HomeMy WebLinkAboutFY23-24 CAPSLO Human Services Grant AgreementHUMAN RELATIONS COMMISSION AGREEMENT FOR
HUMAN SERVICES GRANT PROGRAM
THIS AGREEMENT, dated _________________ for the convenience of the parties hereto, is
between the City of San Luis Obispo, a chartered municipal corporation (referred to herein as
CITY), and Community Action Partnership (referred to herein as GRANTEE).
WITNESSETH:
WHEREAS, GRANTEE has requested CITY to contribute to the Services Affirming Family
Empowerment program as submitted in its application to the CITY on January 27, 2023.
WHEREAS, the Services will be available to residents of the City, thereby serving both a public
and municipal purpose.
NOW, THEREFORE, CITY and GRANTEE for and in consideration of the mutual benefits,
promises, and agreements set forth herein, do agree as follows:
1. GRANTEE will make its Services, as described in its application (the
“Application”), incorporated by reference and attached as Exhibit A, available
to CITY residents from July 1, 2023 to June 30, 2024.
2. GRANTEE will provide CITY with a mid-year report, due January 10, 2024, and
final program report, due July 10, 2024, summarizing administrative, financial,
and client Service activities. Said reports shall be in the form of "Exhibit B,"
attached hereto.
3. GRANTEE and all its agents, representatives, or participants in any manner in
the performance of its obligations and duties hereunder shall be employees, or
volunteers for GRANTEE. They shall not, for any purpose, be considered
employees or agents of the CITY.
4. GRANTEE agrees to hold CITY harmless and to defend CITY against, from, and in
any claim, action, proceeding, or hearing wherein there is an allegation
charging liability on the part of the CITY as a result of any act or omission,
negligent or otherwise, by GRANTEE.
5. CITY agrees to pay GRANTEE a one-time only grant, in the sum of $5,000, to
be used for the Services as described in the Application. The grant will be paid
in one installment when a signed contract is received.
6. The Department Head – Administration may terminate this agreement at
his sole discretion, after a public hearing and upon ten (10) days written notice
to GRANTEE. Said termination shall be effective thirty (30) days after CITY
mails notice of termination of agreement to GRANTEE. Any funds not paid
pursuant to paragraph 5 above shall revert to CITY upon said termination.
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5/12/2023 | 6:19 PM PDT
7.GRANTEE hereby certifies and agrees that it will comply with the Human Relations
Committee "Bylaws," which creates an environment within the City in which all persons
can enjoy equal rights and opportunities regardless of race, religion, sex, national origin,
sexual orientation, age, physical, mental, or economic status.
8.For purposes of notice under this agreement, all notices shall be considered
effective upon being sent by certified mail to the following addresses:
CITY:
City of San Luis Obispo
919 Palm Street
San Luis Obispo, CA 93401
Attn: Greg Hermann, Assistant City Manager
GRANTEE:
Community Action Partnership
1030 Southwood Dr.
San Luis Obispo, CA 93401
esteinberg@capslo.org
IN WITNESS WHEREOF, the parties hereto have executed this agreement by their proper officers
duly authorized:
Grantee
By:
CITY OF SAN LUIS OBISPO, A MUNICIPAL CORPORATION
By:
Greg Hermann, Assistant City Manager
APPROVED AS TO FORM:
By:
Christine Dietrick, City Attorney
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AGENCY:
Community Action Partnership of San Luis Obispo County, Inc. (CAPSLO)
PROJECT/PROGRAM NAME:
CAPSLO Services Affirming Family Empowerment (SAFE)
Address
1030 Southwood Dr.
City
San Luis Obispo
State / Province / Region
CA
Postal / Zip Code
93401
Country
United States
Email:
(This person will receive notifications regarding grant decisions, contract execution, and reporting
requirements)
esteinberg@capslo.org
WEBSITE:
https://capslo.org/
WHO PREPARED THIS APPLICATION:
Shawna Crane
PHONE:
(805) 544-4355
FEDERAL TAX ID NUMBER:
95-2410253
DATE AGENCY ESTABLISHED:
12/9/1965
AMOUNT OF GRANT REQUEST:
Exhibit A
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$10,000
Please provide your agency’s core mission statement (Maximum 50 words)
Community Action Partnership of San Luis Obispo County, Inc., addresses the causes of poverty,
empowering low-income people to achieve self-sufficiency through community-based collaborations and
programs.
