HomeMy WebLinkAboutR-6050 Agreement with the Salavation Army to Provide $18,000 for ServicesRESOL.__ON NO
6050
(1986 Se� s)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE
CITY AND THE SALVATION ARMY TO PROVIDE EIGHTEEN
THOUSAND DOLLARS ($18,000.00) FOR SERVICES
PROVIDED BETWEEN JULY 1, 1986 AND JUNE 30, 1987.
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto and marked Exhibit "A"
and incorporated herein by reference, between the City of San Luis Obispo
and The Salvation Army.
SECTION 2. The City Clerk shall furnish a copy of this resolution and a
copy of the executed agreement approved by it to: The Salvation Army,
Human Relations Commission, and City's Finance Director.
On motion of Councilman Settle seconded by Councilwoman Rappa
and on the following roll call vote:
AYES: Councilmembers Settle, Rappa, Dovey and Mayor Dunin
NOES: None
ABSENT:Councilman Griffin
the foregoing resolution was passed and adopted this 19thday of August ,
1986.
APPROVED:
City Administrative Officer
City At rney
Finance Di ctor
n unin
R 6050
Exhibit A
AGREEMENT
THIS AGREEMENT, dated .July 1, 1986, for the convenience of the
parties hereto, is between the CITY OF SAN LUIS OBISPO, a
chartered municipal corporation (referred to herein as "City ")
and THF, SALVATION ARMY, a non - profit Corporation (referred to
herein as "Salvation At-my").
WITNESSETH:
WHEREAS, Salvation Army has requested City to contribute to a
program to provide emergency services, including gas, food,
lodging, rental assistance and eviction prevention, said program
as more fully described in Exhibit "B "' attached hereto and
WHEREAS, said services will be available to residents of the
City, thereby serving both a public and municipal purpose:
NOW, THEREFORE, City and Salvation Army, for and in
consideration of the mutual benefits, promises, and agreements
set forth herein, do agree as follows:
i. Salvation Army agrees to make its services as described in
Exhibit "B" and incorporated herein, available to residents of
the City of San Luis Obispo on a regular basis for the period
July 1, 1986 through June 30, 1987.
2. Salvation Army will provide the City with periodic summary
reports and a final report, describing the type and quantity of
services and listing funds received by Salvation Army from other
sources. Said reports shall be in the form of Exhibit "C ",
attached hereto and incorporated herein, or in such form as
shall be approved by the Human Relations Commission or its
staff.
3. Salvation Army and all of
participants in any manner in
Army's obligations and duties
independent contractors, or v
shall not for any purposes be
the City.
its agents, representatives, or
the performance of Salvation
hereunder shall be employees,
alunteers for Salvation Army and
considered employees or agents of
4. Salvation Army agrees to hold City harmless, and to defend
City against, from and in any claim, action, proceeding or
hearing wherein the allegation charging liability on the part of
the City as a result of any act of omission, negligent or
otherwise, of Salvation Army.
C'
AGREEMENT
SALVATION ARMY
FISCAL YEAR 86 -87
PAGE 2
d. City agrees to pay Salvation Army a one -time only grant, the
sum of Eighteen Thousand Dollars ($18.000). one half of which is
to be used for emergency services as described in Exhibit B, one
half to be used for rental assistance and eviction prevention,
as described in Exhibit B. payable in twelve monthly payments,
or if deemed appropriate, in any such manner as shall be
approved by the Human Relations Commission or its staff.
6. The City Council may by motion terminate this agreement at
its sole discretion after a public hearing and upon ten (10)
days written notice to Salvation Army. Said termination shall be
effective 30 days after City mails notice of termination of the
agreement to Salvation Army. Any funds not paid pursuant to
paragraph 5, above, shall row ert._to.City upon said termination.
7. For purposes of notice under this agreement. all notices
shall be considered effective upon being sent by certified mail
to the following addresses:
CITY: THE SALVATION ARMY:
City Clerk Salvation Army
PO Box 8100 PO Box 1407
San Luis Obispo, Ca. San Luis Obispo. Ca.
