated they are then proposed for allocation amon g
projects identified by the CIP Review Committee with final project approval by Council .
Currently, there is $202,600 available for funding public art projects for 2011-13 . This total
includes the following accumulation of funding sources :
$143,800 from the An-In-Lieu Program With the adoption of the City's Public Art in Private
Development program in 2000, private property owners and developers either incorporate publi c
art in new developments or substantially improved developments in the City, or pay a public ar t
in-lieu fee . The minimum cost of the public art, including installation, is an amount equal to one -
half of one percent of construction costs in excess of $100,000 . Art-in-lieu funds are allocated t o
projects after funds have been collected ; in other words, the funds outlined above were collecte d
during years 2009-11 .
$19,300 from General Fund Capital Improvement Projects During the development of the 2011 -
13 Financial Plan, the Finance Director reviewed the Capital Improvement Projects and applie d
.5% for public art to eligible General Fund based projects (see Attachment 1). The public art
Meeiog Date 9-18-201 2
Item Numbs C 3
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Public Art Projects for 2011-13 Page 2
•allocation was reduced from 1% and .5% as part of the budget reduction options for the 2009-1 1
Financial Plan .
$39,500 of unallocated funds from 2007-09 and 2009-11 Not all funds from 2007-09 and 2009-1 1
were allocated to specific projects and those funds have been held in reserve for future allocations .
In May 2011, the CIP Review Committee met to discuss recommended projects and uses of publi c
art funds for Council approval based on the following criteria found in the City's Public Art policy :
1 . Project has high public visibility and use . This is especially the case for gateways and h gh
pedestrian use areas .
2.Project should lend itself to the inclusion of public art .
3.Except in limited circumstances, public art is generally not appropriate in landscape d
medians due to traffic concerns . On one hand, if the work is significant enough to attrac t
driver attention, it may also result in driver inattention . On the other hand, if it is subtl e
enough not to have this problem, it probably won't meet the criteria for high visibility .
4.Project should be public art ready, meaning the project should be nearing the design phas e
or near or under construction and will be completed within the two-year CIP .
5.The number of projects should be limited in order to focus staff efforts and result i n
meaningful pieces of public art .
In addition, in June 2012 staff met with the San Luis Obispo Arts Council's (ArtsObispo) Art i n
Public Places committee to review the CIP committee recommendations . The Committee agree d
with the recommendation to pursue funding for a Public Art Master Plan . The Arts in Public Place s
Committee also supplied staff with their suggestions and priorities for future projects (se e
attachment 2).
-
Proposed 2011-13 Public Art Allocation s
Due to the number of funded projects that are either in process or in the "queue" (9-11 Memorial a t
Dispatch Center, phase 2 of Box Art, Library Mural, Meadow Park Community Gardens, an d
Portola Fountain) (see attachment 3), the CIP committee recommended a different approach for thi s
Financial Plan period. The recommendation is to move forward with the development of a Publi c
Art Master Plan and continue to allocate funds to the public art maintenance account .
1 .Public Art Master Pla n
According to Americans for the Arts,the development of a Public Art Master Plan has become a
best practice for municipal public art programs . In the past year alone, California cities includin g
Pasadena, San Diego, Claremont, and Oakland have released Request for Qualifications fo r
consultants to create public art master plans . For the City of San Luis Obispo, with a maturin g
Public Art Program, a master plan is desired to create a clear vision for the future placement and
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Public Art Projects for 2011-13 Page 3
•nature of public art. Additional benefits of a public art master plan include cohesiveness wit h
architecture and environment, creating a sense of place and the possibility of receiving additiona l
funding from grants and/or donors .
Thanks to the Council's guidance, the City has established a vision and a solid base of support fo r
public art. A public art master plan would serve as a guide for the development of projects ,
programs and amenities to advance public art well into the future .
Staff proposes issuing a request for qualifications for consultant services to develop a Public Ar t
Master Plan . The precise nature of the scope of services shall be negotiated with the selecte d
consultant in an amount not to exceed $40,000 . Staff is seeking authorization from the Council t o
allow the City Manager to execute the contract if it is within the budgeted amount . The selecte d
consultant will be expected to produce a plan that is both organic and dynamic, incorporatin g
temporary and permanent public art pieces utilizing recommendations drawn from research an d
place-based reasoning. The Plan will include implementation steps with short and long-term actio n
plans including budgets, descriptions, and timelines . The plan will include a comprehensiv e
strategy and methodology for community involvement including art advocates and developers an d
will eventually be brought to Council for adoption and approval with the ultimate outcome being a
plan that eliminates the guesswork on what and where to place art .