Briefly describe the program/project or reason you are requesting funds (max 150 words)
San Luis Coastal Unified School District (SLCUSD) enrolls homeless children and unaccompanied youth
and provides them with support services in accordance with the McKinney-Vento Homeless Assistance Act .
SLCUSD connects them with CAPSLO’s Services Affirming Family Empowerment (SAFE) program, which
employs a full-time, bilingual Family Advocate on campus at the SLCUSD San Luis Obispo (SLO) Family
Resource Center. The Family Advocate coordinates referrals and provides support such as school
enrollment, case management, medical services coordination, housing searches, legal resources, mental
health services coordination, summer activity enrollment, and more. The SAFE Family Advocate conducts
needs assessments, assists in the development and monitoring of case plans, provides additional early
intervention, and connects the families , as needed, with housing services at 40 Prado Homeless Services
Center.
The Family Advocate position is co-funded by SLCUSD for the school year only. Funding is needed to
provide services for homeless families and unaccompanied youth in SLO year-round.
Please describe your grant request in detail (max 250 words )
Grant funds will be used to support a portion of a full -time SAFE Family Advocate, who will provide services
to SLCUSD homeless students’ families and unaccompanied youth in the City of SLO when school is not in
session. When necessary, the SAFE Family Advocate is able to act as a mobile Family Resource Center
by going to individual school sites or directly to the families and unaccompanied youth rather than being
solely located at one physical location. The concept of “mobile family support” has been facilitated by
providing the Family Advocate with a cell phone, laptop, and portable Wi -Fi hotspot during the pandemic.
The SAFE Family Advocate coordinates support services with CAPSLO’s 40 Prado Homeless Services
Center and with other community agencies, such as the Food Bank Coalition, Community Counseling
Center, and the Assistance League for clothing. The Family Advocate is bilingual and bicultural in order to
maximize access to services for monolingual clients, who often experience barriers due to language
limitations. When providing case management, the SAFE Family Advo cate assesses needs and monitors
progress using a self-sufficiency matrix, to ensure progress toward family stability.
The need for continuing case management and community support for homeless students’ families and
unaccompanied youth occur year-round, not just when school is in session. By funding a portion of a full -
time SAFE family advocate, CAPSLO will ensure that homeless students’ families and unaccompanied
youth do not “fall through the cracks” and experience a service gap when school is not in se ssion.
Itemize how your agency would use the GIA award.
(refer back to “Funding Decisions” Section on page 1 on the directions)
The Human Services Grant will fund homeless supportive services for children and unaccompanied youth
through the guidance of a Family Advocate of the SAFE System of Care. Award funds will provide 325
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hours of a Family Advocate, from 7/1/2023 through 6/30/2024, during summer and other school breaks, at
a cost of $9,259 for salary, fringe and taxes, with $741 in administrative overhead according to CAPSLO’s
low federally negotiated rate of 8%.
Please describe creative approaches your agency takes to achieve the Agency’s mission.
CAPSLO’s Family and Community Support Services Division (FCSS) achieves the agency’s mission of
empowering individuals to attain self-sufficiency through strategic programming to meet community needs
and provide integrated services through collaboration. The FCSS Division provides a variety of programs
that focuses on family stabilization by supporting families in minimizing stressors, preventing child abuse,
promoting family success, and connecting families and community members with a variety of resources
and services. Current programs include parent education and direct assistance, financial education, family
advocacy programs, and a pregnant and parenting teen program. These programs strengthen families and
are offered at no fee to the clients.
Please describe the interaction or collaboration between your Agency and other local non-profits
who serve similar clientele.