94303- 8100 93401
IN WITNESS WHEREOF. the parties hereto have executed this
Agreement by their proper officers duly authorized:
The Salvation Army, A California Corporation
By: ���,,f y� „� --. Vice President
Attest: 'secretary
CITY OF SAN LUIS OBISPO:
i
0
ATTEST:
Ci y Clerk Pamela oges '
IV. METHODOLOGY
EXHIBIT B JUL 10 1J3�
NO. CAL & NEV. DIV.
Vouchers for emergency shelter, meals, groceries, gasoline
and bus tickets are provided after case assesment and screening
are completed at The Salvation Army corps office. Other agencies
are contacted in the event of possible duplication or abuse of
services. The same vouchers are made available after- hours and
during weekends with the cooperation of HOTLINE of SLO County
and General Hospital Emergency Room staff: All casework
information is confidential but records are maintained at both
the Corps office and HOTLINE. Agencies and area churches can
utilize this "clearinghouse" system to prevent duplication of
services, clarify casework and abort "scams" of local service
providers. All bills for services provided via voucher are paid
out of the general operating fund and these expenditures are
reimbursed bi- monthly after all documentation is presented to
.. - -. -- -HRC staff... -..
Requests for eviction prevention and housing assistance are
handled by Salvation Army staff during regular business hours
on an appointment basis. Necessary documentation and interviewing
in done at that time. Any after -hours requests received by
HOTLINE are referred for the next day. Negotiations with
landlords, property managers, banks, and mortgage companies
remain the responsibility of the client but The Salvation
Army will provide any necessary - ...logistics- -and_ advocacy. After
approval of the amount is obtained, payment is made directly
to the title holder or owner of the home with a Salvation Army
check and supporting documentation. Payments will.not be made
in cases involving sub- leases, roommates acting as landlords,
or situations where there is no reasonable guarantee that the
following month will not be a repeat performance. Because it
has become nessry to do so,the Section 8 guidelines regarding
bedrooms and genders are observed, to avoid any Salvation Army
involvemnt in cases of inappropiate living situations.
Expenditures are recorded in separate ledgers kept for CIA
funds, narratives written and filed, and a casework file is
created. All information remains confidential and is shared
only as necessary to cooperate with other agencies, the HRC
and area churches.
The following services are available by vouchers issued by the
CORPS office and HOTLINE/GENERAL HOSPITAL ER STAFFc
$7.00 maximum gasoline oil at Ski's Shell per vehicle
$5.00 maximum meal at Fa =m Boy's per person
$5.00 maximum groceries with foodstamps restrictions per person
at Safeway
1 - 3 nights, maximum per case emergency lodging. at Village Motel.
1 Greyhound Bus ticket per person to verified destination within
the state of California (policy prohibits inter -state transpor
EXHIBIT C
GUIDELINES FOR REPORTING
City of San Luis Obispo
Grants -in -Aid Funds
PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves.
GENERAL GUIDELINES:
As you know, funded agencies are paid with City of San Luis Obispo
taxpayer's money. As such, we are all required to be accountable
for these funds. Accountability will be achieved through the
.following methods: ._._ .._.
1. Liason Program: The HRC, through the commissioners or
staff, will be in contact with the funded program on a
regular basis to identify areas of concern and /or to
provide .a resource for each program funded.
2. Periodic Reports will be due to the HRC. The release of
funds shall be contingent on the reciept of a complete
report. Guidelines for such reports shall be as deemed .
appropriate by the HRC.*
3. Fiscal Year -End Reports shall be the responsibility of
each funded agency, and shall be due by July 30, of
fiscal year. Said report shall consist of synopsis of
service(s), an overall narrative of goal(s) assessment
during the fiscal year and a year -end financial spending
form of City funds.
4. Documentation: Through the use of a standardized form
supplied to each funded agency by the HRC, programs will
be required to categorically display their use of
city funds. While supporting documentation is not
necessarily required within the reporting guidelines,
it is necessary to have such documentation on hand in
order to satisfy any need for such documentation.
5. Annual Audit: If necessary, the agency must provide for
an annual audit by an independent auditor mutually
agreed upon.
Through the use of this system, you can aid us to be accountable
to the taxpayers of the City. Your cooperation is very much
appreciated. As always, the HRC and staff are available for help
and consultation whenever the need arises.
*See Agency Periodic Report - Specific Guidelines