2 .Maintenanc e
•During the 2005-07 Financial Plan process, Council approved an on-going allocation to be use d
for maintenance of the City's current public art collection . Since 2005-07, a public art
maintenance allocation has been presented to Council alongside the recommended public ar t
projects for the corresponding financial plan . For 2011-13, staff recommends an allocation o f
$10,000 . As a point of reference ; $45,000 has been allocated to the public art maintenance fun d
and $24,800 has been spent for public art maintenance projects to date .
Matching Grant for the Kyle Roofing Mura l
On March 1, 2005, Council adopted Resolution No . 9656, which established a matching gran t
program to encourage public art (attachment 4). According to the Resolution, art projects seekin g
matching public art grant funds require City Council approval, consistent with the City's
Donation Acceptance Policy . Furthermore, projects eligible for matching public art grant funds
should provide a clear public benefit and advance the City's public art goals . The resolutio n
requires that Council determine the appropriate level of matching funds up to a dollar-for-dollar
level for each request .
In August 2012, Kyle Roofing representatives and neighboring residents approached staff with a
request for a public art matching grant for a new art project ; a community mural on one of Kyl e
Roofing's buildings, located on Leff Street between Osos and Morro Streets (see attachment 5).
This large, white, rectangular building located across the street from the Establishment (formerly
known as the Call Hotel and built in 1880) is in need of a "face lift ." Kyle Roofing has grea t
•interest in enriching this unique neighborhood (Historic Railroad District), and therefore ha s
requested a grant of public art funds to partner with the City on the project .
Public Art Projects for 2011-13 Page 4
•The building is roughly 20 feet tall by 40 feet wide . Given the size, a matching grant from th e
City Public Art Fund of $5,000 is expected to cover supplies and labor for cleaning and preppin g
the wall and the paint for the artists . The applicant's portion ($5,000) of the project cost woul d
be used to compensate the artists . For a mural of this size, the industry standard for the artist fe e
would be approximately $8,000 ($10-12 per square foot is a standard rate for murals according t o
the Americans for the Arts). However, due to the nature of the mural (a community /
neighborhood building project) and the fact that many of the artists live in the neighborhood, th e
artists have agreed to receive a lower compensation rate .
As with all City approved public art projects in private development, if approved, Kyle Roofin g
must execute and record with the County Recorder covenants, conditions and restrict ions
(CC&Rs), which will require them to adhere to the following guidelines ; maintain the public ar t
in good condition as required by the City's Public Art Guidelines, defend and hold the City an d
related parties harmless from any and all claims or liabilities from the public art, in a for m
acceptable to the City Attorney and maintain liability insurance, including cove rage and limits a s
may be specified by the City's Risk Manager .
CONCURRENCE S
The CIP Review committee, comprised of City staff recommends the development of a Public Ar t
Master Plan. The San Luis Obispo Arts Council's Art in Public Places Committee also supports th e
recommendation .
FISCAL IMPACT
If the public art "projects" submitted for Council's consideration with this agenda report ar e
approved (totaling $55,000) the remaining $147,600 in public art funds will be used t o
supplement public art funds received from the FY 2013-15 and/or pay for unforeseen public ar t
maintenance costs .
ALTERNATIVE S
1.Redistribute funds .Council could decide to redistribute the proposed allocations among th e
proposed projects, allocating more funding than recommended for one project and less fo r
another or could recommend an alternative location for public art . Staff does not recommend thi s
alternative . The Public Art Program has reached a maturity level where having a plan for ar t
placement and variation of type is important to the continued success of the program .
2.Delete one or more of the projects . Council could decide to delete one or more of th e
projects from the recommended list and redistribute funds among remaining projects .
ATTACHMENT S
1.
2011-13 Public Art CIP
2.
Art in Public Places Committee Suggested Project s
3.
Status of Currently Funded Public Art Project s
4.