CAPSLO coordinates with a variety of other family serving community -based programs in order to provide
comprehensive services to the SLCUSD homeless students’ families and unaccompanied youth in need.
This program in particular works closely with The Link Family Resource Center who also houses family
advocates through the SLCUSD. The CAPSLO Family Resource Center Supervisor who oversees this
program, is the lead supervisor who holds case review for all family advocates who support SLCUSD,
including The Link’s staff, and acts as the liaison between SLCUSD and CAPSLO and The Link.
As mentioned previously, SLCUSD provides CAPSLO funding through the California Department of
Education’s grant program, Education for Homeless Children and Youth and district Medi-Cal
reimbursements to employ one full-time and one part-time Family Advocates during the school year. There
are an additional 3 Family Advocates that support the Lucia Mar Unified School District (LMUSD) in the
South County that are funded through the Department of Social Services, Behavioral Health, and SLO
County funds. These five advocates have been able to provide support to over 1,100 individuals in need
during FY 21/22. Family Advocates participate in the Homeless and Foster Youth Advisory Committee,
which connects all district homeless and foster youth liaisons. Focus areas of this committee address the
needs for transportation to the school of origin and expedite enroll ment or transfer of records between local
districts.
How will your program and the citizens of San Luis Obispo benefit as a result of this grant?
Benefits to the SAFE Program:
Human Services Grant funding will provide vital services to homeless families with school age children and
unaccompanied minors living in the City of San Luis Obispo while school is not in session, as identified by
the school district. Additionally, funding from the city is utilized to leverage grants and donations from other
private foundations and individual donations.
Benefits to Citizens of San Luis Obispo:
The City of San Luis Obispo benefits when children and youth stay and succeed in school , and less
families are homeless. Education is often disrupted for homeless children and youth, and difficulty
accessing and connecting homeless families to community support services puts them at increased risk of
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instability. The SAFE program ensures that case management for these families and unaccompanied youth
is consistent and ongoing throughout the year, eliminating the gap in services.
CAPSLO continues to respond to the ongoing needs of homeless students, their families and
unaccompanied youth of SLO to connect them to services year-round.
The HRC has identified their main funding priority as: Homeless prevention including affordable
and alternative housing, supportive services and transitional housing. Does your grant request
meet this funding priority?
Yes
Which other priority of the non-ranked HRC funding priorities does your request support? Please
check the appropriate boxes:
Hunger and malnutrition prevention
Supportive physical and mental health services for those in need
Services for seniors and/or people with disabilities in need
Supportive and developmental services for children and youth in need
Services encouraging diversity, equity, and inclusivity in marginalized communities
What is the project’s total budget?
$10,000
What is your agency’s entire total annual budget?
$101,944,391
What percentage of your agency’s entire total annual budget comes from private (non -
governmental) donations?
1%
What are those private funding sources?
Federal agencies such as Department of Health and Human Services, USDA for Head Start and Child Care
Resource Connection, Department of Energy, the State of California, SLO County, and local city
government.
What percentage of your agency’s entire total annual budget comes from public (governmental)
donations?
99%
What are those public funding sources?
Federal agencies such as Department of Health and Human Services, USDA for Head Start and Child Care
Resource Connection, Department of Energy, the State of California, SLO County, and local city
government.
Commented [SC1]: Selected.
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Have you seen growth or decline in your funding sources over the past year? If so, how much?
From what type of sources?
Yes, CAPSLO has experienced overall growth in funding for programs.
40 Prado Homeless Services funding from the County and City of San Luis Obispo increased by $175,000
for additional safe parking and permanent housing supports. Case Management had a net increase of
funds of $35,000 for emergency housing. Supportive Services for Veteran Families funding increased by
$1.2 million. CARES Funding decreased $2.3 million from the prior year.
Did you receive any funds to mitigate financial impacts associated with COVID-19? If so, how
much? From what type of sources?
Yes, CAPSLO received $200,000 in ARPA Public Health funds for the Adult Day Center through the
County.
