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Home My WebLink AboutClerk File Conversion Certificate 03-06-2024Original: City Clerk’s Office MEMORANDUM DATE: March 06, 2024 TO: Greg Hermann, Deputy City Manager J. Christine Dietrick, City Attorney FROM: Kevin Christian SUBJECT: CONVERSION OF HARD COPY TO ELECTRONIC RECORDS In accordance with the City’s Records Retention Policy, certain records have been identified as being eligible for conversion from hard copy to electronic copy. They will be maintained with a trusted digital system as describe in the Secretary of State Guidelines for Trustworthy Electronic Document or Records Preservation Standards. Record Titles to be eligible for electronic retention: -Municipal Advocate Registration Forms -Petitions presented to City Council (Agenda Item) -Appeals heard by City Council -Reports/Plans adopted by Resolution. -Advisory Body Agenda Packets Please sign below indicating that the record titles are appropriate for electronic retention and the retention system meets the requirements of the records retention policy. (Legal Analyst Review _______) Greg Hermann, Deputy City Manager J.Christine Dietrick, City Attorney CERTIFICATE OF CONVERSION I, Teresa Purrington, do hereby certify that the records listed on the attached were properly Converted on _________. 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