Resolution 9656 Public Art Matching Grant
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Public Art Projects for 2011-13 Page 5
•5 .Location Map— Matching Grant Reques t
6.Example Mural Rendering — Matching Grant Reques t
7.Letter of Support — Kyle Roofin g
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CAPITAL IMPROVEMENT PLAN - LEISURE, CULTURAL & SOCIAL SERVICE S
PUBLIC AR T
Projects with eligible construction components :
2011-13 Financial Plan Proposed Proposed Proposed
Project Title 2011-12 2012-13 2013-14 2014-15 2015-1 6
Interior Painting of Police Station Building
_32,00 0
Replace Police Station Roof-top Chiller 100,00 0
Police Station Mechanical Well Roof 23,000
_
Exterior Painting of Police Station 49,50 0_
Replace Police Station Boiler 18,000
Police Station HVAC Ducting 36,00 0
Rifle Range Roof Repair 27,00 0_
_Fire Station #3 Engine Bay Slab Replacement 70,00 0
Fire Station #2 Exterior Painting 32,000
_Fire Station #1 Masonry Sealing
_
27,000
_
Traffic Operations Report Implementation 30,000 30,000 30,00 0
_Traffic Safety Report Implementation 25,000 25,000 25,000 25,000 25,00 0
Neighborhood Traffic Management 20,000 20,000 20,00 0
Pavement Maintenance - Streets 1,450,000 1,315,000 1,450,000 600,000
_
1,450,00 0
Roadway Signs Replacement - Retro-Reflectivity Standards 60,000 60,000 60,000 60,000 60,00 0
Marsh Street Bridge Rehabilitation 699,70 0
Warden Bridge Deck/Mission Plaza Walkway Rehabilitation 50,000
Sidewalk Repair 25,000 35,000 35,000 35,000 35,00 0
Pavement Maintenance- Pathways 60,000 60,000 60,000_
Parking Lot Pavement Maintenance 75,000 82,000
Andrews Creek Bypass 20,00 0
_Toro Street Bank Stabilization 30,00 0
Broad Street Bank Reinforcement 35,00 0
Johnson Pump Replacement 180,00 0
Replacement of Headwall - Florence Ave 100,00 0
McMillan Rd Creek Bank Stabilization 37,000
3-23 6
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CAPITAL IMPROVEMENT PLAN - LEISURE, CULTURAL & SOCIAL SERVICE S
PUBLIC ART
2011-13 Financial Plan Proposed Proposed Proposed
_Project Title 2011-12 2012-13 2013-14 2014-15 2015-1 6
Playground Equipment Replacement _430,000 _460,00 0
Olympic Pool Replastering 187,50 0
Replace Bath House T-Bar Ceiling 24,20 0
Bath House Roof Replacement 62,00 0
Olympic Pool Boiler Replacement _23,000_
Meadow Park Roof Replacement 25,00 0
Damon Garcia & Park Maintenance Building Cover 62,000
_
_Sinsheimer Stadium Stairs 80,00 0
Park Restroom Remodel/Replacement 202,000
_
182,000
Fromm Ranch Improvements 52,500 22,500
Exterior Painting of Ludwick and Senior Centers 91,500
_
Exterior Painting of the Jack House Bldgs 24,600
City Hall Exterior Painting 31,50 0
Corp Yard Fuel Island Bldg Rehab 35,00 0
City Hall Perimeter Drain Repair 27,500
_Replace Roof of Ludwick Center 78,90 0
City Hall Entry Step Replacement 120,00 0
City/County Library Heat Pump Replacement 38,00 0
TOTAL $ 1,709,500 $
2,157,500 $
2,091,600 $
2,202,900 $
2,742,90 0
Public Art Recommendation $
8,500 $
10,800 $
10,500 $
11,000 $
13,700
0
Wv 3-237
ATTACHMENT
N
-o
-C U
Location s
Aero Dr. / Airport Enteranc e
Bob Jones Trail : complete 2009-11 - Oh Great Spiri t
Bridge Projects : funding allocate d
2007-09 & 2009-1 1
City Hall remode l
Dispatch Center : funding alllocated
Golf Cours e
Laguna Lake
= Top Priority
= Medium Priorit y
0 = Low Priority •
•
Ludwick Community Center (exterior )
Marsh/Higuera Fountain : funding allocated, in design phas e
Meadow Par k
Mid-Higuera open space/Mathew s
Neighborhood Gateway s
Orcutt Street/Tumbling Waters - PRIVATE ?
Railroad Safety Trai l
Santa Rosa Park : funding allocated, design complet e
Senior Cente r
Sidewalk to Little Theater project : $ reassigned ; project not feasibl e
Sinsheimer Par k
Sinsheimer School media n
Trail heads on City open spac e
Trolley/Bus stop - Signs ?