Will this grant satisfy a match grant requirement, or leverage funding from another grantor?
Yes
If so, how much? From what funding sources?
SLCUSD - $100,000
Is this grant request for a new program, or continuation of an existing program?
Funding for SAFE supports the continuation of an existing program.
In the table below briefly list 1-3 methods of evaluation and indicators of success.
Methods of Evaluation
Tracking Attendance (Sample answer)
1. Case notes in CAPSLO and SLCUSD databases
2. Self-sufficiency matrix
Indicators of Success
100 Attendees Per Session (Sample answer)
The family advocate funded through GIA funds will accomplish the following:
1. Will connect 40 SLCUSD families/youth to services
2. 85% of SLCUSD case managed families served will show improvement on their self -sufficiency matrix
(baseline and 90-day comparison).
Using the chart below briefly explain if your agency plans to collaborate with other agencies and
partners on this project. Give specific examples and specify other collaborators:
Name of Partner
ABC Dance Club (Sample answer)
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Activity/Service They Provide for This Project
Free Use of Dance Hall (Sample answer)
San Luis Coastal Unified School District - Office, funding, referrals of homeless families/youth
San Luis Coastal Education Foundation - Financial assistance funding for families in need during the
school year
Foster Youth Advisory Committee - Youth school transport, interdistrict transfers
DSS Interagency Work Group - coordination of services among multiple agencies
The Link Family Resource Center – We provide case review and family advocate support
What is the total number of residents served by your agency and program?
# of residents served by your program July 202 1-June 2022
City of SLO - 265
Outside City limits – 879
Total Served – 1,144
# of residents served by your agency July 202 1-June 2022
City of SLO – 2,501
Outside City limits – 22,380
Total Served – 24,881
Projected # of residents your program will serve July 202 2-June 2023
City of SLO - 300
Outside City limits – 900
Total Served – 12,000
Projected # of residents your agency will serve July 2022-June 2023
City of SLO – 4,000
Outside City limits – 24,000
Total Served – 28,000
If your agency is submitting more than one application for a grant, please rank the applications in
the order of priority.
1. Homeless Services
2. SAFE
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Human Services Grant Program
MID-YEAR REPORT
Organization:
Program:
Administrator's Report: (A brief synopsis of the activities of the reporting period, including a statement
of the activities, service or programs provided as described in Exhibit B (your grant application) using the
Grants-In-Aid provided, and any changes that have occurred during the reporting period.
Statistical Report: (This section should include the number of clients served, their cities of origin, the
nature of services provided, as well as any other statistics which are kept by the agency. The total number
of clients served also should be broken down by the type of service received.)
Financial report: (A financial statement detailing how the City's grant money has been expended or plan
to be expended.)
Name Title Phone
Signature Date E-mail
Please limit to no more than 2 pages. Once signed, please scan and e-mail to Nestor Veloz-Passalacqua,
DEI Manager, (nveloz@slocity.org)
Due: January 10, 2024
Exhibit B
DocuSign Envelope ID: 34A45740-2309-4845-8907-AAA489EB1962
Human Services Grant Program
YEAR-END REPORT
Organization:
Program:
Administrator's Report: (A brief synopsis of the activities of the reporting period, including a statement
of the activities, service or programs provided as described in Exhibit B (your grant application) using the
Grants-In-Aid provided, and any changes that have occurred during the reporting period.
Statistical Report: (This section should include the number of clients served, their cities of origin, the
nature of services provided, as well as any other statistics which are kept by the agency. The total number
of clients served also should be broken down by the type of service received.)
Financial report: (A financial statement detailing how the City's grant money has been expended or plan
to be expended.)
Name Title Phone
Signature Date E-mail
Please limit to no more than 2 pages. Once signed, please scan and e-mail to Nestor Veloz-Passalacqua,
DEI Manager, (nveloz@slocity.org)
Due: July 10, 2024
DocuSign Envelope ID: 34A45740-2309-4845-8907-AAA489EB1962