Concepts and Theme s
OAi to
..iii Manhole cover s
p `
Skateboarding deterrents
m
21 idewalk ar t
Q -<Rotating art Revisit in 2-5 years
W —Mosaics
Mural s
Urban Trees Revisit in 2-5 years
CI)Painted signal boxes : completed in 2011-11 ; funding allocated for phase 2
O 2011-1 3Locations
Public Art Master Pla n
LOVR road re-allignemen t
Downtown street pole Banners
Concepts & Theme s
"piggy banks" downtow n
cafe subscription - ???
"Trout About Downtown"
Another critter?Revisit in 2-5 years when economy is bette r
U
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Attachment 3
Status of Currently Funded Public Art Project s
•9-11 Memorial for the CallahanDispatch Cente r
Due to generosity of retired fire captain, Jim Trask and the Rotary Monday Club ; the World Trade Center steel given t o
San Luis Obispo arrived in time for the 1 0`h anniversary of 9-11 . The intent is for artistic elements to be used to showcas e
the steel in addition to lighting, installation and interpretive information . Pairing the WTC steel with public art allows fo r
a unique and moving collaboration that will result in a memorable piece of art . A nation-wide Call to Artists will b e
released in December 2012 .
Meadow Park Community Garden s
One hundred eleven (111) artists responded to the RFQfor the Meadow Park Community Garden public art project .A
public art jury convened on several occasions review the artists' qualifications . The jury eventually invited six artist s
from the across the country to visit San Luis Obispo on two occasions . After presentations by each of the artists an d
much discussion/deliberation ; the jury unanimously selected the piece Roots of Community by Boulder Colorado artis t
Joshua Weiner . The piece was approved by the ARC in October 2011 and by Council in November 2011 . Engineered
plans were received by Public Works in August 2012 and are currently in the plan check process . Fabrication is expecte d
to take place in spring 2013 with installation in late summer .
Portola Fountain (Marsh/Higuera )Due the intricacies of this piece (particularly the kinetic elements); engineering has proven to be particularly challenging .
However, due to patience and perseverance ; engineered plans were received in late summer and after a complete pla n
check process where returned to the artist with comments and directions for re-submittal . Staff is currently awaiting a
response from the artist regarding the second set of plans .
BoxArt(phase 2) and Library Mural Proiect
.ixty one (61) artists responded to the Call for Artists for the second round of Box Art and the Library Mural project .A
public art jury convened to review the artists' qualifications . The jury has selected 16 finalists for the Box Art project an d
has invited 4 artists back for a semi-final round for the Library Mural project . Painting of the second round of Box Art i s
expected to take place in early October 2012 with the Library Mural following in early 2013 .
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ATTACHMENT
RESOLUTION NO . 9656 (2005 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
ADDING A MATCHING FUND COMPONENT TO THE CITY'S PUBLIC ART PROGRA M
WHEREAS, the City has had a Public Art Program in place since 1990 ; and
WHEREAS, the Program currently consists of three components, including Visual Arts i n
Public Places, Privately Funded Art in Public Places and Public Art in Private Development ; and
WHEREAS, the City realizes that a matching fund component to the public art program i s
an excellent way to expand public art opportunities within the City beyond the three existin g
components .
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obisp o
that a matching fund component is hereby added to the City's Public Art Program and shall read a s
follows :
The City has established a matching grant program to encourage public art .
Projects seeking matching grant funds will require City Council approval, consistent
with the City's Donation Acceptance Policy . Public art projects receiving matchin g
funds should provide a clear public benefit and advance the City's public art goals .
For every request, the Council will determine an appropriate level of match, up to a
dollar-for-dollar level .
Upon motion of Council Member Brown, seconded by Council Member Settle ,
and on the following roll call vote :
AYES :Council Members Brown, Mulholland and Settle, Vice Mayor Ewan an d
Mayor Romero
NOES :None
ABSENT :Non e
The foregoing resolution was adopted this 1'day of March 2005 .
Mayor David F. Romero, Mayo r
ATTEST :
R 965 6
(J3-1U
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Resolution No . 9656 (2005 Series )
Page 2
APPROVED AS TO FORM :
ATTACHMENT
ATTACHMENT ES
MURAL HERE
•
AMPLE MURAL RENDERING ATTACHMENT
ATTACHMENT
August 31, 201 2
To whom it may concern ;
We, Gale and Mary Kyle, are the owners of a warehouse located at 970 Leff St . in San Luis Obispo .
We were approached by Neil Breton to paint a mural on the side of the warehouse . We have seen a
rendering of Neil's art work and have given him our approval to paint the mural .
7,/hot/Le fry,eP
Lt/tul
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